New Hanover County Schools

Summer 2014 Test Administration Training

CTE AssessmentsOnline Assessments: EOC/EXTEND2 EOC

CTE – Tested CoursesBA 10 Accounting 1

BP10    Computer Programming 1

BF05 Personal Finance

BF10    Principles of Business and Finance (ME/BE)

ME11 Entrepreneurship 1 (BE/ME)

MU92   Strategic Marketing

Anticipated Grade• Simply is “best estimate” of student grade before the

post-assessment

• Must be submitted to Cathy Ferguson by August 1, 2014

Before Administration• Read Administration Manual and sign Accountability Form on page 37 (Documentation required and due at time of materials pickup)

• Submit anticipated course grade to Cathy Ferguson by August 1

• Prohibited items in testing room – Cell phones– Textbooks– Food/drink– Instructional displays of course materials– Formula sheets

• Calculators are allowed if memory is cleared before and after exam

• Timing = 120 minutes minimum 4 Hours maximum IEP & 504 accommodation of “extended time” overrides this time limit.

• Paper/Pencil Instructions to students on Pages 52-54 of manual

• Students may write in the test book

• Problem with test, have student write down nature of problem on NC CTE Secure Assessment Irregularity form (Page 34). Students may not copy questions word for word.

During Administration

Statement of Accountability p.32

• Attests to knowledge of “THE MANUAL”• Attests to knowledge of Testing Code of

Ethics• Provides documentation of return of materials• Provides documentation of proper testing

procedures for test administrations• Must include proper signatures! Check

this!

After Administration

Return materials to Cathy Ferguson Spencer Building

Office 101 254-4141

Score reports will be password protected and sent via e-mail

Password will be ctesummer14

Performance Levels:

• 0-76 = Not Proficient Level 1

• 77-100 = Proficient Level 2

• 93 plus B in Class for Articulated Credit

Medical Exemption FormMust be submitted to CTE Office by August 4th

Page 40 in administration manual Request an electronic copy from cathy.ferguson@nhcs.net

EOC Training

11

Eligible Students (page 1)

Students who are enrolled for credit in a course for which an EOC assessment is required (EOC/EXTEND2)

Students Repeating an Entire Course for Credit or Taking a Credit Recovery Course NCVPS EOC Courses

Eligible Students (Special Situations) (pages 1-2)

• Advanced Placement Courses: Student must take the EOC test the first time the student takes the course. Students enrolled in AP courses who have previously received credit for a non-AP course of the same subject are not eligible to take the EOC test.

• Students Identified as Limited English Proficient (LEP): Students identified as LEP scoring below Level 4.0 Expanding on the state-identified English language proficiency reading placement test and are in their first year in U.S. schools are not eligible to be assessed on the English II end-of-course test.

Estimated Administration Time (ONLINE EOC pages 2-4; NCEXTEND2 pages 4-5)

• Biology/English II 150 minutes; Math I 180 min; Math I NCEXTEND2 150 min– Biology 75 items (EXTEND2 59)– English II 68 items (EXTEND2 48)– Math I 60 items (EXTEND2 50)

• 2 two-minute breaks • Allow ample opportunity to complete the test. • As long as students are engaged and working

and the maximum time allowed (4 hours*) has not been reached, they must be given time to complete the test.

*Except for students with documented accommodations for extra time

Test Administrators

• Local Requirement: Test administrators must be certified staff. – Teachers– Social workers– Counselors– Retired teachers– Teacher assistants who are certified

teachers

Before Testing (ONLINE EOC pages 6-22;NCEXTEND2 pages 6-22)

• Prepare Training• Read Testing Code of Ethics (Appendix E)• Complete Electronic Testing Plan Google Docs (By August 7; day beofre for

early testers)• Train Proctors and Teachers

– NHCS will NOT use roving proctors for EOCs (page 9)– Conduct special training for testing students with accommodations.

• Prepare Testing environment and students for testing (page 10)• Complete the online assessment tutorial on scheduled computers (p. 11)

(script – white handout)• Prohibited items in testing room (page 12)

– Cell phones for BOTH students and teachers/proctors– Textbooks– Food/drink

Monitoring Students During Testing pages 13-14 • Walk frequently and quietly throughout the room.

– Position self to have an unobstructed view of and easy access to students.  

