MIDDLESEX UNIVERSITY STUDENTS’ UNION

Application Pack EVENTS AND INCOME COORDINATOR

www.mdxsu.com

Middlesex University Students’ Union Recruitment Application Pack | 2

An innovative, inspiring and inclusive students’ union MDXSU, Middlesex University Students’ Union, is at the heart of everything that happens at Middlesex. Our vibrant and dedicated team are working together, developing a world-class partnership with Middlesex University, and striving to be the most innovative, inspiring and inclusive students’ union in the UK by 2020.

On the front line of defending vocational education, MDXSU has emerged as one of most exciting and dynamic students’ unions – working hard to make change happen each and every moment of the year. Building on our successes we are totally transforming the opportunities and experiences open for students at Middlesex. MDXSU has completely transformed the student experience – negotiating and delivering a £500,000 refurbishment of the social space on campus, winning free NUS cards for all first year students putting some £2million back in their pockets, employing students in over 100 paid and flexible living wage jobs, delivering 24 hour access to university facilities, raising the standards of student accommodation and housing, setting up a student-designed free cycle hire scheme, offering free sanitary items and even securing a freeze in tuition fees for current Middlesex students.

We are campaigning, securing and delivering student-led change that has made a real difference to the lives of all at Middlesex. We are powered by students. With all of our work designed with and delivered by students through our sector-leading internship model as well as our 450, elected, active and passionate student leaders on campus and beyond in the local community. Our innovative work with student leadership includes a yearly three day residential to help students learn new skills and to develop themselves and others around them – building the leaders of the future.

We are shaping the academic experience – campaigning to keep Wednesday afternoons free, extending anonymous marking, re-shaping the curriculum by championing a world-class partnership between students and staff at the university, re-designing the university’s Student Voice mechanisms and advocating for over 300 individual students when they are in need of support and guidance through our Independent Student Advice Service.

We are making Middlesex an active campus - offering a growing student events programme with over 60 events in our Welcome period alone, launching the very first end of year summer festival, supporting hundreds of student-led events throughout the year and running a monthly sell-out House Party. We have over 70 academic and interest based societies giving opportunities to some 1500 students every year. We have launched a Zero Tolerance, anti-harassment and Islamophobia campaign, as well as campaigning for more gender-neutral facilities– making campus safer and better for everyone.

We are rooted in our communities - reaching out into Barnet, MDXSU has pioneered what it means to be a students’ union rooted in its local area. From campaigning and securing the safe relocation of 50 Syrian refugees into Barnet, to launching a monthly student-led MDX Home Community Kitchen for local homeless people and developing some 100 living-wage community placements – we have ensured our students can give back and contribute to the development and growth of North London, beyond our campus borders, and to play our part in vibrant and diverse communities all across London and beyond in the student movement.

Now, we are going even further with an ambitious agenda to develop a strong vibrant democracy, to represent every single student on every course in every school and to champion equality and diversity across our community – with student leadership and development at the heart of everything we do. We would love for you to join us and help us on this journey. Our staff are our most valuable resource in making this journey possible – and as a result working in a values-driven and dynamic organisation is a truly rewarding experience, with flexible working arrangements and a significant commitment to personal development.

You will find much more information in this pack but and if you would like to speak to someone about the role please contact Raechel Mattey, Deputy Chief Executive (r.mattey@mdx.ac.uk) and the deadline for applications is 4pm on Thursday 15th June 2017; we look forward to receiving your application.

Yours sincerely,

Sulaiman Lkaderi Ed Marsh President CEO

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What does MDXSU do, and where do you fit in? MDXSU is an independent charity run by students for students; it supports, represents and improves the student experience for the 18,000 students studying here at Middlesex University. The University is based on the recently redeveloped campus in Hendon, North London, and is the only large single-campus university in the area. MDXSU consists of a highly talented, highly motivated and high performing team of people. Our recent staff engagement survey showed 88% of our staff feel positively and engaged with the organisation. 100% of our people believe that our organisation treats people equally irrespective of ethnicity, gender, disability, age, sexual orientation or religion. Staff at MDXSU are 10% more likely to recommend it as a good place to work compared to the whole of the third sector. We have a strong commitment supporting our staff to grow and develop within the role and the organisation, all staff are encouraged and supported to identify training opportunities and conferences that will assist with their personal development.

MDXSU, like all students’ unions, is unique in the way

that it operates as an organisation. We are led by a four

Student Officers who are elected by all students at the

university to represent them and lead the students’

union.

At Middlesex we have a President and four Vice

Presidents; each representing a number of schools at the

university - Art & Design and Media & Performing Arts,

Business and Law, Health & Education and Science &

Technology.

Our officers are elected by Middlesex students every

February/March, and the delivery of their priorities and

manifesto promises are assisted by our MDXSU staff

team and volunteers. Working within a democratically-

run organisation is both a unique and exciting

opportunity and highly rewarding.

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Recruitment and roles This is an excellent time to join MDXSU. Having launched our new 2020 strategy, An Innovative, Inspiring and Inclusive Students’ Union, the organisation has gone from strength to strength with its most successful year to date. To take the organisation to the next steps to achieving this exciting vision we have launched a new staff structure that increases both increases the number of full time staff and embeds our core values throughout each team (please see page 5 for full staff structure). Application Deadline: 4pm Thursday 15th June Interviews for Events and Income Coordinator: Monday 19th June Events and Income Coordinator – Basis: Full-time (permanent) Hours: Minimum 35 hours per week Salary: £24,000 Location: Normally located on the Hendon campus, North London

The Events and Income Coordinator is a key role within our Communications and Income team, responsible for developing, planning and delivering a range of events for students, as well as overseeing additional income streams to support our services and activity. You will also organise our Welcome Month programme in addition to other exciting events throughout the year, from the annual MDXSU Awards ceremony to our monthly clubnights, engaging our diverse body of students while seeking relevant opportunities to generate revenue. This coordinator will also oversee our merchandise contract – growing the range and working towards income targets, alongside identifying new opportunities for marketing and sponsorship.

