anson countyco.anson.nc.us/portals/2/minutes april 2, 2013.docx · web viewthe anson county board...

THE ANSON COUNTY BOARD OF COMMISSIONERS convened for their regular monthly meeting on Tuesday, April 2, 2013 beginning at 6:00 P.M. in the board room, suite 209 of the Anson County Government Center.

Commissioners present: Anna H. Baucom, ChairRoss Streater, Vice ChairBobby SikesDr. Jim SimsVancine Sturdivant

Jarvis Woodburn

Staff members present:Lawrence R. Gatewood, County ManagerBonnie M. Huntley, CMC, NCCCC, Clerk to the

Board Rita James, Data ProcessingRobert Thomas, Finance Officer Mary Beck, Grants/Economic Development Rodney Diggs, Emergency ManagementJoe Dutton, Tax CollectorLula Jackson, DSS

Others: Scott Forbes, County Attorney Randy Gulledge, IT

Chairman Baucom welcomed those present saying April was a month of meetings for the board. Chairman Baucom called on Elder Ted Ward of Faith Builders Ministries of Lilesville, North Carolina to deliver the Invocation. Chairman Baucom shared that Mr. Ward was also the Veterans Service Officer for the county. Chairman Baucom thanked Mr. Ward for the invocation and for the work he does with our veterans.

Approval of the Agenda by Commissioners: Chairman Baucom stated that Wadesboro has asked that we approve Dolly Harrington and Reverend R. E. Blount to serve on the Planning and Adjustment Board. This item was added under appointments. Chairman Baucom called for other changes or deletions to the Agenda. Chairman Baucom announced that Mr. Jones would not be with us tonight and his appearance was removed from the agenda. Motion by Vice Chair Streater, seconded by Commissioner Sikes, to approve the Agenda. Motion carried unanimously. Chairman Baucom reminded board members of their Ethics Policy that if any board member thinks they have a conflict of interest or the appearance of a conflict of interest with any matter coming before the board this evening to let it be known, identify it and refrain from any undue participation in the particular matter.

Public Hearing: Closeout of the Carolina Apparel CDG Grant – SBEA project: Motion by Vice Chair Streater, seconded by Commissioner Sikes, to open the Public Hearing. Motion carried unanimously.

Ms. Beck stated that the Public Hearing was being conducting in order to close out the Carolina Apparel CDBG Community Development Block Grant Small Business Entrepreneurial Assistance for SBEA grant. Ms. Beck stated that of the funding categories with the Department of Commerce has been one of the most exceptional categories of funding they’ve ever created. Ms. Beck stated that this was for existing businesses to grow in North Carolina. Mr. Beck shared that the grant pays for such things as renovations or upgrades to an existing building, construction of a new building, the purchase of land for a new building, water and sewer or road improvements and the purchase of equipment. Ms. Beck stated that we generally received between $10,000 and $15,000 when new jobs are created and because we are a Tier 1 county we get more money. Ms. Beck explained that the SBEA category allows for $25,000 per new full-time job created with the maximum amount of funding being $250,000. Ms. Beck stated that we don’t have to create all ten but it is lowered by $25,000 for each job not created. Ms. Beck pointed out some of the exceptional things done by Carolina Apparel: 1)High-tech digitized pattern making machine which enables them to scan a piece of clothing, make modifications to that clothing such as size or changes, and as a result create a pattern which can be forwarded directly to the “pattern maker staff” for mark-ups; 2)digitized pattern cutting machine that enables Carolina Apparel employees to cut upwards of 50 pieces of cloth at a time accurately; 3)new sewing machines which have enabled Carolina Apparel to cross train workers so if someone is out they can easily be replaced with other staff and 4)shipping – new machinery that tells staff exactly how much the box weight is, exactly how much the product weighs so the employee picks up a handful, places them in the box and when the total weight of the product is registered the box is ready to be sealed and shipped. Ms. Beck shared that the project was impressive to see. Ms. Beck explained that she only counted ten jobs as that was all they were required to do but they actually created twenty full time jobs. Ms. Beck shared that they have some large contracts with JC Penney and they also do flame retardant wear for the military and large fire departments. Ms. Beck stated that they also do a lot of cut and sew projects for other businesses and they’ve even made some American made products cut and sewn here and shipped overseas. Ms. Beck shared that during their monitoring by the Department of Commerce they noted that the Carolina Apparel Project should be recognized as a model project in this funding category. Ms. Beck added that Carolina Apparel sent them back some of their projects for a show and tell. Chairman Baucom asked if the money had already been spent and monitored with Ms. Beck answering yes. Chairman Baucom called for questions or comments from the public. Hearing none, motion by Commissioner Sims, seconded by Commissioner Woodburn, to close the Public Hearing. Motion carried unanimously.

*Commissioner Woodburn joined the meeting during the Public Hearing.

In regular session, motion by Commissioner Woodburn, seconded by Commissioner Sturdivant, to close the Carolina Apparel SBEA project. Motion carried unanimously.

Public Addresses to the Board: Chairman Baucom stated that this was the part of the meeting where the board hears comments from the public.

Alex Sewell – Town Manager of Wadesboro: Mr. Sewell stated that he hopes he has exciting news to share. Mr. Sewell stated that the county had made a tremendous investment in our uptown area and the town wants to do something to continue the progress in beautifying our uptown. Mr. Sewell shared that they were exploring a four faced street clock and shared copies of the clock with board members. Mr. Sewell stated the town would like to place the clock on county property next to the gazebo. Mr. Sewell respectfully requested the board allow the town, pending acquiring funding, to place this clock on their property. Mr. Sewell shared that the clock also has a jukebox feature and can be programmed to play hundreds of songs relative to the season. Chairman Baucom referring to the first picture asked if the clock would be on the vacant lot with Mr. Sewell answering that the clock would be located beside the gazebo. Chairman Baucom wondered if the gazebo would fight with it and compete for viewing with Mr. Sewell thinking the rendering will show them complimenting each other. Mr. Sewell shared that they did not like it on the other corner because the light pole obstructs the view. County Manager Gatewood felt it was an excellent idea and agreed that the clock would complement the area rather than detract. Mr. Sewell voiced appreciation for the board’s support and felt they were marching in the same direction. Chairman Baucom asked if there would be a way to put spotlights on the clock with Mr. Sewell replying that he understands the clock face illuminates itself but they would certainly take this into consideration. Motion by Vice Chair Streater, seconded by Commissioner Sturdivant, to approve the request. Commissioner Woodburn asked if the town would be responsible to make sure it stays in good working order with Mr. Sewell answering yes. Motion carried unanimously.

Joan Taylor stated that she recently had a summary ejectment paper served with a local officer of the Sheriff’s Department. Ms. Taylor explained that this was a document when a tenant is in a house and is not paying and they are served to be in court at a specific time so the judge can make a rendering on his decision. Ms. Taylor stated that in the process of the document being served by the officer they were giving legal advice to the tenant. Ms. Taylor shared that she has spoken with Sheriff Allen twice regarding this issue and he tells her this is part of the job. Ms. Taylor had a job description for the position of deputy and nowhere in all these pages did

she find anything saying they can tell the tenant how long they can stay, if they have to pay or not pay, go or not go and what the property owner can and can’t do. Ms. Taylor stated that this was the second incident she’s had with this same officer. Ms. Taylor shared that after the document was served she went to the office to meet with Sheriff Allen a few days later and this officer was in conversation with another officer and they starting questioning why she was there and would not let her see the Sheriff. Ms. Taylor shared that last summer she had direct information on meth houses with one in Wadesboro, one in the county and one across the county line. Ms. Taylor stated that went to the Sheriff’s office asking to meet with the Sheriff and when the lady found out she wanted to talk about drugs she was instructed to talk with the drug officer. Ms. Taylor stated that she gave all her information to the drug officer and he promised confidentiality and that same day he knocked on a door in the county and gave her name as the informant. Commissioner Sturdivant asked Ms. Taylor if she knew for a fact that the officer called her name to the people she had turned in with Ms. Taylor answering her phone and her husband’s phone was blowing up and she was in fear for her life. Ms. Taylor shared that after all this happened she came down with the shingles. Ms. Taylor feels we have issues with this department and she was not happy that her personal safety and that of her family was compromised. Commissioner Sikes voiced that he would like to read the information and asked the County Attorney his opinion. Chairman Baucom stated that their only course of action in accordance with their rules was to turn this over to the County Manager and County Attorney for them to research and provide feedback. The County Attorney offered to address the matter with Ms. Taylor during the break.

