annual report - provincial government · the extent to which we regard climate change and its...

Annual Report

Vote 13

the dencDepartment:Environment & Nature ConservationNORTHERN CAPE PROVINCEREPUBLIC OF SOUTH AFRICA

DENC Annual Report 2015 – 2016

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ContentsPart A General InformationDepartment’s general information __________________________________________________________________ 6

List of abbreviations and acronyms __________________________________________________________________ 7

Foreword by the MEC of the Department _____________________________________________________________ 8

1 Report of the accounting officer _______________________________________________________________ 9

Overview of the operations of the department ___________________________________________________ 9

Overview of the financial results of the department ______________________________________________ 11

2 Statement of Responsibility and Confirmation of the Accuracy of the Annual Report ____________________ 13

3 Strategic Overview _________________________________________________________________________ 14

Vision ___________________________________________________________________________________ 14

Mission __________________________________________________________________________________ 14

Values ___________________________________________________________________________________ 14

Strategic outcome Oriented Goals _____________________________________________________________ 14

Legislative and other mandates _______________________________________________________________ 15

Organisational structure ____________________________________________________________________ 17

4 Entities Reporting to the MEC ________________________________________________________________ 18

Part B Performance Information5 Auditor General’s Report: Predetermined Objectives _____________________________________________ 20

6 Overview of Departmental Performance _______________________________________________________ 20

6.1 Service Delivery Environment ___________________________________________________________ 20

6.2 Service Delivery Improvement Plan ______________________________________________________ 22

6.3 Organisational environment ____________________________________________________________ 24

6.4 Key policy developments and legislative changes ___________________________________________ 25

7 Key outcome oriented goals _________________________________________________________________ 26

8 Performance information by Programme _______________________________________________________ 35

8.1 Programme 1: Administration ___________________________________________________________ 35

8.1.1 Programme description ___________________________________________________________ 35

8.1.2 Strategic objectives, performance indicators, planned targets and actual achievements _______ 35

8.1.3 Strategic objectives ______________________________________________________________ 35

8.1.4 Performance indicators ___________________________________________________________ 36

8.1.5 Strategy to overcome areas of underperformance _____________________________________ 36

8.1.6 Changes to planned targets _______________________________________________________ 36

8.1.7 Linking performance with budgets __________________________________________________ 36


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8.2 Programme 2: Environmental policy, planning and coordination _______________________________ 37






8.3 Programme 3: Compliance and Enforcement _______________________________________________ 41

8.3.1 Description of the programme _____________________________________________________ 41







8.4 Programme 4: Environmental Quality Management _________________________________________ 44







8.4.7 Linking Performance with Budgets __________________________________________________ 48

8.5 Programme 5: Biodiversity Management __________________________________________________ 49








8.6 Programme 6: Environmental Empowerment Services _______________________________________ 53






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9 Summarised financial information _____________________________________________________________ 57

9.1 Transfer payments ____________________________________________________________________ 57

9.1.1 Transfer payments to public entities ________________________________________________ 57

9.1.2 Transfer payments to all organisations other than public entities _________________________ 57

9.2 Conditional grants ____________________________________________________________________ 57

9.2.1 Conditional grants and earmarked funds paid _________________________________________ 57

9.2.2 Conditional grants and earmarked funds received _____________________________________ 57

9.3 Donor funds _________________________________________________________________________ 58

9.3.1 Donor Funds Received ____________________________________________________________ 58

9.4 Capital investment ____________________________________________________________________ 58

9.4.1 Capital investment, maintenance and asset management plan ___________________________ 58

Part C Governance10 Introduction ______________________________________________________________________________ 60

11 Risk management __________________________________________________________________________ 60

12 Fraud and corruption _______________________________________________________________________ 61

13 Minimising conflict of interest ________________________________________________________________ 61

14 Code of conduct ___________________________________________________________________________ 61

15 Health and safety and environmental issues _____________________________________________________ 62

16 Portfolio Committees _______________________________________________________________________ 62

17 SCOPA Resolutions _________________________________________________________________________ 62

18 Prior modifications to audit reports ___________________________________________________________ 63

19 Internal control unit ________________________________________________________________________ 64

20 Internal Audit and Audit Committees __________________________________________________________ 64

20.1 Internal Audit Mandate ________________________________________________________________ 64

20.2 Annual internal audit assurance statement ________________________________________________ 64

20.3 Professional positioning and recognition __________________________________________________ 64

20.4 Independence and authority ____________________________________________________________ 64

20.5 Scope of work _______________________________________________________________________ 64

20.6 Audit Committee Mandate _____________________________________________________________ 64

21 Audit Committee report _____________________________________________________________________ 66


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Part D Human Resource Management22 Legislation that governs HR Management _______________________________________________________ 70

23 Introduction ______________________________________________________________________________ 70

24. Human Resources Oversight Statistics _________________________________________________________ 71

Part E Financial Information25. Report of the Auditor General ________________________________________________________________ 96

Appropriation Statement ____________________________________________________________________ 99

Notes to the Appropriation Statement ________________________________________________________ 204

Statement of Financial Performance _________________________________________________________ 206

Statement of Financial Position ____________________________________________________________ 208

Statement of Changes in Net Assets _________________________________________________________ 210

Cash Flow Statement _____________________________________________________________________ 211

Notes to the Annual Financial Statements (including Accounting policies) ___________________________ 212

Annexures _____________________________________________________________________________ 249


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PART AGENERAL INFORMATION


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A | Part A General InformationDepartment’s general information

Full name of the department Department of Environment and Nature ConservationPhysical address of Head Office 90 Longstreet, Kimberley, Northern CapePostal address of Head Office Private Bag X6102, Kimberley, 8301Contact telephone number

Head Office

053 807 7300

E-mail address [email protected] address www.denc.ncpg.gov.za


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List of abbreviations and acronyms

AFS Annual Financial StatementAQM Air Quality Management BMP-S Biodiversity Management Plan - SpeciesCBNRM Community Based Natural Resource Management CFO Chief Financial Officer CITES Convention on International Trade in Endangered Species of Wild Fauna and FloraCOGHSTA Northern Cape Department of Co-operative Governance, Human Settlements and Traditional Affairs DEA Department of Environmental Affairs DENC Department of Environment and Nature Conservation (Northern Cape)EA Environmental AuthorizationEIA Environmental Impact Assessment EIP Environmental Implementation Plans EHW Employee Health and Wellness EMI Environmental Management Inspectors EMF Environmental Management Framework EMPR Environmental Management Planning Report EPWP Extended Public Works Programme GIS Geographic Information System GIZ Deutsche Gesellschaft fur Internationale Zusammenarbeit(GIZ)GPS Global Positioning SystemICT Information and Communications Technology IDP Integrated Development PlanIUCN International Union for Conservation of Nature of which the Department of Environmental Affairs is

a memberMEC Member of the Executive Council MPAT Management Performance Assessment ToolMTEF Medium Term Expenditure Framework NEIAS National Environmental Information Authorisation SystemNEMA National Environmental Management Act NEMBA National Environmental Management Biodiversity ActNCNCA Northern Cape Nature Conservation ActNPA National Prosecuting Authority PFMA Public Finance Management Act PSDF Provincial Spatial Development FrameworkPSR Public Service RegulationsSANParks South African National Parks SAPS South African Police ServiceSARS South African Revenue ServiceSCM Supply Chain Management SDF Spatial Development Framework SMS Senior Management Services UNFCC United Nations Forum on Climate Change


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Foreword by the MEC of the Department

At the end of yet another challenging but successful year, I am honoured to present to you the Department of Environment and Nature Conservation’s 2015/16 Annual Report. Although we could have done more, we are happy to report satisfactory feedback in terms of the plans and priorities we have set for ourselves. Notwithstanding the regular difficulties that need no mention, we were able to rise above our constraints to provide hope with regards to the extent to which we need to create a society that lives sustainably with the natural environment. Compelled by the National Development Plan to transition towards an environmentally sustainable, climate-change resilient, low-carbon economy and just society, we had to do more with less.

We have a rich biodiversity in our province which can be illustrated with some newly discovered species present mainly in the Northern Cape. Just recently, Scientists from Plymouth University in the UK discovered six new species of the aquatic variety at the Papkuilsfontein Waterfall in the Bokkeveld called Water Beetles.

We have once again tapped into our rich biodiversity by reviving the transformation of the hunting industry project with renewed vigour. The aim of the project is to transform the current ownership profile of the game breeding, game ranching and hunting industries by establishing sustainable and viable entities that are BBBEE compliant and HDI/PDI owned.

Since ours is a challenge to find a healthy balance between the three pillars of sustainable development: economic growth, social development and environmental sustainability, DENC is currently negotiating a number of biodiversity offset agreements with developers. These agreements contribute towards the improvement of the conservation estate in the province - targeting priority biodiversity areas.

The extent to which we regard climate change and its impact on our lives, saw us participate actively in developing SA’s INDC and setting the mandate as to South Africa’s position with regards to Climate Change at COP 21 in Paris. Our Province also sent a delegation that participated in the Paris agreement.

We convened two workshops last year to focus on Monitoring and Evaluations to consolidate current mitigation and adaptation projects within the province. DENC received funding to the value of four hundred thousand rand from Germany’s GIZ for the development of the Climate Risk & Vulnerability Assessment Plan for the Province and later for the development of the Northern Cape Climate Change Response Strategy.

Until recently, we have had very little data with regards to the quality of ambient air within the province. However, we have allocated a budget to implement a monitoring system in order to collect scientific data for purposes of identifying hotspots within the province. The system also allows us to implement projects that improve the quality of air and reduce the occurrence of respiratory diseases.

Since we only have this one Environment, we have no choice but to do all we can, to preserve it for our children’s children.

It is with immense pleasure, in terms of section 40(1) of the Public Finance Management Act (PFMA), 1999, and paragraph 18 of the National Treasury Regulations, that I present the 2015/2016 Annual Report.

Ms CM Chotelo Executive Authority


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1. Report of the accounting officer

Overview of the operations of the department

The department aligned the Annual Performance Plan to Outcome 10 (Environmental assets and natural resources that are well protected and continually enhanced), the Sustainable Development Goals, the National Development Plan, the New Growth Path, Environmental Sector Plan, the Provincial Spatial Development Framework and the Provincial Growth and Development Strategy. The vision that guided the department is ‘A prosperous and equitable society living sustainably with our natural resources’. The vision is in line with the principles of the National Environmental Management Act (Act 107 of 1998 as amended) outlined in chapter 2. The work of the department covers an area the size of around a third of the total land mass of the country, 2 international borders with Namibia and Botswana and 3 main rivers, the Orange, Vaal and Harts rivers.

Management was driven by the value to find the balance between nature and human activity premised on service excellence, building of trust and awareness, support to the green economy, achieving more through collaboration, and fighting corruption.

Throughout the operations of the department people are put at the centre to ensure that the implementation of the departmental mandates responds to the needs of everyone in the Province. Management and staff are continuously improving internal processes to enhance performance and so for the 11th time achieved and unqualified audit report.

Achievements

The department has been able to achieve 81% (70 out of 86) of its targets set for the financial year, despite serious budgetary constraints. The underperformance in some areas was the result of reprioritisation of the budget and in some other areas as a result of the demand driven nature of the targets. Some of the overachievement on demand driven targets also impacted negatively on the achievement of other targets. It should however also be noted that due to the limited budget increases, some targets have remained stagnant compared to previous years. The department’s main achievements include:

• Processing of environmental authorisation requests and waste license applications within the legislative time fames 100% of the time.

• Issuing 46 Environmental Authorisations for developments in the Province and the provision of comments to 42 Environmental management Planning Reports for the Department of Mineral Resources.

• Implementation of the Air Emission Licensing function of all 5 District Municipalities, issuing a total of 16 licenses.

• Operation of 6 passive air quality monitoring networks in all 5 District Municipalities, measuring the pollutants nitrogen oxide, sulphur dioxide and ozone to inform actions to improve the quality of the air in these specific areas.

• Constitution of the Provincial Climate Change Forum

• Monitoring of 90 landfill sites on compliance to waste legislation and the issuing of 5 waste licenses.

• Support to 3 waste recycling projects.

• Creation of 334 EPWP job opportunities and 84 non-EPWP job opportunities through 16 green projects.

• The 12th Kimberly Biodiversity Research Symposium was held for biodiversity researchers active in and around the greater Kimberley area and the Northern Cape.

• The Province hosted the national conference of the South African Wildlife Management Association bringing together role players of business, academia and government.


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• Issued 3149 biodiversity permits of which 3129 were processed within legislated timeframes.

• Registered 92 professional hunters and 21 hunting contractors.

• Welcomed 8 718 day visitors and registered 2 880 bed nights at the Provincial Nature Reserves.

• Conducted 8 capacity building workshops for small scale farmers reaching 323 community members, including 113 females and 38 youths.

• Greening the province with the distribution of 1 030 trees.

• Assistance to 92 registered Eco-schools and training for 194 teachers.

• Awareness raising on environmental matters for 22 169 learners and 4 616 stakeholders with 521 outreach visits and the celebration of 5 environmental calendar days.

• Continued support for 10 learners on a learnership and 2 Groen Sebenza Pioneers.

Challenges

The department has a mandate ranging from the regulation of the sustainable utilisation of aquatic biota, and terrestrial animals and plants; the conservation of species; the support to municipalities with regards to their environmental functions; the management of the coastal zone and related areas; support communities and business to comply to legislation and progress in the area of biodiversity economy; the adaptation and mitigation of the effects of climate change; the management of air quality; the regulation of sustainable development of economic developments; the generation of scientifically sound knowledge and information on environment and biodiversity; the compliance monitoring and enforcement of environmental legislation; the delivery and support towards environmental education; to the Expanded Public Works Program: Environment.

Challenges experienced in the implementation of the department’s mandates include:

Limited resources for an increasing number, and increasing scope, of responsibilities as well as unfunded mandates. Climate Change, Alien Invasive Species Regulations, Integrated Coastal Management Act, Air Quality Management Act, Threatened or Protected Species Regulations, Convention on International Trade in Endangered Species of Wild Fauna and Flora and responsibilities relating to solar energy developments are unfunded mandates while the department’s budget could not adequately provide for an enabling environment to support smooth operations and service delivery. However, although the department experienced many challenges, it was able to perform in many areas as a result of cooperation with partners inside and outside of government and the dedication of its staff.

The department has continued its drive to find funding and non-financial support, but has not been able to cover all shortfalls successfully, partly as the economic crisis impacts on the budgets available at these possible funding agencies.

Environmental capacity in Municipalities is not available or weakened by the multiple challenges at local level. This situation resulted in poor management of the environmental responsibilities of local government. However, the Department has been supporting municipalities with the development the licensing of landfill sites and provided workshops and work sessions to empower the municipal officials on environmental matters, e.g. on air quality management, climate change, environmental impact assessments and waste management. The positive impact of the efforts over the past few years show in the generally improved rating of environmental content in the Integrated Development Plans of municipalities in the province.


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Future

In the face of these challenges the department is developing and implementing strategies to ensure the conservation and protection of the natural environment for the benefit, enjoyment and welfare of present and future generations. To achieve this it will implement a revised strategy to secure more funding from government and non-government sources for the core mandates of the department, review of the organogram to ensure most effective and efficient use of scarce resources, increase the effectiveness of the stewardship programme and the biodiversity offsets in support of the conservation estate, establish an agency for the management of provincial nature reserves, support the expansion of the biodiversity economy in the province, integrate environmental matters in provincial and specific plans of other sectors, as well as develop provincial environmental plans that support planning and management on local and provincial government levels and that guide industry on matters of sustainable development.

Conclusion

I would like to express my appreciation to the staff and management of the Department for the achievements of the department during the past financial year. The commitment and dedication to service delivery and hard work of the staff of the department enabled the Northern Cape Department of Environment and Nature Conservation to make a difference in the way the natural environment in the Northern Cape is utilised and protected.

Overview of the financial results of the department

DEpArtmEntAl rEcEipts

Departmental receipts

2015/2016 2014/2015Estimate Actual

Amount Collected

(Over)/Under

collection

Estimate Actual Amount

Collected

(Over)/Under

collectionr’000 r’000 r’000 r’000 r’000 r’000

Tax ReceiptsCasino taxesHorse racing taxesLiquor licencesMotor vehicle licencesSale of goods and services other than capital assets

1 997 1 867 130 1 900 4 476 (2 576)

Transfers receivedFines, penalties and forfeits 764 239 525 749 1 748Interest, dividends and rent on land 12 0 12 10 - 10Sale of capital assets 559 0 559 573 - 573Financial transactions in assets and liabilities

605 116 489 530 135 395

total 3 937 2 222 1 715 3 762 4 612 (850)


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prOgrAmmE ExpEnDitUrE

programme name

2015/2016 2014/2015Final

AppropriationActual

Expenditure(Over)/ Under

Expenditure

Final Appropriation

Actual Expenditure

(Over)/Under

Expenditurer’000 r’000 r’000 r’000 r’000 r’000

Administration 58 528 58 528 - 55 282 55 282 -Environmental Policy, Planning and Coordination

9 205 9 205 - 9 583 9 583 -

Compliance and Enforcement

12 450 12 450 - 11 992 11 992 -

Environmental Quality Management

12 701 12 701 - 11 439 11 439 -

Biodiversity Management

28 742 28586 156 27 367 27 353 14

Environmental Empowerment Services

12 552 12182 370 11 937 11 937 -

total 134 178 133652 526 127 600 127 586 14

g Botha

Accounting Officer of the Department of Environment and nature conservation


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2. Statement of Responsibility and Confirmation of the Accuracy of the Annual Report

To the best of my knowledge and belief, I confirm the following:

All information and amounts disclosed throughout the annual report are consistent.

The annual report is complete, accurate and is free from any omissions.

The annual report has been prepared in accordance with the guidelines on the annual report as issued by National Treasury.

The Annual Financial Statements (Part E) have been prepared in accordance with the modified cash standard and the relevant frameworks and guidelines issued by the National Treasury.

The Accounting Officer is responsible for the preparation of the annual financial statements and for the judgements made in this information.

The Accounting Officer is responsible for establishing, and implementing a system of internal control that has been designed to provide reasonable assurance as to the integrity and reliability of the performance information, the human resources information and the annual financial statements.

The external auditors are engaged to express an independent opinion on the annual financial statements.

In my opinion, the annual report fairly reflects the operations, the performance information, the human resources information and the financial affairs of the department for the financial year ended 31 March 2016.

Yours faithfully

Accounting Officer

g Botha


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3. Strategic Overview

Vision

A prosperous society living sustainably with the natural environment.

Mission

Conserve and protect the natural environment for the benefit, enjoyment and welfare of present and future generations by integrating sustainable utilization with socio-economic development.

