anson countyco.anson.nc.us/minutes/wordfile.php?file=aug1108regmi… · web viewcog-discussion of...

THE ANSON COUNTY BOARD OF COMMISSIONERS convened for their regular monthly meeting on Monday, August 11, 2008 beginning at 6:00 P.M. in Courtroom #1 located in the Anson County Courthouse.

Commissioners present: Anna H. Baucom, ChairRoss Streater, Vice ChairBobby SikesDr. Jim Sims

* Harold C. SmithClaude SpencerJarvis Woodburn

Staff members present:Andy Lucas, County ManagerBonnie M. Huntley, CMC, Clerk to the BoardRita James, Data ProcessingVance E. Gulledge, Utilities AdministratorScott Rowell, ACTS DirectorRandy Davenport, Veterans Services OfficerJennifer Baptiste, PlannerJoanne Huntley, Register of DeedsLeon Gatewood, WWTP

Chairman Baucom called the meeting to Order, welcoming those present. Reverend Michael McLeod, Associate Pastor Ebenezer Baptist Church, delivered the Invocation.

Approval of the Agenda by Commissioners: Vice Chair Streater asked for a moment of silence in memory of Hank Drake, a former Commissioner. Chairman Baucom asked those present to take a moment to remember the work of Mr. Drake. Chairman Baucom noted Mr. Drake had been a fixture in the community for over forty years and meant a lot to the community and for his service to the Board.

Recognition: County Manager Lucas stated that Mr. Davenport has successfully completed a United States Department of Veterans Affairs certification training course. County Manager Lucas added that this was the first time Anson County has had a Veterans Service Officer that has taken the time to go through the certification process and take the exam and become a certified Veterans Officer. Chairman Baucom voiced appreciation to Mr. Davenport for taking the time to get the certification and for all he does for Veterans and families of Veterans in Anson County. Mr. Davenport stated it was his pleasure to serve the Veterans.

Public Hearing: ACTS Rural Operating Assistance Program (ROAP): Motion by Commissioner Sims, seconded by Commissioner Sikes, to open the Public Hearing. Motion carried unanimously.

In the Public Hearing Mr. Rowell stated that this was the FY 2009 ROAP grant in the amount of $108,803 with a local share of $4,974. Mr. Rowell shared that the local share was usually covered by cash fares with no cost to the county. Mr. Rowell stated that they are asking for supplemental funds this year to assist a wheelchair bound citizen.

*Commissioner Smith joined the meeting at this point.

Chairman Baucom asked if this was different from previous agreements with Mr. Rowell answering only the supplemental funds were different. Mr. Rowell stated this was for FY July 1, 2008 – June 30, 2009. Chairman Baucom asked the number of clients with Mr. Rowell uncertain of the exact number but felt it would be between 3500 and 5,000. County Manager Lucas stated that they average about 3400 trips a month and they logged 3500 miles of trips in July. Chairman Baucom asked how they were doing with the cost of fuel and catalytic converters. Mr. Rowell stated that they erected a fence in March followed by a security camera system and DVR and things seem to be working well. Mr. Rowell added that the state will reimburse us 90% of the cost. Commissioner Sims commented that there were no deficiencies in the plan and commended Mr. Rowell for a good job. Chairman Baucom called for public comment. Hearing none, Motion by Vice Chair Streater, seconded by Commissioner Woodburn, to close the Public Hearing. Motion carried unanimously.

In regular session, motion by Vice Chair Streater, seconded by Commissioner Woodburn, to approve the ROAP program for FY 2009. Motion carried unanimously.

Appearances:DOT Secondary Road Paving Program: John Underwood, District

Engineer, presented the 08/09 program to the board. Mr. Underwood stated that Lee Ainsworth was the new county maintenance Engineer for Anson County but was unable to attend. Mr. Underwood then presented each Board member a colored map indicating the roads to be paved. Mr. Underwood noted that the paving priority roads were listed in blue. Mr. Underwood presented the following program.

North Carolina Department of TransportationSecondary Roads Construction Program

Anson County

FY 2009 Anticipated Allocation Highway Fund $ 708,109.00

Trust Fund $ 673,314.00Plus Balance From 07/08 $ 39,149.00 Total $ 1,420,572.00

I. Paving Unpaved Roads Programmed Paving Goal: 2.86 Miles

A. Rural Paving Priority

Priority Length Number SR No. (Miles) Road Name and Description Est. Cost

1 SR 1702 1.84 McCalister Farm from SR 1703 to SR 1700 $417,372.002 SR 1429 1.02 Cameron Briley from SR 1428 to SR 1431 *$306,000.00

Total Miles _2.86__ Subtotal $723,372.00

* Rural Paving Alternates


1 SR 1406 0.404 Frank Wright from SR 1411 to SR 1405 $154,781.002 SR 1654 1.20 Morton from SR 1610 to SR 1613 $399.065.003 SR 1101 0.05 Hightower Rd. from SR 1100 to DE $58,269.0045

B. Subdivision Paving Priority


Total Miles Subtotal

* Subdivision Paving Alternates


* In the event that any roads in priority have to be placed on the “Hold List” due to unavailable right of way or environmental review, or if additional funding becomes available, funds will be applied to the roads listed in priority order in the paving alternate list.

II. General Secondary Road Improvements

A. Paved Road Improvements

SR No. Project Description Est. Cost

SR 1618 1.0 mi.

Martin Rd. from SR 1654 to SR 1418 $134,683.00

SR 1240 2.44mi.

Mineral Springs Ch. Rd. from SR 1228 to SR 1246 $370.279.00

SR 1402 1.13 mi.

Caudle Rd. from US 74 to SR 1404 $171,482.00

Subtotal $676,444.00__

B. Unpaved Road Spot Improvements

Subtotal $1,399,816.00

III. Trust Fund Safety Improvements (GS 136-182)

SR No. Project Description Est. Cost

Subtotal $____________

IV. Funds reserved for surveying, right of way acquisition, acquisition, road additions, contingencies, overdrafts, and paving entrances to certified fire departments, rescue squads, etc.