• Do not read test questions from screen. • Do not indicate answers to students. Some examples include but are not limited to:

– telling students to “look at the question again” or offering similar advice;– making a facial expression, hand gesture, or utterance (e.g., coughing, clearing

throat) to indicate approval or disapproval of the student’s response; and– standing beside the desk, reading a question, looking at the student’s response, and

then pointing to the correct answer or pointing to the question as if to indicate “read the question again because you have bubbled the wrong answer.”

•  Test administrators and proctors (see proctor statement) cannot help students:– by explaining the directions in their own words;– by explaining the meaning of any word in the directions, test questions, or answer

choices;– by rephrasing test questions; – by translating a word or phrase into another language; or– by providing synonyms for unknown words.

Monitoring Students During Testing pages 14-19

• Misadministrations – OTISS• Student Emergencies (including fire drill): Two adults must be in

the room at all times– Student should click on PAUSE button– Student should click on CONTINUE button

• Students with Accommodations– Complete Review of Accommodations forms– Review Testing Students with Disabilities document

• Check the Student Interface Questions (SIQs) online to ensure that students with accommodations have the correct accommodations.

• Recognize and report testing violations

Procedures for Students When Complete (pages 19-20)

• Students who complete the test before the scheduled time is over are allowed to read novels or other nontextbooks (e.g., magazines) while other students continue to work during the scheduled time.

• Before students who have completed the test may read, the test administrator must – Ensure student clicked the End Test button to close the test; (Once students

have clicked the End Test button, they will not be able to return to the test items. A STOP sign will appear on students’ monitors after the End Test button has been clicked and the test has been closed.)

– Collect all ancillary materials (e.g., calculators, used blank paper, and used graph paper); and ensure the student’s reading material is a novel or other nontextbook, such as a magazine.

Checklist: BEFORE Test Day for Online Assessments (pages 21-22)

Checklist: BEFORE Test Day for Online Assessments (pages 21-22)

On Test Day: Test Materials page 23-24

• Assessment Guide (New name)• Computer with an up-to-date applications

Training Notes:– Review technical requirements: http://go.ncsu.edu/nct– Personal computers and personal learning devices must not be used at this

time.• Supply of blank paper

– Used must be collected after calculator inactive section• DPI issued/approved graph paper (Math I)

– Used must be collected after calculator inactive section• Extra sharpened No. 2 pencils• Graphing calculators for Math I “calculator active” section• Accurate timing device that does not make noise

On Test Day (pages 24-26)

• Follow a uniform process for administration (pages 24-25)• Complete BEFORE students enter room (p. 26)

– Turn on computers and log into the computer using the special testing login (sticker inside packet)

– Approx 30-40 minutes BEFORE students enter, launch NCTest Secure Browser

– Select assessment name– Enter your NCEducation username and password.– Select student name– Ensure the screen is set to the START page, but DO NOT click

start.

Testing Icon Location

On Test Day p. 27

• Complete AS students enter room– Instruct student to sit at assigned seat– Instruct student NOT to begin assessment until

prompted

• Complete AFTER students enter room– Circulate to confirm student is seated at correct

computer– Confirm START button is on screen

New Instructions Math 1p. 40

• Transition from Calculator Inactive to Active– Test administrator MUST collect all used

graph paper and scrap paper before distributing calculators.

– Additional scrap/graph paper may be distributed.

After Testing (pages 49-52)

• Clear calculator memory (Math I)• Test Administrators complete the Review of

Accommodations forms– One additional step for online testing (p.51 online)

• Daily scanning lists for Testing Department– Absentees

OTISS – System for Reporting Test Irregularities• Account set up (NC ID)

– Approval procedure– Training/manual

• TC responsibilities– TC submits irregularity

After Testing - Packaging and Returning Materials

• Return all materials to the Testing Department– Scrap paper– Graph paper

• File completed Review of Accommodations Used During Testing forms at the school.

Online Instructions: Log into NC Education and select assessment

Each course has two main features

Lists all enrolled students

Test Session management

Verify enrolled students and enroll, if necessary.

Set up a testing session for each course for each day

Verify Student Interface Questions for students with accommodations

Select to check accommodations

Select to add an accommodation.

Complete after testing using data from Review of Accommodations forms

Do NOT select RESET EVER

Complete special codes before test day or on test day before 7:00 PM