Values

• Balance between nature and human activity

• Support sustainable development through service excellence

• Build trust

• Create awareness

• Support green economy growth

• Achieve more through collaboration

• Fight corruption

• Continuous improvement

Strategic outcome Oriented Goals

Strategic Goal 1 Environmental quality and biodiversity managementGoal statement Environmental assets conserved, valued, sustainably used, protected and continually enhanced

Strategic Goal 2 Socio-economic benefits and employment creationGoal statement Enhanced socio-economic benefits and employment creation for the present and future

generations from a healthy environment

Strategic Goal 3 Cooperative governance and administrationGoal statement A department that is fully capacitated to deliver its services efficiently and effectively

Strategic Goal 4 Environmental EducationGoal statement Environmental education provide to stimulate critical thinking and influence decision making

Strategic Goal 5 ResearchGoal statement Ensure sustainable development and utilisation of natural resources while securing representative

and resilient ecosystems through scientific research, spatial planning and cooperative governance.

Strategic Goal 6 Compliance and EnforcementGoal statement Promote and enforce compliance with environmental legislation.


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Legislative and other mandates

The Constitution of the Republic of South Africa (108 of 1996), Section 24, stipulates that

‘Everyone has the right (a) to an environment that is not harmful to their health or well-being ;and (b) to have the environment protected, for the benefit of present and the future generations, through legislative and other measures that (i) prevent pollution and ecological degradation; (ii) promote conservation; and (iii) secure ecologically sustainable development and use of natural resources while promoting justifiable economic and social development.’

The work of the department is regulated by environmental legislation aimed at fulfilling the constitutional mandate of maintaining environmental integrity, which include:

• Northern Cape Nature Conservation Act (No 9 of 2009), and its regulations, regulates the sustainable utilisation of wild animals, aquatic biota and plants through the issuing of permits and other authorisations and the setting of offences and penalties.

• Overall environmental management as set out in the National Environmental Management Act (NEMA), No 107 of 1998 as amended, and Regulations thereto, which established cooperative and developmental governance through facilitatory structures.

• Environmental Impact Management as set out in NEMA itself and in the NEM Amendment Acts of 2003, 2004 and 2013, that deal with compliance and enforcement as well as EIAs and other tools for environmental assessment, and which also relies on related acts such as the NEM: Biodiversity Act (NEMBA), No 10 of 2004 and the Integrated Coastal Management Act.

• Air quality management as set out in the NEM: Air Quality Management Act, (No 39 of 2004) as amended, providing measures for the prevention of pollution and ecological degradation and securing of ecologically sustainable development while promoting justifiable economic and social development and also providing norms and standards regulating air quality and emission standards.

• Waste and chemicals management as set out in the NEM: Waste Management Act (No 59 of 2009) as amended and in the NEM: Integrated Coastal Management Act (ICMA) (No 24 of 2008), which seek to manage pollution incident management, integrated waste management and monitoring and control of these by all spheres of government.

• Conservation and sustainable use of Biodiversity as set out in NEM: Biodiversity Act (NEMBA), (No 10 of 2004) and Regulations thereto, as well as set out in the NEM: Protected Areas Act (No 57 of 2003), as amended, which set out mechanisms to protect biodiversity, ecosystems, indigenous resources and specific species, while allowing sustainable use and development.

• Marine and Coastal Management, as set out in the Marine Living Resources Act (MLRA) No 18 of 1998 and the Integrated Coastal Management Act (ICMA), which seeks to manage and protect the marine and coastal environments.

• The National Development Plan (NDP) that sets out a 15 year development plan for the country for sustaining ecosystems, mitigating and adapting to climate change and a transition to a low carbon economy. The NDP informs the Delivery Agreement on Outcome 10 which focuses on the protection and enhancement of our environmental assets and natural resources. The Delivery Agreement for 2014/15 to 2018/19 has only been finalised during the financial year 2014/15.

• Northern Cape Provincial Spatial Development Framework (PSDF), also known as the Provincial Development and Resource Management Plan, published by the Office of the Premier of the Northern Cape on 31 July 2012 and approved by the MEC of the Department of Co-operative Governance, Human Settlements and Traditional Affairs (COGHSTA) that guides the actors in the province on the spatial vision and directives, policies and strategies for the Northern Cape taking into consideration the inherent capital of the province.


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Furthermore, in respect of its administration and management, the Department functions in terms of non-entity-specific legislation including the Public Service Act (No.103 of 1994) as amended, and Regulations thereto; the Public Finance Management Act (PFMA, No 1 of 1999) and Treasury Regulations; the Labour Relations Act (No. 66 of 1995); the Employment Equity Act (No. 55 of 1998); the Skills Development Act (No. 97 of 1998); the Basic Conditions of Employment Act (No. 75 of 1997); the Promotion of Access to Information Act (No. 2 of 2000); the National Archives and Records Services Act (No. 43 of 1996); the Protection of Information Act (No. 84 of 1982); the Minimum Information Security Standards (2nd edition, March 1998); the Promotion of Administrative Justice Act (No. 3 of 2000); the Electronic Communication and Transaction Act (No. 25 of 2002); the Control of Access to Public Premises And Vehicles Act (No. 53 of 1985); the Occupational Health and Safety Act (No. 85 of 1993); the Compensation of Occupational Injuries and Disease Act (No. 130 of 1993); the Intergovernmental Relations Framework Act (No. 13 of 2005); the Spatial data Infrastructure Act (No. 54 of 2003); the Minerals and Petroleum Resources Development Act (No. 28 of 2002); the Criminal Procedure Act (No. 51 of 1997), as amended,; the Compensation of Occupational Injuries and Disease Act (No. 130 of 1993); the Game Theft Act (No. 105 of 1991) as amended by Act 60 of 2000; etcetera.

International context

Work of the department is further guided by international obligations that stem from around 18 international conventions, protocols, treaties and other agreements of which South Africa is a Party. These include Agenda 21, Millennium Development Goals, United Nations Framework Convention on Climate Change (UNFCC, 1992) and the Kyoto Protocol (1997), Convention on Biological Diversity (1995) and the Nagoya protocol, Convention on the Conservation of Migratory Species of Wild Animals (1991), Convention on Wetlands of International Importance (RAMSAR) (1975), Convention on International Trade in Endangered Species of Fauna and Flora – CITES (1975), Lusaka Agreement on Co-operative Operations Directed at all Illegal Trade in Wild Fauna & Flora (1974, the International Treaty on Plant Genetic Resources for Food and Agriculture (2009) coordinated by the Food and Agriculture Organisation of the United Nations, the World Heritage Convention, and the Guidelines of the International Union for Conservation of Nature (IUCN).


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4. Entities Reporting to the MECThere are no entities reporting to the Executive Authority of the Department of Environment and Nature Conservation.


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PART BPERFORMANCE INFORMATION


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B | Part B Performance Information5. Auditor General’s Report: Predetermined Objectives

Refer to the Audit Report of the Auditor General South Africa in the Annual Financial Statements in this document.

6. Overview of Departmental Performance

6.1 service Delivery EnvironmentClimate change

The Northern Cape is particularly vulnerable to climate change and is already suffering from its worst effects, while it has to potential to reverse the Province’s hard achieved development progress. Climate extremes such as droughts, flooding, heat stress, and thunder storms are expected to become more intense and more frequent: in some cases, today’s climate extremes may become tomorrow’s “normal” weather. Rising sea levels will threaten the province’s coastal populations, agriculture, tourism, water levels (portable drinking water may increase in salinity due to sea level rise making the water not suitable for human or animal consumption), health, energy and fisheries will suffer. The potential impacts of climate change jeopardise people’s well-being and livelihoods and harm the environment and the economy. It is in this context that the department and its stakeholders have to plan for the future and consider the effects of today’s decisions on the future ability to adapt to and mitigate the effects of climate change in all sectors. Especially municipalities would have to be capacitated to deal with the impacts of climate change.

The province is in the unique position of attracting renewable energy projects to the province, more than any other area in South Africa. These developments require careful planning to ensure these projects do not jeopardise ecosystem services for future generations. With proper planning and skills development the potential of this sector could greatly benefit the economy in the province.

Drought

South Africa is one of the dry countries in Africa and has in the 2015/16 financial year been affected by the impacts of drought linked to the El Niño phenomenon. El Niño is a recurring natural climate occurrence that happens relatively regularly every 02-07 years due to a warming of the eastern Pacific Ocean and cooling of the western Pacific Ocean as a result of a change in wind patterns. The recent drought in many parts of the country has resulted in six provinces being declared as disaster risk areas, namely Northern Cape, Free State, KwaZulu-Natal, Limpopo, Mpumalanga, and North West. The drought resulted in significant economic, social and environmental impacts.

The DENC has developed and implemented appropriate management interventions at the reserves to address ecological or stakeholder impacts of the impending drought, considering aspects of functioning of ecosystems, conservation of biodiversity, effects on tourism and perceptions of visitors to reserves, potential effects on communities adjacent to the reserves and possible mitigation measures.


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Drought not only impacts on agriculture, but also on other economic sectors that use water in their industrial processes, like mining and renewable energy. It is thus of utmost importance to consider the combined impacts of economic activities on water resources to ensure sustainability of ecosystem services for future generations.

Asbestos

The Northern Cape Province is one (1) four provinces which has a serious primary and secondary asbestos problem which needs to be addressed as a matter of urgency. Primary asbestos pollution refers to the areas where asbestos was mined and is directly the responsibility of Department of Minerals to remediate. Secondary asbestos pollution is when we fine mined asbestos in areas where it is not found naturally, for example where asbestos has fallen off a truck or train while being transported, or when asbestos material has being disposed of where it was not initially mine and where it has been utilized as construction material, this becomes the responsibility of the Department of Environment and other relevant sector departments.

The Northern Cape is destined to become the solar hub not only for South Africa, but if we strategically align ourselves now we could also be the renewable hub for the entire SADAC region. There are, however critical aspects that need to be put in place to ensure that we as province benefit from this unique opportunity. What is recommended to be done and guard against history repeating itself is as follows:

• The Province must play a bigger part with regard to the approval of the renewable facilities.

• The regulating of facilities must also be delegated to the provinces.

• A study to be undertaken on the cumulative impacts of solar plants on the regional and local environments.

• Aggressively go about ensuring the renewable industries relocate to the province and not allowing them to locate themselves in the bigger cities.

• The Northern Cape must be the primary beneficiaries of the renewable energy sector.

• This is the province’s opportunity to change the balance of the economic landscape.

Shale gas (Fracking)

The Northern Cape has been identified as one on the provinces where shale gas exploration will be undertaken by approved multi-national companies. Although this project is a national competency, the Province does have representation on the national committees dealing with this aspect. Shale gas exploration, or fracking as it is generally known, is where drilling takes place into the geological structure with the use of water under pressure. The aim is to extract the gas stored underground and use it for energy purposes in various forms. The potential cumulative impacts of this activity on the environment are to be considered when considering further development of this sector in the province.

Economy

Economic developments in the province impact on the usage and management of ecosystem services in the province as well as the demand for services from the department. Examples of developments include: decrease of activities in the mining industry resulting in the slowing down of new developments as well as a severe reduction of employment in this sector and related sectors; the impact of drought on the agriculture sector.


22

6.2 service Delivery improvement plan

mAin sErvicEs prOviDED AnD stAnDArDsmain service Actual customers potential customers standard of service Actual achievement

against standardsEnvironmental Education

Learners, Educators & Learning Area managers

FET’s

Communities

Local Authorities

Other Government Depts.

NGO’s, NPO’s, CPA’s and CBO’s

Environmental Consultants

Businesses

Conservation entities

94 Schools participating in ECO-School programme.

5000 Stakeholders reached through environmental educational training activities. (Impact Management, Waste management, Air Quality Management, Biodiversity and Protected Area Planning Management, Conservation Agencies and Services, Environmental Capacity Development and Support, Communication and Awareness raising)

100 Schools participating in ECO-School programme

7000 Stakeholders reached through environmental educational training activities. (Impact Management, Waste management, Air Quality Management, Biodiversity and Protected Area Planning Management, Conservation Agencies and Services, Environmental Capacity Development and Support, Communication and Awareness raising)

92 Schools registered in the Eco-School Programme in the year 2015/16

5957 stakeholders were reached as follows:

4616 reached through environmental educational activities.

398 reached through Climate Change Workshops

730 reached through Air Quality Workshops

170 reached through Waste Management Workshops

43 reached through EIA Awareness workshop

BAthO pElE ArrAngEmEnts with cUstOmErscurrent/Actual arrangements Desired Arrangements Actual Achievements

consultationStakeholders should be consulted on the services rendered by the Department

Stakeholders should be consulted on the services rendered by the Department

Stakeholders are consulted through municipalities, (CDW’s, Mayor’s office etc.).

courtesyInformation relating to environmental awareness available at departmental resource centres

Information relating to environmental awareness available at departmental resource centres and the website.

Information relating to environmental awareness available at departmental resource centres

AccessStakeholders to access departmental information on departmental website, resource centres and public meetings

Stakeholders to access departmental information on departmental website, resource centres and public meetings

Stakeholders to access departmental information on departmental website, resource centres and public meetings


23

BAthO pElE ArrAngEmEnts with cUstOmErscurrent/Actual arrangements Desired Arrangements Actual Achievements

informationStakeholders access departmental information on departmental website, at resource centres and various DENC offices in the Province

Stakeholders access departmental information on departmental website, at resource centres and various DENC offices in the Province.

Stakeholder access the Departmental Information through the following:

1. Departmental Website

2. Resource Centres

3. Environmental Awareness Campaigns

4. DENC OfficesOpenness and transparency

Information relating to environmental awareness made available to the stakeholders within the constraints of enabling legislation

Information relating to environmental awareness made available to the stakeholders within the constraints of enabling legislation

The Municipalities often identify project beneficiaries according to their database for the needy members in various communities. The Department also collaborate with other Departments and the CDW’s in other organisation of the Environmental Campaigns and other related workshops.

redressImplementation of complain handling mechanism.

Complaints handling mechanism implemented in Permit section

Implementation of complaints handling mechanism.

value for moneyWorkshops not being evaluated All workshops conducted for the

purpose of environmental education should be evaluated.

Compare costs with % of licence applications finalised (Programme 4). Also with number of complaints received programme 3, also criminal enforcement actions finalized for non-compliance with biodiversity and coastal management legislation and administrative enforcement actions undertaken for non-compliance with biodiversity and coastal management legislation action.

The workshops that were conducted resulted in the improvement of quality of application received as follows:

Percentage of received EIA applications finalized within legislated timeframes went to 100%

Percentage of atmospheric emission licenses with complete applications issued within legislated timeframes went to 100%

Percentage of waste license applications finalised within legislated timeframes went to 100%


24

sErvicE DElivEry inFOrmAtiOn tOOlCurrent/actual information tools

Desired information tools Actual achievement

Departmental Website, Motlotlo, DENC Newsletter, Resource centres

2 Environmental education resources 2 Environmental education resources

cOmplAints mEchAnismCurrent/actual complaints mechanism

Desired complaints mechanism Actual achievement

Complaints management system in the Permit section

Departmental Complaints management system linked with electronic system of handling complaints(ICT)

ICT is working on the implementation

6.3 Organisational environmentThe DENC was again able to properly manage its finances as illustrated by the unqualified audit opinion received during 2015/16.

During 2015/16 the DENC received a budget increase of 5.3 % compared to the previous financial year equal to a budget of R134 178 000 for the 2015/16 financial year, keeping the department in a situation where mandates like Climate Change Management and some critical posts remained unfunded.

The DENC moved its Head Office into one shared building so reducing operational costs as well as the carbon footprint of the department.

Coordination of the department’s activities and cooperative governance in the regions has been improved with the appointment of District Managers for the JT Gaetsewe and Namakwa regions.

The improvements towards the Key Performance Areas of Strategic Management, Governance and Accountability, Human Resource Management and Financial Management measured through the Management Performance Assessment Tool (version 1.5) show in the aggregated score 62.8% of the standards scoring a ‘3’ or ‘4’ (good or excellent result) from 44% in the previous year. The stagnation in the area of Human Resource Management is partly due to the inability to progress systematically in areas that require funding. It is expected that further improvements made to processes and procedures will show in the results of the scores against the assessment to be finalised in the next financial year.


25

The staffing establishment remained below required capacity with a staffing rate of only 46% instead of the planned 53%. In 2015/16 a total of 317 were vacant while only 263 posts were filled. The DENC has, with the assistance of the Office of the Premier embarked on an organisational review to identify areas where matters could be managed more effectively and with the aim to develop a leaner organisation.

The Groen Sebenza programme through which over 2,5 years 10 pioneers (graduates) from rural areas were placed in the Department for an intensive mentoring and training programme came to an end in December 2015 with the placement of the final 2 pioneers in full time positions in the department. The DENC has been able to very successfully implement this programme with all 10 pioneers finding a full time position after their time in the programme of which 9 in the environmental sector. The jobs are located in a variety of fields, namely environmental management, compliance and enforcement, spatial information management, research and development support and environmental education. With the Groen Sebenza programme the department was able to address staffing challenges and ultimately fill some of the staffing gaps with suitable and fully equipped candidates. The buy- in from staff at all levels in the Department and the support received from the coordinating body, the South African National Biodiversity Institute (SANBI), were some of the contributing factors that resulted in the positive outcomes.

Changes to the Annual Performance Plan

Advice received from the Office of the Premier, the national Department of Environmental Affairs and the Department of Planning, Monitoring and Evaluation prompted the review of the Annual Performance Plan 2015/16. The proposed changes were presented to the Portfolio Committee on Agriculture, Land Reform, Rural Development, Environment and Nature Conservation on 23 October 2015, which were subsequently submitted on 2 November 2015 to the Speaker of the Provincial Legislature for tabling. The changes effected are as follows:

submitted version correctionsnumber indicator target

2.1-01.1 Number of Inter-governmental sector tools reviewed

28 Target: 1

4.1-01.2 Percentage of received of received EIA applications finalized within legislated timeframes

80%

(28 out of 35)

Annual Target: 80%

Quarterly targets Q1-Q4: 80%

4.2-01.2 Percentage of Atmospheric Emission Licenses with complete applications issued within legislated timeframes

67%

(4 out of 6)

Annual Target: 67%


4.3-01.2 Percentage of received of waste licences applications finalised within legislated timeframes

60%

(3 out of 35)

Annual Target: 60%


3-01 Number of compliance and enforcement interventions undertaken to reduce environmental harm

0 Annual Target: 160

1.3-01 Number of unemployed graduates placed and mentored (Omitted from the APP)

0 Annual Target: 5

(Indicator to inserted in the APP)

6.4 Key policy developments and legislative changesNEMA amendments

The National Environmental Management Laws Amendment Act of 2013 (Act 14 of 2013) (NEMLA) and the National Environmental Management Laws Second Amendment Act of 2013 (Act 30 of 2013) (NEMLA 2) made way for changes in the environmental authorisations regime. From December 2014 the Department of Mineral Resources was assigned responsibilities relating to activities in mining areas. These include responsibilities that used to be implemented by the DENC. As the implementation of the new legislation only commenced 4 months before the start of the financial year 2015/16, the impacts of these legislative changes on departmental targets were difficult to project. This can be seen in the under- and over performance in sub-programme 4.1.