* Partial Funding

Subtotal $20,000.00

GRAND TOTAL $1,419,816.00

Commissioner Smith questioned the paving of McAllister Farm Road where no one lives. Mr. Underwood noted this year was a rating year where the roads would be re-rated and priorities could change. Mr. Underwood offered that they were also at the mercy of people signing right-of-ways. Commissioner Smith stated that he was bothered that they were not paving

roads where people live and feels the system needs to be changed. Mr. Underwood noted that listed on the map in green were the alternate maps in priority order. Chairman Baucom asked for an explanation of alternate with Mr. Underwood answering that should they be unable to acquire a right-of-way or environmental permit they would move to the alternate road in priority. Chairman Baucom asked for the number of miles of unpaved roads in Anson County with Mr. Underwood stating that he had the number but did not have it with him tonight but he would email the information. Mr. Underwood stated that traditionally they were unable to use trust fund money and highway fund money on paved roads and we’re running out of dirt roads to build so the law has been altered to read that a certain percentage each year can be spent on paving improvements. Mr. Underwood stated that as dirt roads are paved out or go to the hold list due to right-of-way they will be able to use this money for paving. Mr. Underwood shared that it was a priority to get dirt roads paved but anytime they can make improvements they will. Mr. Underwood stated there were 3 roads on the paved road improvement list and they must meet certain criteria. Mr. Underwood noted these were usually widening projects or leveling to improve drainage. Commissioner Spencer asked about Fox Road with Mr. Underwood answering that they were actively working on Fox Road and Ponderosa Road. Mr. Underwood explained that the funding was in place but they cannot work on them with state funds until they are on the system. Mr. Underwood noted the right-of-way has been acquired on Fox Road and they have one more signature to acquire on Ponderosa. Mr. Underwood stated that if the roads are added to the system in September we should see grading through the winter with finalization being next spring. Vice Chair Streater asked why a complete surface was not scheduled for Teal Road with Mr. Underwood feeling this needed to be added as a loop. Chairman Baucom congratulated Commissioner Spencer on getting a response to his voice mail in person adding that she sent an email to the director 3 years ago with no answer. Motion by Vice Chair Streater, seconded by Commissioner Spencer, to approve the Secondary Road Paving Program. Motion carried 6 to 1 with Commissioner Smith opposed. Commissioner Woodburn felt the Board might want to find out how to get in on the process in order to get some of the roads that really need paving paved. Commissioner Woodburn commented that it seems paving is being done in areas where it is not really needed and areas that do need it aren’t getting paved. Commissioner Smith felt if taxpayer dollars were paying for the paved roads they should have some input.

Robert Lowder-Proposed Local County Law: Mr. Lowder, President of Smith Creek Hunting Club, presented a packet of information to those present. Mr. Lowder stated that they want this added to the local law to prevent conflict and misinterpretation of the law from wildlife officers to the hunters during hunting deer with dog season. Mr. Lowder offered that it was also proposed for out of season for exercising hunting dogs and

preparing such dogs for competition hunting. Mr. Lowder proposed a new law patterned by a law in Tyrrell County as follows:

Proposed Anson County Local Wildlife Laws Addendum: This does not apply to hunters lawfully recovering dogs as long as weapons remain unloaded in a motor vehicle. (See Tyrrell County Local Laws) Retrieval of hunting dogs and running dogs for exercise out of the hunting deer with dog season does not constitute hunting.

If anyone catches/finds a hunting dog before the owners has been given opportunity to retrieve the dog or during the process of tracking the hunting dog, it is that person’s responsibility to notify/return the dog to the lawful owners without harm, threat to harm, hurt, destroy a hunting dog in any way, or be written a ticket for doing so.

This law does not apply to a person who leases land for the purpose of hunting while hunting on that leased land or to a member of a hunting club with a current and valid membership card while hunting on club land (see Tyrrell County Local Laws). Chairman Baucom asked for more explanation about what this means. Mr. Lowder offered that currently he could be given a ticket for trying to retrieve his dog from someone’s property and it would be the same as trespassing. Mr. Lowder feels he should not be given a ticket during this process. Chairman Baucom asked how often this was a problem with Mr. Lowder answering that it does happen but it was not a nuisance. Chairman Baucom felt this was something that had to go through Raleigh with Mr. Lowder stating it had to come through the Board of Commissioners then to Raleigh. County Manager Lucas stated that in order to amend the local law the Board would have to send a resolution to Pryor for change during the January session. Chairman Baucom stated that the Board understands their need and will research the matter and find out the process and let him know. Commissioner Sims feels this would ease tensions. Commissioner Sikes commented that it was years ago but he was the one pushing to get Anson County where we could use dogs and feels the problem is the number of steel hunters that lease land and the dogs are aggravating the deer. Chairman Baucom offered thanks to Mr. Lowder for all he does for the community.

COG-Discussion of CONNECT Initiative/Resolution of Support: Al Sharp, Executive Director for Centralina Council of Governments, stated that Anson County has been a member for six years. Mr. Sharp shared that the county was represented by Commissioner Woodburn, both on the Executive Council and Board of Delegates and the Centralina Economic Development Commission. Mr. Sharp thanked Commissioner Woodburn for his many trips to Charlotte. Mr. Sharp explained that Centralina Council of Government was a member driven organization with 9 counties and 65 municipalities. Mr. Sharp stated that they are the regional planning organization as designed by North Carolina Law and they are also a Centralina Economic Development Commission which is the designated Economic Development District by the Federal EDA. Mr. Sharp stated that they have a 2.2 million dollar grant to Gaston County Community College to start a nursing program and it has also yielded 1.2 million in Economic Development funds for Huntersville. Mr. Sharp stated they work with all their

