applications software

B. Applications Software

7.00 Utilize multimedia/presentation graphics

software.

Unit Objectives 7.01-7.04

What is Multimedia/Presentation Graphics Software?

Multimedia combines text, graphics, animation, video, and audio.

Presentation Graphics Software allows the user to create documents called slides to be used in making presentations.

Types of Presentations

Informal– Overhead transparencies

Electronic– Projection device attached to a

computer Virtual

– Presentations on the Internet

Uses of Multimedia/Presentation Graphics Software

Maps Building Designs Drawings Charts/Graphs Reports Brochures Meeting Presentations Educational

Presentations Informational

Presentations

Advantages of Multimedia/Presentation Graphics Software

Enhancement of Text only messages

Can help illustrate some topics better than static text or diagrams

Portable and editable Distributable via the web and/or

CD-ROM Gains and holds attention Interactivity can help learning

process Entertaining as well as

Educational Hyperlinks to other

presentations, documents, and/or web sites.

Multimedia/Presentation Graphics Terminology

Slide - an individual screen in a slide show; the basic unit of a presentation.

Title Slide – generally the first slide in a presentation; introduces the presentation to the audience.

Bulleted List Slide –a type of slide layout that allows you to enter several levels of bulleted text; each level is formatted in a different point size.

Presentation file - the file you save to disk that contains all the slides, speaker’s notes, handouts, that make up your presentation.

Object - any element that appears on a slide, such as clip art, text, drawings, charts, sounds, and video clips.

Slide show - a series of slides displayed in sequence; controlled manually or automatically.


Transition - a special effect used to introduce a slide during a slide show.

Outlining - allows you quickly to create your presentation using an outline format.

Graphing - allows you to create and insert charts into your presentations.

Drawing - allows you to create diagrams using shapes such as arcs, arrows, cubes, rectangles, stars, and triangles.

Multimedia effects - adds interest and keeps your audience attentive by adding effects, such as sound and video to your presentation.


Design template - provides consistency in design and color throughout the entire presentation; determines the color scheme, font and font size, and layout of your presentation.

Attributes - the properties or characteristics of an object.

Placeholders - empty objects on a new slide. Audience handouts - printouts of your

electronic presentation that your audience can use to follow along and to take notes.

Speaker notes - notes that include the slide as well as comments or points you may want to remember.


Menu bar - list each of the menus in applications and usually appears near the top of the application window under the window title bar.

Toolbar - provide quick access to frequently used commands; a lot of the buttons are the same from program to program.

Toolbox - resembles a toolbar, but hold items such as drawing tools rather than buttons that perform commands.

Hyperlink - a link you click to display another webpage or document with in a presentation; can consist of specially formatted text, buttons, and hotspots on graphics or pictures.

Planning a Presentation Description of learner/audience

– Age, target group, reading level, etc. How will you gain attention and introduce the

topic?– Present objectives and standards

How will you gather resources and information? Pre-media use preparation

– Content planning brainstorming and design layout brainstorming on paper

Consider the necessary equipment/materials/handouts.

Designing a Presentation Keep it simple

– Include words and images– Nice big titles

Use words or phrases– No sentences and no fine detail

Don’t clutter the slide– Leave a lot of white (blank) space

Be consistent on all your slides– Use the same design template– Same font style

Designing a Presentation Project an image

– Use visuals to clarify or emphasize a point– To add variety– To change focus

Organize information– It should be easy to follow such as in an outline format– Come right to the point

Create high contrast between the background and the text

Use color wisely The slides do something (animation/transitions)

Creating aBasic Presentation

Start your presentation program. Create a New Presentation. Apply a template design that relates to the

purpose of the presentation.

Identify the following parts of the presentation window.

– Title bar– Menu bar– Toolbar– Placeholders– Status bar/Application bar– View buttons/tabs– Drawing toolbar– Outline Page (PowerPoint)– Notes page (PowerPoint)

– Minimize, Maximize/Restore, Close buttons– Explore the different tools– Choose design layout– Add text to the slide– Add additional slides– Add text and graphics– Add transition effects– Add animation to slides– Check spelling/grammar– View slides in a slide show

Creating aBasic Presentation

Move the mouse pointer over each Toolbar button to display its pop up name.

Select a slide view that displays an individual slide.

Create slides using relevant slide layouts provided by your software.

Check your spelling and grammar. Return to your first slide. Change the slide view to display all the

slides in miniature.

Enhancing aBasic Presentation

Inserting a graphic.– Create a new slide and select a slide layout that contains

a clip art placeholder.– Insert relevant clip art or a file from a downloaded file

from a disk/hard disk drive. Creating a chart.

– Create a new slide and select a slide layout that contains a chart placeholder.

– Select the type of chart relevant to your presentation/data.

Organizational chart Line, Bar, Pie Chart/Graph, etc.

– Enter data to create the chart.


Inserting a sound file.– Sound can be added in several ways.

To run continuous during the presentation. To run during an object/text animation. To run during an object/text hyperlink.


Inserting Slide Transitions and Animations.– Explore the different transition effects and

speeds.– Explore the different animation effects for text

and objects. Apply a transition effect for bulleted text Apply a different transition effect for objects/graphics Explore the different orders of animation Apply the animation of a graphic before the text Add a different sound effect to graphics

Saving a Presentation

Save the presentation

Printing a Presentation

Print the presentation– Explore different

printing optionsSlides

– 1 per page, 6 per page, etc.

Outline viewHandoutsNote Pages

Tips for Delivering a Presentation

Plan– Know the purpose of your presentation– plan your content– know your audience

Prepare– Have an attention-getting opener– Be positive– Develop a memorable closing

Outline your main points– Helps you stay focused

Tips for Delivering a Presentation

Talking– Don’t talk too slow or too fast– Watch your audience and take your cue from

them Present

– Dress professionally (proper business attire)– Make eye contact, be natural and sincere– Involve your audience

Questions– Be sure to leave time at the end of your

presentation to answer questions

Presenting a Presentation Explore different slide show options

– Manual Slide Advancement– Automatic Slide Advancement

Set up needed equipment– Always do a test run

Distribute handouts or notes pages if needed

Take a deep breath and BEGIN!

applications software

Documents