Deb Arnason: Ms. Arnason thought the board was going to discuss a Moratorium on Fracking tonight with Chairman Baucom explaining that there was a little more to this than just declaring a Moratorium. Ms. Arnason stated that she was on well water and was very concerned. County Attorney Forbes stated that the board would be holding a Public Hearing on this subject matter. Ms. Arnason asked when she should return with County Attorney Forbes answering that it should be available at the next meeting. Chairman Baucom noted the maximum for this room was sixty-six people. Vice Chair Streater mentioned that the meeting could be moved to another location. Chairman Baucom voiced that she knew this was of grave concern to Ms. Arnason but the board was not going to jump and what they do will be methodical and hopefully give us some protection.

Administrative Matters: Redrawing of Fire District – Rodney Diggs: Mr. Diggs shared that

over the past year the Department of Insurance and the State Fire Marshal’s office is starting to crack down on insurance companies having customers living outside the five mile area from a fire station. Mr. Diggs stated that they are classifying people as a ten, which is unprotected, and their homeowner's is doubling and in some cases tripling. Mr. Diggs stated that

he is receiving phone calls and he and the County Manager feel we need to redraw the lines to make it more efficient for our citizens. Mr. Diggs cited a situation with a citizen that lives three miles from a fire department but he is eight miles from the fire department of his district. Mr. Diggs feels we should not only draw five mile districts but also do six mile district. Mr. Diggs stated that he will send all this to Raleigh for their approval and once it is returned he will bring it before the board for approval. Chairman Baucom asked Mr. Diggs if he was going to do this with Mr. Diggs replying with the board’s blessing. Motion by Commissioner Sturdivant, seconded by Commissioner Woodburn, that we allow Mr. Diggs to redraw the fire districts. Mr. Diggs hopes to have the information back from Raleigh in three months. Motion carried unanimously. Vice Chair Streater asked by redrawing the lines how many people would be in a fire district with Mr. Diggs saying he doesn’t know until they start redrawing. Mr. Diggs commented that it will help some people and some it won’t, especially those in the White Store area because they are so far away from a department. Mr. Diggs stated the only way to rectify this would be another fire department and that was cost prohibitive. Vice Chair Streater stated that he saw something about McFarlan having a satellite station with Mr. Diggs saying they’ve not come to him about this. Vice Chair Streater asked if it would help White Store if they had a satellite station there with Mr. Diggs saying it would help if Gulledge, Peachland or someone would put one out that way. Mr. Diggs explained that the way the Office of the State Fire Marshall and the Office of Insurance rule it is actual driving miles and not the way the crow flies.

Tax Collection Update – Joe Dutton: Mr. Dutton stated that he was disappointed that they were a little behind at the end of March from where they were last year by .23%. Mr. Dutton shared that in dollars that was twenty eight thousand seven hundred fifty dollars based on a 12.5 million levy. Mr. Dutton explained that he worries about the dollars not the percentages. Mr. Dutton stated that they heard our unemployment had gotten worse in the last six weeks. Mr. Dutton stated that there were three or four taxpayers that were normally good taxpayers that have not paid for this year. Mr. Dutton shared that he has been in contact with all of them and they thought two would have paid by April 1 which would have put them ahead, but they have not. Mr. Dutton stated that last year they did Anson’s Most Wanted and it was very successful collecting approximately three hundred twenty five thousand dollars, mostly in delinquent dollars. Mr. Dutton stated soon he will have another twenty-five most wanted ad in the paper. Mr. Dutton stated that as the vehicle tax makes its change from our responsibility to a state responsibility it will mean less window time for his staff and they will be able to do normal collection procedures for these people. Mr. Dutton stated that they only have so much leverage and their primary leverage is the use of foreclosure. Chairman Baucom questioned the twenty eight thousand dollars difference from what was collected this time last year with Mr. Dutton answering that based on percentages is was about twenty eight thousand dollars but because the levy is higher their

actual dollars collected was probably a little higher. Vice Chair Streater asked how we compared to the rest of the state with Mr. Dutton answering we were generally in the lower tier. Mr. Dutton stated that our free money was Wal-Mart and power companies and a lot of our levy was guaranteed. Mr. Dutton added that the little lots really drag us down. Mr. Dutton felt he did more knocking on doors than his predecessor. Commissioner Woodburn asked if debt set-off was an option with Mr. Dutton stating that they have used it some but the down side is that most of the people that don’t pay don’t work or receive a tax refund. Vice Chair Streater voiced that if we don’t get the tax money in we can’t provide services that we have to pay for in the county. Mr. Dutton feels his staff does a good job collecting from those that walk in the door. Chairman Baucom asked if the ability to do credit cards would be helpful with Mr. Dutton answering that it could help him a great deal by being able to take payments while talking with citizens on the phone. Chairman Baucom asked to see a plan by the next meeting for putting credit card payments in place or good reasons why we could not do this. Mr. Dutton felt it would not affect their percentages dramatically but there are a good number of people from out of town that would use the card the most. Ms. Arnason stated that Florida used to be their primary residence and Anson County was their secondary and last summer their tax bill was mailed to their Florida residence and they were here in Anson County. Ms. Arnason stated that the postcard did not get forwarded and she had no idea until she was in Florida in February and received a pink postcard saying her property would be sold at a tax sale if she did not pay her bill. Ms. Arnason suggested tax bills be sent regular mail with return receipt requested so it will be forwarded. Mr. Dutton understood and explained that the cost of mailing in an envelope would be cost probative and that the assessing office actually mails the bills and they can’t anticipate where any taxpayer might be at any given time so they have to work off the best address provided by the taxpayer. County Attorney Forbes was of the opinion statute required them to be mailed in this manner. Vice Chair Streater asked how many responded from the long list published in the paper with Mr. Dutton answering not as many as they had hoped. Mr. Dutton is hopeful that those receiving checks the first of the month will come in and pay. Mr. Dutton shared that beginning with the 2011 tax year they raised their advertising cost from three dollars to ten dollars and it actually cost more than ten dollars. Mr. Dutton stated that they could raise the price again in hopes of putting a little more pressure on the taxpayer to pay in a timely fashion to avoid paying this fee but the downside is those dollars are added on for those that don’t pay and it makes their outstanding delinquencies artificially larger.

Credit Card and Website Update – Randy Gulledge: Mr. Gulledge stated that the card readers arrived yesterday and the project is complete. Mr. Gulledge stated that they had a lot of hoops to jump through with the credit card providers and there was a change in ruling a couple of months ago where we had to pay fees. Mr. Gulledge explained that they tried

originally with another provider that had exorbitant fees that required us to calculate the amount of fee verbally with the customer before adding that to the credit card charge. Mr. Gulledge stated that about the same time another provider called and said the rules had changed and now we don’t pay any fees because the customer pays the fees for everything, even the water bills. Mr. Gulledge added that previously they were going to take fees out of water bills and now we take no fees out of anything. Mr. Gulledge noted that the health department was fee free, water department was fee free, debit cards were fee free and tax department was fee free. Chairman Baucom asked if this meant he would not give her a plan on how he would do this with Mr. Gulledge answering that next month he hopes to say everyone has brought money in using credit cards. Mr. Gulledge shared that they did some hardware testing today to make sure it will work with all departments and found some that won’t work and will resume testing tomorrow. Mr. Gulledge stated that they will accept Visa, MasterCard, Discover and one other. Mr. Gulledge shared that American Express was another whole animal and hopefully we can do this one later on. Mr. Gulledge stated that phase 1 of the website was complete and they were still tweaking some contacts with department heads. Mr. Gulledge stated that phase 2 involves health department, Economic Development and Sheriff and the Sheriff page is live internally and they are waiting on some content changes before live externally. Mr. Gulledge stated that the artists are working on Economic Development and health department. Mr. Gulledge stated that the next piece was to bring credit cards and website together. Commissioner Woodburn thanked Mr. Gulledge for the credit cards.