member governments in order to put forward their best image and meet their needs with resources that are beyond the communities. Mr. Sharp shared that the majority of their 45 member staff have master degrees and anywhere from 5-25 years of experience. Mr. Sharp stated that they are also the Workforce Development Board engaged with the idea of reemployment or retraining. Mr. Sharp noted that they were also the area Agency on Aging and do programming for older Americans and approximately 9 million dollars comes to the Centralina region from federal sources and are distributed on a per capita basis. Mr. Sharp stated that they are working with 11 counties to do a joint purchasing arrangement of ortho-photography where they fly the areas and take pictures that are then reduced to tax maps. Mr. Sharp stated that Anson County benefitted from these three years ago and had this done for nothing. Mr. Sharp offered that the idea of CONNECT is that we need to adopt a regional plan where we will work together and use our shared resources to move these things forward. Mr. Sharp stated that the framework of working together is to get a handle on the future and identify, preserve and protect the things that are really important to us in the region. Mr. Sharp shared that in the next 25 years our population will go from 2.5 million to about 5 million people in the metropolitan area. Mr. Sharp stated that if we do not focus on our future we will become what everyone wants us to be rather than what we want to be. Mr. Sharp stated that we are the largest metropolitan area in the United States without a regional vision and plan and all the partners in the region believe it is time for government, chambers of commerce, Economic Development, Community Colleges, Universities and interest groups to work together to define our future. Mr. Sharp asked the Board to endorse, participate and join the effort and by doing so we will be provided tools, best practices educational opportunities, peer support and potentially funding to implement priorities. Mr. Sharp added that it also allows smaller jurisdictions to work together for what they want AND be supported in it. Mr. Sharp stated that it enables our region to speak with one voice on common issues in Washington, Raleigh or Columbia. Mr. Sharp then asked the board to approve a Resolution in support of CONNECT. Mr. Sharp offered their assistance in recruitment or interim staffing for the position of County Manager. Mr. Sharp asked the Board to identify a point of contact for the county and added that there was the opportunity for either a Board member or citizens to serve. Chairman Baucom thanked Mr. Sharp for his time, commenting that the core values coincide very well with the set of initiatives and priorities adopted by this Board. Commissioner Woodburn added that a lot of work has been put into this by Centralina. County Manager Lucas stated that we have invested money in the CONNECT initiative to get to this point and to pull out now would question our investment and our return on the investment. Commissioner Smith questioned the investment with County Manager Lucas answering it was roughly $2200 over a three year period. Motion by Commissioner Woodburn, seconded by Commissioner Sikes, to approve the Resolution. Motion carried unanimously.

RESOLUTIONTO ADOPT/ENDORSE/SUPPORT

THE CONNECT REGIONAL VISION AND ACTION AGENDA

WHEREAS, the Greater Charlotte Bi-State Region includes 17 counties, 12 in North Carolina and 5 in South Carolina, with a population of 2.4 million which is expected to double by 2030; and

WHEREAS, such major growth benefits economic development and job creation, the management of which is best conducted collaboratively in order to position the region for global competitiveness; and

WHEREAS, such major growth also challenges air quality, water resources, transportation, utility infrastructure and land consumption, all of which are matters of regional concern; and

WHEREAS, the Region has articulated an explicit desire to collaborate on issues of area wide impact; and

WHEREAS, to proactively address growth and quality of life, Centralina and Catawba Regional Councils of Government and the Charlotte Regional Partnership have successfully initiative the CONNECT regional vision process for the Greater Charlotte Bi-state Region; and

WHEREAS, the CONNECT Regional Vision and its prioritize Action Agenda represent the first consensus broad-based policy direction for this bi-State area, enabling future collaboration, widespread policy coordination and a stronger voice for consensus on regional interests; and

WHEREAS, the COUNTY OF ANSON agrees that it is both within its desire and in its best interest to support collaborative approaches to sustainable growth, healthy environment, strong economy, high-quality education, and enhanced social engagement;

NOW, THEREFORE, BE IT RESOLVED that the COUNTY OF ANSON hereby adopts the CONNECT Values, Vision and Action Agenda as a guide for the future growth of the region, and agrees to consider the Values/Vision and associated policy options as a guide in decision-making about community growth in the COUNTY OF ANSON.

AND BE IT FURTHER RESOLVED that the COUNTY OF ANSON pledges to undertake the following actions in support of CONNECT:

1. Participation:a. Appoint a CONNECT Liaison to be the primary point of contact between the

jurisdiction and the CONNECT team;b. Participate actively in appropriate CONNECT cabinets, work groups and

other bodies as requested and in the update of CONNECT action plans;c. Participate actively in CONNECT workshops and educational offerings

about growth and best practices, to enhance the level of public discussion;2. Communication/Collaboration:

a. Share copies of plans, policies, initiatives and successes with the CONNECT Regional Clearinghouse being created;

b. Notify its neighbors of upcoming plan changes, border matters, major developments or other issues which may impact them in a timely manner directly through www.cogsconnect.org;

3. Engagement:

a. Assess its current policies, programs and decision directions in light of the CONNECT vision and values;

b. Adopt those aspects of the CONNECT Action Agenda that are locally appropriate and engage as needed with CONNECT staff and peer jurisdictions to collaboratively implement those Actions;

c. Provide letters of support for grant applications and other fund-raising efforts by the Councils of Government to implement CONNECT;

http://www.cogsconnect.org/

d. Support development of stable funding sources, including both public and private commitments, to provide for CONNECT Action Agenda implementation and leveraging of grant funds;

e. Engage local media and citizens in discussions of how multiple community goals can be best achieved through regional collaboration.

Adopted this 11th day of August, 2008.

Public Addresses to the Board:Charlie Williams voiced an issue with the convenience center at

Gatewood Station off highway 52 south. Mr. Williams stated that on Saturdays when he takes his trash to the site all the bins are full and the site is closed. Mr. Williams stated that the security guard would be at the center but closed because the bins were full. Mr. Williams feels the center should be accessible for people with disabilities. Mr. Williams said when the lower bins are full it is almost impossible for a disabled person to throw their trash into the upper bin. Brad Green asked the date with Mr. Williams answering it has happened on several Saturdays. County Manager Lucas stated that he has not had a compliant on the center within the last month. Vice Chair Streater said he received several complaints about this and has visited the center for the last three Saturdays and feels since his conversation with Mr. Green the issue has been corrected. Mr. Green was aware of an issue with the center about eight weeks ago. Mr. Green stated that if the bins are full they can provide additional assistance for handicap citizens. Mr. Williams felt reasons for the bins being full on Saturdays were because people from South Carolina use the center as well as the Town. Chairman Baucom asked Mr. Green to explain the disconnect between the policy and what Mr. Williams’ experienced. Mr. Green asked for the dates and times in order to investigate further. Mr. Green was of the opinion all issues had been corrected. Mr. Williams asked that they find a way to inform those that are handicap that the security guard will provide assistance. Mr. Green asked Mr. Williams about his comment about the town using the facility on Saturday. Mr. Williams stated that he has not seen it but he has been told by some of the guards that rather than going to Polkton the town will dump their trash at this center on Saturdays. Mr. Green asked Mr. Williams to contact him if he has issues with the center and he will see that the guard accommodates the situation. Chairman Baucom asked Mr. Green and Mr. Williams to get together to discuss these issues.