26

Northern Cape Environmental Implementation Plan

The Northern Cape Environmental Implementation Plan (NCEIP) 2015-2019 has been gazetted on 20 November 2016 for implementation. The purpose of the NCEIP ‘is to coordinate environmental policies, plans, programmes and decisions and to secure the protection of the environment across’ the Province. ‘Many of the activities undertaken by government departments, at the national, provincial, district and local level, have impacts on the environment. In order to move officials towards considering environmental issues across departments and municipalities in a cooperative manner’ (for the protection and sustainable management of the environment), ‘NEMA calls for the development of provincial EIP’s’. (NCEIP, page 6)

Biodiversity Management Plan – Species (BMP-S) for the Clanwilliam sandfish (Labeo Seeberi)

The listing of the Clanwilliam sandfish Labeo seeberi as endangered by the International Union for Conservation of Nature’s (IUCN) Red Data List and by South Africa’s Threatened and Protected Species Regulations of the National Environmental Management: Biodiversity Act (10 of 2004) (NEMBA) is a recognition of the high risk of extinction that the species faces. The species occurs in the Doring and Oorlogskloof-Koebee river systems in the Northern and Western Cape. The conservation authorities in these two provinces as well as municipalities and private landowners have the shared responsibility for the conservation and management of the species. On 24 June 2015 the National Minister of Environmental Affairs appointed the DENC as the lead agent for the implementation of the BMP-S for the Clanwilliam Sandfish. Conservation and management initiatives have been implemented in the financial year 2015/16. The DENC is however experiencing financial constraints to fully implement its coordination responsibilities.

Transformation of the wildlife industry

The wildlife industry has been largely untransformed since 1994 and it is generally acknowledged that it will not be able to survive in the long term if it is not building onto its economic potential. Previous initiatives to transform the sector have been unsuccessful due to a complex set of challenges. To unlock the potential in the wildlife industry, the DENC has developed a draft Wildlife Transformation Policy that is focused on the upliftment of historically disadvantaged individuals and poverty stricken communities through the wildlife industry. It is envisaged that the approval and implementation of the policy will take effect during the next financial year.

Climate change projections and vulnerability assessment

The Climate Change Projections and Vulnerability Assessment for the Northern Cape has been drafted with financial assistance from the National Department of Environmental Affairs and the German Organisation for International Cooperation (GIZ). The document explores the complexities and dynamics or the provincial vulnerability to the effects of climate change. The final document will inform the development of the Provincial Climate Change Response Strategy.

7. Key outcome oriented goalsThe Department of Environment and Nature Conservation is the custodian for the implementation of the Outcome 10 Delivery Agreement in the Northern Cape. The performance of the DENC against the Strategic Outcome Oriented Goals over the 2015/16 financial year is hereunder aligned with the Outcome 10 Delivery Agreement. Outcome 10 identifies sub-outcomes and targets to ‘Protect and enhance our environmental assets and natural resources’.

strategic goal 1 Environmental quality and biodiversity managementgoal statement Environmental assets conserved, valued, sustainably used, protected and continually

enhanced

Sub-outcome 1: Ecosystems are sustained and natural resources are used efficiently

The conservation estate in the province stands at 1,490,755 ha, including around 53 933 hectares in 6 Provincial Nature Reserves, 1 260 009 ha of SANparks and around 109484 ha of private land. The size of the conservation estate was still far under the national Outcome 10 target of 13.2% by 2019. The department is, assisted by the Lesly Hill Succulent Karoo Trust and the World Wide Fund for Nature (WWF), working closely with private landowners to expand


27

the conservation estate in the province through the Stewardship Programme for which 5 areas have already been identified. The management of the Provincial Nature Reserves remains a challenges due to insufficient funds for this responsibility. The Department has not been able to implement the management assessment tool to assess the quality of the management of the reserves (METT score).

The provincial conservation areas attracted 8 718 day visitors and 2 880 bed-nights were registered, exceeding expectations on the interest of the public.

The growth in the wildlife industry and effective regulation of the use of natural resources resulted in the issuing of 3 149 permits of which 3 129 were issued within legislated timeframes. The hunting industry was supported with the registration of 92 professional hunters and 21 hunting contractors. As the Northern Cape provincial officials are some of the few in the country that are certified for all aspects of assessment and moderation and as a result the province has attended to many training and examination activities outside the province, supporting the country wide development of the sector. There were 17 demand driven dangerous game hunts verified, exceeding expectations.

The Department issued 46 Environmental Authorisations, consisting of newly received EIA applications and a backlog. An efficiency rating of 100% of EIA applications finalised within legislated timeframes was achieved due to improvement of the internal business processes.

Renewable energy projects in the province are continuously developed and the department provides inputs to the environmental impact and compliance monitoring processes which are coordinated by the Department of Environmental Affairs.

Sub-outcome 2: An effective climate change mitigation and adaptation response

Climate change might have potential severe effects on the Northern Cape but remained an unfunded mandate, which made it difficult for the department to fully take up its coordinating role in the Province. With funding from GIZ, through DEA, a consultant could be appointed for the development of the Northern Cape Climate Change Vulnerability Assessment and a draft was developed in the 15/16 financial year. The final document will assist municipalities with the development of their climate change response strategies and will inform the Northern Cape Climate Change Adaptation and Mitigation Strategy.

The Provincial Climate Change Forum was established consisting of representatives from national and provincial government departments, public entities, municipalities, non-governmental organisations, community based organisations, research institutions, industry and consultants with the aim to conduct climate change activities in the Province.

In preparation for the 21st Conference of Parties (COP 21) of the United Nations Framework on Climate Change (UNFCC), also known as the 2015 Paris Climate Conference, an Intended National Determination Contribution Conference 2015 was held in Kimberley on 18 August 2015. The main aim of the COP21 was the achievement of a ‘legally binding and universal agreement on climate, with the aim of keeping global warming below2°C’.1 This conference was attended by 112 representatives of the mining industry, environmental consultants, provincial and local government, private sector and academia.

Sub-outcome 3: An environmentally sustainable, low-carbon economy resulting from a well-managed just transition.

The department has started with the compilation of information that will be used for the Northern Cape State of the Environment Outlook. The department was however not successful to obtain additional funding to gather new information for a complete and accurate outlook for the province that should inform future decision making.

Sub-outcome 4: Enhanced Governance systems and capacity.

Air quality in the province is managed through the licensing of emitters, the monitoring of air quality, the development of plans and strategies to prevent or address air pollution, support to municipalities and industry regarding compliance with air quality legislation and support to poor communities.

1 Website: http://www.cop21paris.org/about/cop21, accessed on 26 May 2016.


28

The DENC is implemented the licensing function of all District Municipalities in the Province. In the 15/16 financial year the department received 9 air emission license applications, an increased compliance by industry exceeded expectations. Although only 50% of 16 licenses were finalised within legislative timeframes, the department was able to issue 1 more than planned within legislative timeframes, namely 7, and in total issued 12 more than the planned 4 thus 16 in total.

The cooperation by industry for monitoring and analysis of atmospheric chemicals and dust resulted in 38 dust and chemical reports received, giving the department systematic information on the status of the air in the reported areas. Direct engagement with industry through training on the NEAIS and follow ups regarding reporting requirements has resulted in 85% or 28 out of 33 industries reporting on the NAEIS system. The province is exceeding its own targets as well as performance by most other provinces.

Baseline data on air quality in the province has been gathered through processes of continued monitoring, deploying and recovering samples at 15 air quality monitoring stations in all 5 District Municipalities (DM), namely JT Gaetsewe DM (Seoding, Bankhara and Kuruman taxi rank), Namakwa DM (Springbok, Okiep, Bergsig), Frances Baard DM (Transnet, Soulcity and Kimdustria), Pixley ka Seme DM (Nonzwakazi, Sunrise and Town) and ZF Mcgawu DM (Louisvalle, Keidebeest and Pabalello). The stations supply data on the levels of 3 pollutants in these area; nitrogen oxide, sulphur oxide and ground level ozone. Due to postponement of the procurement of a continuous monitor this equipment could however not be deployed and the Outcome 10 target on this indicator could not be achieved.

The Department has embarked on a comprehensive study on indoor air quality with the aim to have a greater impact on low income communities in collaboration with municipalities and the Department of Health. The project assesses the impact of targeted interventions on the quality of the air community members are exposed to in and around their homes. In 2015/16 conducted 6 indoor air quality surveys in low income communities in Sutherland, Hakensteek, Okiep (Skietbank and Koubosgas), Topline, De Aar (Malay Camp) followed by workshops to raise awareness to prevent poor indoor air quality in Sutherland, Skietbank and Koubogas and Malay Camp.

The Air Quality Management Forum serves as a platform for municipalities and industry to learn about the management of air quality, including legislation updates, AQMP development, national dust control regulation, Saalip system (reporting system), Lekgotla and NAQA reports. During 2015/16 meetings were held in Namakwa, JT Gaetsewe and Pixley ka Seme. Furthermore, Namakwa District has been assisted with the development of their Air Quality Management Plan.

The Department is responsible for the regulation of waste management in the province and one of the main goals is to ensure less waste that is better managed. During 2015/16, 5 waste sites were licensed. As a result of improved implementation of legislated business processes, all complete waste license applications were finalised within legislative timeframes (100%). In a drive to speed up the licensing of municipal landfill sites in 2015/16, DEA funded the licensing application process for 22 municipal landfill sites in the province. Due to delays in the appointment of service providers for this project, none of the sites could be licensed yet. A total of 8 municipalities have however been assisted to comply with waste legislation and 8 unlicensed landfill sites have been surveyed.

Landfill sites in all 5 District Municipalities were monitored for compliance and municipalities have been advised on areas of improvement.

Seven (7) municipalities were assisted and trained to comply with waste legislation; Magareng LM, Siyacuma LM, Nama-Khoi LM, Hantum LM, Karoo-Hoogland LM, Emthanjeni LM, Gasegonyana LM.

table 1 waste licenses issued during 2015/16

District name of site type of licensePixley ka Seme Victoria West Waste license to operateNamakwa Niewoudville Waste license to operateZF Mcgawu Kakamas Variation

Curries Camp VariationJT Gaetsewe Glenred landfill site Construction and operation of a new site


29

table 2 landfill sites monitored for compliance in 2015/16

F Baard pixley ka seme namakwa ZF mcgawu Jt gaetseweHartswater

Barkley West

Windsorton

Delportshoop

Warrenton

Kimberley

Riverton

Ganspan

Koopmansfontein

Ritchie

Pampierstad

Hartswater old

Hartswater new

Marrydale

Niekershoop

Petrusville

Hopetown

Hanover

Colesburg

Richmond

Van Der Kloof

Phillipstown

Britstown

Victoria West

De Aar

Novelspont

Noupoort

Vosburg

Loxton

Carnavon

Strydenburg

Campbell

Schmidtsdrift

Tweerivier

Port Nolloth

Niewoudville

Nababeep

Bergsig

Calvinia

Kharkams

Williston

Komagas

Van Wyksvlei

Steinkopf

Nourivier

Rietfontein

Klipfontein

Liliefontein

Paulshoek

Kamieskroon

Kamasies

Eksteenfontein

Lekkersing

Brandvlei

Loeriesfontein

Garies

Nonieput

Danielskuil

Kenhard

Keimoes

Curries camp

Loubos

Wegdraai

Kakamas

Griekwastad

Leerkrans

Philandersbron

Postmasburg

Grootdrink

Lennerville

De Duine

Askham

Boegoeberg

Groblershoop

Pella

Pofadder onseepkans

Melkbos

Welkom

Groot Mier

Topline

Kuboes

Merchandt

Wrenchville

Olifantshoek

Deben

Van Zylsrus

Recycling is one of the strategies to minimise the waste that ends up at landfill sites. The recyclers of waste in the province are processing higher volumes than expected. Figures over all four quarters show that a total of 1,278,608.92 kg’s of waste was recycled through private industry and projects supported by the Department. The materials recycled were predominantly paper, card box, glass and plastics. The waste was sold to processing plants outside the province.

strategic goal 2 socio-economic benefits and employment creationgoal statement Enhanced socio-economic benefits and employment creation for the present and future

generations from a healthy environment


30

sub-outcome 3: An environmentally sustainable, low-carbon economy resulting from a well-managed just transition

The greening of the environment of the province was supported with the distribution of 1 030 trees to communities and schools in the following municipalities: Sol Plaatje, Joe Morolong, Ga Segonyana, Gamagara, In Kuruman, the DENC has been assisted by inmates from the Correctional Services.

The Community Based Natural Resource Management Programme conducted a total of 8 workshops on problem animal control for farming communities reaching a total of 323 community members in the Pixley ka Seme, JT Gaetsewe and ZF Mgcawu districts (refer to table below). The DENC overachieved on its target of reaching 60 community members mainly due to partnering with other departments, such as the Department of Agriculture, Land Reform and Rural Development.

table 3 community Based natural resource management workshops held per area and females and youths reached in 2015/16

town local municipality District municipality Female youthSchmidsdrift Siyancuma Pixley ka Seme 24 14Hanover Emthanjeni Pixley ka Seme 3 21Kuruman x3 Gasegonyana JT Gaetsewe 50 3Oliphantshoek Gamagara JT Gaetsewe 13 0Kathu Gamagara JT Gaetsewe 7 0Postmasburg Tsantsabane ZF Mgcawu 16 0total 113 38

The DENC created work opportunities in the environmental sector through 16 Expanded Public Works Programme projects (EPWP) and non-EPWP projects. The tables below show that with the EPWP projects, funded through the Incentive Grant Allocation, a total of 334 job opportunities were created and with the non-EPWP projects 84 job opportunities. Together these jobs translated into 125.94 Full Time Equivalents (refer to tables below).


31

tabl

e 4

proj

ects

fund

ed b

y D

Enc

durin

g 20

15-2

016

proj

ect n

ame

Dis

tric

t m

unic

ipal

itylo

cal

mun

icip

ality

lo

catio

n –

tow

n/ v

illag

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urati

onse

rvic

e le

vel

outp

utn

r of w

ork

oppo

rtun

ities

FtE’

s p

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dget

al

loca

tion

DEN

C Ex

perie

ntial

EPW

P pr

ojec

t. (P

hase

1)

Fran

ces B

aard

Sol P

laat

je

Kim

berle

ySt

art:0

1/04

/201

5

End:

30/

09/2

015

Wor

kpla

ce

expe

rienc

e35

34.4

3R5

73 0

00.0

0

Envi

ronm

enta

l Cle

anin

g Se

rvic

eFr

ance

s Baa

rdSo

l Pla

atje

Kim

berle

ySt

art:

01/0

4/20

15

End:

31/

03/2

016

Clea

ning

of

205

office

s 9

10.3

3R5

00 0

00.0

0

Fenc

ing

of D

oorn

kloo

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atur

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serv

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Pixl

ey k

a Se

me

Reno

ster

berg

&

Ubu

ntu

Van

der K

loof

Cole

sber

g

Star

t: 01

/04/

2015

End:

30/

11/2

015

50 k

m o

f fen

cing

14

10.7

1R3

00 0

00.0

0

Pove

rty

Relie

f pro

ject

sPi

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Sem

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than

jeni

Ubu

ntu

Nou

poor

t

Hano

ver

Star

t: 01

/06/

2015

End:

31/

01/2

016

Spac

es c

lean

ed

and

mai

ntai

ned

4117

.11

R300

000

.00

DEN

C Ga

rden

ing

Proj

ect

JT G

aets

ewe

Joe

Mor

olon

gKu

rum

anSt

art:

18/0

5/20

15

End:

31

/03/

2016

Squa

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en

117.

65R1

00 0

00.0

0

tota

l11

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.23

r1 7

73.0

00.0

0


32

tabl

e 5

proj

ects

fund

ed b

y th

e in

centi

ve g

rant

Allo

catio

n

proj

ect n

ame

Dis

tric

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unic

ipal

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lo

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tow

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illag

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onse

rvic

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vel o

utpu

tn

r of w

ork

oppo

rtun

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FtE’

s p.

pBu

dget

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loca

tion

U

pgra

ding

of G

reen

Po

int P

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ark

(Pha

se 2

)

Fran

ces B

aard

Sol P

laat

jeKi

mbe

rley

Star

t: 01

/10/

2015

End:

31/

11/2

015

283

m f

enci

ng

erec

ted,

bra

ai

stan

ds e

rect

ed a

nd

beau

tifica

tion

of p

ark

2116

.07

R500

000

.00

Upg

radi

ng o

f N

abab

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Com

mun

ity

Park

Nam

a kh

oiN

amak

wa

Nab

abee

pSt

art:

01/0

7/20

15

End:

31/

12/2

015

Clea

ning

&

Mai

nten

ance

of p

ark

144.

38R1

00 0

00.0

0

Was

te M

anag

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t pr

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ts in

7 ta

rget

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tow

ns

In a

ll 5

dist

rict

Mun

icip

aliti

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Vario

us L

ocal

M

unic

ipal

ities

Da

niel

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l-20

Kim

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y-20

War

rent

on-5

0

Sprin

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-20

Keim

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8

Rich

mon

d-18

Kaka

mas

-10

Pofa

dder

-15

Star

t: 01

/08/

2015

End:

31/

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015

Was

te c

olle

ction

14

615

.23

R300

000

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Spec

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Rich

ters

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Port

Nol

loth

Star

t: 01

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2015

End:

31/

03/2

016

Dune

s mon

itore

d13

3.78

R250

000

.00

DEN

C Ex

perie

ntial

EP

WP

proj

ect

(pha

se

2)

Fran

ces B

aard

Sol P

laat

je

Kim

berle

ySt

art:0

1/10

/201

5

End:

31/

03/2

016

Wor

kpla

ce

expe

rienc

e35

34.4

3R5

50 0

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Hant

am C

lean

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& g

reen

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spac

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ntam

Fraz

erbu

rgSt

art:

01/1

2/20

15

End:

31/

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016

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R300

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33

strategic goal 3 cooperative governance and administrationgoal statement A department that is fully capacitated to deliver its services efficiently and effectively

Also refer to the section ‘organisational environment’, with specific reference to the matters staff establishment, MPAT scores and audit results.Sub-outcome 3: An environmentally sustainable, low-carbon economy resulting from a well-managed just transition

Funding from CATHSETA made it possible to appoint 10 unemployed graduates (their contracts expired on 30 September 2015). The very successfully implemented Groen Sebenza programme came to an end in 2015 with the placement of the final 2 pioneers into positions in the Department, after an intensive mentoring and training programme of 2,5 years. Thus the target of placing and mentoring 5 unemployed graduates was thus overachieved with a total of 12 placed and mentored.

strategic goal 4 Environmental Educationgoal statement Environmental education provide to stimulate critical thinking and influence decision

making

Sub-outcome 3: An environmentally sustainable, low-carbon economy resulting from a well-managed just transition

During 2015/16 a total of 5 calendar days have been celebrated, namely World Environment Day, Arbor Day, World’s Ocean Day, World Day for Combating Desertification and Marine Week.

