ao 25 technical working group orientation on the assessment and validation process for the grant of...
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AO 25 Technical Working Group Orientation on the
Assessment and Validation Process for the Grant of 2014 PBB
November 20, 20149:00 am – 12:00 pm
DBM Multi-Purpose Hall, 4th Floor, Boncodin Hall, DBM, Manila
Secretariat &Technical Resource Institution
Government Oversight Partners:
GCG CHEDCOA Ombudsman NCCCESBCSC
OBJECTIVES OF THE ORIENTATION
1. To reiterate the eligibility requirements for the grant of Performance-Based Bonus for FY 2014
2. To explain and discuss the process of assessment and validation of physical accomplishments and compliance to 2014 Good Governance Conditions
Outline
1. Highlights of 2013 PBB Implementation2. 2014 PBB Assessment Process and Timeline
• MFO, STO and GASS Accomplishments• Priority Programs/Project Accomplishments
(including EODB and OP Planning Tool/Performance Contract)
• Good Governance Conditions- Transparency Seal- Citizen’s Charter- Submission of SALN- PhilGEPS Posting
I. HIGHLIGHTS OF 2013 PBB IMPLEMENTATION
144 Agencies Eligible for PBB 152
(as of October 31,2014)
9.9B ₱₱₱₱ PBB Funds Released 2.31B ₱ ₱(as of October 31,2014)
1.08M Government Employees Granted PBB
COs2
Depts23
OEOs35
GOCCs (DBM)
13
SUCs110
2012
COs4 Depts
23
OEOs36
GOCCs (DBM)
15
SUCs111
2013
96% 98%Participation Rate
225,520
183 out of 191 Agencies 189 out of 192 Agencies
(as of October 31,2014)
2012 vs 2013 Good Governance Conditions Average Compliance Rate
Transparency Seal(Sec 91 GAA 2013)
FROM 87% TO 89%
PhilGEPS(RA 9184)
FROM 79% TO 90%
Report on Ageing of Cash Advance
FROM 91% TO 97%
ARTA (RA 9485)
FROM 94% TO 96%
SALN(RA 6713)
96%
FROM 88% TO 94%
Average Compliance Rate (2012)
0%
25%
50%
75%
100% 96%
87%
100% 100%
82% 85%91%
100%100% 100% 100% 100%
87%
76%
95%
86%
Departments OEOs CO SUCs GOCCs covered by DBM2
Transparency Seal
PhilGEPS Posting
Citizen’s Charter
Ageing of Cash Advance
Average Compliance Rate (2013)
0.00%
25.00%
50.00%
75.00%
100.00% 100% 100% 100% 100% 100%
89%86%
94%
100% 100% 100% 100% 100%
87%91%
96% 96% 96%
87%80%
87% 87% 87%
Dept OEO CO SUCs GOCCs
Transparency Seal
PhilGEPS Posting
Citizen’s Charter
Ageing of Cash Advance
SALN
Released Cleared DisqualifiedNeed to
Comply GG and Physical
Department 14 6 2 1
OEO 24 5 7
CO 4GOCCs covered by DBM
11 4
SUC 67 21 23TOTAL 119 33 36 1
Scope, limitations, assumptions
• Study covered a total of 164 Agencies and SUCs:– 21 Departments (excluding DPWH and DepEd)– 3 Constitutional Offices (COA, CSC, Ombudsman)– 33 Other Executive Offices – 107 State Universities and Colleges
• The available processing time data are only up to final clearance at the end of the AO 25 Secretariat (excluding review of ranking and actual payout)
• Elapsed time computed from actual date of submission of the agency
• Time data is expressed in terms of working days; one month is equivalent to 22 working days
It took an average of 128 days (6 months ) for agencies to clear the FY 2013 PBB requirements. Of the 164 agencies studied, only 33 agencies (20%) were able to complete requirements in less than 100 days. The shortest processing time was only 19 days, while the longest took 191 days (9 months).
11
Average = 127 daysAverage = 128 days
191 days = Marinduque State College and DOF
19 days = PMS
MSC
& DO
F
Review of SUCs had the longest review cycle time with an average of 146 days or 6.7 months. The longest review was 191 days for Marinduque State College while the shortest was 72 days for Apayao State College.