At this point Chairman Baucom recognized Mr. Harvey Leavitt, a member of the Golden Leaf Community Grants Initiative. County Manager Lucas stated that Mr. Leavitt also chairs the 21st Century Community Initiative which has spilled over into the Golden Leaf Community Initiative. County Manager Lucas noted the objective was to infuse dollars into communities and target communities that have historically had issues with Economic Development or transitioning from a rural economy to a more 21st century economy. County Manager Lucas stated that a two million dollar grant was available. County Manager Lucas stated that Golden Leaf would

help the community identify priorities, the objectives and specific projects. County Manager Lucas shared that the group attending the meetings would decide who sets the priorities. County Manager Lucas noted that Anson County already has the 21st Century Community working to set priorities based on the action plan by Sanford Holshouser. Mr. Leavitt voiced that the needs are great and Golden Leaf will decide the group that will prioritize the issues and it could come back to the Board of Commissioners. Mr. Leavitt stated that infrastructure, education, business development and tourism were some of the things they’ve been working on so far. Mr. Leavitt stated that two million dollars was not a lot of money but it was a start and we’ve been told there is a good chance that when we complete the process and receive approval for the initial project(s) they will come back to us in two years with additional monies to play off the list of priorities already set. Mr. Leavitt stated that many counties across North Carolina have not received dollars directly from Golden Leaf and Anson County is one of those counties and they approached us about this money. Chairman Baucom stated that she understands they have set aside two million dollars that Anson County can apply for and they’ve done this in several communities as they are trying to reach those that have not benefited from Golden Leaf until now. County Manager Lucas voiced that once the projects were approved the county would not be the fiduciary agent for the projects unless the county was one of the projects. Vice Chair Streater asked Mr. Leavitt the committee’s projects with Mr. Leavitt stating that they were early in the process and were setting the priorities now. Commissioner Smith asked what others were on this Board with Commissioner Woodburn answering people from education, business and industry, non-profits and SPCC. Commissioner Woodburn stated it was a cross representation of Anson County. Commissioner Woodburn noted his involvement is business/recruitment and retention committee. Commissioner Smith asked for a list of members on this committee.

Chairman Baucom called for a ten minute break.

After the Break, Commissioner Smith asked the Board to hold the closed session after hearing from Ms. Spencer.

Ms. Spencer shared that she has a house on Vintage Road she is repairing to become a Church that has had the water disconnected twice. Ms. Spencer said she was told at the water department that she needed to go to the Post Office about not receiving her bill and the Post Office said it was not their fault. Ms. Spencer said she called the number given to have her name put on the route but she has not received a bill. Ms. Spencer said she pays her water bill at home and when she visited the water office they said her name was not on the mailing address. Ms. Spencer said the water bill at the Vintage Road house was only $10.50 and she asked why she was being charged when no mail was being sent to her home address.

Commissioner Smith asked if the mail was to be sent to her residence with Ms. Spencer answering yes. Commissioner Smith asked the number of disconnect fees with Ms. Spencer answering two with the last bill being $62.50. Motion by Commissioner Smith, seconded by Commissioner Spencer, that she be given credit for her disconnect fees and let her pay her normal water bill which is $10.50. Vice Chair Streater asked if the address had been corrected. Mr. Gulledge explained that Ms. Spencer has the bill for the Church building being mailed to 7040 Vintage Road and the office staff tried to get her to change it to her home address but she did not want the bill to go to her home. Mr. Gulledge stated that the Post Office says that is not a valid address. Ms. Spencer said she told them she wanted the bill sent to her home address because the Church is not open and she is not there all the time. Mr. Gulledge assured the Board that the bill would be changed to her home address. Motion carried unanimously.

Chairman Baucom asked if the Consent Agenda could be done before closed session. Motion by Vice Chair Streater, seconded by Commissioner Sims, to approve the Consent Agenda. Motion carried unanimously.

Consent Agenda:Minutes: Approved minutes of meetings dated July 7 and 21, 2008 and closed

session minutes dated July 7, 2008.

Tax Releases: Approved as follows:

19652 Auman, Robert Thomas 2008 203.52 085-531 Real Taxes Release Value Error18427 Bankvest Capital 1999 211.30 992-590 Real Taxes Release Equipment Disposed / Invalid Bill18428 Bankvest Capital 2000 187.93 002-612 Real Taxes Release Equipment Disposed / Invalid Bill18429 Bankvest Capital 2001 143.86 012-645 Real Taxes Release Equipment Disposed / Invalid Bill18430 Bankvest Capital 2002 97.08 022-658 Real Taxes Release Equipment Disposed / Invalid Bill18431 Bankvest Capital 2003 68.94 032-674 Real Taxes Release Equipment Disposed / Invalid Bill18432 Bankvest Capital 2004 64.59 042-673 Real Taxes Release Equipment Disposed / Invalid Bill18433 Bankvest Capital 2005 60.27 052-676 Real Taxes Release Equipment Disposed / Invalid Bill18434 Bankvest Capital 2006 57.15 062-696 Real Taxes Release Equipment Disposed / Invalid Bill18435 Bankvest Capital 2007 52.95 072-686 Real Taxes Release Equipment Disposed / Invalid Bill18448 Bennett, Doris 2008 64.59 087-1022 Real Taxes Release Billing Error18449 Crump, Darrell 2008 153.05 084-3988 Real Taxes Release Situs Error19670 Dan River Properties LLC 2004 10,862.90 046-3980 Real Taxes Release Rel Int/Comp in Bnkrpt 2004/ No19669 Dan River Properties LLC 2004 31.08 046-3979 Real Taxes Release interest to be paid per Bnkrpt Court19651 De Lage Landen 2008 53.81 084-4325 Real Taxes Release Situs Error19661 Harrington, Joe & Elouise 2008 343.14 084-7000 Real Taxes Release Eligible for Senior Exemption19653 Ingram, Charles 2008 312.90 085-8592 Real Taxes Release Eligible for Senior Exemption18446 Johnson, Ricky Logging 2008 522.29 084-9110 Real Taxes Release Situs Error19654 Lee, Helen / Tyson Bradley 2008 711.94 087-10008 Real Taxes Release Incorrect Owner/Rebilled18447 Phillips, Wilma 2008 236.00 084-13698 Real Taxes Release Situs Error19655 Pinkson, Katherine 2008 30.16 087-13759 Real Taxes Release Billing Error18437 Williams, Annette Edwards 2008 38.08 084-DF25011 Real Taxes Release Billing Error18438 Williams, Annette Edwards 2008 41.30 084-DF25012 Real Taxes Release Billing Error18439 Williams, Annette Edwards 2008 43.62 084-DF25013 Real Taxes Release Billing Error