With environmental awareness activities and outreach visits a total of 22 169 learners were reached with activities focusing on curriculum aligned content and 4 616 stakeholders were reached with activities covering e.g. waste management practices at home, water conservation, wise utilization of our natural resources, value of trees, desertification and the importance of our ocean and its resources.

The Eco-school programme is a voluntary programme through which schools are enabled to systematically integrate environmental matters into the school’s activities and curriculum. During 2015/16 a total of 92 schools registered for the programme, of which 82% were ‘no-fee’ schools: Namakwa - 28; ZF Mcgawu - 12 ; JTGaetsewe - 23; Frances Baard - 17 ; Pixley ka Seme – 12. The DENC supported these schools to reach and excel on the standards for the programme.

Some of the advantages of being enrolled in the Eco-school programme expressed by participating schools include but are not limited to:

• The teachers at these schools feel more confident and have environmental knowledge to teach environmental content;

• The vegetables produced in the food gardens, which form part of the actions projects of the Eco-Schools programme, contribute to the feeding scheme at schools;

• Organic compost is made at schools which is utilized in the food gardens;

• Teachers and learners are more aware of recycling of different materials;

• “Our school ground is neater than before”

• “The personal attention from the DENC officials motivates us to do more”

• “Parent involvement increased”

• “Practical and outdoor learning are more environmentally focussed”

• “The environmental management practices at our school improved noticeably”

• “The involvement of other government departments at our school increased”

Training interventions for teachers reached 194 teachers, who have been capacitated in curriculum based environmental education through accredited training in conjunction with DEA and University of Stellenbosch as well as workshops with support of sponsorships from SANParks; Vedanta Mines, Transhex Mines and the Department of Basic Education.


34

strategic goal 5 researchgoal statement Ensure sustainable development and utilisation of natural resources while securing

representative and resilient ecosystems through scientific research, spatial planning and cooperative governance.

Sub-outcome 01: Ecosystems are sustained and natural resources are used efficiently

Research projects of the DENC are focused on obtaining scientifically sound information for decision making that would ensure sustainable development and sustainable usage of natural resources.

Long term vegetation monitoring has been continued at the Goegap Nature Reserve and the publication of the research under the title ‘Long term vegetation dynamics (40 yr) in the Succulent Karoo, South Africa: effects of rainfall and grazing’2 has been considered as an ‘important addition to the ongoing discussions in rangeland ecology’.3

The DENC further continued with the long term monitoring of Aloe dichotoma sites and the monitoring of Aloe pillansii sites, the latter to measure the impacts of climate change.

The DENC also continued with its participation in the GADI land degradation research project and with the Department of Water and Sanitation’s Ecostatus Monitoring of the Hartriver, Vaalriver and Lower Orange river. With financial and technical support from the Endangered Wildlife Trust the annual aquatic bird counts could be conducted at the Orange River Mouth.

Informed decision making in support of sustainable utilisation of natural resources based on sound scientific information was supported with a total of 403 specialist inputs and 111 spatial inputs towards eg. permit and licensing applications.

Sub-outcome 3: An environmentally sustainable, low-carbon economy resulting from a well-managed just transition

Sustainability research in support of growing the green economy was focused on Devil’s Claw Clusters in the JT Gaetsewe area. The department has experienced challenges in the implementation of this project, due to serious budget constraints.

strategic goal 6 compliance and Enforcementgoal statement promote and enforce compliance with environmental legislation.

Sub-outcome 4: Enhanced governance systems and capacity

During the financial year the DENC conducted 169 compliance inspections and 25 administrative and 15 criminal enforcement actions for non-compliance with environmental legislation.

3 officials have been appointed in the Enforcement to beef up capacity in the Programme. Furthermore, a total of 13 out of school youths been appointed through the DEA funded, SANPARKS managed environmental monitors programme.

The target (4) for joint partnerships with external role players was exceeded by one resulting in a total of 5 joint partnerships for the year. The overachievement was the result of the Operation Phakisa Pilot Project for which 2 coastal operations were conducted. During 2015/16 the following operations were conducted: 1 Cross border operation with Namibia; 1 cross border operation with Botswana, 2 joint operation with operation Phakisa, coastal operations; and, Joint Operation with DEA.

2 M. van Rooyen et al., ‘Long term vegetation dynamics (40 yr) in the Succulent Karoo, South Africa: effects of rainfall and grazing’, Appied Vegetation Science, 18, 2015, p. 311-322.3 In: Editorial by A Chiarucci et al., ‘Applied vegetation science in 2016: the leading journal promoting the application of vegetation science’, Applied Vegetation Science, 19, 2015, p.2.


35

8. Performance information by Programme

8.1 programme 1: Administration8.1.1 Programme description

The purpose of the programme is to implement successful practices in planning, organising, leading and controlling and formulation of policies and priorities.

sub-programmes

• Office of the MEC

• Senior Management

• Corporate Services

• Financial Management

strategic objectives

• Increased organisational capacity

• Maintained and enhanced effective financial and performance monitoring processes and reporting.

• Effective, efficient and accountable managed department.

8.1.2 Strategic objectives, performance indicators, planned targets and actual achievements

The DENC received an unqualified audit for the 11th consecutive year illustrating the continuous improvement of policies and processes to ensure sound financial management. The focus on continuous improvement could however not yet result in good results against the Management Performance Assessment Tool (MPAT) for which scores of level 3 and 4 (good and excellent implementation) could only be reached on 42% of the standards, which represents a decrease of 11 percentage points. During the financial year the Department has however managed to improve on these areas.

The staffing rate target of 53% could not be met by 31 March 2016 only 46% of the posts on the Department’s organogram could be filled due to serious budget constraints.

8.1.3 Strategic objectives

strategic indicator

Actual Achievement 2014/15

planned target 2015/16


Deviation From planned target to Actual Achievement For 2014/15

comment On Deviation

1-01 Staffing rate

- 53% 46% 7% 236 out of 570 post on the organogram are filled. Target not met due to budget constraints.

1-02 Unqualified audit report

1 1 1 - -

1-03 MPAT % score of levels 3 and 4

53% 54% 42% 12% MPAT 1.4 scored lower than expected after increase in requirements of standards measured.


36

8.1.4 Performance indicators

sUB-prOgrAmmE 1.3: cOrpOrAtE sErvicEsperformance indicator



Actual achievement 2015/16

Deviation from planned target to actual achievement for 2015/16

comment on deviation

1-3-01 Number of unemployed graduates placed and mentored

- 5 12 7 The funding from CATHSETA made it possible to appoint 10 unemployed graduates (Their contracts expired on 30 September 2015).

8.1.5 Strategy to overcome areas of underperformance

1-01 staffing rate

The DENC is in the process to review the organisation structure which will most probably result in a rationalisation of posts.

1-02 mpAt % score of levels 3 and 4

Efforts for MPAT 1.5 have already shown improvements and it is expected that the scores for the following financial year will reflect this. The MPAT improvement plan has been developed to even further improve in selected areas.

8.1.6 Changes to planned targets

Not applicable.

8.1.7 Linking performance with budgets

BUDgEt AnD ExpEnDitUrE2015/2016 2014/2015

sub-programme name

Final Appropriation

r’000

Actual Expenditure

r’000

(Over)/Under

Expenditure

r’000

Final Appropriation

r’000

Actual Expenditure

r’000

(Over)/Under Expenditure

r’000

Office of the MEC 8 815 8 815 - 10 060 10 060 -Senior Management

3 359 3 359 - 2 808 2 808 -

Corporate Services

35 328 35 328 - 33 289 33 289 -

Financial Management

11 026 11 026 - 9 125 9 125 -

total 58 528 58 528 - 55 282 55 282 -


37

8.2 programme 2: Environmental policy, planning and coordinationThe purpose of the programme is to develop and implement strategic, environmental and spatial plans and policies, ensure integration and cooperative governance between spheres of government, conduct scientific research and monitor and report on performance for sound decision making related to the mandate of the Department within the reporting period.

sub-programmes

• Intergovernmental Coordination, Spatial and Development Planning

• Legislative Development

• Research and Development Support

• Environmental Information Management

• Climate Change Management (Unfunded)

strategic objectives

• Environmental and biodiversity research projects attended to within legislative and policy frameworks. .

strategic objectives, performance indicators, planned targets and actual achievements

The research projects of the department have been under stress due to serious budget constraints, but still 8 research projects could be attended to as planned.


prOgrAmmE 2 EnvirOnmEntAl pOlicy, plAnning AnD cOOrDinAtiOnstrategic Objective indicator


planned target

2015/16




2-01 Number of environmental research projects undertaken

6 8 8 - -


sUB-prOgrAmmE 2.1: intErgOvErnmEntAl cOOrDinAtiOn, spAtiAl AnD DEvElOpmEnt plAnningperformance indicator Actual

Achievement 2014/15

planned target

2015/16




2.1-01.1 Number of Intergovernmental sector tools reviewed

31 1 1 Received and reviewed 32 IDP’s.

2.1-01.2 Number of IDP’s reflecting environmental content with an above average rating (3)

26 21 27 6 Increased quality of IDP’s received.


38

sUB-prOgrAmmE 2.1: intErgOvErnmEntAl cOOrDinAtiOn, spAtiAl AnD DEvElOpmEnt plAnningperformance indicator Actual

Achievement 2014/15

planned target

2015/16




2.1-02 Number of quarterly performance verifications

- 4 4 - -

2.1-03 Number of Batho Pele programmes implemented

1 5 3 2 Changes in staff establishment resulting in decrease in programmes implemented.

2.1-04 Number of outcome 10 implementation forums

1 1 0 1 Changes in staff establishment. Coordination implemented partly. Planning for implementation of forum functions for next financial year underway.

sUB-prOgrAmmE 2.2 : lEgislAtivE DEvElOpmEnt performance indicator






2.2-01.1 Number of legislative tools developed

1 4 2 2 Draft Loan and donation policy and draft Northern Cape Climate Change Vulnerability Assessment not yet approved.


39

sUB-prOgrAmmE 2.3 : rEsEArch AnD DEvElOpmEnt sUppOrtperformance indicator Actual

Achievement

2014/15





2.3-01 Number of scientific information communications disseminated

13 6 17 - Increased demand.

2.3-02 Number of specialist environmental inputs and recommendations provided

418 200 403 - Increased demand for inputs and recommendations.

sUB-prOgrAmmE 2.4 : EnvirOnmEntAl inFOrmAtiOn mAnAgEmEnt performance indicator






2.4-01.1 Number of functional environmental management systems

1 1 1 - -

2.4-01.2 Number of spatial layers developed and modelled

3 4 1 3 Provincial irreplaceability map for NC Biodiversity Plan developed. Other layers in progress.

Prioritised assistance for review of protected area management plans.

2.4-01.3 Number of specialists spatial environmental inputs and recommendations provided

124 30 111 81 Demand driven. Provided spatial information for review of protected area management plans.


2.1-03 Number of Batho Pele programmes implemented.

Underperformance will be addressed with selective interventions in priority areas, e.g. the review of the Service Delivery Improvement Plan as per the feedback received from the DPSA.

2.1-04 Number of outcome 10 implementation forums

Implementation of the coordination function in 2016/17.


40

2.2-01.1 Number of legislative tools developed

Addressing backlog of 2 legislative tools during 2016/17.

2.4-01.2 Number of spatial layers developed and modelled

The performance in this area was greatly affected by budget constraints and requests received for spatial inputs and recommendations (greatly over-performed). Underachievement will be prevented through the additional external funding acquired and the prioritisation of the target.


2.1-01.1 Number of Intergovernmental sector tools reviewed

Sector-wide understanding of the indicator had changed and target was adapted accordingly. In essence the target did not change as it was still measuring the IDP’s reviewed.



sub-programme name

Final Appropriation

r’000

Actual Expenditure

r’000

(Over)/Under

Expenditure

r’000

Final Appropriation

r’000

Actual Expenditure

r’000


r’000Intergovernmental Coordination, Spatial and Development planning

3 296 3 296 - 4 120 4 120 -

Legislative Development

- - - 164 164 -

Research and Development Support

5 302 5 302 - 4 574 4 574 -

Environmental Information Management

607 607 - 725 725 -

total 9 205 9 205 - 9 583 9 583 -


41

8.3 programme 3: compliance and Enforcement

8.3.1 Description of the programme

The purpose of the programme is to ensure sustainable use and protection of natural resource through compliance monitoring and enforcement of environmental, biodiversity and coastal legislation in the Province within the reporting period. It includes the sub-programmes Environmental Quality Management Compliance and Enforcement and Biodiversity Management Compliance and Enforcement.

sub-programmes

• Environmental Quality Management Compliance and Enforcement

• Biodiversity Management Compliance and Enforcement

strategic Objectives

• Promote environmental improvement and minimize environmental adversity.


During 2015/16 the DENC conducted 169 compliance inspections and 25 administrative and 15 criminal enforcement actions for non-compliance with environmental legislation.


prOgrAmmE 3 cOmpliAncE AnD EnFOrcEmEntstrategic Objective indicator


planned target

2015/16




3-01 Number of compliance and enforcement interventions undertaken to reduce environmental harm

- 160 209 49 Increased awareness resulted in the public approaching the department more.

Concerted efforts to address non-compliance.


42


sUB-prOgrAmmE 3.1: EnvirOnmEntAl qUAlity mAnAgEmEnt cOmpliAncE AnD EnFOrcEmEnt performance indicator Actual

Achievement 2014/15

planned target

2015/16




3.1-01.1 Number of enforcement actions finalized for non-compliance with environmental legislation

- 10 40 30 Increased engagement by the public and increase in administrative enforcement actions. 25 Administrative and 15 criminal actions.

3.1-01.2 Number of compliance inspections conducted

43 150 169 19 Increased engagement by the public resulting in more inspections.

107 green; 62 brown.3.1-01.3 Number of pre-permit authorization verifications

868 700 1190 490 More applications received than anticipated.

3.1-01.4 Number of S30 emergency incidents reports responded to and finalized

12 5 1 4 1 emergency incidents responded to and finalised. 3 more incidents responded not yet finalized.

3.1-01.5 Number of joint partnerships with external role-players

- 4 5 1 Operation Phakisa pilot project

sUB-prOgrAmmE 3.2: BiODivErsity mAnAgEmEnt cOmpliAncE AnD EnFOrcEmEnt performance indicator Actual

Achievement 201415

planned target

2015/16




3.2-01.1 Number of s24G applications received

- 3 8 5 Submission of section 24G applications is voluntary.

3.2-01.2 Number of s24G fines paid

- 3 3 - 2 applications from 15/16

1 application from 14/15


43


3.1-01.4 Number of S30 emergency incidents reports responded to and finalized

The underachievement is positive as it indicates a reduction in the number of emergency incidents during the year. Future planning will continue to take into consideration the trends over the previous 3 years.


Not applicable.



sub-programme name

Final Appropriation

r’000

Actual Expenditure

r’000


r’000

Final Appropriation

r’000

Actual Expenditure

r’000

(Over)/Under

Expenditure

r’000Environmental Management Compliance & Enforcement

4 858 4 858 - 5 671 5 671 -

Biodiversity Management Compliance & Enforcement

7 592 7 592 - 6 321 6 321 -

total 12 450 12 450 - 11 992 11 992 -


44

8.4 programme 4: Environmental quality management

8.4.1 Programme description

The purpose of the programme is to ensure that environmental legislation is implemented in the reporting period to promote an environment that is not harmful to the health and wellbeing of all in the province.

sub-programmes

• Impact Management

• Air Quality Management

• Pollution and Waste Management.


• Gather reliable data on air quality to inform decision making tools to improve air quality.

• Adequately respond to impact of climate change in the province.


Due to reprioritisation, the purchasing of the continuous air quality monitor could not be finalised. The DENC did however monitor air quality with passive air quality monitoring networks in all 5 districts.

The DENC had secured funding from the GIZ through the DEA for the assessment of climate change risk and vulnerability in the province. The draft assessment report has been compiled and will inform the Provincial Climate Change Response Strategy.


prOgrAmmE 4 EnvirOnmEntAl qUAlity mAnAgEmEntstrategic Objective indicator


planned target

2015/16




4-01 Percentage of networks with above 80% data recovery (Outcome 10)

- 100% 0 100% Continuous monitor not purchased due to repriorisation. Tenderprocess completed and purchasing process to be finalized in next financial year, depending on availability of budget.

4-02 Number of climate change response tools developed

- 0 0 0 Draft Northern Cape Climate change Vulnerability Assessment.


45


sUB-prOgrAmmE 4.1 : impAct mAnAgEmEntperformance indicator Actual

Achievement 2014/15





4.1-01.1 Number of EIA applications received

39 35 30 5 Demand driven. Economic downturn and adjustment to legislation led to reduction in applications.

4.1-01.2 Percentage of received EIA applications finalized within legislated timeframes

- 80%

(28 out of 35)

(11/11)

100%

20% Effective and efficient implementation of legislated business processes.

4.1-01.3 Number of EA’s issued

40 32 46 14 Backlogs addressed.

4.1-01.4 Number of EMPR’s commented upon

228 120 42 78 EIA function moved to DMR. DENC received decreased number of EMPR’s from DMR for inputs.

sUB-prOgrAmmE 4.2 : Air qUAlity mAnAgEmEnt | pErFOrmAncE inDicAtOrsperformance indicator Actual

Achievement 2014/15





4.2-01.1 Number of ambient air quality monitoring networks

3 6 6 - -

4.2-01.2 Number of chemical and dust analyses

35 12 38 26 Increased participation by industry.

4.2-01.3 Number of air emission license application received

12 6 9 3 Increased compliance by industry.


3 67%

(4 out of 6)

56% 11% 9 out of 16 license applications finalized within legislated timeframes. Number received and number finalised within legislated timeframes far exceeded target.


46

sUB-prOgrAmmE 4.2 : Air qUAlity mAnAgEmEnt | pErFOrmAncE inDicAtOrsperformance indicator Actual

Achievement 2014/15





4.2-01.5 Number of air emission licenses / provisional issued

4 4 16 12 Demand driven.

4.2-01.6 Number of functional AQM forums

1 1 1 - -

4.2-01.7 Percentage of facilities with atmospheric emission licenses reporting to the national atmospheric emission inventory system(NEAIS)

- 20% (5/25)

85% 65% Concerted efforts by personnel to ensure facilities register on the system. 28 out of 33 facilities registered.

4.2-02.1 Number of surveys conducted on indoor air quality in low income communities

6 6 6 - -

4.2-02.2 Number of designated organs of state with approved AQMP’s

1 1 1 - -

4.2-03 Functional provincial climate change forum

- 1 1 - -

4.2-04 Number of sector support strategies on local government climate change response initiatives

- 1 1 - -


47

sUB-prOgrAmmE 4.3 : pOllUtiOn AnD wAstE mAnAgEmEnt | pErFOrmAncE inDicAtOrsperformance indicator Actual

Achievement 2014/15





4.3-01.1 Number of unlicensed landfill sites licensed

- 5 4 1 Demand driven.

