applicant user's guide — eplan review 1 city of santa monica

Applicant

User’s Guidee — ePlan Revview 1 City of Santa Monica, Califfornia

Applicant User’s Guide — ePlan Review 2 City of Santa Monica, California

ContentsPrerequisite ................................................................................................................................................... 4

System Requirements ............................................................................................................................... 4

ProjectDox Component Installation .......................................................................................................... 4

For Windows XP .................................................................................................................................... 4

For Windows Vista or Windows 7 ......................................................................................................... 4

Standards ...................................................................................................................................................... 6

Required Files ............................................................................................................................................ 6

File Naming Standards .............................................................................................................................. 6

Border Standards ...................................................................................................................................... 7

File Type Standards ................................................................................................................................... 7

Folder Structure ........................................................................................................................................ 8

Markup Name and Color Standards .......................................................................................................... 8

Login to ProjectDox ....................................................................................................................................... 9

ePlan Review Invitation ............................................................................................................................ 9

New Users ............................................................................................................................................. 9

Existing Users ...................................................................................................................................... 11

Uploading Files ........................................................................................................................................ 11

Security Timeout ..................................................................................................................................... 16

Prescreening ............................................................................................................................................... 17

Rejected .................................................................................................................................................. 17

Fees Due .................................................................................................................................................. 18

Prescreening Complete ........................................................................................................................... 19

Plan Resubmital .......................................................................................................................................... 20

Corrections Requested ............................................................................................................................ 20

(1) Review Cycle ........................................................................................................................... 22

(2) Consolidated department checklist ........................................................................................ 22

(3) Review Markups (click link to access markups) ...................................................................... 22

(4) Supporting attachments ......................................................................................................... 24

(5) Step 1 and Step 2 .................................................................................................................... 24

(6 & 7) Upload Links ............................................................................................................................ 24

(8) Resubmit Complete ....................................................................................................................... 25

Approval ...................................................................................................................................................... 26

Print Approved Plans .............................................................................................................................. 26


Building Permit Issuance ......................................................................................................................... 26

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StandardsStandards allow for easy identification of drawing by naming convention, vector file types in order to facilitate the most efficient review, color coding of comments for visual identification of departments and so on.

RequiredFiles1. An index of drawings must be included, generally on the title sheet (along with other

information required by the City’s checklist). 2. Cover Sheet – project cover sheet must be included in the submittal. 3. Index Sheet – project index sheet must include all plans with title designations. Example: A002‐

Second Level Floor Plan

FileNamingStandardsFilenames for drawings submitted through ePlan Review should include the first characters of the discipline name, followed by a 3‐digit sheet number.

PLAN FOLDER – Must be in Landscape View Only

A0.1‐ cover sheet A1.0 ‐ all site plans, incl. site demo plan, enlarged area site plans, etc. A2.0 ‐ demo plans, floor plans, RCPs, roof plans, furniture plans, floor finish plans A3.0 ‐ large scale sections A4.0 ‐ exterior elevations A5.0 ‐ enlarged plans and sections (stairs, and wall sections, for example) A6.0 ‐ details A7.0 ‐ door and window schedule and type sheets; could also include fixture and appliance schedules, etc. A8.0 ‐ interior elevations A9.0 ‐ control systems SURVEY Civil – C1.0; C1.1; C1.2; etc. Electrical – E1.0; E1.1; E1.2; etc. GN 1.0 – General Notes; GN 1.1 – General Notes, etc. Mechanical – M1.0; M1.1; M1.2; etc. Plumbing – P1.0; P1.1; P1.2; etc. Structural – S1.0; S1.1; S1.2; etc. Lighting Fire Protection Security / A/V Signage / Graphics Landscaping Interiors

DOC FOLDER – 8 ½’ by 11”

Alternate Method Title 24 Energy Soils Report Structural Calculations


BorderStandardsCover Sheet Files

• The top middle of the cover sheet must be reserved for the City of Santa Monica electronic stamp. Please leave the top middle completely blank on all cover sheets.

o Dimensions 2” width x 2” height

All Drawing Files

• All Drawing Files MUST BE SAVED IN LANDSCAPE ORIENTATION. • The top middle of all drawings must be reserved for the City of Santa Monica electronic stamp.

Please leave the top middle completely blank on all drawings. o Dimensions 2” width x 2” height

FileTypeStandardsThe preferred Supporting Document file format is searchable PDF, but Word, Excel and other formats can be uploaded.

The only Plan Drawing file formats accepted by the City of Santa Monica are DWF, vector PDF and print‐ready DWG files. Multi‐page plans are not accepted, single pages are required.

AutoCAD software is commonly used to create drawing files. It is recommended that drawings created in AutoCAD are converted to Vector PDF by using the Autodesk Vector Graphic Converter “DWG to PDF.pc3 plotter driver.”

If drawings are electrical, mechanical, or plumbing/gas, confirm that only the trade lines are dark by changing the background to grayscale prior to saving as a vector PDF file.

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7. Congratulations! You have successfully finished part one of submitting your plans electronically. Please logout after your session is complete. A notification has been sent to the Permit Specialist to start the prescreening process to determine if the submittal requirements have been met.

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applicant user's guide — eplan review 1 city of santa monica

Documents