14,592.45$ Real Taxes Refund

-$ 17486 Asim, Zahida 2008 61.32 0805-000061 Vehicle Taxes Release Proration19656 Bennett, Nelson 2008 85.14 0806-000125 Vehicle Taxes Release Situs/Not in City19657 Bennett, Nelson 2008 1.32 0806-000121 Vehicle Taxes Release Situs/Not in City19658 Bennett, Nelson 2008 12.42 0806-000122 Vehicle Taxes Release Situs/Not in City18436 Bo Buck Mills 2008 407.34 0806-002209 Vehicle Taxes Release DMV Error / Invalid Bill18440 Davis, Eloise D 2008 11.40 0804-000448 Vehicle Taxes Release Situs17998 Davis, Joel Thomas 2007 9.57 0711-000477 Vehicle Taxes Release Proration19801 Davis, Joel Thomas 2007 15.24 0804-000450 Vehicle Taxes Release Proration17996 Erwin, Willie 2008 33.61 0806-000571 Vehicle Taxes Release Proration19803 Faulkner, Shelton Jr 2008 106.80 0807-000573 Vehicle Taxes Release Proration17490 Goodwin, James R 2008 18.00 0806-000675 Vehicle Taxes Release Proration19802 Hildreth, Adam 2008 23.85 0807-000794 Vehicle Taxes Release Proration17485 McManus, Terry 2007 17.10 0712-001193 Vehicle Taxes Release Proration17484 Ratliff, Mary Gaddy 2008 11.43 0806-001586 Vehicle Taxes Release Proration17999 Spencer, Lowery Vance 2007 75.60 0804-001868 Vehicle Taxes Release Proration17482 Stegall, Dale Ray 2008 31.32 0806-001842 Vehicle Taxes Release Proration19659 Sturdivant, William Henry 2008 15.63 0807-001883 Vehicle Taxes Release Situs17997 Taylor, Donald Gray 2008 8.73 0806-001899 Vehicle Taxes Release Proration17483 Thomas, Billie Ann 2008 122.76 0806-001925 Vehicle Taxes Release Proration19660 Wagner, Michael 2008 37.00 0807-002146 Vehicle Taxes Release High Mileage17488 Wall, Kristie Lavonda 2007 25.68 0804-002125 Vehicle Taxes Release Proration

1,131.26$ 17487 Smith, James Leon 2007 13.76 0710-001799 Vehicle Taxes Refund Proration

13.76$ 19659 Sturdivant, William Henry 2008 3.13 0807-001883 Vehicle Taxes Adjustment Situs

3.13$

15,740.60$

Property Tax Releases/Refunds/Adjustments08/11/08

Tax Collector’s Report:

(Total $$ Collections) Jan Feb Mar Apr May Jun Jul Aug2008 - - - - - - 116,814.90 143,009.05 2007 143,668.15 147,628.44 124,665.05 117,102.74 123,039.32 123,109.03 122,820.41 170,641.96 2006 137,685.46 134,050.57 148,557.15 161,751.61 142,012.85 137,987.50 99,740.59 116,768.90 2005 94,377.68 127,276.33 176,635.93 142,610.59 139,331.91 116,190.58 96,266.34 97,198.40 2004 100,132.97 117,730.48 123,307.84 147,488.07 123,011.08 130,505.94 97,963.54 103,036.42 2003 86,404.67 135,091.27 107,829.05 124,351.51 101,304.36 132,318.16 96,317.80 87,307.47

Of Total CollectionsCounty Taxes Jan Feb Mar Apr May Jun Jul Aug

2008 - - - - - - 96,140.94 114,934.99 2007 113,643.72 118,232.44 99,966.05 94,660.52 99,394.36 101,296.97 100,892.19 136,693.09 2006 109,043.87 106,565.99 118,369.14 127,982.67 114,089.37 112,058.69 81,031.47 94,236.09 2005 75,869.66 102,525.54 143,130.12 119,435.76 113,044.97 94,873.96 78,713.00 79,310.02 2004 79,411.66 95,585.52 103,494.47 121,674.28 102,338.16 107,013.99 78,487.99 82,464.83 2003 69,396.74 108,684.05 86,505.02 101,613.65 81,508.14 108,848.25 76,850.67 69,177.91

Current Year (2008) Ad Valorem Collections %Jan Feb Mar Apr May Jun Jul Aug

2008 49.30% 54.00%2007 75.42% 78.59% 80.07% 79.35% 79.80% 83.27% 48.56% 56.62%2006 69.65% 72.51% 76.05% 77.89% 79.28% 83.28% 44.96% 51.40%2005 74.67% 78.26% 80.75% 79.62% 81.44% 84.88% 62.89% 63.59%2004 77.83% 81.56% 82.47% 82.47% 82.41% 86.46% 59.82% 62.70%2003 76.99% 82.41% 83.61% 84.39% 83.82% 87.55% 65.61% 63.87%2002 77.32% 82.12% 82.90% 84.18% 84.59% 87.92% 66.92% 66.85%2001 78.35% 82.49% 83.42% 83.72% 85.11% 88.52% 68.85% 68.56%2000 79.45% 83.53% 84.67% 83.88% 84.15% 88.22% 61.53% 61.54%