4.3-01.2 Percentage of waste license applications finalized within legislated timeframes

- 60% (5/5)

100%

40% Improved implementation of legislated business processes.

4.3-01.3 Number of waste licenses issued

15 5 5 - -

4.3-01.4 Number of landfill sites monitored

84 90 90 - -

4.3-01.5 Number of unlicensed landfill surveyed

5 8 3 Licencing project DEA led to increase in surveying.

4.3-01.6 Number of municipalities assisted to comply with waste legislation

- 3 8 5 Licencing project DEA led to increase in number of municipalities assisted.

4.3-02 Percentage of recyclable waste diverted from landfill

291 034 20%

(380 000/1.9)

67% (1278609.1/ 1.9m)

47% Increased reporting by industry.


4-01 Percentage of networks with above 80% data recovery (Outcome 10)

Pending availability of budget, the purchasing of a continuous air quality monitor will be finalised during 2016/17.

4-02 Number of climate change response tools developed

Funding for the development of the Provincial Climate Change Response Strategy has already been secured and should be finalised by 2017.


Improve internal processes to ensure that in case of increase in demand the legislative timeframes would still be met.

4.3-01.1 Number of unlicensed landfill sites licensed

Target was demand driven and will be differently measured in future.


48

8.4.6 changes to planned targets

4.1-01.2 Percentage of received of received EIA applications finalized within legislated timeframe 80% (28 out of 35)

Annual and quarterly targets aligned to sector wide Outcome 10 understanding of the indicator. Changes made: Annual Target: 80% Quarterly targets Q1-Q4: 80%

4.2-01.2 Percentage of Atmospheric Emission Licenses with complete applications issued within legislated timeframes 67% (4 out of 6)

Annual and quarterly targets aligned to sector wide Outcome 10 understanding of the indicator. Changes made: Annual Target: 67%; Quarterly targets Q1-Q4: 67%

4.3-01.2 Percentage of received of waste licences applications finalised within legislated timeframes 60% (3 out of 35)

Annual and quarterly targets aligned to sector wide Outcome 10 understanding of the indicator. Changes made: Annual Target: 60%; Quarterly targets Q1-Q4: 60%

Linking Performance with Budgets

8.4.7 Budget and Expenditure

2015/2016 2014/2015

sub-programme name

Final Appropriation

r’000

Actual Expenditure

r’000


r’000

Final Appropriation

r’000

Actual Expenditure

r’000

(Over)/Under

Expenditure

r’000Impact Management 6 260 6 260 - 4 835 4 835 -Air Quality Management

3 150 3 150 - 3 124 3 124 -

Waste Management 3 291 3 291 - 3 480 3 480 -total 12 701 12 701 - 11 439 11 439 -


49

8.5 programme 5: Biodiversity management


The purpose of the programme is to ensure equitable and sustainable use of ecosystem goods and services to contribute to economic development through the management of biodiversity and its components, processes habitats and functions in the Province within the reporting cycle.

sub-programmes

• Biodiversity and Protected Area Management

• Conservation Agencies and Services

• Coastal Management.


• Manage and promote the sustainable use of biological resources thereby reducing direct pressure on biodiversity.

• The protected area network is secured, expanded and managed to ensure that a representative sample of biodiversity and key ecological processes are conserved.

• To establish and Implement coastal programmes for effective management conservation, and the protection of coastal resources in the province


During 2015/16 the DENC processed a total of 3 149 permit applications, exceeding the target of 3 050 due to an unexpected increase in demand.

The management of the protected areas could not be assessed using the METT due to serious budget constraints by the time the tool was released.

The DENC has achieved great progress of the implementation of the stewardship programme, having identified double the number of properties as planned, and various properties are awaiting gazetting for proclamation as protected area. However, the planned increase of the conservation estate could not be achieved.

The Coastal Management Plan implementation is progressing and coordinated through the Provincial Coastal Committee held quarterly under the chairmanship of MEC for Environment and Nature Conservation.


prOgrAmmE 5 BiODivErsity mAnAgEmEntstrategic Objective indicator






5-01.1 Number of permits of all types finalised

- 3050 3149 99 Demand driven.

5-02.1 Percentage of area of state managed protected areas assessed with a METT score above 67%

50% 50% 0 50% Tool could not be implemented due to budget constraints.


50

prOgrAmmE 5 BiODivErsity mAnAgEmEntstrategic Objective indicator






5-02.2 Number of hectares in the conservation estate(cumulative) (incl. number of additional hectares in a particular year)

1 490 755 (67 329)

1

536 782

(46 027)

1 490 755(0) 46 027 ha 53 933 ha provincially managed

109 484 ha privately managed

1 260 009 SANPARKS

Stewardship programme: Additional area’s identified not yet gazetted.

5-02.3 Number of biodiversity stewardship sites

- 2 4 2 Buy-in from private landowners higher than expected. Areas were gazetted in 2014.

5-03 Number of Coastal Management Programmes adopted

1 Approved CMP

1

Approved

CMP

1 Approved CMP

- -


sUB-prOgrAmmE 5.1 : BiODivErsity AnD prOtEctED ArEA mAnAgEmEntperformance indicator Actual

Achievement 2014/15





5.1-01.1 Number of permits issued

3 439 3000 3149 149 Demand driven.

5.1-01.2 Number of permits issued within legislated time-frames

- 1500 3129 1629 Rationalization of business processes.

5.1-02.1 Number of professional Hunters registered

85 40 92 52 Renewal of PH permits.

Provincial officials attending to hunting schools throughout the country, which might have resulted in increased registrations.

5.1-02.2 Number of hunting contractors registered

21 15 21 6 As above.


51

sUB-prOgrAmmE 5.1 : BiODivErsity AnD prOtEctED ArEA mAnAgEmEntperformance indicator Actual

Achievement 2014/15





5.1-02.3 Number of wildlife related assessments and moderations conducted

158 30 133 103 Provincial officials only qualified persons in the country, thus attending to all assessments and moderations countrywide.

5.1-02.4 Number of dangerous game hunts verified


5.1-03.1 Number of Wildlife Genetic Integrity activities undertaken

201 60 29 31 Changes in staff establishment resulted in a temporary decline of implementation of responsibility.

5.1-03.2 Number of pre-permit verifications for wildlife genetic integrity.


sUB-prOgrAmmE 5.2 : cOnsErvAtiOn AgEnciEs AnD sErvicEsperformance indicator Actual

Achievement 2014/15





5.2-01.1 Number of protected area monitoring actions implemented

6 18 18 - -

5.2-01.2 Number of game management reports implemented

1 1 0 1 Postponed to the following year due to reprioritisation.

5.2-02 Number of potential areas identified for expansion

1 2 5 3 Increased buy-in from private landowners.

5.2-03.1 Number of day visitors that visit public conservation areas

10 016 8 000 8 718 718 Increased interest from the public.

5.2-03.2 Number of bed nights in public conservation areas

1 770 1 000 2 880 1 880 Increased interest from the public.


52

sUB-prOgrAmmE 5.3 : cOAstAl mAnAgEmEntperformance indicator Actual

Achievement 2014/15





5.3-01.1 Number of stakeholder engagements

8 8 11 3 Public consultations on the Coastal Management Plan.

5.3-01.2 Number of coastal audits

1 1 1 - -

5.3-01.3 Number of coastal interventions

1 4 6 2 Demand driven. EIA’s with coastal activities referred to sub-programme for inputs.

5.3-01.4 Number of functional PCC’s

1 1 1 - -


5-02.1 Percentage of area of state managed protected areas assessed with a METT score above 67%

The assessment will be conducted in the coming year and DEA will be requested to make the tool available earlier in the financial year in future.

5-02.2 Number of hectares in the conservation estate (cumulative) (incl. number of additional hectares in a particular year)

The stewardship programme will continue and the relevant internal processes will be carefully followed in support of these targets.

5.2-01.2 Number of game management reports implemented

The implementation of the game management reports will continue in support of the biodiversity on the provincial nature reserves and the transformation of the wildlife industry.


Not applicable.



sub-programme name

Final Appropriation

r’000

Actual Expenditure

r’000


r’000

Final Appropriation

r’000

Actual Expenditure

r’000


r’000Biodiversity & Protected Area Planning & Management

6 054 6 254 (200) 6 964 6 964 -

Conservation Agencies & Services

20 783 20427 356 18 579 18 565 14

Coastal Management

1 905 1905 - 1 824 1 824

total 28 742 28586 156 27 367 27 353 14


53

8.6 programme 6: Environmental Empowerment services


The purpose of the programme is to implement and enhance programmes to empower stakeholders and communities in implementing social economic programmes (including job creation) and increase environmental awareness and literacy in the Province within the reporting period.

sub-programmes

• Environmental Capacity Development

• Support and Communication and Awareness Raising.


• Promote economic empowerment through sustainable natural resource utilization.

• Implement environmental education programmes to enable responsible decision making for sustainable natural resource utilization.


During 2015/16 the number and quality of jobs created exceeded expectations as illustrated by the achievement of 125.94 full time equivalents, more than the planned 82. This was made possible by the roll out of additional projects in municipalities.

92 schools registered for the Eco-school programme. During the year it proved to be difficult to get the additional schools interested into the programme to reach the target of 100 Eco-schools. However, the schools that did register, expressed the value the programme has for their school, students and broader communities.


prOgrAmmE 6 EnvirOnmEntAl EmpOwErmEnt sErvicEsstrategic Objective indicators






6-01 Number of FTEs created (EPWP)

- 82 125.94 43.94 More work opportunities created with additional projects on request from municipalities.

6-02 Number of schools participating in the Eco-school programme

90 100 92 8 Decrease in interest by schools.


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sUB-prOgrAmmE 6.1 : EnvirOnmEntAl cApAcity DEvElOpmEnt AnD sUppOrtperformance indicator Actual

Achievement 2014/15





6.1-01.1 Number of projects implemented

9 5 16 11 External budget received from other departmental programmes on request from municipalities.

6.1-01.2 Number of work opportunities created (EPWP)

5 313 334 21 Additional projects rolled out.

6.1-01.3 Number of work opportunities created through environmental programmes (non-EPWP)

166 15 84 69 Additional projects rolled out.

6.1-02.1 Number of environmental capacity building activities conducted

5 8 8 - -

6.1-02.2 Number of environmental stakeholders (community members) attending capacity building workshops (CBNRM)

166 60 323 263 Increased number of stakeholders reached due to partnering with other departments, such as DALRRD.

6.1-03 Number of green

Initiatives

- 10 10 - -


55

sUB-prOgrAmmE 6.2 : cOmmUnicAtiOn AnD AwArEnEss rAisingperformance indicator Actual

Achievement 2014/15





6.2-01.1 Number of environmental awareness activities conducted

16 24 31 7 Requests by stakeholders and observations by officials with regards to the continuous degradation of the natural environment through human impacts.

6.2-01.2 Number of calendar days celebrated

- 3 5 2 Additional calendar days celebrated, World Ocean’s Day and World Day for Combating Desertification as part of activities to reach wider audience.

6.2-01.3 Number of outreach visits

489 230 521 291 The internal evaluation of Eco-school portfolios as well as intensified programme to increase the number of awareness raising activities.

6.2-01.4 Number of stakeholders who attended environmental awareness activities

5 829 4 000 4 616 616 Additional environmental activities and environmental calendar days celebrated.

6.2-01.5 Number of youth trained

114 0 0 - -

6.2-01.6 Number of learners that attended environmental learning activities

19 259 13 500 22 169 8 669 Increased demand for assistance with environmental learning at schools, in line with the curriculum.

6.2-01.7 Number of educators attending teachers’ development training

255 120 194 74 Fundisa for Change training through collaborations with DEA and University of Stellenbosch as well as a Marine and Coastal education workshop through different sponsorships.


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sUB-prOgrAmmE 6.2 : cOmmUnicAtiOn AnD AwArEnEss rAisingperformance indicator Actual

Achievement 2014/15





6.2-01.8 Number of quality environmental education resources developed

2 2 2 - -


6-02 Number of schools participating in the Eco-school programme

The target of 100 could not be met as only 92 schools registered in time. This factor will be considered when planning targets for the coming year. However, the DENC will continue to work to keep the interest in the programme alive and growing throughout the province.


Not applicable.



sub-programme name

Final Appropriation

r’000

Actual Expenditure

r’000


r’000

Final Appropriation

r’000

Actual Expenditure

r’000


r’000Environmental Capacity Development & Support

8 195 7825 370 8 017 8 017 -

Communication & Awareness Raising

4 357 4 357 - 3 920 3 920 -

total 12 552 12 170 370 11 937 11 937 -


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9. Summarised financial information

9.1 transfer payments9.1.1 Transfer payments to public entities

R338 000 was transferred to Private Entities and Public Corporations

9.1.2 Transfer payments to all organisations other than public entities

R152 000 was transferred to households for leave gratuities

9.2 conditional grants9.2.1 Conditional grants and earmarked funds paid

1 618 000 was received to fund EPWP Projects

9.2.2 Conditional grants and earmarked funds received

The table below details the conditional grants and ear marked funds received during for the period 1 April 2015 to 31 March 2016.

conditional grant :

Department who transferred the grant National Department of Public Works

Purpose of the grant To reduce poverty through alleviation and reduction of unemployment

Expected outputs of the grant To significantly expand the creation of temporary work opportunities that provides income to the poor and unemployment

Actual outputs achieved

Amount per amended DORA -

Amount received (R’000) R1,618

Reasons if amount as per DORA was not received

Amount spent by the department (R’000) R1,618

Reasons for the funds unspent by the entity

Reasons for deviations on performance

Measures taken to improve performance

Monitoring mechanism by the receiving department -


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9.3 Donor funds9.3.1 Donor Funds Received

No donor funds were received during the financial year under review.

9.4 capital investment

9.4.1 Capital investment, maintenance and asset management plan

All departmental assets are captured in the asset register. The Department has been utilising LOGIS system as it is one of the measures implemented to enhance asset management and reporting. The Asset Management Strategy is in place. Stock taking and assets verification are conducted in all the offices including the Nature Reserves as well as the Regional offices.

The Department relocated and is now in one place in Kimberley (Head Office mainly) at the end of March 2016. This had impact on the Departmental assets. The asset unit is working tirelessly to ensure that all assets that could not be accommodated in the current offices of some of the Officials are identified and moved to where there is a need. This is mainly on furniture. The disposal on furniture and some equipment will be done during the new financial year (2016/17).

The Asset unit has been operating with one employee. An additional appointment was effected during the year under review. The Department received an additional funding (earmarked) to address serious shortfall within Supply Chain Management units in the Departments from National Treasury.


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PART CGOVERNANCE


60

C | Part C Governance10. IntroductionThe Department is committed to maintain the highest standards of governance which it regards fundamental to the management of public finances and resources. It is expected of management of the department to play an oversight responsibility over reporting as per King 111 report. The responsibilities of the Accounting Officer are also outlined in the sections 38 and 40 of the Public Finance Management Act (PFMA). Section 38 outlines the responsibilities of Accounting Officers while section 40 outlines the reporting responsibilities.

The risk management strategy is in place. The Risk Management Strategy was reviewed and approved in April 2015. The following are some of the processes to be considered when dealing with the risk in the department;

• Aligning risk management with objectives at all levels of the department.

• Introducing risk management components into existing strategic planning and operational practices.

• Communicating departmental directions on an unacceptable level of risk.

The Fraud Prevention Policy is intended to inform the management and staff of their responsibilities in regard to the fraud prevention plan, and action to be undertaken pertaining to fraud and fraudulent misconduct. The fraud prevention plan addresses the three key risk management principles of prevention, detection and reaction. The Fraud Prevention Strategy and Policy were reviewed and approved in April 2015.

11. Risk managementRefer to the Report of the Accounting Officer in the Annual Financial Statements.

The Accounting Officer has appointed the risk management committee as per the risk management committee charter consisting of eight (8) members of which the chairperson is external.

The department has developed a risk register, risk management policy and risk management strategy which was approved by the risk management committee. A full risk assessment was conducted during 2015/16 financial period.

The department is making use of Shared Internal Audit services from provincial treasury that reports to the audit committee. The audit committee that sits once per quarter advises the department on risk management and monitors the effectiveness thereof.

Through continuous monitoring of the risk register the department has made progress in mitigating identified and evolving risks and this resulted into improvements in the department’s performance.

The departmental risk register consist of 93 risks in total, 82 being operational risks and 11 strategic risks. After mitigation risk register consists of 82 operational high risks and 04 strategic high risks.

The Department identified 11 strategic risks illustrated in the following table:

risK mAnAgEmEntno risk description risk factors1 Inability of the Department to retain

scientists and specialistsCompetition for scarce skills due to salary packages

Migration of scientists to municipalities due to shortage of environmental personnel at local government level

Scientists considering to leave as a result of work load.

Strict registration criteria

Location/ruralness/vastness of the province


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risK mAnAgEmEntno risk description risk factors2 Delays in the implementation of the

approved aligned organisational structure

Unfunded mandates

Inadequate funding to implement the approved organisational structure

3 Compromised compliance with International/national/local Environmental legislation

Unfunded mandates (climate change, coastal management, state of the Environment reporting).

4 Ineffective enforcement of environmental and Biodiversity legislation

Shortage of compliance and enforcement officers

Insufficient resources

Lack of capacity at local government level.5 Lack of capacity to effectively deal

with legal mattersLack of funds to implement the approved aligned structure

6 Fraud and corruption (internal & external)

Inadequate and ineffective internal controls

7 Possible occurrence of fruitless and wasteful expenditure

Non-compliance with SCM policies and procedures

8 Occurrence of irregular expenditure Non-compliance with SCM policies and procedures9 Inability of local government to

implement their environmental mandates resulting in the Department failing to meet set targets

Lack of environmental capacity at local government level

Ineffective coordination and integration by Departments to support municipalities.

10 Inadequate infrastructure to support service delivery

Budgetary constraints.

Limited availability of office space within the Province11 Inability to achieve the MTSF target

of having 5% of land under formal conservation within the Province

Budgetary constraints

12. Fraud and corruptionThe Department’s fraud prevention plan is in place. The plan was circulated to Officials through their programme managers.

Personnel suitability check are being conducted every time before a newly employee resume duties. 60 percent of the departmental officials have submitted and still waiting for vetting from SSA.

13. Minimising conflict of interestDeclarations of interest must be submitted by members of different bid committee, including senior managers and employees within supply chain. All employees that have an interest in a company are also required to declare this on an annual basis. During the bid committee meetings members are expected to declare their interest.

14. Code of conductThe Code of Conduct for the Public Service remain an important guideline which aim to direct the general behaviour and the way we conduct ourselves. It is also a moral compass within the Department and as such we continuously alert staff, new and experienced, about the purpose of the Code of Conduct. Whilst we continue to provide staff with the written Code of Conduct when appointed into the Department or when attending the Compulsory Induction


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Programme, we in the past financial year also did various presentations/information sessions to Departmental staff, especially where it appeared that the conduct of staff might not be up to standard. It is a continuous process, which will, as part of the MPAT process, ensure that we keep to the expected standard in terms of our behaviour and attitudes within the Department.