NCFAST/Work Support Strategies – Lula Jackson: Ms. Jackson shared that work support strategies was going to be a new way of doing business at DSS in relation to economic services with food stamps, Medicaid, SA, employment services and TANIF checks. Ms. Jackson stated that this would be working under the auspices of families coming in to tell their story once and receive the benefits and services they need instead of seeing a Medicaid worker, a food stamp worker, a childcare worker or an energy worker. Chairman Baucom asked if this would be like having a case worker with Ms. Jackson answering it would be like having a case worker for all the economic services that they may be eligible for, this one person would help them receive those benefits and they would not have to see different workers. Ms. Jackson noted this was a challenge for them at the department because now they have workers that are specialized in all the different program. Ms. Jackson stated that work support strategies plans to help the workers to do this better by streamlining policies, having income policies the same for all programs where now they have different guidelines for adult Medicaid, family and children’s Medicaid, food stamps and childcare. Ms. Jackson shared that each of these programs count different incomes but work support strategies is going to be working to streamline the policy, income eligibility, the application process and one of the ways they plan to get this done is with NCFAST. Ms. Jackson explained that NCFAST was North

Carolina families accessing services through technology. Ms. Jackson stated that NCFAST will be implemented in phases and they are in the process of phase one with the food and nutrition services program which is food stamps. Ms. Jackson noted that the old program has been closed down and all of their 2800 cases have been placed in the NCFAST system and the workers are working diligently to close those cases in one system and open them in the new system. Ms. Jackson shared that they have some staff members putting in extended hours to try to learn a new system and get cases converted so that customers can receive their benefits in a timely manner. Ms. Jackson shared that right now they have about six cases where the customers have not received their benefits since January but they are working with Feed My Lambs Ministries, Crisis Ministries and the Burnsville Learning Recreational Center to help make sure they have food to make it through. Ms. Jackson shared the reason they have not received their benefits has nothing to do with the work they are doing as it has to do with the system doing what it needs to do. Ms. Jackson shared that the State was in the process of implementing phase 2 and 6 which will include adult Medicaid, family and children’s Medicaid, special assistance, nursing home assistance, TANIF and work first employment. Ms. Jackson reported that they plan to implement all this the second week of June of this year. Ms. Jackson noted that three counties will pilot June 17 and the remaining ninety-seven counties will begin implementation in July, August and September. Ms. Jackson stated that this was in preparation for the Affordable Care Act which will go into effect January 1, 2014. Ms. Jackson shared that there would be a lot of transition happening at DSS under the eligibility program. Chairman Baucom asked if the employees were enjoying the challenges and learning new things with Ms. Jackson answering absolutely not. Chairman Baucom asked Ms. Jackson if she thought this would be a better system or worse with Ms. Jackson feeling it will be a better system in that right now they have nineteen different systems and none of them communicate. Ms. Jackson added they would be going from nineteen systems to one system. Ms. Jackson stated that the other advantage is once the system does what it is supposed to do they will process applications in a more timely and efficient manner. Commissioner Sturdivant mentioned that some have called her about funds running out in childcare with Ms. Jackson stating that the amount of money in childcare would not change. Commissioner Sims voiced that the problem we face is that the federal government passes the debt to the state and the state passes it to the county and the buck stops here when in reality people in counties like Anson are paying the price for the service. Chairman Baucom shared that in addition to DSS Ms. Jackson was also dedicated to helping people move out of poverty to self-sufficiency.

Moratorium on Fracking: Chairman Baucom understands we need to take a deep breath and prepare to hold a Public Hearing. County Attorney Forbes advised that because it will last over sixty days under North Carolina General Statute 153A-340H it mandates that we hold a Public Hearing to address the impact of this ordinance. County Attorney Forbes suggested

that the board direct staff to publicize the Public Hearing to comply with Statute 153A-323 requirements for Public Hearings in North Carolina. Chairman Baucom asked for an explanation of the sixty days with County Attorney Forbes stating that we have to advertise the Public Hearing for two weeks and the sixty days is the threshold. County Attorney Forbes explained that if you have an Ordinance that only last for fifty-nine days you would not have to hold a Public Hearing but because this is over sixty days we have to hold a Public Hearing. Chairman Baucom asked if he anticipates any problems with County Attorney Forbes answering no. Chairman Baucom stated that we should be in position at our May meeting to do this with County Attorney Forbes answering yes.

Chairman Baucom called for a ten minute break.

After the break, the County Manager presented the Manager’s Report. County Manager Gatewood stated that he had one hundred dollars for anyone that could tell him what was in the bag. Commissioner Sims guessed a lot of paper with Commissioner Sturdivant thinking it was glass. County Manager Gatewood stated they were not even close and brought out three bottles of used oil saying he had waited years to dispose of it properly. County Manager Gatewood stated that he would be going to the landfill tomorrow to test the new system. County Manager Gatewood noted that there would be an article in tomorrow’s Anson Record giving you all details about the new system launched on schedule April 1. County Manager Gatewood stated that board members asked and our colleagues at Waste Connections did a super job responding as well as Mike Sessions in making this happen. County Manager Gatewood applauded Ms. Rita James and Randy Gulledge for delivering our website and credit cards. County Manager Gatewood shared that he had received a lot of positive comments about the website and our goal is to keep it attractive and current and if anyone has any news items to get them to him or Cathy Baxter. County Manager Gatewood noted that yesterday the talk of the town was the new floors at the courthouse, stating that they had been cleaned and buffed. County Manager Gatewood encouraged board members to walk through. County Manager Gatewood stated that the lighting has been enhanced, the painting of the hallways has been completed and it really is the talk of the town. Chairman Baucom asked if they were the original floors with County Manager Gatewood answering yes and all we did was clean and buff. Commissioner Sims voiced that he never thought the Belk building would look this good adding that it looks great. County Manager Gatewood stated that in next year’s budget they are requesting funds to complete the south and north sides of the building so it looks like a completely renovated building from the exterior. Commissioner Sims felt the town manager was correct in saying the county has helped the town to look much better. County Manager Gatewood reported that in next year’s budget they will be requesting a quarter of a million dollars to complete renovations to the second floor of the courthouse, the DA’s office and courtroom #1. County Manager Gatewood

feels there will be funds left over to pressure wash and clean the Law Enforcement Center. County Manager Gatewood felt we owed a great deal of gratitude to Jeff Waisner and Lowery Construction for their work on the courthouse and doing it within budget constraints. Chairman Baucom asked if we could get something in the planter at the jail with County Manager Gatewood answering he has talked with Jeff Waisner and the Sheriff and this spring they will beautify this area. County Manager Gatewood reported our contingency still remains at thirty one thousand four hundred ninety seven dollars. County Manager Gatewood reported that last month twenty-six employees were involved in our random drug testing and all twenty-six passed. County Manager Gatewood reminded board members of the highway dedication for H. Pat Taylor on April 9 at 11 AM at the Lockhart-Taylor Ingram Room. County Manager Gatewood stated this was the renaming of a portion of highway 52 north in his honor and the Department of Transportation and Bonnie Huntley have been actively involved as well as the Taylor family and Chairman Baucom. County Manager Gatewood reminded board members of their recessed meeting on Monday, April 15th to review the proposed fiscal year 2013/2014 utilities budget and the water and sewer rates for the next fiscal year here in this room at 6:00 P.M. County Manager Gatewood reminded board members of the joint meeting with SPCC Trustees on Tuesday, April 16th at 6 PM at the Polkton Depot. Commissioner Sims shared that he might be out of town that week with County Manager Gatewood asking the clerk if she needed a count. The clerk asked members to let her know as soon as possible if they plan to attend so she can let SPCC know. County Manager Gatewood noted the following week we meet with the Board of Education on Tuesday, April 23rd at 6 PM with dinner at Grace Center. Commissioner Sturdivant asked the County Manager if he had the meeting with the Board of Alcoholic Control with County Manager Gatewood thinking that was on Friday and asked the time. Commissioner Sturdivant stated that it was at 10 AM at Lockhart-Taylor Ingram Room. County Manager Gatewood shared a copy of a suggested Agenda for the joint meeting with the Board of Education for review. Commissioner Sims asked if it would be out of place to either say verbally at the meeting or prepare a small letter saying we think highly of Mr. Freeman as the possible superintendent as well as encouraging a very strong African American to be his assistant. Commissioner Sims felt this was the thing to do rather than spending thirty thousand dollars to bring someone in here that won’t stay or worry about us. Chairman Baucom felt as individuals we could say exactly what we think but as a board she felt it might not go over well. Vice Chair Streater stated that he liked the agenda but felt this was going down the same road as in past years where the superintendent did all the talking. Chairman Baucom voiced that this was our meeting with the Board of Education and she expected it to be a part of her job to make sure it goes in an orderly fashion and that everybody gets to ask the questions they need to ask. Chairman Baucom stated that she wants feedback on the survey and encouraged the board to go to the public school website and do the survey on what we as a community are looking for in a superintendent. County