History of Past Due Mailings# $$ # $$ # $$ # $$

3,844 237,579.50 4,865 303,042.55 5,142 336,805.78 5,464 351,677.47

Total Monthly Veh Billings Jan Feb Mar Apr May Jun Jul Aug2008 - - - - - - 147,096.09 146,173.32 2007 103,750.93 114,734.32 147,713.65 134,495.46 154,241.50 139,609.75 152,547.25 147,152.11 2006 104,861.62 114,077.68 148,750.88 137,007.57 158,391.01 140,952.25 132,157.86 126,655.92 2005 88,216.61 160,091.99 190,763.68 132,196.47 143,633.83 132,673.79 124,463.66 120,410.49 2004 83,208.54 159,005.50 188,841.38 111,672.11 138,689.16 127,977.22 118,766.94 104,957.37 2003 69,274.44 125,431.68 175,476.72 106,404.55 123,022.27 112,696.96 121,039.26 114,630.14

Accounts Receivable by Type # $$ Due Now # $$ Due Now # $$ Due Now # $$ Due NowActive Garnishments 739 43,982.15 894 55,627.78 861 51,884.55 1,343 86,709.98 Bankruptcies 95 9,254.25 93 9,315.69 91 9,364.67 88 9,315.23 Remaining Accts Receivable 1,832 106,798.99 1,761 59,711.23 5,289 289,296.75 4,317 272,236.79 Current Year AR (Taxes/Int) 4,926 320,549.51 5,308 347,602.15 2,194 147,447.95 2,647 184,806.58 **Red = AR Dollars 7,592 480,584.90 8,056 472,256.85 8,435 497,993.92 8,395 553,068.58

Garnishments Served by Mth 283 19,717.15 424 28,870.68 229 12,765.88 856 59,525.99 Garnishments Matured by Mth 180 11,842.21 309 20,972.30 156 8,784.76 656 44,781.52

Accounts Receivable by Type # $$ Due Now # $$ Due Now # $$ Due Now # $$ Due NowActive Garnishments 739 45,580.38 738 44,733.01 901 52,619.67 848 48,742.44 Bankruptcies 394 28,566.47 392 28,482.50 318 23,834.18 251 19,428.24 Remaining Accts Receivable 1,908 184,997.98 3,512 197,063.79 5,311 314,088.23 4,716 276,159.23 Current Year AR (Taxes/Int) 5,052 233,659.72 3,859 248,066.12 2,264 152,740.46 2,696 185,433.48

Vehicle Property Taxes

May 2008 Jun 2008 Jul 2008 Aug 2008

04/02/07 08/02/07

FY 2008-2009 - Current Ad Valorem Year - 2008

July 31, 2008

01/08/08 09/02/08

May 2007 Jun 2007 Jul 2007 Aug 2007

(Total $$ Collections) Jan Feb Mar Apr May Jun Jul Aug Year 2008 - - - - - - 82,074.70 1,509,823.05 Year 2007 1,555,214.99 332,904.08 173,894.09 103,614.43 101,440.48 92,036.48 284,567.14 1,310,396.82 Year 2006 668,463.89 313,235.43 218,036.11 178,097.47 135,565.80 99,256.26 52,974.73 1,152,305.43 Year 2005 445,472.77 449,982.63 306,315.81 103,893.23 171,399.92 94,007.06 58,888.18 1,286,770.17 Year 2004 821,226.03 502,831.54 245,352.57 181,159.36 166,740.16 98,027.24 31,501.49 29,589.10 Year 2003 603,181.38 439,782.38 236,739.99 131,041.36 74,615.63 121,602.55 55,494.76 113,352.00

Of Total CollectionsCounty Taxes & Late List Jan Feb Mar Apr May Jun Jul Aug

Year 2008 - - - - - - 61,341.51 1,218,671.84 Year 2007 1,301,068.53 270,157.60 133,618.10 78,986.40 72,638.39 71,653.77 228,499.71 1,083,649.84 Year 2006 545,377.88 248,758.10 174,023.97 135,349.05 111,677.89 73,463.10 36,851.87 923,498.88 Year 2005 356,497.68 364,618.02 247,875.78 83,544.85 138,753.30 70,311.83 42,348.90 1,051,972.16 Year 2004 697,922.13 383,590.79 204,624.79 142,220.35 128,246.79 67,904.90 23,159.24 21,109.46 Year 2003 470,975.07 346,481.38 194,513.35 104,610.77 58,077.52 93,865.13 37,622.20 93,680.61

Current Year (2008) Ad Valorem Collections %Jan Feb Mar Apr May Jun Jul Aug

Year 2008 12.88% Year 2007 90.58% 92.71% 93.76% 94.32% 94.78% 95.25% 12.95% Year 2006 89.67% 91.88% 93.41% 94.53% 95.28% 95.78% 9.72% Year 2005 88.20% 91.88% 94.31% 95.09% 95.85% 96.43% 11.83% Year 2004 86.76% 90.91% 93.00% 94.25% 95.47% 96.05% 1.32% Year 2003 87.84% 91.20% 93.91% 95.06% 95.74% 96.66% 3.58% Year 2002 85.80% 89.61% 91.22% 92.54% 94.09% 95.66% 4.89% Year 2001 86.17% 90.13% 91.66% 93.87% 95.06% 96.91% 6.34% Year 2000 88.79% 91.12% 92.67% 95.33% 96.62% 97.99% 11.13%

Current Year (2008) Accounts Receivable Balance Remaining For County Taxes ONLY - Including Late PenaltiesJan Feb Mar Apr May Jun Jul Aug

Year 2008 - - - - - - 9,545,565.61 8,349,408.41 Year 2007 1,076,378.54 832,842.95 712,757.49 648,977.99 596,247.17 542,585.29 9,342,496.07 8,313,081.26 Year 2006 1,050,577.31 825,443.18 669,935.02 556,472.66 479,469.23 428,556.14 9,253,930.60 8,377,385.29