12
Average = 147 days
191 days
72 days
Marinduque State CollegeTOTAL Assessment - 191 working days - 8.7 months
Marinduque State College
Activityno of days
lapsed5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5
Form a, a1 1/10/2014 8/26/2014 157Form B 1/10/2014 8/26/2014 157
ARTA validation 11/30/2013 12/26/2013 18
TS val idation 11/30/2013 2/6/2014 46
SALN validation 1/10/2014 4/28/2014PhiLGEPS val idation 11/30/2013 4/14/2014 92Ageing Report val idation 12/3/2013 8/4/2014
167
Final Assessment 9/24/2014 10/1/2014 6
Form 1.0
released
Jul Aug
Date
Nov Dec Jan Feb Mar Apr
Submission of Accomplishment
Submission of GGC COCs
Final Assessment and release
May Jun
• MSC needed to provide justification for not meeting target BUR
• COA validation of Report on Ageing of CA was received on August 8, 2014.
Presidential Management StaffTOTAL Assessment - 19 working days - 0.9 months
PMS
Activity no of da ys la ps ed
5 1 2 3 4 5 1 2 3 4 5
Form A/A1 12/11/2013 12/27/2013 13
Form B N/A
ARTA val idation 12/3/2013 12/27/2013 19
TS val idation 12/3/2013 12/27/2013 19
SALN val idation 12/3/2013 12/29/2013 21
PhiLGEPS val idation 12/3/2013 12/27/2013 19
Ageing Report val idation
11/30/2013 12/27/2013 20
Final Assessment 12/27/2013 12/30/2013 3
Form 1.0 12/11/2013 12/30/2013 11
Released PBB 12/30/2013 1/7/2014 5
Nov Dec Jan
Final Assessment and Release
Date
Submission of accomplishment
Submission of GGC COC's
Processing* Time per PBB requirement(in working days)
15
* Running time covers the inter-agency transmittal of documents, actual Secretariat & TWG review , waiting time on submission of additional data/justification if needed, validation of BUR and COA reports, curing of deficiencies on Transparency Seal, PhilGEPS, SALN, etc.)
Activity Min Max Averagesubmission of accomplishments Form A/A1 9 183 94Form B 20 183 61submission of GGC COCs ARTA validation 1 157 46TS validation 1 153 43SALN validation 1 154 41PhiLGEPS validation 8 187 73Ageing Report validation 1 182 82Final assessment and release Final Assessment 1 47 6Form 1.0 2 117 4released PBB 4 41 1TOTAL Assessment (working days) 19 191 128TOTAL Assessment (in months) 1 9 6
II. 2014 PBB ASSESSMENT PROCESS AND TIMELINE
Achieve at least 90% for each of the Congress-approved targets for the delivery of the MFOs under the PIB of 2014 and the common targets for STO and GASS
Achieve at least 90% for each of the targets agreed with the President under the five KRAs of EO 43
Meet 100% all of the four good governance conditions for 2014 under the performance drivers of the RBPMS
FY 2014 Performance Targets (Form A)• MFO indicators
- 2014 Performance Informed Budget approved by Congress
• STO indicators- One common STO indicator which is the establishment of Quality
Management System aligned with ISO standards or continuing certification of one front line service, if applicable
- Another target identified by the Agency Head based on his/her priority agenda
• GASS indicators- “obligations BUR” - obligations against all allotments issued for FY 2014- “disbursement BUR” - disbursement against obligations (based on 2013 PBB
guidelines)- Compliance with COA reporting requirements (including the Report on Ageing
of Cash Advances)
NEW!
NEW!
NEW!
Good Governance Conditions for FY 2014
Maintain/Update Agency Transparency Seal (Sec. 91 of GAA 2014 or RA 10633)
Maintain/Update PhilGEPS posting (Revised IRR of RA 9184)
Maintain/Update Citizen’s Charter or its equivalent, Service Charter completing the reflection of 3 improvements in the front line services specified in the 2013 PBB guidelines (MC 2013-1 (RA 9485)
Compliance with submission and review of SALN of all employees and officials (per RA 6713)
MAJOR CHANGES IN 2014 PBB PROCESS1. Target payouts on the following schedule:
• December 29, 2014 (for priority agencies*)• February 27, 2015 • March 30, 2015• April 30, 2015