Manager Gatewood also shared a copy of the program for the Taylor ceremony on Tuesday with board members. County Manager Gatewood referred to the concerns raised at the last meeting about the ACTS parking lot saying that we have resurfaced the main driveway and the employee parking lot will be repaired as soon as weather permits. County Manager Gatewood shared that we were in the process of preparing two grant proposals with one regarding the Carolina Thread Trail and known as the Anson County Thread Trail Project and due Friday. County Manager Gatewood reported we were looking at a Blue Way canoe and kayak launch site with parking area, walking trail and restroom facilities. County Manager Gatewood stated that we’ve had super cooperation from a particular landowner and he has provided a letter of intent to sell approximately 2.9 acres at a very affordable price. Chairman Baucom asked if this was on the river with County Manager Gatewood answering yes and in fact it has right at three hundred plus or minus feet of water frontage. County Manager Gatewood stated the team working on the grant includes Jessica Anderson, Josie Lodder, Dana Stoogenke, Travis Morehead, Wendell Small, Bonnie Huntley and the County Manager. County Manager Gatewood noted the grant application would go in Friday and they are prepared to update the board at the May meeting. County Manager Gatewood shared that the other grant application that is being prepared is for the Emergency Services Center to the North Carolina 9-1-1 Board. County Manager Gatewood explained that we would be requesting approximately one million dollars towards the construction and equipping the building. County Manager Gatewood stated that Cathy Baxter, Sheriff Allen, Randy Gulledge and the County Manager have been working collectively on the grant application. County Manager Gatewood stated that during the break there was a question regarding our return check fee and he called on Ms. James to address the question. Ms. James stated that she deals mostly with bad checks at water and collections and each department has their own set of fees. Ms. James noted the return check fee for the health department was different from these. Ms. James explained that for collections it was twenty dollars or 10% so up to two hundred dollars you will pay twenty dollars. Ms. James noted after two hundred dollars it could be as much as 10% adding that we have collected as much as five hundred dollars on return check fees from a five thousand dollar bad check. Ms. James stated that the water department charges a flat twenty dollars. Chairman Baucom asked if there were be an advantage to it being the same throughout the system with County Manager Gatewood stating we would look into it. County Attorney Forbes voiced that cutting someone’s water off and charging a percentage he didn’t know how high some of the bills could be and they might not be able to afford the late fee. Ms. James noted that water had an advantage over other departments because if you don’t pick up your return check they turn off your water. Ms. James stated that in taxes they usually end up writing bad checks off. Commissioner Woodburn stated that what came to him was we were in violation of the statute because we were charging thirty-five dollars and statute says we can only charge twenty-five. Commissioner Woodburn was

not sure where this information came from he just said he would find out. County Attorney Forbes offered to research this. County Manager Gatewood shared a copy of the letter of intent for the 2.9 acres for the Thread Trail. Chairman Baucom asked if he thought having a blue way would impact our community with County Manager Gatewood thinking it would attract more visitors and keep people focused on healthy activity. County Manager Gatewood noted that we would be one of the first counties to submit a grant application and hopefully have it approved.

Chairman’s Report: Chairman Baucom shared a handout of information with board members noting that on April 4th from 2:30 until 4:00 Congressman Richard Hudson will be at the Polkton Campus of South Piedmont Community College. Chairman Baucom stated that after he tours the campus he will conduct a thirty to forty minute round table discussion on workforce training. Chairman Baucom voiced that she would not be in town and urged other board members to attend. Chairman Baucom shared a copy of an email regarding the appointment to Wadesboro Planning Board. Chairman Baucom stated that this board decided to not participate with the Charlotte Regional Partnership last year with Commissioner Sims commenting let’s don’t do it again. Chairman Baucom was of the opinion we were out of it but felt the board may need to reaffirm that. Chairman Baucom shared that Representative Brody has submitted a bill to the to the effect that the Department of Commerce would send the money they have been sending the Charlotte Regional Partnership on behalf of Anson County directly to Anson County. Chairman Baucom stated that she wants to do a news release on this but she felt before the news release she would like a signal from the board that we indeed will not go crawling back to the Charlotte Partnership again. Chairman Baucom noted that Representative Brody’s daughter was in attendance and voiced appreciation for Representative Brody doing this for us. Chairman Baucom shared that she was on this board when we first joined the Charlotte Regional Partnership before Ronnie Bryant and they included us at the table but she doesn’t know that they have done this since. Vice Chair Streater asked if funding for Grace Center came through the Partnership with Chairman Baucom noting it comes through Centralina Council of Governments. Ms. Beck stated that last year we talked about our part of the Partnership dues paid every year in the amount of seven thousand six hundred dollars and she doesn’t think many realize that because we are a Tier 1 county and in the top twenty considered the most Economic Development distressed that the North Carolina Legislature makes a commitment of seventy-six thousand one hundred eleven dollars and sixty cents on our behalf to the Charlotte Regional Partnership every year. Ms. Beck stated that last year when we voted to withdraw for a year you asked her to request the funding to come to Anson County so we could do some site development. Ms. Beck stated that she did and as a result Representative Brody has submitted a house bill asking the legislature to give us our money so we can use it locally. Ms. Beck shared that Mr. Bryant talked with the AEDC board last September and the County

Manager has met with him and he also came back in March. Ms. Beck asked to comment on some of his statements made to the AEDC. Ms. Beck stated that Mr. Bryant said that Anson received the most financial support while Mecklenburg received the least but felt he never explained this he has never explained or told anyone about the seventy-six thousand dollars they receive from the Legislature. Ms. Beck noted that he had two other Tier 1 counties and that is Cleveland that is number twenty-three in the state and Alexander is number thirty-seven and they aren’t really considered true Tier 1 counties. Commissioner Sims asked our number with Ms. Beck answering number eight. Ms. Beck noted another thing he mentioned was that the Partnership could provide many resources not currently available to the county as well as its grant applications, a duty currently performed by Mary Beck. Ms. Beck felt she needed to verify this and she called four funding agencies that we deal with on most of our Economic Development and other grants and no one she spoke with had ever received any type of grant inquiry or grant application from any staff member of the Charlotte Regional Partnership and one director said there was no one on that staff that does any kind of grants. Ms. Beck also took issue with his statement that if we did not have the resources to fund a full time Economic Development Director they could help. Ms. Beck stated that she did not think she was a part time Economic Development Director and it certainly doesn’t reflect on her time sheet that she is part time. Ms. Beck stated that she did not know the intent of the Charlotte Regional Partnership but she had never been contacted by them either by email or phone. Chairman Baucom asked if Mr. Bryant had talked about our County Manager not taking time to meet with him with Ms. Beck sharing that County Manager Gatewood met with him two times and one time Mr. Bryant wanted to meet it was not convenient with the County Manager or Ms. Beck. Chairman Baucom asked to confirm that this board has no intention of going back with the partnership. Ms. Beck and County Manager Gatewood both asked for a vote. Commissioner Sims asked if they have done anything for us except spend our seventy-six thousand dollars for whatever they saw fit with Ms. Beck answering no. County Manager Gatewood commented that in one of his meetings with Mr. Bryant he asked him to identify one concern that is in Anson County now as a result of our relationship with the partnership and he received no response. Ms. Beck shared that Representative Brody wondered if any of us would like to be present when he presents the bill to the legislature. Chairman Baucom asked when this would happen with Ms. Helms saying she will let us know as soon as it is assigned to a committee and scheduled. Ms. Helms said it would be helpful if board members could attend. Chairman Baucom then asked for a motion that we continue to not be in the Charlotte Regional Partnership. Motion was made by Commissioner Sims. Vice Chair Streater asked why we needed a motion and could we not just support Representative Brody’s bill. Chairman Baucom voiced that she did not want Mr. Brody to submit this bill and the next day we turn around and go back with the partnership. Commissioner Sims and Vice Chair Streater did not think this group would do that. County Manager Gatewood suggested voting

on it for the next fiscal year with Vice Chair Streater again suggesting we support Mr. Brody’s bill. Ms. Beck voiced disagreement saying that she was frustrated that she works as hard as she does and this man stands up and tells people she is part time. Vice Chair Streater voiced that he did not want Anson County to go out on a limb with the partnership when we may go crawling back one day or another board may. Commissioner Woodburn commented that a vote one way or another would not stop him from making comments. Ms. Beck stated that the legislature would not give us our money if we don’t vote to be out of the partnership. Ms. Beck was of the opinion that as long as we don’t vote Mr. Bryant will keep coming back and added that there are other companies he could entire to pay our membership. After much discussion, motion by Commissioner Sims, seconded by Commissioner Woodburn, that we withdraw from the partnership. Chairman Baucom felt the board had in facto withdrawn by not paying dues last year with Commissioner Woodburn thinking we could just continue. Chairman Baucom felt not funding was withdrawing with Ms. Beck feeling it was not. Ms. Beck explained that the legislature set up these partnerships and commissions and they will put us in there unless we take a stand to vote to come out of it. Ms. Beck felt if we just said we were not going to belong to them for another year would result in them still giving the partnership the seventy-six thousand dollars. Vice Chair Streater felt this board could not speak for future boards by making this motion and feels not funding is the same thing. Commissioner Woodburn suggested instead of a motion the board agree by consensus and say we are not going to belong to the partnership and support Mr. Brody’s bill. At this point Commissioner Sims asked to amend his motion to read that we withdraw from the partnership and support Mr. Brody’s bill. Ms. Beck felt by the Department of Commerce standards we were a member even though we have not paid our dues. Vice Chair Streater asked why we don’t join one to the east of us with Chairman Baucom and Ms. Beck feeling we needed to look at that. Ms. Beck stated that SB127 was to redraw the lines and it still puts us in the Charlotte Regional Partnership. Ms. Beck shared that we have looked at joining the Southeastern Commission. County Attorney Forbes stated that because we are a member if we do not withdraw and we are not a member could they send us a bill for our dues because we did not vote to withdraw. Commissioner Sims stated that his motion stands as is with Commissioner Woodburn saying his second stands to the amended motion. Chairman Baucom stated that Vice Chair Streater was concerned about burning bridges for future boards and we may have to try to travel with a leaky boat but at this point she feels the man has insulted us and for all the time we’ve been paying out dues we cannot point to anything that shows any value added to this community. Chairman Baucom asked the clerk to read the motion. The Clerk read the motion that we withdraw from the partnership and support Mr. Brody’s bill. Motion carried 5 to 1 with Vice Chair Streater opposed. Chairman Baucom stated that her concern was that if the legislature continues to give the Charlotte Regional Partnership seventy-six thousand dollars a year for having Anson County as a participant and we are not