History of Past Due Mailings# $$ # $$ # $$ # $$

2,257 1,160,879.27 1,493 852,374.95 5,633 3,159,464.66 2,061 1,353,877.75

Tax Scroll Billings Tax Rate Taxed Value County Tax Late List City Taxes Fire Taxes Total BilledYear 2008 0.894 1,067,095,405 9,539,833.35 15,293.61 1,587,401.81 418,342.90 11,560,871.67 Year 2007 0.894 1,057,504,045 9,454,086.99 36,594.58 1,567,062.65 417,392.35 11,475,136.57 Year 2006 0.894 1,031,311,772 9,219,927.97 30,747.75 1,470,983.74 413,585.67 11,135,245.13 Year 2005 0.875 1,011,277,231 8,848,717.58 15,868.51 1,441,260.16 405,725.04 10,711,571.29 Year 2004 0.875 979,835,115 8,573,598.20 17,026.60 1,421,427.19 386,288.56 10,398,340.55 Year 2003 0.776 981,750,523 7,618,383.50 14,851.38 1,337,292.40 366,059.15 9,336,586.43

Utilities County Tax City Taxes Fire Taxes Total Billed Year 2008 - - - - Year 2007 1,845,058.15 752,396.25 36,424.77 2,633,879.17 Year 2006 866,105.28 128,816.34 34,170.91 1,029,092.53 Year 2005 794,788.24 72,326.24 36,058.48 903,172.96 Year 2004 736,236.96 75,904.11 33,245.94 845,387.01 Year 2003 631,123.21 69,434.18 28,899.76 729,457.15

Accounts Receivable by Type # $$ Due Now # $$ Due Now # $$ Due Now # $$ Due NowActive Garnishments 496 169,403.20 411 133,346.61 400 125,517.81 364 115,996.61 Accts with Agreements 167 65,010.06 159 63,593.17 149 60,400.87 149 60,112.45 Accts in Foreclosure 334 92,942.50 334 93,448.32 285 58,242.25 268 56,842.98 Bankruptcies 274 169,879.33 273 170,141.13 259 124,764.12 247 112,828.30 Remaining Accts Collectible 4,172 746,447.47 4,163 745,093.07 5,819 1,315,842.45 5,758 1,303,026.34 Current Year Ad Valorem(All) 2,103 640,255.29 2,016 608,309.75 19,318 11,550,446.22 16,541 10,074,197.51 **Red = AR Dollars 7,546 1,883,937.85 7,356 1,813,932.05 26,230 13,235,213.72 23,327 11,723,004.19

# $$ # $$ # $$ # $$ $$ Pd/Foreclosures/ by Mo - - - - - - 17 1,681.31

Real Property Taxes

May 2008 June 2008 July 2008 August 2008

August 31, 2008

04/02/07 08/02/07

FY 2008-2009 Current Year Ad Valorem - 2008

09/02/0801/08/08

Fund Balance Update: Approved as presented.

Fund Balance Calculation As of

8/3/2008Available Fund Balance

Cash & Investments (General) 4,720,326$ Cash & Investments (22 Fund) 2,255$ Less Cash from General (other funds) -$ Less Liabilites (w/out deferred revenue) (14,821)$ Less Deferred Revenue (from cash receipts) (84,816)$ Less Encumbrances (65,398)$

Total Available 4,557,546$

General Fund ExpendituresTotal Expenditures (Adopted Budget) 26,309,303$

Total Available for AppropriationTotal Available 4,557,546$ Total Expenditures 26,309,303$

Available Fund Balance 17.32%

Available Fund Balance Requirement 8%$2,104,744

Difference 9.32%

Fund Balance Available for Appropriation $2,452,802

Resolution to add Teal Road to State Maintenance Road System:RESOLUTION

WHEREAS, the Anson County Board of Commissioners is responsible for the safety, health and welfare of the citizens in Anson County; and

WHEREAS, there are approximately seven homes on Teal Road and residents of each home are experiencing problems getting in and out of their road, and

WHEREAS, the Anson County Board of Commissioners has been asked to adopt a resolution in support of Teal Road being added to the State Maintenance System; and

WHERES, the Anson County Board of Commissioners is of the opinion that the above referenced road should be added to the State Maintenance System, if the road meets minimum standards and criteria established by the Division of Highways of the Department of Transportation; and

WHEREAS, the Anson County Board of Commissioners does hereby support the addition of this road as it meets with the approval of the property owners residing on the road;

NOW, THEREFORE, BE IT RESOLVED by the Anson County Board of Commissioners that the Division of Highways is hereby requested to review the above described road and take over the road maintenance if it meets the conditions noted above.


Budget Amendment – Anson County Schools: Appropriate the remaining loan proceeds for the Anson County Early College Modular Unit.

AMENDMENTAnson County Budget Ordinance FY 2008/09

BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2008/09 Budget Ordinance be amended as follows:

Section 1. General Fund Expenditures:Increase: 11-5912 $ 4,394

Total Increase: $ 4,394Section 2. General Fund Revenues:

Increase: 11-4110 $ 4,394Total Increase: $ 4,394


Budget Amendment – Water: Appropriate the remaining loan proceeds for the Radio Read Meter System.



Section 15. Water Fund Expenditures:Increase: Distribution $ 122,802

Total Increase: $ 122,802Section 16. Water Fund Revenues:

Increase: Fund Balance Appropriated $ 122,802Total Increase: $ 122,802


Budget Amendment- Economic Development: Appropriate donations received for the Customer Service Training offered by EDC.







Budget Amendment – JCPC: Appropriate fund balance to refund overpayment for the JCPC program in FY 07/08.







Budget Amendment –Domestic Violence: Appropriate fund balance to refund overpayment for Domestic Violence program in FY 07/08.







Budget Amendment – ACTS ROAP: Appropriate the FY 08-09 ROAP appropriation to match the FY 08-09 awarded allocation.



Section 1. General Fund Expenditures:Increase: 11-4521-4523 $ 25,884




Budget Amendment – Emergency Management: appropriate the additional funding received for EM from the Emergency Management Performance Grant 2008.







Budget Amendment – 26 Fund: Appropriate fund balance to cover training for 911 staff per Tommy Allen.



Section 7. Emergency Telephone System – 911 Expenditures:Increase: Emergency Telephone Sys 911 $ 5,000

Total Increase: $ 5,000Section 8. Emergency Telephone System – 911 Revenues:

Increase: Fund Balance Appropriated $ 5,000Total Increase: $ 5,000


Rural Center Planning Grant Budget Ordinance: Planning Grant for the Anson/Union Waterline.