2. Affirm enforcement powers of validating agencies
3. Allow agencies to cure deficiencies/comply with the government performance tools within the prescribed period.
Priority Agencies Agencies expected to submit accomplishments report (Forms A, A1
and B) on December 10, 2014. Submission after this date, will exclude the agency from the priority list
Expected payout on December 29, 2014 provided that agency is compliant of all 2014 PBB requirements
Priority Agencies
DEPARTMENTS1. Department of Energy2. Office of the Vice President
GOCCs COVERED BY DBM8. National Kidney and Transplant Institute
(NKTI)
OTHER EXECUTIVE OFFICES3. Career Executive Service Board (CESB)4. National Library of the Philippines (NLP)5. National Security Council (NSC)6. Office of the Presidential Adviser on the
Peace Process (OPAPP)7. Presidential Management Staff (PMS)
STATE UNIVERSITIES AND COLLEGES9. Bicol University (BU)10. Bulacan Agricultural State College11. Capiz State University12. Don Mariano Marcos Memorial State
University13. Samar State University14. Western Visayas State University
Review and Assessment of 2014 PBB Accomplishments based on Forms A, A1 and B
1. Agencies shall submit to the AO25 Secretariat two (2) duly signed original hard copies and e-copy of the following on December 10, 2014 or January 30, 2015:• Forms A and A1 • Form B reflecting accomplishment of Priority
Programs/Projects, Ease of Doing Business and/or OP Planning Tool (as applicable).
2. Agencies should already include explanation and supporting documents for targets that were not met, upon submission of Forms A, A1 and B.
3. Non-submission of Forms A, A1 and B after January 30, 2015 shall be considered non-compliant.
4. Agencies shall be notified by the AO25 IATF of the results of the assessment.
Review and Assessment of 2014 PBB Accomplishments based on Forms A, A1 and B
On Submission of Mandatory Financial and CA Ageing Reports under GASS1. The following COA Financial Reports should have been submitted to
COA last March 31 or April 30, 2014 (for big agencies): Balance Sheet Statement of Cash Flow Statement of Income and Expenses Statement of Government Equity, and Notes to Financial Statements
2. Report on Ageing of Cash Advances of transactions covering the period of January 1 to November 15, 2014 should be submitted to their respective resident COA auditors not later than December 1, 2014.
Review and Assessment of 2014 PBB Agencies with Form B
Priority Programs/ProjectsDA DOJ CHEDDAR DOLE HUDCCDBM DOST NCCADENR DOT OPAPPDepEd DOTC PLLODILG DPWH DND DSWD DOE DTI DOF NEDA DOH OP-OCS
OP-OES
EODB (AO38)DOFDOJDILGDTI
OCS Planning ToolDA DOJ CCC
DAR DOLE CFODBM DOST MinDaDENR DOT MMDADepEd DOTC OPAPP
DFA DPWH PLLODILG DSWD PMSDOE DTI TESDA DOF NEDA OPADOH OP-OCS GCG DND PCOO
Review and Assessment of 2014 PBB Transparency Seal
1. Agencies should ensure that the following documents are posted in their Agency Transparency Seal before December 1, 2014:
Agency mandates, functions, and contact information of officials Statement of allotment and obligations (FY 2011-2013) Financial Accountability Reports (FARs) (FY 2013 – 2014) Approved budget for 2014 and MFO targets Major programs and projects classified according to 5 KRAs Program/project beneficiaries Project/program status Annual Procurement Plan
2. DBM-OCIO shall conduct validation starting December 1, 2014 and submit list of non-compliant agencies to the AO25 IATF.
3. Agencies included in the non-compliant list should immediately clarify with DBM-OCIO the nature of deficiencies and how to remedy them.
Review and Assessment of 2014 PBB Citizen’s Charter
1. Agencies should ensure that they have established a Citizen’s Charter/Service Charter or its equivalent.
2. Before December 1, 2014, agencies should ensure that their Citizen’s Charter/Service Charter should be: posted as information billboards in all the service offices that deliver
frontline services. positioned at the main entrance of the office or at the most conspicuous
place of all the said service offices. written either in English, Filipino, or in the local dialect and published as an
information material (e.g. booklet or brochure). uploaded in the agency’s website and accessible to the public.
3. CSC shall conduct validation starting December 1, 2014 and submit list of non-compliant agencies to the AO25 IATF.
4. Agencies included in the non-compliant list should immediately clarify with CSC the nature of deficiencies and how to remedy them.
Review and Assessment of 2014 PBB Submission of SALN
1. Agencies should have filed 2013 SALN by June 30, 2014
2. Certificate of Compliance for SALN submission and list of SALN filers/non-filers should have been submitted to the AO25 Secretariat on July 31, 2014.