15. Health and safety and environmental issuesThe purpose of SHERQ is to deal with both tangible and intangible health, safety and wellness issues and these include establishment of health and safety committees and implementation of hazard control programmes for effective occupational health and safety, environmental management which looks at adequate office space, lighting, internal air quality and risk and quality assurance.

With our relocation into one workplace area in April 2016, it is hoped that the matter of the circulation of fresh air will be addressed to mitigate the previous complaints about headaches, nausea etc. experienced at the Metlife Towers Building.

The Department has an Employee Health, Wellness and Safety Committee, which is now formally established and will work hand in hand with staff to address issues of health and safety.

We are continuously reminding staff through newsletters and other informational material that they have to take responsibility for their own health, but that as a responsible employer we will also assist where so allowed. In this regard we are now in partnership with GEMS who are providing staff with fitness packs to use during fitness exercises that is being undertaken on a regular basis by GEMS to improve the physical and mental fitness of our staff. This proves to be popular with staff.

16. Portfolio CommitteesThe Portfolio Committee met the Department on the following dates:

Date subject on the meeting21 April 2015 Presentation: Budget Vote 2015/1626 August 2015 Presentation: 1st Quarterly Report18 November 2015 Presentation: Annual Report 2014/1519 April 2016 Presentation: Annual Performance Plan 2016/17

The issues raised by the Portfolio Committee and the manner in which these were addressed by the Department in the financial year 2015/16 are listed in the paragraph below ‘SCOPA resolutions’.

17. SCOPA Resolutions The number of Schools participation in Eco-schools programme is too small. The Department must increase the number of schools participating in Eco-school programme

The department shares the committee’s view to increase membership and will endeavor to seek additional funding.

Only 4 000 trees have been planted to green the province. The department must increase the number of trees planted considering the vastness of the province.

Greening the province is a departmental objective. At present distribution is done on the basis of requests from local authorities and community organisations.

We are however mindful that the Northern Cape is water-scarce province and this also affects distribution.


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Climate Change Strategy still remains an unfunded mandate. The Department must use other avenues to ensure that the climate change strategy is funded.

The funding for this strategy is provided by GIZ, the Provincial Climate Change Response Strategy (PCCRS) should be completed by March 2017, with a clear implementation plan, with projects for the various interventions and each project clearly costed.

18. Prior modifications to audit reportsnature of qualification, disclaimer, adverse opinion and matters of noncompliance

Financial year in which it first arose

progress made in clearing / resolving the matter*

Policy and procedures not developed for revenue management.

2008/09 Revenue policy developed and approved.

IT related goods and services done from non-accredited SITA suppliers

2009/10 All IT related goods and services were done on accredited SITA suppliers.

Planned and reported performance targets not specific.

2009/10

Planned and reported indicators/measures not verified

2009/10

Planned and reported indicators 2009/10

Procurement and contract management. Expenditure on travel agency procured without inviting competitive bids.

2011/12 Two travel agencies have been in the new year.

Verification or screening of candidates not performed before appointment.

2011/12 & 2012/13 This is being done. The Service Provider has been appointed.

Material misstatement of movable tangible assets identified by the auditors is submitted annual financial statements were subsequently corrected.

2012/13 The Department has intensified the review of the statements by reviewing earlier to make time for amendments before submission.

R1,182 irregular expenditure was not prevented. This relates to the first two months(April and May) expenditure of the new year after the first finding.

2012/13 Two travel agencies have been in the new year.

Payments not always settled within 30 days as required by section 38(1)(f) of the PFMA and Treasury Regulation 8.2.3

2012/13 The department is introducing the procurement plan of all goods and services below R500 000,00 for better planning. Some late payments were due to cash flow constraints.


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19. Internal control unitThe Internal Control Unit is a shared service between the Department and Provincial Treasury. The unit is operating effectively in the year under review. The scoping letter which detailed the plan or work to be performed by the unit for the year was signed by both the Accounting Officer and the Internal Unit Head

20. Internal Audit and Audit CommitteesThe audit committee plays an important role in ensuring that an entity functions according to good governance, accounting and audit standards. It also monitors the adoption of appropriate risk management arrangements.

20.1 internal Audit mandateThe Internal Audit Unit (Internal Audit) was established according to the Public Finance Management Act, 1999 (Act No 1 of 1999) section 38(a)(ii) which requires that the accounting officer establish a system of internal audit under the control and direction of an audit committee.

Internal Audit assisted the department and management with the achievement of their objectives and remains a vital part of the department’s governance and combined assurance structures.

Internal Audit is the primary independent assurance provider on the adequacy and effectiveness of the department’s governance, risk management and control structures, systems and processes.

20.2 Annual internal audit assurance statementInternal Audit assurance can only be reasonable and not absolute and does not supersede the department’s and management’s responsibility for the ownership, design, implementation, monitoring and reporting of governance, risk management and internal controls.

20.3 professional positioning and recognitionInternal audit operates in general conformance to the International Standards for the Professional Practice of Internal Audit (Standards).

20.4 independence and authorityThe independence of internal audit is considered by the Chief Audit Executive and Audit Committee on an ongoing basis. It has been determined and confirmed that Internal Audit has remained independent of all operational functions and that the functional reporting to the Audit Committee and administrative reporting to the Treasury Head of Department have enabled appropriate organisational positioning.

Internal Audit has access to all stakeholders as well as free and unrestricted access to all areas within the department.

20.5 scope of workThere were no undue scope limitations or impairments to the independence. In our professional judgement, sufficient and appropriate audit procedures have been conducted through the completion of the risk-based audit plan and evidence gathered to support the conclusions contained in the internal audit reports.

20.6 Audit committee mandateThe audit committee was established according to the Public Finance Management Act, 1999 (Act No 1 of 1999,) section 77 and Treasury regulation 3.1. The audit committee reviewed the activities of the internal audit function, including its annual work plan, coordination with external auditors and the responses of management to specific recommendations.


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The tabled below discloses relevant information on the audit committee members:

name qualifications internal or external

if internal, position in the department

Date appointed Date resigned no. of meetings attended

Chairperson

Mr HC Ogu

Bsc Hons (Acc), CIA, CA, MBA

External N/A 1 October 2011. Re appointed on 12 December 2015

Tenure ended 30 September 2014. Reappointed.

4 out of 4

Mr ZL Fihlani B.Com, B.Compt (Hons), M.Com, H.DipTax, CA (SA)

External N/A 1 October 2011. Tenure ended 30 September 2014. Reappointed for Agriculture Cluster

2 out of 2

Adv FJ van der Westhuizen

LLB, B.Iuris, Dip.Iuris

External N/A 1 October 2011 for the Health cluster AC. Assisted with the Roads cluster AC as from the 2013/2014 financial year.

Tenure ended 30 September 2014 Re appointed for Health cluster

2 out of 2

Ms MK Mbonambi

B. Acc

B. Com Hons. Board Governance (Cert)

External N/A 12 December 2014 N/A 2 out of 2

Ms P Mzizi BBusSci Finance Hon. (BCompt Hon. CTA

CA (SA)

B. Com Hons. Transport Economics

External N/A 12 December 2014 N/A 2 out of 2

Adv MS Phera

Bachelors in Law

B Tech: Public Management

Masters in Governance and Political science

Internal Chief Operating Officer - Department of Economic Develop-ment and Tourism

12 December 2014 N/A 2 out of 2

Mr RL Banda Bachelor of Social Science

Bachelor of Social Science (Honours)

MPhil - Public Policy

Internal Chief Director - Department of Agriculture, Land Reform and Rural Development

12 December 2014 N/A 0 out of 2


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21. Audit Committee report

We are pleased to present our report for the financial year ended 31 March 2016. The audit committee was operational throughout the year and had several engagements with management on crucial financial management, internal control, risk management and governance issues during the year. The audit committee acknowledges the attendance and participation of senior management including the Accounting Officer in the audit committee meetings.

21.1. Audit committee members and attendance

In terms of PFMA, section 77(b), an audit committee must meet at least twice a year. In addition, Treasury Regulations, section 3.1.16, provides that an audit committee must meet at least annually with the Auditor-General. The audit committee met four times during the year in compliance with the PFMA and also met with the Auditor-General.

The names of the members of the audit committee as well as the number of meetings attended by the members are tabulated below:

name qualifications internal or external

if internal, position in the department

Date appointed

Date resigned

no. of meetings attended

Chairperson

Mr HC Ogu

Bsc Hons (Acc), CIA, CA, MBA

External N/A Re appointed on 12 December 2014

N/A 4 out of 4

Ms MK Mbonambi

B. Acc

B. Com Hons. Board Governance (Cert)

External N/A 12 December 2014

N/A 4 out of 4

Ms P Mzizi BBusSci Finance Hon. BCompt Hon. CTA

CA (SA)

B. Com Hons. Transport Economics

External N/A 12 December 2014

N/A 3 out of 4

Adv MS Phera Bachelors in Law

B Tech: Public Management

Masters in Governance and Political science

Internal Chief Operating Officer - Department of Economic Develop-ment and Tourism

12 December 2014

N/A 4 out of 4

Mr RL Banda Bachelor of Social Science

Bachelor of Social Science (Honours)

MPhil - Public Policy

Internal Chief Director - Department of Agriculture, Land Reform and Rural Develop- ment

12 December 2014

Resigned effective

1 April 2015

N/A


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21.2. Audit committee responsibility

The Audit Committee reports that it has complied with its responsibilities arising from Section 38 (1) (a) (ii) of the Public Finance Management Act and Treasury Regulation 3.1.13. The audit committee also reports that it has adopted appropriate formal terms of reference as its audit committee charter, has regulated its affairs in compliance with this charter and has discharged all its responsibilities as contained therein.

21.3. the effectiveness of internal control

Our review of the findings of the Internal Audit work, which was based on the risk assessments conducted in the department revealed certain weaknesses, which were then raised with the department.

The following internal audit assignments were completed during the year under review:

• Review of the Annual Financial Statements for 2014/2015

• MPAT assessment

• Review of the Interim Financial Statements as at 30 September 2015

• Performance information (AoPI), including an additional assignment on Coastal Management

• Risk Management, including fraud management and ethics

• Asset management at the six nature reserves

• Fleet management

• Supply Chain Management

• Revenue management at Doornkloof and Goegap nature reserves (replaced permit audit)

• Follow-up audits on asset management, fleet management, ICT, and Auditor- General audit action plans

The following were areas of concern:

• Performance information required improvements in the formalising of procedures as well as processing and reporting of performance information.

• Accruals and commitments were not reflected in the Interim financial statements thus the interim financial statements could not serve all the purposes for which these statements were being prepared for. In addition, regular verification of assets was not done during the year.

• Lack of formalised fleet management procedures for daily operations and monitoring thus some obvious anomalies could not be prevented and/or detected.

• Revenue management (Doornkloof nature reserve) required improvement in the formalising of a revenue procedure as well as managing the collection and banking of revenue.

Management has however developed a pragmatic action plan to address the above issues within a reasonable time period.

21.4. in-year management and monthly/quarterly report

The department has been reporting monthly and quarterly to Treasury as is required by the PFMA. We had engagements with the department’s management to provide clarity on completeness and quality of the monthly and quarterly reports during our quarterly meetings and officials of the department were able to clarify areas of concern raised by the audit committee.

21.5 Evaluation of financial statements

• The audit committee has reviewed the unaudited financial statements for the year ended 31 March 2016 and has discussed matters of concern with management. The audit committee will review the audited financial statements and discuss the statements with the Auditor-General as well as the Accounting Officer.


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• The audit committee will review the Auditor-General’s management report and management response thereto in July 2016.

• The audit committee has not reviewed the accounting policies applied in the compilation of the annual financial statements. This will be performed as part of the review of the audited financial statements.

• The audit committee reviewed the department’s compliance with legal and regulatory provisions during the quarterly audit committee meetings and management has been directed to implement remedial measures where instances of non-compliance were noted.

• The audit committee will review the information on predetermined objectives to be included in the annual report as part of the review of the audited financial statements.

• The audit committee will review any significant adjustments resulting from the audit as part of the review of the audited financial statements

• The audit committee will indicate its concurrence or non-concurrence with the Auditor-General’s conclusion on the annual financial statement after the review of the audited financial statements.

21.6 internal audit

The audit committee is satisfied as to the effectiveness of internal audit function during the year and that the internal audit activity has to a large extent addressed the risks pertinent to the department.

21.7 Auditor-general south Africa

We have reviewed the department’s implementation plan for audit issues raised in the prior year and we are satisfied that the matters have been adequately resolved.

The audit committee met with representatives from the Office of the Auditor-General South Africa during the year to discuss issues of mutual concern and ensure that there are no unresolved issues.

c. Ogu

chairperson of the Audit committee

Date: 2016 – 08 – 19


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PART DHUMAN RESOURCE

MANAGEMENT


70

D | Part D Human Resource Management22. Legislation that governs HR Management

• The Public Service Act (No.1 03 of 1999) and regulations (PSR 2001, 01 January 2001);

• Labour Relations Act (No. 66 of 1995) for managing labour relations at the work place;

• Employment Equity Act (No. 55 of 1998);

• Skills Development Act (No. 97 of 1998) to provide training to officials and build capacity;

• Basic Conditions of Employment Act (No. 75 of 1997) for setting standards for personnel;

• Promotion of Access to Information Act (No.2 of 2000) regulates the management of access to information;

• Protection of Information Act (No. 84 of 1982) informs the management of departmental information;

• Promotion of Administrative Justice Act (No.3 of 2000) to regulate service delivery to the public;

• Occupational Health and Safety Act (No. 85 of 1993);

• Compensation of Occupational Injuries and Diseases Act (No. 130 of 1993).

23. Introduction

The Department is currently revisiting its organizational structure and has also embarked on a process of re-engineering in the Department whereby specifically the functions overlap between Programmes 3 and 5 is being addressed with a view to eliminate duplication, ensure the more efficient utilization of current staff and the introduction of work measurement in Directorates to determine the workload of all staff and at the hand of results, re-assign functions to staff for optimal utilization. It is a long term process which will take time to complete however some of the recommendations forth flowing from the interim Efficiency Report from Office of the Premier are currently being addressed for implementation.

The lack of funding leads to critical posts in the Department not to be filled and thereby hampering the delivery of services. There is no real growth in the department’s budget over the MTEF, thus this situation will continue.

The decrease in the operational budget also led thereto that the department cannot adhere to the National Cabinet target of employing Interns of at least 5% of its total staff provision as well as 50% of women in the Senior Management Service, nor to adhere to targets such as training opportunities for out of school youth.

The Department lost 15 Employees through retirement, death, transfers and resignations for the past financial year.

Only 1 new bursary was awarded to a province based tertiary student in the environmental and conservation fields. Two Groen Sebenza pioneers have been absorbed in the Department, one in the environmental management directorate and the other in the Research and Development Unit. Seventeen (17) new and thirteen (13) sustained / new employees benefitted from the departmental bursary fund whilst seventy (70) departmental employees benefitted from training interventions of the department.


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24. Human Resources Oversight Statistics

Employment and vacanciesTable 3.2.1 Employment and vacancies by programme as on 31 March 2016

programme number of posts

number of posts

filled

vacancy rate

number of posts filled

additional to the establishment

Programme 1: Administration, Permanent 164 100 39.02 0Programme 2: Policy Coordination & Environmental Spatial Planning, Permanent

61 19 68.85 0

Programme 3: Compliance & Enforcement, Permanent 54 22 59.25 0Programme 4: Environmental Quality Management, Permanent

47 22 53.19 0

Programme 5: Biodiversity Management, Permanent 220 80 63.63 0Programme 6: Environmental Empowerment Services, Permanent

34 20 41.17 0

tOtAl 580 263 54.65 0

Table 3.2.2 Employment and vacancies by salary band as on 31 March 2016

salary band number of posts

number of posts

filled

vacancy rate

number of posts filled additional

to the establishment

Lower skilled (Levels 1-2), Permanent 68 32 52.94 0Skilled (Levels 3-5), Permanent 157 67 57.32 0Highly skilled production (Levels 6-8), Permanent 153 62 59.47 0Highly skilled supervision (Levels 9-12), Permanent 185 72 61.08 0Senior management (Levels 13-16), Permanent 17 7 58.82 0Contract (Levels 1-2), Permanent 0 Contract (Levels 3-5) ), Permanent 9 94.26 Contract (Levels 6-8) ), Permanent 4 97.38 Contract (Level 9-12) ), Permanent 7 96.21 Contract (Level 13-16) ), Permanent 3 82.35 tOtAl 580 263 54.65 0


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Table 3.2.3 Employment and vacancies by critical occupations as on 31 March 2016

critical occupations number of posts

number of posts filled

vacancy rate

no of posts filled additional

to the establishment

Administrative related, Permanent 56 37 33.92 0Cleaners in offices workshops hospitals etc., Permanent 14 10 28.57 0Communication and information related, Permanent 7 4 42.85 0Environmentalist, Permanent 61 14 77.04 0Financial and related professionals, Permanent 13 9 30.76 0Financial clerks and credit controllers, Permanent 26 16 38.46 0Food services aids and waiters, Permanent 3 2 9.93 0Gateguards and related 21 7 66.66 0General Assistants and related 48 34 29.16 0Hr & org development & relate professionals, Permanent 12 7 41.66 0Human resources clerks, Permanent 19 11 42.10 0Information technology related, Permanent 6 4 33.33 0Library mail and related clerks, Permanent 6 6 0 0Messengers porters and deliverers, Permanent 2 2 0 0Natural sciences related, Permanent 39 10 74.35 0Nature conservation and related technician, Permanent 152 44 71.05 0Regulatory inspectors, Permanent 63 27 57.14 0Secretaries & other keyboard operating clerks, Permanent 15 9 40.00 0Senior managers, Permanent 17 10 41.17 0tOtAl 580 263 54.65 0

Table 3.3.1 SMS post information as on 31 March 2016

sms level total number

of funded sms posts

total number of sms posts

filled

% of sms posts filled


vacant

% of sms posts vacant

Director-General/ Head of Department 1 1 100% 0 0%Salary Level 16 1 1 100% 0 0%Salary Level 15 2 1 50% 1 50%Salary Level 14 1 1 100% 0 0%Salary Level 13 8 7 88% 1 12%tOtAl 13 11 85% 2 15%


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Table 3.3.2 SMS post information as on 30 September 2015


of funded sms posts


filled



vacant

% of sms posts

vacant

Director-General/ Head of Department 1 1 100% 0 0Salary Level 16 1 1 100% 0 0Salary Level 15 2 2 100% 0 0Salary Level 14 1 1 100% 0 0Salary Level 13 8 8 100% 0 0tOtAl 13 13 100% 0 0

