apo overview
DESCRIPTION
Control, visibility, governance, and risk management across all your business and IT projects.TRANSCRIPT
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Discover the Solution!Auditing & Compliance Risk Identification
Knowledge Enablement
Communications &Morale
Issue Management
Process Enforcement& Management
Visibility & Control
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Presentation Take-Away
At the end of this presentation you will understand about Automated Project Office (APO):
• What APO does• Where APO fits• What APO will do for you• What APO costs you in time and
money
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Executive Questions• Are you comfortable that IT can
successfully deliver the projects your business needs?
• Do you experience surprises of significance in your business?
• Are you being told everything is OK only to find out later otherwise?
• Do you receive inconsistent information from your organization?
• Are your processes being followed consistently?
• Do you have open and frequent communication with your stake holders and project team?
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What Do Successful Projects Mean to Your Business?
• Job security from performance excellence• Control projects through real-time
knowledge (No one can BS you.)• Market share• Growth• Top line revenue• Cost cutting• Competitive advantage• Customer satisfaction 3
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What Does APO Do?
• Visibility– See all of the project information needed– View performance outcomes AND participant feedback
on key conditions• Control
– Reinforce expected behaviors – Monitor exceptions to expected behaviors (procedures,
processes, interactions)• Optimization
– Identify conditions that impact productivity – Incorporate productivity improvements into future
planning– Predictive analytics drive improved project outcomes
Project Success Made Easier! 4
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Where Does APO Fit?
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Levels of Project Portfolio Planning and Tracking
Portfolio Management
Project Management
Cost, Schedule, Quality
Participant Feedback
Business Plans, Budgets
Business Management
Strategic Goals, Financial Constraints
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Products Supporting State of the Practice Project Management
Portfolio Management
Project Management
Cost, Schedule, Quality
Participant Feedback
Business Plans, Budgets
Business Management
Strategic Goals, Financial Constraints
MS Project, Primavera, etc.
HP PPM Center, Planview Enterprise, etc.
Nothing!!
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APO Provides Effective, Efficient Participant Feedback
Portfolio Management
Project Management
Cost, Schedule, Quality
Participant Feedback
Business Plans, Budgets
Business Management
Strategic Goals, Financial Constraints
Participant Feedback8
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APO Consolidates Backward-Looking Project Data with Forward-Looking Project Data
Portfolio Management
Project Management
Cost, Schedule, Quality
Business Plans, Budgets
Business Management
Strategic Goals, Financial Constraints
Participant Feedback
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APO Provides Results on Dashboard
Configurable to Meet Individual Needs
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APO Offers Deep-Dive Capability
Revealing Actionable Conditions
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APO Predictive Analytics
• Predictive measures of project success • Based on published IT industry studies of project
performance research– Leon Kappelman– Mary Sumner– Capers Jones
• Four Key Measures:– RPL – Rework Prevention Level– SMART – Clarity of Task Assignments (Specific, Measurable,
Accountable, Relevant, Timely)– PAL – Process Adherence Level– SMPL – Senior Management Participation Level
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APO Predictive Analytics Overview
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RPL - Rework Prevention Level
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SMART – Clarity of Task Assignments
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PAL – Process Adherence
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SMPL – Senior Management Participation
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Automated Project Office:Comprehensive Project Management
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APO By The Numbers –
You Can Achieve:• Reduce rework by up to 40%• Reduce time spent on status reporting and
analysis by up to 2 hours per person/week• Improve productivity up to 30% through process
optimization
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How Does APO Do It?
• Enables you to manage your staff to realize the value. Specifically:– Drives early visibility of potential
issues, risks and root causes – Enforces defined processes– Leverages historical trends, data, and
metrics to spot anomalies– Accelerates the implementation
of enterprise standards / best practices
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What Does APO Cost?• $5,000 per month for first 10 named users and
100 concurrent projects, volume discounts apply• $5,000-$25,000 one-time implementation fee
(depending on scope)• 2-4 hours of your time for requirements definition• 2-4 hours of your team’s time for training• 5-10 minutes/week per team member/stakeholder• 1-2 hours/week for your system administrator
• CAI will do all administration, follow up & basic status reporting for additional $1,500 per month*
*Price will vary based on volume of projects & scope of service. 20
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APO Implementation
• Typical implementation 30 days• Software as a Service Offering (SAAS)• 2-4 hours of your time to define
requirements• 4-8 hours of your team’s time per interface• 2-4 hours of your team’s time for training
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Next Steps
• Business case:– ROI discussion
• Begin implementation
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