participating and she thinks the taxpayers ought to know that their tax dollars are going to support an organization on behalf of a county that is no longer associated with the organization. Commissioner Woodburn felt the reason they were making such an issue was the big picture and the money they receive.

Consent Agenda: Motion by Commissioner Woodburn, seconded by Commissioner Sturdivant, to approve. Motion carried unanimously.

Minutes: Approved minutes dated March 2, 2013 and March 5, 2013 and closed session minutes dated March 2, 2013 and March 5, 2013.

Tax Releases:

04/02/1320291 Edwards, Emily Lee 2012 31.98 12-1-5189 Real Taxes Releases Billing Error20292 Parker, Elizabeth Turner 2012 889.41 12-2-13574 Real Taxes Releases Billing Error20289 Sandhills Comm Action 2012 2,714.60 12-7-15624 Real Taxes Releases Billing Error - Exempt

Unknown - 010-001-027-00 208.91 Yrs 2003-2012 Real Taxes Releases Sold At County Public AuctionUnknown - 010-001-078-00 467.13 Yrs 2003-2012 Real Taxes Releases Sold At County Public AuctionUnknown - 010-001-079-00 473.57 Yrs 2003-2012 Real Taxes Releases Sold At County Public AuctionUnknown - 010-001-093-00 1,013.69 Yrs 2003-2012 Real Taxes Releases Sold At County Public AuctionUnknown - 010-001-094-00 388.94 Yrs 2003-2012 Real Taxes Releases Sold At County Public AuctionUnknown - 010-001-095-00 392.63 Yrs 2003-2012 Real Taxes Releases Sold At County Public AuctionUnknown - 010-001-101-00 157.22 Yrs 2003-2012 Real Taxes Releases Sold At County Public AuctionUnknown - 040-001-463-00 476.90 Yrs 2003-2012 Real Taxes Releases Sold At County Public AuctionUnknown - 040-001-464-00 476.90 Yrs 2003-2012 Real Taxes Releases Sold At County Public AuctionUnknown - 040-001-465-00 460.16 Yrs 2003-2012 Real Taxes Releases Sold At County Public AuctionUnknown - 040-001-466-00 476.90 Yrs 2003-2012 Real Taxes Releases Sold At County Public AuctionUnknown - 040-001-699-00 378.70 Yrs 2003-2012 Real Taxes Releases Sold At County Public AuctionUnknown - 040-100-021-00 361.78 Yrs 2004-2012 Real Taxes Releases Sold At County Public AuctionUnknown - 070-002-106-00 876.65 Yrs 2003-2012 Real Taxes Releases Sold At County Public AuctionUnknown - 070-004-785-00 118.51 Year 2012 Real Taxes Releases Sold At County Public AuctionUnknown - 070-004-793-00 272.54 Yrs 2003-2012 Real Taxes Releases Sold At County Public AuctionUnknown - 070-004-914-00 1,431.09 Yrs 2003-2012 Real Taxes Releases Sold At County Public Auction

12,068.21$ Real Taxes Refund

-$ 22076 Beachum, Crystal 2012 5.18 1212-000148 Vehicle Taxes Release Proration20457 Dunlap, Alvis 2012 133.32 1212-000532 Vehicle Taxes Release Situs to Moore County20290 Griffi n, Harold 2012 265.69 1302-000509 Vehicle Taxes Release Situs to Watauga County21047 Helms, Ronda M 2012 13.58 1212-000825 Vehicle Taxes Release Proration21048 Honeycutt, Reggie 2012 20.10 1208-000721 Vehicle Taxes Release Proration21053 Jones, Paul K 2012 53.37 1302-000806 Vehicle Taxes Release Proration22075 Lindsey, Mary 2010 43.84 1010-001156 Vehicle Taxes Release Proration21054 Lisk, Travis 2011 7.53 1107-001081 Vehicle Taxes Release Proration21050 Mullis June Plumbing 2012 6.57 1302-000809 Vehicle Taxes Release Proration21057 Rorie, Dorris K 2012 17.28 1303-001573 Vehicle Taxes Release Proration20364 Rosebud Enterprises 2012 87.81 1301-001397 Vehicle Taxes Release Proration22077 Shankle, Carla 2012 34.50 1212-001452 Vehicle Taxes Release Proration21052 Wallace, Dakato 2011 7.85 1203-001965 Vehicle Taxes Release Proration21051 Williams, Sanford 2012 18.50 1211-001781 Vehicle Taxes Release Proration

715.12$ 21056 Drake, Garry L 2012 3.54 1205-000581 Vehicle Taxes Refund Proration21049 Hochstetler, Daniel 2012 24.64 1209-000780 Vehicle Taxes Refund Proration22078 Melton, Jessica 2012 13.75 12009-001184 Vehicle Taxes Refund Proration

41.93$ Vehicle Taxes Adjustment Situs

-$

12,825.26

Property Tax Releases/Refunds/Adjustments

Tax Collector’s Report:

(Total $$ Collections) Aug Sep Oct Nov Dec Jan Feb Mar Year 2012 1,330,911.40 863,307.89 662,140.94 1,545,771.18 8,245,555.45 591,530.54 394,773.55 234,592.51 Year 2011 1,033,340.38 1,114,236.77 724,932.68 1,057,582.02 8,676,118.24 273,110.53 759,834.02 326,631.55 Year 2010 698,291.83 1,078,301.02 727,146.32 1,834,033.24 8,467,126.13 313,652.81 740,139.07 332,344.50 Year 2009 562,659.35 1,317,720.88 681,923.36 1,487,890.82 8,128,729.39 307,485.71 379,919.02 360,236.26 Year 2008 1,509,823.05 750,653.41 705,888.42 1,308,422.04 7,772,676.85 477,271.59 361,778.44 243,148.97 Year 2007 1,310,396.82 788,895.51 539,491.44 912,342.12 7,198,087.81 1,555,214.99 332,904.08 173,894.09 Year 2006 1,152,305.43 871,645.87 600,534.92 1,229,982.74 6,661,857.22 668,463.89 313,235.43 218,036.11

Of Total CollectionsCounty Taxes & Late List Aug Sep Oct Nov Dec Jan Feb Mar

Year 2012 1,100,182.13 716,431.79 548,716.84 1,246,234.94 6,965,653.63 474,125.82 311,770.51 186,458.87 Year 2011 840,543.63 921,545.62 603,338.68 865,688.02 7,272,885.47 222,718.59 623,556.83 244,496.75 Year 2010 560,283.83 894,518.98 605,605.64 1,479,716.19 7,135,832.26 256,020.32 571,966.13 256,151.14 Year 2009 460,019.34 1,104,190.36 561,891.76 1,192,815.02 6,849,076.69 255,249.25 299,943.51 278,799.08 Year 2008 1,218,671.84 633,646.80 574,997.79 1,046,831.34 6,643,082.02 382,989.15 288,841.07 193,174.13 Year 2007 1,083,649.84 612,969.68 452,661.26 714,929.80 6,145,385.34 1,301,068.53 270,157.60 133,618.10 Year 2006 923,498.88 726,149.72 502,659.49 1,013,901.27 5,543,430.26 545,377.88 248,758.10 174,023.97