Table 3.3.3 Advertising and filling of SMS posts for the period 1 April 2015 and 31 March 2016


of funded sms posts


filled



vacant

% of sms posts

vacant

Director-General/ Head of Department 1 1 100% 0 0%Salary Level 16 1 1 100% 0 0%Salary Level 15 2 1 50% 1 50%Salary Level 14 1 1 100% 0 0%Salary Level 13 8 7 88% 1 12%total 13 11 85% 2 15%

Table 3.3.4 Reasons for not having complied with the filling of funded vacant SMS - Advertised within 6 months and filled within 12 months after becoming vacant for the period 1 April 2015 and 31 March 2016

reasons for vacancies not advertised within six months N/A

reasons for vacancies not filled within twelve months N/A

Table 3.3.5 Disciplinary steps taken for not complying with the prescribed timeframes for filling SMS posts within 12 months for the period 1 April 2015 and 31 March 2016

reasons for vacancies not advertised within six months N/A

reasons for vacancies not filled within six months N/A


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Job EvaluationTable 3.4.1 Job Evaluation by Salary band for the period 1 April 2015 and 31 March 2016

salary band number of posts

number of jobs

evaluated

% of posts evaluated by salary

bands

posts Upgraded posts Downgraded

number % of posts evaluated

number % of posts evaluated

Lower skilled (Levels 1-2), Permanent

68 0 0% 0 0 0 0

Skilled (Levels 3-5), Permanent 157 1 0.63% 1 0.17 0 0 Highly skilled production (Levels 6-8), Permanent

153 0 0% 0 0 0 0

Highly skilled supervision (Levels 9-12), Permanent

185 0 0% 0 0 0 0

Senior management (Levels 13-16), Permanent

17 0 0% 0 0 0 0

Contract (Levels 1-2), Permanent

0 0 0% 0 0 0 0


0 0 0% 0 0 0 0


0 0 0% 0 0 0 0


0 0 0% 0 0 0 0


0 0 0% 0 0 0 0

tOtAl 580 0 .063 1 0.17 0 0

Table 3.4.2 Profile of employees whose positions were upgraded due to their posts being upgraded for the period 1 April 2015 and 31 March 2016

Beneficiaries African Asian coloured white totalFemale 1 0 0 0 1Male 0 0 0 0 0total 1 0 0 0 1Employees with a Disability 0 0 0 0 0


75

Table 3.4.3 Employees with salary levels higher than those determined by job evaluation by occupation for the period 1 April 2015 and 31 March 2016

Occupation number of employees

Job evaluation

level

remuneration level

reason for

deviation

no of Employees

in DeptNone 0 N/A N/A N/A N/Atotal 0 n/A n/A n/A n/Atotal number of Employees whose salaries exceeded the level determined by job evaluation in 2015/2016

0

percentage of total Employment 0%

Table 3.4.4 Profile of employees who have salary levels higher than those determined by job evaluation for the period 1 April 2015 and 31 March 2016

Beneficiaries African Asian coloured white totalFemale 0 0 0 0 0Male 0 0 0 0 0total 0 0 0 0 0Employees with a Disability 0 0 0 0 0

total number of Employees whose salaries exceeded the grades determine by job evaluation none

Employment changesTable 3.5.1 Annual turnover rates by salary band for the period 1 April 2015 and 31 March 2016

salary Band number Of employees per band as on 1

April 2015

Appointments and transfers

into the department

terminations and transfers

out of the department

turnover rate

Lower skilled (Levels 1-2), Permanent 32 3 2 0Skilled (Levels 3-5), Permanent 67 13 6 10.8Highly skilled production (Levels 6-8), Permanent 62 10 2 1.9Highly skilled supervision (Levels 9-12), Permanent 72 6 3 9.6Senior Management Service Band A, Permanent 5 0 1 25Senior Management Service Band B, Permanent 2 0 1 50Senior Management Service Band C, Permanent 1 1 1 100Senior Management Service Band D, Permanent 0 0 0 0tOtAl 241 32 16 6.6


76

Table 3.5.2 Annual turnover rates by critical occupation for the period 1 April 2015 and 31 March 2016

Occupation: number of employees per occupation as

on 1 April 2015

Appointments and transfers

into the department

terminations and transfers

out of the department

turnover rate

Administrative related, Permanent 37 3 3 8.1Cleaners in offices workshops hospitals etc., Permanent

10 0 0 0

Communication and information related, Permanent

4 0 0 0

Environmentalist, Permanent 14 5 2 14.3Financial and related professionals, Permanent 9 1 1 11.1Financial clerks and credit controllers, Permanent 16 4 0 0Food services aids and waiters, Permanent 2 1 0 0Gateguards and related 7 0 2 28.6General Assistants and related 34 3 1 2.9Hr & org development & relate professionals, Permanent

7 1 0 9.1

Human resources clerks, Permanent 11 0 1 0Information technology related, Permanent 4 0 0 0Library mail and related clerks, Permanent 6 2 0 0Messengers porters and deliverers, Permanent 2 0 0 0Natural sciences related, Permanent 10 1 0 0Nature conservation and related technician, Permanent

44 4 2 4.5

Regulatory inspectors, Permanent 27 4 0 0Secretaries & other keyboard operating clerks, Permanent

9 0 0 0

Senior managers, Permanent 10 0 3 30tOtAl 263 29 15 5.7

Table 3.5.3 Reasons why staff left the department for the period 1 April 2015 and 31 March 2016

termination type number % of totalDeath 0 0Resignation 12 4.5Expiry of contract 0 0Dismissal – operational changes 0 0Dismissal – misconduct 0 0Dismissal – inefficiency 0 0Discharged due to ill-health 1 0.38Retirement 1 0.38Transfers to other Public Service Departments 1 0.38Other - -total 15 6total number of employees who left as a % of the total employment 6


77

Table 3.5.4 Promotions by critical occupation for the period 1 April 2015 and 31 March 2016

Occupations Employees as on 1 Apr 15

promotions to another salary level

salary level promotions

as a % of employees by

occupation

progression to another

notch within salary level

notch progression

as a % of employees

by occupation

Administrative related 37 2 5.4 15 41Cleaners in offices workshops hospitals etc.

10 0 0 4 4

Engineering sciences related 14 1 7.1 14 100Farm hands and labourers 41 0 0 1 2.4Finance and economics related 0 0 0 0Financial and related professionals 9 0 0 3 33.3Financial clerks and credit controllers 16 3 18.7 7 44Food services aids and waiters 2 0 0 0 0Human resources & organisat developm & relate prof

7 1 14.2 2 28.5

Human resources clerks 11 1 9.09 8 73Human resources related 0 0 0 0Information technology related 8 0 0 4 50Legal related 27 0 0 14 52Library mail and related clerks 6 0 0 5 83.3Light vehicle drivers 0 0 0Material-recording and transport clerks

0 0 0

Messengers porters and deliverers 2 0 0 1 50Natural sciences related 10 0 0 10 100Nature conservation and oceanographical rel.techni

44 0 0 44 100

Other administrat & related clerks and organisers

0 0 11

Other occupations 0 0Secretaries & other keyboard operating clerks

9 1 11.1 9 100

Senior managers 10 2 20.0 5 50tOtAl 263 11 4.1 159 60.4


78

Table 3.5.5 Promotions by salary band for the period 1 April 2015 and 31 March 2016

salary Band Employees as at 1

April 2014

promotions to another salary level

salary bands promotions


salary level

progressions to another notch within a salary

level

notch progressions


salary band Lower skilled (Levels 1-2), Permanent

32 0 0 20 63

Skilled (Levels 3-5), Permanent 67 1 1.49 45 67.1

Highly skilled production (Levels 6-8), Permanent

62 5 8.06 31 50

Highly skilled supervision (Levels 9-12), Permanent

72 3 4.16 58 80.5

Senior management (Levels 13-16), Permanent

7 2 28.57 5 71.4

tOtAl 240 11 4.5 159 66.25

Employment Equity Table 3.6.1 Total number of employees (including employees with disabilities) in each of the following occupational categories as on 31 March 2016

Occupational categories Male Female total

African coloured indian white African coloured indian white

Legislators, senior officials and managers

2 2 0 1 1 1 0 1 8

Professionals 11 5 0 1 6 6 0 0 29

Technicians and associate professionals

33 39 1 13 27 15 1 10 139

Clerks 7 5 0 0 28 24 2 6 72

Service and sales workers 0 0 0 0 0 0 0 0 0

Skilled agriculture and fishery workers

0 0 0 0 0 0 0 0 0

Craft and related trades workers

0 0 0 0 0 0 0 0 0

Plant and machine operators and assemblers

0 0 0 0 0 0 0 0 0

Elementary occupations 1 2 0 0 5 7 0 0 15

Other, Permanent 0 0 0 0 0 0 0

tOtAl 54 53 1 15 68 53 3 17 263

Employees with disabilities 0 2 0 0 0 0 0 0 2


79

Table 3.6.2 Total number of employees (including employees with disabilities) in each of the following occupational bands as on 31 March 2016

Occupational Bands Male Female totalAfrican coloured indian white African coloured indian white

Top Management 0 0 0 0 1 1 0 0 2Senior Management 2 1 0 1 1 1 6Professionally qualified and experienced specialists and mid-management

17 11 0 10 17 8 0 6 69

Skilled technical and academically qualified workers, junior management, supervisors, foreman and superintendents

12 9 1 1 17 18 0 5 63

Semi-skilled and discretionary decision making

13 17 0 0 23 11 2 2 68

Unskilled and defined decision making

4 12 0 0 7 9 0 0 32

total 46 50 1 12 65 47 2 14 240Contract (Senior Management), Permanent

1 1 1 3

Contract (Professionally qualified), Permanent

2 1 1 1 1 1 7

Contract (Skilled technical), Permanent

2 1 1 4

Contract (Semi-skilled), Permanent

4 2 3 9

total contract Employees 7 4 0 1 4 5 1 1 23tOtAl 53 54 1 13 69 52 3 14 263

Table 3.6.3 Recruitment for the period 1 April 2015 to 31 March 2016

Occupational band Male Female total


Top Management 0 0 0 0 0 0 0 0 0Senior Management 1 0 0 0 0 1 0 0 0Professionally qualified and experienced specialists and mid-management

8 1 0 0 0 4 2 0 0


80

Occupational band Male Female total



4 2 0 0 0 4 1 1 0


2 3 0 0 0 2 0 0 0


0 0 0 0 0 0 0 0 0

tOtAl 15 6 0 0 0 11 4 1 0Employees with disabilities 0 0 0 0 0 0 0 0 0

Table 3.6.4 Promotions for the period 1 April 2015 to 31 March 2016



0 1 0 0 0 1 0 0 2


1 1 0 0 2 2 0 0 6


0 0 0 0 0 1 0 0 1


0 0 0 0 0 0 0 0 0



81

Table 3.6.5 Terminations for the period 1 April 2015 to 31 March 2016



0 0 0 0 0 0 0 0 0


3 0 0 1 1 0 0 0 5


0 2 0 0 0 0 0 1 3


0 2 0 0 1 1 0 0 4


Table 3.6.6 Disciplinary action for the period 1 April 2015 to 31 March 2016

Disciplinary action Male Female totalAfrican coloured indian white African coloured indian white

2 5 0 0 1 0 0 0 8

Table 3.6.7 Skills development for the period 1 April 2015 to 31 March 2016 Table 5.11.1 Training needs identified (as March 2016)

Occupational categories gender Employment training needs identified at start of reporting period

learnerships skills programmes & other short

courses

Other forms

of training

total


Female 4 0 2 0 2Male 5 0 0 0 0

Professionals Female 12 0 4 0 4Male 17 0 5 0 5

Technicians and associate professionals Female 53 10 0 10Male 85 1 9 10

Clerks Female 59 0 6 0 6Male 12 0 3 0 3

Service and sales workers Female 0 0 0 0 0Male 0 0 0 0 0


82



courses

Other forms

of training

total

Skilled agriculture and fishery workers Female 0 0 0 0 0Male 0 0 0 0 0

Craft and related trades workers Female 0 0 0 0 0Male 0 0 0 0 0


Female 0 0 0 0 0Male 0 0 0 0 0

Elementary occupations Female 12 0 2 0 2Male 3 0 0 0 0

0

sub total Female 140 0 0 0 24Male 122 0 0 0 18

tOtAl 262 0 42

signing of performance Agreements by sms membersAll members of the SMS must conclude and sign performance agreements within specific timeframes. Information regarding the signing of performance agreements by SMS members, the reasons for not complying within the prescribed timeframes and disciplinary steps taken is presented here.

Table 3.7.1 Signing of Performance Agreements by SMS members as on 31 May 2016


of funded sms posts

total number of sms

members

total number of signed

performance agreements

signed performance agreements as % of

total number of sms members

Director-General/ Head of Department 0 0 0Salary Level 16 1 1 0 0Salary Level 15 1 1 1 100%Salary Level 14 2 2 2 100%Salary Level 13 5 5 4 80%Total 9 9 7 78%

Notes

In the event of a National or Provincial election occurring within the first three months of a financial year all members of the SMS must conclude and sign their performance agreements for that financial year within three months following the month in which the elections took place. For example if elections took place in April, the reporting date in the heading of the table above should change to 31 July 2016.


83

table 3.7.2 reasons for not having concluded performance agreements for all sms members as on 31 march 2016

reasons The head of ministry did not submit PASalary level 16 (MEC) do not have the information, if the PA was submitted or not.

Notes

The reporting date in the heading of this table should be aligned with that of Table 3.7.1.

Table 3.7.3 Disciplinary steps taken against SMS members for not having concluded Performance agreements as on 31 March 2016

reasons

performance rewardsTable 3.8.1 Performance Rewards by race, gender and disability for the period 1 April 2015 to 31 March 2016

Demographics number of Beneficiaries

total Employment

percentage of total

Employment

cost (r’000) Average cost per

Beneficiary (r)

African, Female 13 60 22 220945.95 16995.8African, Male 11 47 23 219418.47 19947.Coloured, Female 17 48 35 258137.74 15184.6Coloured, Male 12 49 24 162350.37 13529Indian Female 0 2 0 0 0Indian, Male 0 1 0 0 0Total Blacks, Female 30 110 27.5 479083.69 15969Total Blacks, Male 23 97 25. 381768.84 16598White, Female 5 15 33 77430.6 15486.12White, Male 6 15 40 153925.85 25654.3Employees with a disability 0 0 0 0 0tOtAl 64 237 27 1092208.98 17065


84

Table 3.8.2 Performance Rewards by salary band for personnel below Senior Management Service for the period 1 April 2015 to 31 March 2016

salary Bands Beneficiary profile Cost number of

beneficiaries number of employees

% of actual within

salary bands

total cost (r’000)

Average cost per

employee

total cost as a % of the total personnel

expenditure

Lower skilled (levels 1-2)

9 30 30% 38338.8 4259.8 0.04%

Skilled (levels 3 – 5) 15 60 25% 89139.44 5942.62 0.11% Highly skilled production (levels 6 – 8)

12 55 22% 132343.95 11028.66 0.16%

Highly skilled supervision (levels 9 – 12)

24 75 32% 539147.45 22464.47 0.67%

Contract (Levels 1-2) 0 0 0 0 0 0 Contract (Levels 3-5) 0 3 0 0 0 0 Contract (Levels 6-8) 0 1 0 0 0 0 Contract (Levels 9-12) 0 6 0 0 0 0 tOtAl 60 230 26 798969.64 43695.55 0.98%

Table 3.8.3 Performance Rewards by critical occupation for the period 1 April 2015 to 31 March 2016

critical Occupations Beneficiary profile Cost number of

beneficiariesnumber of employees

% of total within

occupation


Average cost per

employeeAdministrative related, Permanent 11 49 22% 147359.7 13396.3Cleaners in offices workshops hospitals etc., Permanent

1 9 11% 4302 4302

Communication and information related, Permanent

0 0 0% 0 0

Financial and related professionals, Permanent

3 6 50% 57112.65 19037.55

Financial clerks and credit controllers, Permanent

2 12 17% 20585.67 10292.83

Food services aids and waiters, Permanent 0 1 0% 0 0Gateguards and related 3 8 37.5% 12653.4 4217.8General Assistants and related 9 30 30% 40508.55 4500.95Human resources & organizational development & relate professionals, Permanent

2 2 100% 28535.4 14267.7

Human resources clerks, Permanent 0 11 0% 0 0Information technology related, Permanent 0 4 0% 0 0Library mail and related clerks, Permanent 1 5 20% 10028.85 10028.85


85

critical Occupations Beneficiary profile Cost number of


% of total within

occupation


Average cost per

employeeMessengers, porters and deliverers, Permanent

0 1 0% 0 0

Natural sciences related, Permanent 22 78 28% 383751.95 17443.27Nature conservation and related technician, Permanent

1 3 33% 43277.55 43277.55

Regulatory inspectors, Permanent 0 0 0% 0 0Secretaries & other keyboard operating clerks, Permanent

5 11 45% 56851.92 11370.38

Senior managers, Permanent 4 7 57% 287241.54 71810.38tOtAl 64 237 27% 1092208.48 17065

Table 3.8.4 Performance related rewards (cash bonus), by salary band for Senior Management Service for the period 1 April 2015 to 31 March 2016

salary Band Beneficiary profile total cost (r’000)

Average cost per

employee

total cost as a % of the total personnel

expenditure number of


% of total within band

Band A 2 5 40% 132075.3 66037.65 0.31% Band B 2 2 100% 155166.24 77583.12 0.36% Band C 1 1 100% 138475.4 138475.4 032% tOtAl 5 8 63% 425716.94 85143 0.99%

Foreign workersThe tables below summarise the employment of foreign nationals in the department in terms of salary band and major occupation.