We are looking for a dynamic, innovative individual who is able to work in a fast paced workplace environment, has excellent planning and client management skills and has the ability to deliver sector leading events.

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Want more information? Please visit our job opportunities website at www.mdxsu.com/jobs to view more information and download an application pack and form for the role you are interested in.

How is the MDXSU staff team structured? Our new staff team at MDXSU work across four teams- Communities, Advocacy and Policy, Development

and Campaigns, Communications and Income. The delivery teams are supported by the Management and

central services function.

At MDXSU our full-time staff team is complemented and

supported by a team of student staff and interns. This unique

structure puts students at the heart of the delivery of work and

campaigns at the students’ union.

We have consistently increased the number of internships we

offer each year and students and staff alike find working

together a hugely empowering opportunity.

In the academic year 2016-17 we offered over 40 internship

opportunities for MDX students as well as employing over 50

casual student staff.

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Role description

EVENTS AND INCOME COORDINATOR

Accountable to: Communications and Income Manager Responsible for: Events interns, income Interns, Team MDXSU student staff Salary: £24,000 Contract: Permanent Hours: Minimum of 35 hours per week, some evening work may be required Location: Middlesex University Hendon campus, North London Annual Leave: 25 days + bank holidays

JOB PURPOSE

1. Coordinate the planning and execution of MDXSU’s annual events calendar 2. Generate revenue through advertising, sponsorship and merchandise 3. Contribute to the Communication and Income team’s strategic and operational planning

KEY RESPONSIBILITIES

1. Coordinate the planning and execution of MDXSU’s annual events calendar

Planning and delivering all key MDXSU events, including booking equipment, completing risk assessments, sourcing venues, artists, resources, staff and materials, and working with the Communications & Design Coordinator to plan promotional activity

Coordinating MDXSU’s events and activity during Welcome Month

Coordinate and deliver MDXSU’s regular club night activity and key calendar events that appeal to a diverse student body

Working with Student Officers and MDXSU staff to develop new ideas for events based on student demand and our strategic vision

Liaising and building relationships with key stakeholders, both within Middlesex Students’ Union and within the university and externally

Working with the Communications & Design Coordinator to ensure an engaging MDXSU presence at Middlesex University Open Days and Fairs

Providing advice and training to colleagues and students on event planning and delivery

Recruiting, training and supervising interns and part-time staff

2. Generate revenue through advertising, sponsorship and merchandise

Generating income through a variety of channels – including selling stalls for Freshers’ Fair, advertising space within our printed materials, event sponsorship and online opportunities

Ensuring all income activity and partnerships are in line with MDXSU’s constitution, policies and – where possible – student demand

Overseeing our Middlesex University merchandise contract; developing our offer, pushing sales and coordinating delivery of key projects such as graduation

Utilising all existing revenue streams, and identifying potential opportunities in new areas

Building relationships with key contracts, and developing and maintaining a database of current and potential clients

Act as a key point of contact for staff and student groups, providing advice on pursuing sponsorship

Follow financial procedures in updating records and ensuring invoices are raised and paid

Review and develop our marketing materials and information, including the MDXSU Media Pack and client-facing resources online

3. Contribute to Marketing, Communication and Income Team’s strategic and operational planning

Work with the wider staff team to plan and evaluate Welcome Month

Assisting in the production of our annual events calendar

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Work with the Insight Assistant and interns to record and analyse data relating to our events and income

Contribute to strategic planning discussions by putting forward proposals to improve our promotional activity and calendar of events

Research and evaluate student participation in our events, making recommendations for changes or new initiatives as required to engage a more diverse range of students

Support key priorities within the wider Students’ Union as required

Person Specification

CRITERIA Requirement

QUALIFICATIONS

Good general education, typically to the Higher/A level equivalent Essential

University/College Degree Desirable

EXPERIENCE & KNOWLEDGE

Previous experience in a democratically led organisation Desirable

Personal experience of further education and/or higher education Desirable

Personal experience working within democratic structures Desirable

Demonstrable experience in planning, promoting and delivering events Essential

Good understanding of student lifestyles and interests Essential

Experience delivering projects targeting at specific audience Essential

Proven track record of generating income through sales or fundraising Desirable

Working knowledge of sales or fundraising tactics Desirable

Experience using and maintaining databases Desirable

Experience leading a team or supervising staff or volunteers Essential

Good understanding of current issues and themes in Higher Education Essential

Good understanding of students’ union governance structures Desirable

Working knowledge of using audio/visual and related technology Desirable

Experience of completing risk assessments or working within Health and Safety policies Desirable

ATTRIBUTES/SKILLS

Excellent project planning, organisational and administrative skills Essential

Proven ability to think creatively to develop new ideas and opportunities Essential

Excellent communication skills, verbal and written Essential

Self-motivated and self-reliant Essential

IT competent with strong working understanding of Microsoft Office Essential

Excellent customer care skills Essential

Ability to empower and motivate others Essential

Ability to quickly build relationships with others Essential

VALUES AND ETHICS

Desire to work within a democratic and student-led environment Essential

Understanding of and commitment to equal opportunities Essential

Desire to work within organisation supporting and servicing a culturally diverse membership

Essential

Demonstrably high standards of personal integrity Essential

KEY COMPETENCIES

Planning and organisational skills Written and verbal communication Problem solving

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www.mdxsu.com