Current Year (2012) Ad Valorem Collections %Aug Sep Oct Nov Dec Jan Feb Mar

Year 2012 10.76% 14.37% 18.46% 28.32% 84.88% 88.50% 90.66% 91.84% Year 2011 7.87% 13.92% 18.51% 24.84% 84.15% 85.77% 90.48% 92.07% Year 2010 4.90% 13.35% 15.95% 27.10% 84.77% 86.61% 90.64% 92.35% Year 2009 4.47% 12.81% 17.03% 26.88% 84.98% 87.03% 89.23% 91.26% Year 2008 12.88% 15.53% 20.18% 29.04% 85.89% 89.03% 91.28% 92.77% Year 2007 12.95% 16.08% 19.69% 25.78% 79.39% 90.58% 92.71% 93.76% Year 2006 9.72% 15.87% 20.69% 30.37% 84.55% 89.67% 91.88% 93.41% Year 2005 11.83% 17.64% 21.77% 30.22% 84.70% 88.20% 91.88% 94.31% Year 2004 1.32% 7.59% 16.65% 29.10% 79.55% 86.76% 90.91% 93.00% Year 2003 3.58% 12.64% 18.90% 27.62% 82.59% 87.84% 91.20% 93.91%

Current Year (2012) Accounts Receivable Balance Remaining For County Taxes ONLY - Including Late PenaltiesAug Sep Oct Nov Dec Jan Feb Mar

Year 2012 9,226,756.70 10,479,738.36 9,979,652.70 8,777,582.71 1,851,666.78 1,408,474.10 1,143,229.63 999,483.29 Year 2011 9,407,190.90 10,421,780.20 9,872,181.97 9,108,774.55 1,922,422.15 1,726,814.58 1,155,588.56 962,100.93 Year 2010 9,730,558.67 8,865,833.89 10,243,265.68 8,883,658.36 1,857,343.24 1,632,751.51 1,141,393.93 933,101.21 Year 2009 9,309,025.66 10,257,601.76 9,763,301.52 8,627,953.83 1,770,470.81 1,529,286.07 1,270,039.78 1,030,408.42

History of Past Due Mailings# $$ # $$ # $$ # $$

2,168 2,100,002.93 4,559 3,637,092.32 2,419 2,362,763.93 5,543 4,420,774.02

Tax Scroll Billings Tax Rate Taxed Value County Tax Late List City Taxes Fire Taxes Total BilledYear 2012 0.767 1,329,890,486 10,200,268.80 14,665.91 1,635,582.81 504,013.76 12,354,531.28 Year 2011 0.767 1,323,056,075 10,147,848.87 13,689.32 1,639,958.48 499,585.19 12,301,081.86 Year 2010 0.767 1,327,866,369 10,184,743.25 15,890.10 1,629,828.36 503,371.31 12,333,833.02 Year 2009 0.894 1,074,350,757 9,604,696.60 38,844.26 1,596,904.94 419,657.98 11,660,103.78 Year 2008 0.894 1,067,095,405 9,539,833.35 15,293.61 1,587,401.81 418,342.90 11,560,871.67 Year 2007 0.894 1,057,504,045 9,454,086.99 36,594.58 1,567,062.65 417,392.35 11,475,136.57 Year 2006 0.894 1,031,311,772 9,219,927.97 30,747.75 1,470,983.74 413,585.67 11,135,245.13

Utilities County Tax City Taxes Fire Taxes Total Billed Year 2012 1,912,391.52 95,646.61 113,513.96 2,121,552.09 Year 2011 1,903,727.55 96,335.67 112,271.30 2,112,334.52 Year 2010 1,909,334.87 96,146.67 110,638.22 2,116,119.76 Year 2009 1,997,433.34 93,637.75 102,680.57 2,193,751.66 Year 2008 2,036,138.47 80,919.31 104,766.86 2,221,824.64 Year 2007 1,845,058.15 752,396.25 36,424.77 2,633,879.17 Year 2006 866,105.28 128,816.34 34,170.91 1,029,092.53

Accounts Receivable by Type # $$ Due Now # $$ Due Now # $$ Due Now # $$ Due NowActive Garnishments 208 89,717.59 205 86,905.79 198 81,064.99 195 78,816.13 Accts with Agreements 52 12,377.63 51 12,290.91 51 11,857.45 51 11,921.31 Accts in Foreclosure 359 170,283.06 359 170,534.08 348 153,501.84 347 153,792.36 Bankruptcies 129 75,245.63 129 75,637.58 127 75,063.67 138 82,743.99 Remaining Accts Collectible 7,515 2,107,366.11 7,413 2,046,325.63 7,289 2,007,167.59 7,179 1,958,766.53 Current Year Ad Valorem(All) 5,743 2,243,744.16 4,665 1,741,934.12 3,894 1,432,823.83 3,500 1,298,337.52 **Red = AR Dollars 14,006 4,698,734.18 12,822 4,133,628.11 11,907 3,761,479.37 11,410 3,584,377.84

# $$ # $$ # $$ # $$ $$ Pd/Foreclosures/ by Mo 10 9,440.21 3 4,092.71 8 23,114.84 7 2,189.54 # Accts Given to ParaLegal - - - - - - - - Garnishments Executed - - - - - - - - Debt Setoff Letters Mailed - - - - - - - - Balance owed on Debt Setoff(Call DSC239) 304,639.39 - 304,472.85 - 299,847.57 - 300,036.29

Accounts Receivable by Type # $$ Due Now # $$ Due Now # $$ Due Now # $$ Due NowActive Garnishments 248 91,488.15 242 89,508.56 233 88,070.32 228 84,837.98 Accts with Agreements 71 18,108.04 71 18,111.92 71 18,575.58 68 17,706.44 Accts in Foreclosure 76 25,579.13 76 25,719.88 74 25,160.63 101 39,136.61 Bankruptcies 123 74,673.69 123 75,041.39 123 76,574.60 122 79,233.09 Remaining Accts Collectible 6,794 1,967,918.05 6,734 1,916,130.65 6,576 1,848,359.29 6,411 1,772,101.03 Current Year Ad Valorem(All) 5,535 2,306,882.49 5,012 2,113,722.87 3,875 1,445,847.18 3,375 1,233,151.73 **Red = AR Dollars 12,847 4,484,649.55 12,258 4,238,235.27 10,952 3,502,587.60 10,305 3,226,166.88

$$ Pd/Foreclosures/ by Mo 7 2,168.82 - - 4 1,886.89 3 639.48 # Accts Given to ParaLegal - - - - - - - -

Garnishments Executed - - - - - - - - Debt Setoff Letters Mailed - - - - - - - - Balance owed on Debt Setoff(Call DSC239) 359,674.08 - 358,809.26 - 355,643.02 - 349,512.90

Dec 2012 Jan 2013 Feb 2013 Mar 2013

One Year Ago Dec 2011 Jan 2012 Feb 2012 Mar 2012

Real Property TaxesFY 2012-2013 Current Year Ad Valorem - 2012

March 31, 2013

11/08/11 02/14/12 10/01/12 01/09/13

Remaining Accts Collectible 6,794 1,967,918.05 6,734 1,916,130.65 6,576 1,848,359.29 6,411 1,772,101.03

Current Year Ad Valorem(All) 5,535 2,306,882.49 5,012 2,113,722.87 3,875 1,445,847.18 3,375 1,233,151.73

**Red = AR Dollars 12,847 4,484,649.55 12,258 4,238,235.27 10,952 3,502,587.60 10,305 3,226,166.88 # $$ # $$ # $$ # $$

$$ Pd/Foreclosures/ by Mo 7 2,168.82 - - 4 1,886.89 3 639.48 # Accts Given to ParaLegal - - - - - - - - Garnishments Executed - - - - - - - - Debt Setoff Letters Mailed - - - - - - - - Balance owed on Debt Setoff(Call DSC239) 359,674.08 - 358,809.26 - 355,643.02 - 349,512.90

(Total $$ Collections) Aug Sep Oct Nov Dec Jan Feb Mar2012 93,095.15 86,806.04 149,524.62 106,125.39 138,573.66 89,376.66 119,453.71 114,783.12 2011 99,798.88 105,721.28 89,208.44 148,511.21 146,211.62 66,546.71 145,510.44 114,926.78 2010 99,617.63 105,412.14 120,638.72 102,776.37 132,099.43 59,678.19 135,881.82 112,831.03 2009 105,356.06 126,604.54 148,976.92 109,246.46 165,750.40 78,676.31 128,615.80 146,889.60 2008 143,009.05 133,467.18 143,135.63 113,001.20 193,942.28 115,732.30 146,866.80 116,428.33 2007 170,641.96 123,647.78 146,325.19 147,290.59 166,118.52 143,668.15 147,628.44 124,665.05 2006 116,768.90 92,961.20 129,893.08 114,626.08 157,960.67 137,685.46 134,050.57 148,557.15