Review and Assessment of 2014 PBB Submission of SALN
The following SUCs have not yet submitted the PBB- 2014 SALN COC and list of SALN filers/non-filers:
• Southern Luzon State University• Occidental Mindoro State College• Cebu Technological University• Naval State University• Samar State University• Southern Leyte State University• Jose Rizal Memorial State University• Sulu State College• Camiguin Polytechnic State College• Davao Oriental College of Science and Technology• Mindanao State University• Adiong Memorial Polytechnic College• Cotabato City State Polytechnic College• Tawi-Tawi Regional Agricultural College
Review and Assessment of 2014 PBB PhilGEPS Posting
1. The department/agency shall certify PhilGEPS compliance for FY 2014 through a certification to be issued by the BAC Chairman and HOPE.
2. Agencies shall submit to PhilGEPS, e-copies in PDF file of PhilGEPS COC on December 1, 2014. Should be signed by HOPE and BAC Chair.
3. For agencies with attached/bureaus/regional /field offices:• The heads of attached agencies through their respective BACs shall
prepare a separate PhilGEPS certificate of compliance.• The Mother Agency should submit the consolidated PhilGEPS COC to
PhilGEPS on December 1, 2014.• Incomplete and non-submissions will be considered as non-
compliant.4. Certificate of compliance with PhilGEPS (covering transactions from
January 1 to Nov. 15, 2014) shall be generated from www.philgeps.gov.ph.
Clarifies the Nature of Deficiency in Good Governance Conditions except SALN and CA
Ageing Report(Dec. 16, 2014 – Jan. 15, 2015)
Updates Transparency Seal and Citizen’s Charter
(before Dec.1, 2014)
NO
Nov MarDec 2014 Jan 2015 Feb 2015
Submits COC to PhilGEPS
(Dec.1, 2014)
Submits Report on Ageing of Cash
Advances to COA(Dec.1, 2014)
Compliant?
YES
Submits Accomplishment
Report (Forms A, A1 and B)
(Dec. 10, 2014)
Compliant? NO
Eligible for PBB Payout on Dec. 29, 2014
Disqualify from the grant of 2014 PBB
YES
A
Met all targets?
AYES
Discuss with: a. BMB concerned – for deficiency/ies in MFOsb. PMS – for deficiency/ies in Priority Programs/Projects
(Dec. 16, 2014 – Jan. 15, 2015)
Validation of Compliance with:
a. PhilGEPSb. Citizen’s Charter *c. Transparency Seal *d. SALNe. CA Ageing Report
(Dec.1 - 15, 2014)
NO
Review and Assessment of
Accomplishments(Dec.11-15, 2014)
Eligible?
B
NO
Process of Review and Assessment of 2014 PBB Requirements of Priority Agencies
Notice of non-compliance
(Dec. 16, 2014)
Feedback on Review/Assessment
(Dec. 16, 2014)
Eligible for PBB Payout in February 2015
B
* COC submission not required
Submit recommendation for IATF decision
YES
Notice of Disqualification(February 2015)
Clarifies the Nature of Deficiency in Good Governance Conditions except SALN and CA Ageing Report
Updates Transparency Seal and Citizen’s Charter
(before Dec.1, 2014)
NO
Dec MayJan 2015 Feb 2015 Mar 2015 Apr 2015
Submits COC to PhilGEPS
(Dec.1, 2014)
Submits Report on Ageing of Cash
Advances to COA(Dec.1, 2014)
Compliant?
YES
Submits Accomplishment
Report (Forms A, A1 and B)
(Jan. 30, 2014)
Compliant? NO
Eligible for PBB Payout on Feb. 27, 2015Mar. 30, 2015Apr. 30, 2015
Disqualify from the grant of 2014 PBB
YES
A
Met all targets?
AYES
Discuss with: a. BMB concerned – for deficiency/ies in MFOs b. PMS – for deficiency/ies in Priority Programs/Projects
January to April 2015
Validation of Compliance with: a. PhilGEPS b. Citizen’s Charter * c. Transparency Seal * d. SALN e. CA Ageing Report
NO
Review and Assessment of
Accomplishments
Eligible?
NO
Process of Review and Assessment of 2014 PBB Requirements of Agencies (for regular submission)
Notice of non-compliance
(Jan. 30, 2015Feb. 27, 2015,Mar. 30, 2015)
Feedback on Review/Assessment(Jan. 30, 2015Feb. 27, 2015,Mar. 30, 2015)
* COC submission not required
Submit recommendation for IATF decision
YESNotice of
Disqualification(February 2015
March 2015April 2015)
Information and CommunicationThe IATF communication channels:
• AO 25 Secretariat at [email protected]• PCDSPO e-mail at [email protected])
• Smart: +63920.498.9121• Landline: 631-21-39
• https://www.facebook.com/performancebasedbonus
• @PBBSecretariat
Others • PBIS SMART Infoboard