Anson County Grant Project Ordinance

Anson County Planning Grant North Carolina Rural Center

BE IT ORDAINED, by the Anson County Board of Commissioners that pursuant to Section 13.2of Chapter 159 of the General Statutes of North Carolina, the following grant ordinance is herebyadopted:

Section 1: The project authorized is the 2008 Anson County Planning Grant described as the Clean Water Partners’ Infrastructure Program between the North Carolina Rural Economic Development Center and Anson County.

Section 2: The officers of this unit are hereby directed to proceed with the grant projectwithin the terms of the grant documents, the rules and regulations of the North Carolina Rural Center, and the Memorandum of Understanding.

Section 3: The following revenues are anticipated to be available to complete this project:

REVENUES

North Carolina Rural Center - $ 40,000.00County Commitment (County Water Fund) - $ 20,000.00 local commitment

TOTAL $ 60,000.00EXPENDITURES

Regulatory and Permitting Requirements (ENG) $ 6,000.00Assess Existing Treatment and Transmission Facilities (ENG) $ 7,500.00Evaluate transmission, treatment, & compliance (ENG) $ 10,000.00Alternative Analysis with Union Co. staff/engineers (ENG) $ 3,500.00Prepare Conceptual Project Costs and Alternatives – Plan (ENG) $ 8,500.00Assess O&M Requirements and costs related to contracts (ENG) $ 7,500.00Presentations and Negotiations (ENG) $ 4,000.00Preliminary Legal Interpretations (ENG) $ 3,000.00Administration $ 10,000.00

TOTAL $ 60,000.00

Section 4: The Interim Finance Officer, Rita James, is hereby directed to maintain within the grant project fund sufficient detailed accounting records to provide the accounting to the grantor agency required by the grant agreement(s) and federal and state regulations.Section 5: Requests for funds should be made to the grantor agency in an orderly and timely manner as funds are obligated and expenses incurred.Section 6: The Interim Finance Officer is directed to report quarterly on the financial status of each project element in Section 4 and on the total grant revenues received or claimed.Section 7: The Interim Finance Officer is directed to include a detailed analysis of past and future costs and revenues of this grant project in every budget submission made to the board. Section 8: Copies of this grant ordinance shall be made available to the Interim Finance Officer, if different from the County Clerk for direction in carrying out this project.

Budget Ordinance formally approved this the 11 th day of August, 2008.

Motion by Commissioner Smith, seconded by Commissioner Spencer, to go into closed session for Economic Development pursuant to North Carolina General Statutes 143-318.11(a)(4) to discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of Economic Development incentives that may be offered by the public body in negotiations and Personnel pursuant to North Carolina General Statutes 143-318.11(a)(6) to consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee and to Consult with the Attorney pursuant to North Carolina General Statutes 143-318.11(a)(2) to consult with the County Attorney in order to preserve the attorney-client privilege. Motion carried unanimously.

Motion by Commissioner Sims, seconded by Commissioner Sikes, to go out of closed session. Motion carried unanimously.

In regular session, motion by Commissioner Sims, seconded by Commissioner Woodburn, to approve the grant agreement with Southern Fab and the County of Anson. Motion carried unanimously. Commissioner Smith felt the motion should be more specific for the record. Commissioner Sims asked Commissioner Smith what he wanted to be more specific about with Commissioner Smith answering that basically it was construction and they have agreed to stay within the guidelines. County Manager Lucas stated that the Agreement could be included in the minutes.

Motion by Commissioner Sims, seconded by Commissioner Sikes, to give the County Manager the authority to contract with Holly Berry for part time work in the finance office. Motion carried 6 to 1 with Commissioner Smith opposed. Vice Chair Streater asked if there would be a cap on the hours with Commissioner Sims stating that he trusts the County Manager to work it out. Vice Chair Streater commented that County Manager Lucas would not be here after this week with Commissioner Sims stating the contract would be made prior to his leaving. County Manager Lucas stated that he would put a cap on the contract with Chairman Baucom recommending not more than five hours on Saturday with County Manager Lucas stating it would not exceed that.

Chairman Baucom noted there were two items left to deal with tonight and then the Board would recess this meeting until tomorrow at 4:00 P.M.

Flood Prevention Ordinance: Ms. Baptiste explained the reason for bringing this before the Board again was because the copy forwarded to her initially had errors and missing data and when forwarded to Raleigh the

errors and missing data was caught. Ms. Baptiste explained that she was then sent the copy that we should have completed and that is what is presented tonight. Ms. Baptiste stated that the rules and regulations are the same and we are approving again due to typos and missing information. Motion by Vice Chair Streater, seconded by Commissioner Spencer, to approve. Motion carried unanimously.

Register of Deeds: Commissioner Sims commented that this was a wonderful thing. Ms. Huntley reminded Board members of the recent fire at a courthouse in South Carolina. Ms. Huntley showed Board members one of the books held together by tape with pages falling out. Ms. Huntley shared that this information was not in Raleigh and she has the only copy and if something happens it will be lost forever. Chairman Baucom asked how they plan to protect the original documents with Ms. Huntley answering when scanned they will be accessed via the computer. Ms. Huntley shared that copies would then be shared from the computer and not the original document. Ms. Huntley stated that the original documents would be kept in a fireproof vault. County Manager Lucas stated that this was funded with a three year contract which will have to be maintained in next year’s budget. County Manager Lucas shared that the majority was being funded from the preservation fund along with county funds. County Manager Lucas explained that even though it is a three year contract they plan to complete the scanning this year and we will pay the liability over three years. Motion by Commissioner Smith, seconded by Commissioner Sims, to approve the Contract with Logan Systems to scan and digitize all remaining vital and land records. Motion carried unanimously.

Commissioner Smith mentioned applications for the position of County Manager and made a motion that the applications be sent to the Human Resource Director and then brought to this Commission Board. Vice Chair Streater asked to hold this item until tomorrow with Commissioner Smith stating he may not be here tomorrow. After discussion, Commissioner Smith withdrew his motion.

Motion by Vice Chair Streater, seconded by Commissioner Spencer, to recess until tomorrow at 4:00 P.M. Motion carried unanimously.

Respectfully submitted:

Bonnie M. Huntley, CMCClerk to the Board

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