Of Total CollectionsCounty Taxes Aug Sep Oct Nov Dec Jan Feb Mar

2012 74,992.07 69,106.55 119,107.37 85,000.72 112,613.81 70,024.16 91,907.70 90,278.18 2011 80,157.54 85,160.92 70,394.58 118,902.26 117,567.90 53,245.76 112,779.42 90,584.78 2010 81,964.93 83,870.76 96,381.18 83,476.51 107,502.33 47,539.38 105,909.91 87,696.46 2009 84,903.01 100,742.46 121,008.41 89,356.91 134,554.58 62,366.01 102,809.18 116,588.69 2008 114,934.99 107,462.61 116,225.68 90,925.14 155,695.83 91,988.86 117,025.16 93,602.22 2007 136,693.09 98,711.37 118,921.05 118,540.93 134,593.33 113,643.72 118,232.44 99,966.05 2006 94,236.09 74,206.32 106,168.06 93,444.65 127,794.21 109,043.87 106,565.99 118,369.14

Current Year (2012) Ad Valorem Collections %Aug Sep Oct Nov Dec Jan Feb Mar

2012 51.35% 51.69% 57.99% 58.87% 64.99% 65.67% 67.83% 69.56%2011 52.39% 56.21% 56.44% 61.75% 67.89% 66.43% 70.77% 73.38%2010 53.28% 55.79% 60.46% 61.74% 67.57% 65.98% 69.88% 72.48%2009 51.04% 56.71% 61.37% 61.15% 69.32% 68.56% 71.75% 76.21%2008 54.00% 58.06% 61.79% 62.00% 70.89% 72.06% 76.33% 78.07%2007 56.62% 58.75% 62.74% 66.28% 72.39% 75.42% 78.59% 80.07%2006 51.40% 53.34% 57.96% 59.93% 66.77% 69.65% 72.51% 76.05%2005 63.59% 66.63% 70.26% 69.72% 74.22% 74.67% 78.26% 80.75%2004 62.70% 64.56% 69.64% 71.97% 77.53% 77.83% 81.56% 82.47%

History of Past Due Mailings# $$ # $$ # $$ # $$

9,681 530,539.81 8,750 487,461.50 8,205 446,932.26 8,998 504,404.62

Total Monthly Veh Billings Aug Sep Oct Nov Dec Jan Feb Mar2012 119,348.29 111,716.60 121,200.21 101,022.19 94,645.38 87,993.27 98,544.78 114,165.80 2011 119,999.02 107,672.23 117,140.95 97,615.33 90,680.69 82,034.34 84,233.87 109,039.61 2010 119,999.02 107,672.23 117,140.95 97,615.33 90,680.69 82,034.34 84,233.87 109,039.61 2009 130,748.72 142,216.63 149,233.48 103,692.98 100,434.86 88,380.58 96,355.94 120,189.92 2008 146,173.32 155,143.04 148,373.75 113,200.10 108,876.07 96,624.23 104,656.71 140,299.87 2007 147,152.11 159,800.15 150,609.76 122,374.37 115,257.50 103,750.93 114,734.32 147,713.65

Accounts Receivable by Type # $$ Due Now # $$ Due Now # $$ Due Now # $$ Due NowActive Garnishments 60 3,022.55 53 2,414.73 2 61.62 2 62.08

Bankruptcies 37 1,931.20 36 1,933.94 33 8,148.40 24 1,219.24

Remaining Accts Receivable 5,540 298,869.57 5,198 280,906.78 4,552 239,680.58 3,231 162,606.94 Current Year AR (Taxes/Int) 5,168 302,155.49 5,605 331,539.41 5,700 341,807.34 5,892 356,554.15 **Red = AR Dollars 10,805 605,978.81 10,892 616,794.86 10,287 589,697.94 9,149 520,442.41

Garnishments Served by Mth - - - - - - - - Garnishments Matured by Mth - - - - - - - -

Accounts Receivable by Type # $$ Due Now # $$ Due Now # $$ Due Now # $$ Due NowActive Garnishments 159 11,862.24 156 11,843.89 149 11,652.10 88 4,938.77

Bankruptcies 1 5.33 1 5.36 7 460.10 48 2,320.38 Remaining Accts Receivable 5,054 281,530.11 4,764 266,456.98 3,958 225,055.58 2,842 152,491.21 Current Year AR (Taxes/Int) 4,822 266,037.08 5,598 312,107.41 5,273 299,554.21 5,233 297,971.01 **Red = AR Dollars 10,036 559,434.76 10,519 590,413.64 9,387 536,721.99 8,211 457,721.37

Garnishments Served by Mth - - - - - - - - Garnishments Matured by Mth - - - - - - - -

Dec 2012

10/01/12

One Year Ago Dec 2011 Jan 2012 Feb 2012 Mar 2012

01/09/13

Jan 2013 Feb 2013 Mar 2013

Vehicle Property TaxesFY 2012-2013 - Current Ad Valorem Year - 2012

March 28, 2013

11/08/11 02/14/12

Budget Expense Report and Fund Balance Update:

Last Year Two Months Last As of 03-31-13 Same Month Ago Month Now

As of As of As of As of03/31/12 01/31/13 02/28/13 03/31/13

Available Fund BalanceCash & Investments (General) 11,738,848$ 12,054,794$ 12,054,794$ 11,042,447$ Cash & Investments (22 Fund) 13,611$ 16,128$ 16,379$ 16,630$ Less Cash from General (other funds) -$ (77,331)$ (88,449)$ (203,499)$ Less Liabilites (w/out deferred revenue) 111,780$ 105,791$ 112,381$ 111,883$ Less Deferred Revenue (from cash receipts) (43,474)$ (83,514)$ (40,456)$ (40,456)$ Less Encumbrances (539,680)$ (322,185)$ (293,189)$ (210,226)$

Total Available 11,281,085$ 11,693,683$ 11,761,461$ 10,716,779$

General Fund ExpendituresTotal Expenditures (Adopted Budget) 28,090,574$ 26,598,175$ 26,598,175$ 26,598,175$

Total Available for AppropriationTotal Available 11,281,085$ 11,693,683$ 11,761,461$ 10,716,779$ Total Expenditures 28,090,574$ 26,598,175$ 26,598,175$ 26,598,175$

Total % Available Fund Balance 40.16% 43.96% 44.22% 40.29%

Available Fund Balance Requirement 8% 8% 8% 8%Per LGC $2,247,246 $2,127,854 $2,127,854 $2,127,854

% Undesignated Fund Balance 32.16% 35.96% 36.22% 32.29%9,033,840$ 9,565,829$ 9,633,607$ 8,588,925$

Fund Balance Calculation

Monthly Jail Report:ANSON COUNTY JAIL

April 1, 20131. As of 9:00am today (April 1, 2013) the Anson County Jail (capacity of 60) held 39* inmates in Anson

County; 0 inmates housed in the other County Jails; 1 inmate in DOC/Butner for medical/safe-keeping; and 0 inmates awaiting transfer to DOC.

2. The following is a breakdown of the Average Daily Population:Year ADP Total Booked/Yr. Average Booked/Month2003 51 1920 1602004 54 1954 1632005 58 2119 1772006 55 2027 1692007 55 ---- ----2008 53 1707 1422009 62 1919 1602010 68 1483 1242011 58 1669 1392012 48 1603 134

3. 2012 Totals (Details)January 40 117February 45 125March 48 158April 45 146May 48 146June 55 138

July 56 117August 44 134September 45 157October 56 124November 49 108December 46 133

4. 2013 TotalsJanuary 37 123February 44 127March 43 122

* Four inmates are serving jail time that will be released by the end of April. ADP for the first three months of 2013 is 41.

Budget Amendment – Administration Building Capital: to appropriate unspent funds in Anson County Administration Building capital project to close out project.

AMENDMENTAnson County Budget Ordinance FY 2012/13

BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2012/13 Budget Ordinance be amended as follows:

Section 1. General Fund Expenditures:Increase: Contingency/Emergencies 11-9912 $ 12,800

Total Increase: $ 12,800Section 2. General Fund Revenues:

Increase: Governing Body-General Administration 11-4110 $ 12,800Total Increase: $ 12,800

Adopted this 2nd day of April, 2013.

Budget Amendment – Administration Building Capital Project 2: to appropriate unspent funds in Anson County Administration Building capital project to close out project.

AMENDMENTAnson County Administration Building Capital Project Budget Ordinance Amendment

BE IT ORDAINED by the Anson County Board of Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant ordinance is hereby adopted:

Section 4. Expenditures:Decrease: Anson County Administration Building - $ 12,800Total Decrease: - $ 12,800

Section 4. Expenditures:Increase: Anson County Administration Building $ 12,800

Total Increase: $ 12,800Adopted this 2nd day of April, 2013.

Budget Amendment – ACTS Transportation: to recognize funds received from contract drivers in ACTS to pay for background checks on those drivers.



Section 1. General Fund Expenditures:Increase: Transportation 11-4521-4523 $ 160

Total Increase: $ 160Section 2. General Fund Revenues:

Increase: Transportation DOT Reimb 11-3452 $ 160Total Increase: $ 160


Budget Amendment – Library and Parks and Recreation: to appropriate funds moved to contingency from Administration Building project to cover Library and P&R special project expenses needed in the 2013-2013 fiscal year.



Section 1. General fund Expenditures:Increase: Parks and Recreation 11-6120 $ 10,625Increase: Library 11-6110 $ 2,175

Total Increase: $ 12,800Section 2. General Fund Expenditures:

Decrease: Contingency-Emergencies 11-9912 - $ 12,800Total Decrease: - $ 12,800


Budget Amendment – Health Department: to appropriate funds from NC Environmental Health Section/Food Protection and Facilities for the Anson County health Department Food and Lodging Program.



Section 1. General Fund Expenditures:Increase: Health Programs 11-5110-5181 $ 1,561


Increase: Health Programs 11-5110-5181 $ 1,561Total Increase: $ 1,561


Budget Amendment – Health Department: to appropriate funds from NC Chronic Disease and Injury/Physical Activity for the Anson County health Department Health Communities Program.


BE IT ORDAINED by the Anson County Board of Commissioners that the FY2012/13 Budget Ordinance be amended as follows:

Section 1. General Fund Expenditures:Increase: Health Programs 11-5110-5181 $ 12,480


Increase: Health programs 11-5110-5181 $ 12,480Total Increase: $ 12,480


Declaration of Official Intent to Reimburse: approved as follows:COUNTY OF ANSON, NORTH CAROLINA

DECLARATION OF OFFICIAL INTENT TO REIMBURSE

This declaration (the “Declaration”) is made pursuant to the requirements of the United States Treasury Regulations Section 1.150-2 and is intended to constitute a Declaration of Official Intent to Reimburse under such Treasury Regulations Section.

The undersigned is authorized to declare the official intent of the County of Anson, North Carolina (the “Issuer”) with respect to the matters contained herein.

1. Expenditures to be incurred. The Issuer anticipates incurring expenditures the (“Expenditures”) for the construction of the Anson County Emergency Services Center.

2. Plan of Finance. The Issuer intends to finance the costs of the Project with the proceeds of debt to be issued by the Issuer (the “Borrowing”), the interest on which is to be excluded from gross income for Federal income tax purposes.

3. Maximum Principal amount of debt to be issued. The maximum principal amount of the Borrowing to be incurred by the Issuer to finance the Project is $4,700,000.00.

4. Declaration of official intent to reimburse. The Issuer hereby declares its official intent to reimburse itself with the proceeds of the Borrowing for any of the expenditures incurred by it prior to the issuance of the borrowing.

Adopted the 2nd day of April, 2013.

Resolution Requesting Grant Funds: approved as follows:RESOLUTION ACCEPTING NORTH CAROLINA 911 BOARD PSAP GRANT AND

AUTHORIZING COUNTY MANAGER TO EXECUTE AND ADMINISTER THE GRANT APPLICATION

WHEREAS, The North Carolina 911 Board pursuant to §62A-47 of the General Statues of North Carolina and are implemented according to the North Carolina 911 Board Policy & Procedures for Grant Programs. Two programs are established for grant funds; and

WHEREAS, Anson County request to apply for a E-911 Enhancement/Replacement Program grant which is to provide funding authorized under G.S. 62A-46© to primary PSAPs for projects designed to replace or upgrade E-911 equipment and services that are out of service, without vendor support, technically outdated, or cannot longer perform at an established minimum functional standard to sustain an acceptable level of service; and

WHEREAS, The E-911 Enhancement/Replacement Program also funds projects designed to strengthen, broaden or increase the current E-911 operations through equipment, PSAP staff development, or service beyond that PSAP’s current capabilities. Regional initiatives involving multiple PSAP’s are eligible under this program; and

WHEREAS, Anson County intends to construct a new Emergency Services Center that will house the Emergency Medical Services, Emergency Operations/Fire Marshal and the 911 Communications Center; and

WHEREAS, Anson County intends to construct said project in accordance with the approved plans and specifications;

NOW, THEREFORE, BE IT RESOLVED:1. That Anson County hereby gives its assurance to the North Carolina 911 Board

that all items specified in the Grant Document will be adhered to.2. That the Board of Commissioners hereby designates the County Manager

authorized representative for the project, and authorizes and directs the County Manager to execute said Grant Document and to do all things necessary for the management and execution of the terms and conditions of said document.

3. That Anson County has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project.Adopted this 2nd day of April, 2013.

Budget Amendment – Economic Development Incentives: to appropriate unused funds from Economic Development Incentives to cover some exceeded budget line items for the 2012-2013 fiscal year end for several departments.



Section 1. General Fund Expenditures:Increase: Law Enforcement Building 11-4166 $ 13,100Increase: Parks and Recreation 11-6120 $ 4,500Increase: Cooperative Extension 11-4950 $ 3,750

Total Increase: $ 21,350Section 1. General Fund Expenditures:

Decrease: ED Incentives 11-4925 $ - 3,750Decrease: ED Incentives 11-4925 $ 17,600

Total Decrease: $ - 21,350Adopted this 2nd day of April, 2013.

Budget Amendment – Water Department: to appropriate water fund balance to cover additional capital outlay programs for the 2012-2013 fiscal year.

AMENDMENTAnson County Budget Ordinance FY2012/13


Section 15: Water Fund:Increase: Water Department Filtration 61-7122 $ 100,000

Total Increase: $ 100,000 Section 16. Water Fund:

Increase: Water Department Revenue 61-7120 $ 100,000Total Increase: $ 100,000


Appointments:CONNECT Consortium Membership-Centralina COG: Chairman

Baucom voiced that Commissioner Woodburn would represent the board on the Policy Forum and we needed a staff person to represent the board on the Program Forum. Chairman Baucom asked if anyone had volunteered calling on Ms. James, Ms. Huntley and County Manager Gatewood. They all declined. Commissioner Woodburn stated that they also name the planning director as a possible candidate. County Manager Gatewood asked the Clerk the time commitment with the Clerk responding every other month meeting on the third Friday in Huntersville beginning at 9 AM and ending around 11:30 AM. The Clerk noted meetings for the remainder of this year will be April 19, June 21, August 16, October 18 and December 20. The Clerk noted the appointment would last through 2014 and possibly 2015. County Attorney Forbes stated that Huntersville was about a two and one-half drive. Vice Chair Streater recommended Cathy Baxter with County Manager Gatewood agreeing to discuss this with Ms. Baxter. Vice Chair Streater also mentioned Jeff Waisner with County Manager Gatewood feeling his plate was full. Chairman Baucom suggested talking with Ms. Lodder with County Manager Gatewood feeling her work schedule in Union County might be a problem.

JCPC Board: Motion by Vice Chair Streater, seconded by Commissioner Woodburn, to approve the appointment of Calvin Vaughan and Thedis Spencer to the JCPC Board. Motion carried unanimously.

Closed Session: Motion by Commissioner Sikes, seconded by Commissioner Woodburn, to go into closed session for Personnel pursuant to North Carolina General Statutes 143.318.11(a)(6) to consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. Motion carried unanimously.

*Commissioner Sturdivant left the meeting prior to closed session.

Motion by Commissioner Woodburn, seconded by Commissioner Sikes, to come out of closed session. Motion carried unanimously.

In regular session Chairman Baucom asked if there was a motion concerning the closed session issue. Vice Chair Streater felt we should wait until the entire board was present with Commissioner Sikes asking if we needed a motion or if we could leave things as they are for now. County Manager Gatewood stated that soon we will have a new lease arrangement or recommendation and he will bring it to the board for review. Commissioner Sikes mentioned the courthouse and shared that he has received several complaints about a smell on the third floor. County Manager Gatewood asked what sort of smell with Vice Chair Streater saying he heard it was like sewer with Commissioner Sikes saying they don’t know. Commissioner Sikes mentioned the windows and oily head spots on the wall in courtroom #2 saying he would love to see something done. Chairman Baucom asked if the old carpet was still in courtroom #2 with County Manager Gatewood saying he would take a tour later this week. County Manager Gatewood mentioned the smell on the 3rd floor and asked the source of the complaints with Vice Chair Streater saying people in the courthouse and some of the general public say it smells like sewer.

Motion by Commissioner Woodburn, seconded by Commissioner Sikes, to recess until Monday, April 15th at 6:00 P.M. The Clerk reminded board members of the dedication ceremony for Pat Taylor on April 9th. Chairman Baucom asked if anyone was planning to meet with Congressman Hudson with no one available. Motion carried unanimously.

Respectfully submitted:

Bonnie M. Huntley, NCCCCClerk to the Board

Meeting time: 3 hours

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