Table 3.9.1 Foreign workers by salary band for the period 1 April 2015 and 31 March 2016

salary band 01 April 2015 31 march 2016 change number % of total number % of total number %

change Lower skilled 0 0 0 0 0 0Highly skilled production (Lev. 6-8)

0 0 0 0 0 0

Highly skilled supervision (Lev. 9-12)

1 100 -1 -100 -1 -100

Contract (level 13-16) 0 0 0 0 0 0Senior Managers (level 13-16)

0 0 1 100 1 100

tOtAl 1 100 1 100 0 0


86

Table 3.9.2 Foreign workers by major occupation for the period 1 April 2015 and 31 March 2016

major occupation 01 April 2015 31 march 2016 change

number % of total number % of total number %

change Professionals and managers 1 50 0 0 -1 100tOtAl 1 100 1 100 -1 100

Table 3.10.1 Sick leave for the period 1 January 2015 to 31 December 2016

salary band total days

% Days with

medical certification

number of

Employees using sick

leave

% of total employees

using sick leave

Average days per

employee

Estimated Cost

(r’000)

Lower Skills (Level 1-2) 115 92.2 22 12.5 5 49Skilled (levels 3-5) 400 85.5 51 29 8 248Highly skilled production (levels 6-8)

293 87 43 24.4 7 309

Highly skilled supervision (levels 9 -12)

316 88 43 24.4 7 574

Top and Senior management (levels 13-16)

47 91.5 6 3.4 8 149

tOtAl 1171 88.84% 165 93.7% 7 1329

Table 3.10.2 Disability leave (temporary and permanent) for the period 1 January 2015 to 31 December 2016

salary band total days % Days with

medical certification

number of

Employees using sick

leave

% of total employees

using sick leave

Average days per

employee

Estimated Cost

(r’000)

Lower Skills (Level 1-2) 115 92.2 22 12.5 5 49Skilled (levels 3-5) 400 85.5 51 29 8 248Highly skilled production (levels 6-8) 293 87 43 24.4 7 309Highly skilled supervision (levels 9 -12) 316 88 43 24.4 7 574Top and Senior management (levels 13-16) 47 91.5 6 3.4 8 149tOtAl 1171 88.84% 165 93.7% 7 1329


87

Table 3.10.3 Annual Leave for the period 1 January 2015 to 31 December 2016

salary band total days taken number of Employees using annual leave

Average per employee

Lower skilled (Levels 1-2) 684.68 34 20Skilled Levels 3-5) 1442 67 22Highly skilled production (Levels 6-8) 1264 62 20Highly skilled supervision(Levels 9-12) 1790 73 25Senior management (Levels 13-16) 318.5 14 23tOtAl 5499.18 250 22

Table 3.10.4 Capped leave for the period 1 January 2015 to 31 December 2015

salary band total days of capped leave taken

number of Employees using

capped leave

Average number of days taken per

employee

Average capped leave per

employee as on 31 march 2016

Lower skilled (Levels 1-2) 0 0 0 0

Skilled Levels 3-5) 4 1 4 9Highly skilled production (Levels 6-8)

0 0 0 0

Highly skilled supervision (Levels 9-12)

81 5 16 21

Senior management (Levels 13-16)

4 1 4 46

tOtAl 89 7 8 25

Table 3.10.5 Leave payouts for the period 1 April 2015 and 31 March 2016 Table 3.10.5 Leave payouts for the period 1 April 2015 and 31 March 2016

reason total amount

(r’000)

number of employees

Average per employee

(r’000) Leave payout for 2015/16 due to non-utilisation of leave for the previous cycle

63 2 31500

Capped leave payouts on termination of service for 2015/16

184 8 23000

Current leave payout on termination of service for 2015/16 108 5 21600tOtAl 355 15 23667


88

hiv/AiDs & health promotion programmes Table 3.11.1 Steps taken to reduce the risk of occupational exposure

Units / categories of employees identified to be at high risk of contracting hiv & related diseases (if any)

Key steps taken to reduce the risk

None identified Health promotion through continuous education and encouraging testing

Table 3.11.2 Details of Health Promotion and HIV and AIDS Programmes

question yes no Details, if yes1. Has the department designated a member of the SMS to implement the provisions contained in Part VI E of Chapter 1 of the Public Service Regulations, 2001? If so, provide her/his name and position.

Yes Mr. K. J. vd Westhuizen: Senior Manager Human Resources Management and Development

2. Does the department have a dedicated unit or has it designated specific staff members to promote the health and well being of your employees? If so, indicate the number of employees who are involved in this task and the annual budget that is available for this purpose.

Yes 3

Budget allocated: R650,000.00

3. Has the department introduced an Employee Assistance or Health Promotion Programme for your employees? If so, indicate the key elements/services of this Programme.

Yes HIV and AIDS, TB and STI Management

Health and Productivity Management

SHERQ Management

Wellness Management


89

question yes no Details, if yes4. Has the department established (a) committee(s) as contemplated in Part VI E.5 (e) of Chapter 1 of the Public Service Regulations, 2001? If so, please provide the names of the members of the committee and the stakeholder(s) that they represent.

Yes Health, Safety and Wellness Committee:

Mr. K. vd Westhuizen – Chairperson

Ms. K. Wotshela – Employee Health and Wellness unit

Ms. K. Ditlholelo – Employee Health and Wellness unit

Mr. H. Moeketsi – Employee Health and Wellness unit

Mr. J. Stephens – Directorate: Environmental Policy, Planning and Coordination

Ms. S. Kruger – Directorate: Compliance and Enforcement

Ms. J. Scholtz – Directorate: Environmental Quality Management

Mr. T. Mathebula – Directorate: Biodiversity Management

Mr. M. Boltman – Directorate: Environmental Empowerment Services

Ms. T. Lekutle – Kuruman Regional Office

Mr. S. vd Westhuizen – Upington Regional Office

Ms. H. Hanekom – Springbok Regional Office

Ms. D. Lebenya – Public Service Association5. Has the department reviewed its employment policies and practices to ensure that these do not unfairly discriminate against employees on the basis of their HIV status? If so, list the employment policies/practices so reviewed.

Yes HIV and AIDS, TB and STI policy

Health and Productivity Management policy

SHERQ policy

Wellness Management policy

Framework for the Employee Assistance Programme

Sports and Recreation policy

Recruitment and Selection Policy and all other HR Policies applicable in the Department

6. Has the department introduced measures to protect HIV-positive employees or those perceived to be HIV-positive from discrimination? If so, list the key elements of these measures.

Yes HIV and AIDS, TB and STI policy, All employment policies in the Department such as Recruitment and Selection, Training and Bursary Policies, etc


90

question yes no Details, if yes7. Does the department encourage its employees to undergo Voluntary Counselling and Testing? If so, list the results that you have you achieved.

Yes 116% participated in the HCT and 32% participated in screenings for TB

8. Has the department developed measures/indicators to monitor & evaluate the impact of its health promotion programme? If so, list these measures/indicators.

Yes PILIR reports by the Health Risk Manager

GEMS Key Health Trends reports

HCT Tool

labour relations

Table 3.12.1 Collective agreements for the period 1 April 2015 and 31 March 2016

subject matter DateNone.

Table 3.12.2 Misconduct and disciplinary hearings finalized

Outcomes of disciplinary hearings number % of totalCorrectional counselling 1 10%Verbal warning 1 10%Written warning 2 20%Final written warning 4 40%Suspended without pay 2 20%Fine Demotion DismissalNot guiltyCase withdrawntOtAl 10 100%Disciplinary hearings – 2015/16 2

Table 3.12.3 Types of misconduct addressed at disciplinary hearings

type of misconduct number % of totalAssault/Intimidation 1 50%Unauthorized absence/being under influence of alcohol 1 50%total


91

Table 3.12.4 Grievances lodged

number of grievances addressed number % of totalNumber of grievances resolved 1 100%Number of grievances not resolved 1 100%Total number of grievances lodged 1 100%

Table 3.12.5 Disputes lodged

number of disputes addressed number % of totalNumber of disputes upheld 1 25%Number of disputes dismissed 3 75%Total number of disputes lodged 4 100%

Table 3.12.6 Strike actions

Total number of person working days lost 5Total cost (R’000) of working days lost R1 834 Amount (R’000) recovered as a result of no work no pay R1 834

Table 3.12.7 Precautionary suspensions

Number of people suspended 1Number of people whose suspension exceeded 30 days 1 Average number of days suspended 185 Cost (R’000) of suspensions R175 980

Table 3.13.1 Training needs identified for the period 1 April 2015 and 31 March 2016 Training needs identified (as March 2016)



courses

Other forms of training

total


Female 4 0 2 0 2Male 5 0 0 0 0

Professionals Female 12 0 4 0 4Male 17 0 5 0 5


Female 53 10 0 10Male 85 1 9 10

Clerks Female 59 0 6 0 6Male 12 0 3 0 3


92



courses


total

Service and sales workers Female 0 0 0 0 0Male 0 0 0 0 0


Female 0 0 0 0 0Male 0 0 0 0 0

Craft and related trades workers Female 0 0 0 0 0Male 0 0 0 0 0


Female 0 0 0 0 0Male 0 0 0 0 0

Elementary occupations Female 12 0 2 0 2Male 3 0 0 0 0

0

sub total Female 140 0 0 0 24Male 122 0 0 0 18

tOtAl 262 0 42

Table 3.13.2 Training provided

Occupational categories gender Employment training provided within the reporting periodlearnerships skills

programmes & other short

courses


total


Female 4 0 2 2Male 5 0 1 1

Professionals Female 12 4 4Male 17 5 5


Female 53 10 10Male 85 1 9 10

Clerks Female 59 6 6Male 12 3 3

Service and sales workers FemaleMale


FemaleMale


93

Occupational categories gender Employment training provided within the reporting periodlearnerships skills

programmes & other short

courses


total

Craft and related trades workers FemaleMale


FemaleMale

Elementary occupations Female 12 2 2Male 3

sub total Female 139 24Male 123 19

tOtAl 262 43

injury on dutyThe following tables provide basic information on injury on duty.

Table 3.14.1 Injury on duty for the period 1 April 2015 and 31 March 2016

nature of injury on duty number % of totalRequired basic medical attention onlyTemporary Total DisablementPermanent DisablementFataltotal

severance packages

Table 3.16.1 Granting of employee initiated severance packages for the period 1 April 2015 and 31 March 2016

salary band number of applications

received

number of applications referred

to the mpsA

number of wapplications

supported by mpsA

number of packages approved

by departmentLower skilled (Levels 1-2)Skilled Levels 3-5)Highly skilled production (Levels 6-8)Highly skilled supervision(Levels 9-12)Senior management (Levels 13-16)total


94


95

PART EFINANCIAL INFORMATION


96

E | Part E Financial Information25. Report of the Auditor General

report of the auditor-general to the northern cape provincial legislature on vote no. 13: Department of Environment and nature conservation

report on the financial statements

introduction

1. I have audited the financial statements of the Department of Environment and Nature Conservation set out on pages 99 to 255, which comprise the appropriation statement, the statement of financial position as at 31 March 2016, the statement of financial performance, statement of changes in net assets and cash flow statement for the year then ended, as well as the notes, comprising a summary of significant accounting policies and other explanatory information.

Accounting Officer’s responsibility for the financial statements

2. The accounting officer is responsible for the preparation and fair presentation of these financial statements in accordance with the Modified Cash Standard prescribed by National Treasury and the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA) and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditor-general’s responsibility

3. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with International Standards on Auditing. Those standards require that I comply with ethical requirements, and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

4. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.

Opinion

6. In my opinion, the financial statements present fairly, in all material respects, the financial position of the Department of Environment and Nature Conservation as at 31 March 2016 and its financial performance and cash flows for the year then ended, in accordance with the Modified Cash Standard prescribed by National Treasury and the requirements of the PFMA.


97

Additional matter

7. I draw attention to the matter below. My opinion is not modified in respect of this matter.

Unaudited supplementary schedules

8. The supplementary information set out on pages 249 to 255 does not form part of the financial statements and is presented as additional information. I have not audited these schedules and, accordingly, I do not express an opinion thereon.

report on other legal and regulatory requirements

9. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) and the general notice issued in terms thereof, I have a responsibility to report findings on the reported performance information against predetermined objectives of selected programmes presented in the annual performance report, compliance with legislation and internal control. The objective of my tests was to identify reportable findings as described under each subheading but not to gather evidence to express assurance on these matters. Accordingly, I do not express an opinion or conclusion on these matters.

predetermined objectives

10. I performed procedures to obtain evidence about the usefulness and reliability of the reported performance information of the following selected programmes presented in the annual performance report of the department for the year ended 31 March 2016:

• Programme 3: Compliance and Enforcement on pages 41 to 43.

• Programme 4: Environmental Quality management on pages 44 to 48.

• Programme 5: Biodiversity Management on pages 49 to 52.

11. I evaluated the usefulness of the reported performance information to determine whether it was presented in accordance with the National Treasury’s annual reporting principles and whether the reported performance was consistent with the planned programmes. I further performed tests to determine whether indicators and targets were well defined, verifiable, specific, measurable, time bound and relevant, as required by the National Treasury’s Framework for managing programme performance information (FMPPI).

12. I assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete. did not identify any material findings on the usefulness and reliability of the reported performance information for the following programmes:

• Programme 3: Compliance and Enforcement on pages 41 to 43.

• Programme 4: Environmental Quality management on pages 44 to 48.

• Programme 5: Biodiversity Management on pages 49 to 52.

Additional matters

13. Although I identified no material findings on the usefulness and reliability of the reported performance information for the selected programmes, I draw attention to the following matters:

Adjustment of material misstatements

14. We identified material misstatements in the annual performance report submitted for auditing. These material misstatements were on the reported performance information of Programme 3: Compliance and Enforcement, Program 4: Environmental Quality Management, Program 5: Biodiversity Management. As management subsequently corrected the misstatements, we did not raise any material findings on the usefulness and reliability of the reported performance information.


98

Achievement of planned targets

15. Refer to the annual performance report on pages 9 to 58 for information on the achievement of the planned targets for the year.

compliance with legislation

16. I performed procedures to obtain evidence that the department had complied with applicable legislation regarding financial matters, financial management and other related matters. My material findings on compliance with specific matters in key legislation, as set out in the general notice issued in terms of the PAA, are as follows:

Financial statements, performance and annual reports

17. The financial statements submitted for auditing were not prepared in accordance with the prescribed financial reporting framework and supported by full and proper records as required by section 40(1)(a) and (b) of the Public Finance Management Act. Material misstatements of disclosure items identified by the auditors in the submitted financial statement were subsequently corrected and the supporting records were provided subsequently, resulting in the financial statements receiving an unqualified audit opinion.

internal control

18. I considered internal control relevant to my audit of the financial statements, the annual performance report and compliance with legislation. The matters reported below are limited to the significant internal control deficiencies that resulted in the findings on the annual of performance report and the findings on compliance with legislation included in this report.

leadership

19. Leadership did not adequately review the annual financial statements and annual performance report, which resulted in material amendments being made.

Financial and performance management

20. The financial statements and annual performance report were subject to material corrections, which can be attributed to weaknesses in the implementation of internal controls.

Auditor-General

Kimberley

29 July 2016


99

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100

2015/16 2014/15Final

AppropriationActual

ExpenditureFinal

AppropriationActual

ExpenditureTOTAL (brought forward)Reconciliation with statement of financial performance

ADD

Departmental receipts - -NRF Receipts - -Aid assistance 337 210

Actual amounts per statement of financial performance (total revenue)

134 515 127 810

ADDAid assistance 126 326

Prior year unauthorised expenditure approved without funding

-17

Actual amounts per statement of financial performance (total expenditure)

133 778 127 895

Department of Environment and Nature ConservationvOtE 13 ApprOpriAtiOn stAtEmEnt

for the year ended 31 march 2016


101

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102

Appr

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103

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104

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105

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106

prog

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me

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2. S

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120

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2015

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Adju

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Cont

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126

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Fina

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Com

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Scie

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Inte

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174

4.3

pol

lutio

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204

1. Detail of transfers and subsidies as per Appropriation Act (after virement):

Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements.

2. Detail of specifically and exclusively appropriated amounts voted (after virement):

Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.

3. Detail on payments for financial assets

Detail of these transactions per programme can be viewed in the note onPayments for financial assets to the Annual Financial Statements.

4. Explanations of material variances from Amounts voted (after virement):

4.1 per programme Final Appropriation

Actual Expenditure

variance r’000 variance as a % of Final Appropriation

Programme 1Programme 2Programme 3Etc.

4.2 per economic classification Final Appropriation

Actual Expenditure

variance variance as a % of Final Appropriation

r’000 r’000 r’000 r’000current paymentsCompensation of employeesGoods and servicesInterest and rent on land

transfers and subsidiesProvinces and municipalitiesDepartmental agencies and accountsHigher education institutionsPublic corporations and private enterprisesForeign governments and international organisationsNon-profit institutionsHouseholds

Department of Environment and Nature ConservationvOtE 13 nOtEs tO thE ApprOpriAtiOn stAtEmEnt

for the year ended 31 March 2016


205

payments for capital assetsBuildings and other fixed structuresMachinery and equipmentHeritage assetsSpecialised military assetsBiological assetsLand and subsoil assetsIntangible assets

payments for financial assets

No material variances.

4.3 per conditional grant Final Appropriation

Actual Expenditure

variance variance as a % of Final Appropriation

r’000 r’000 r’000 r’000

Department of Environment and Nature ConservationvOtE 13 nOtEs tO thE ApprOpriAtiOn stAtEmEnt



206

24.1.1 note 2015/16 2014/15r’000 r’000

rEvEnUE

Annual appropriation 1 134 178 127 600Statutory appropriation - -Departmental revenue 2 - -NRF Receipts - -Aid assistance 3 337 210

tOtAl rEvEnUE 134 515 127 810

ExpEnDitUrE

current expenditureCompensation of employees 4 95 383 84 192Goods and services 5 35 071 36 002Interest and rent on land 6 8 -Aid assistance 3 126 326

total current expenditure 130 588 120 520

Transfers and subsidiesTransfers and subsidies 7 493 449Aid assistance 3 - -

total transfers and subsidies 493 449

Expenditure for capital assetsTangible assets 8 2 697 6 888Intangible assets 8 - 38

total expenditure for capital assets 2 697 6 926

Unauthorised expenditure approved without funding 9 - -

payments for financial assets - -

tOtAl ExpEnDitUrE 133 778 127 895

sUrplUs/(DEFicit) FOr thE yEAr 737 (85)

Department of Environment and Nature ConservationvOtE 13 stAtEmEnt OF FinAnciAl pErFOrmAncE



207

24.1.2

reconciliation of net surplus/(Deficit) for the year

Voted funds 526 31Annual appropriation -Conditional grants -Departmental revenue and NRF Receipts - -Aid assistance 3 211 (116)sUrplUs/(DEFicit) FOr thE yEAr 737 (85)

Department of Environment and Nature ConservationvOtE 13 stAtEmEnt OF FinAnciAl pErFOrmAncE



208

24.1.3 Note 2015/16 2014/15r’000 r’000

AssEts

current assets 792 1 453Unauthorised expenditure 9 119 119Cash and cash equivalents 10 9 -Other financial assets - -Prepayments and advances 11 - -Receivables 12 664 1 123Loans - -Aid assistance prepayments 3 - -Aid assistance receivable 3 - 211

non-current assets 547 -Investments - -Receivables 12 547 -Loans - -Other financial assets - -

tOtAl AssEts 1 339 1 453

liABilitiEs

current liabilities 1 339 1 453Voted funds to be surrendered to the Revenue Fund 13 143 30Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund

14 125 555

Bank overdraft 15 - 863Payables 16 1 071 5Aid assistance repayable 3 - -Aid assistance unutilised 3 - -

non-current liabilitiesPayables - -

tOtAl liABilitiEs 1 339 1 453

nEt AssEts - -

Department of Environment and Nature ConservationvOtE 13 stAtEmEnt OF FinAnciAl pOsitiOn



209

Note 2015/16 2014/15r’000 r’000

represented by:Capitalisation reserve - -Recoverable revenue - -Retained funds - -Revaluation reserves - -

tOtAl - -

Department of Environment and Nature ConservationvOtE 13 stAtEmEnt OF FinAnciAl pOsitiOn



210

24.1.4 Note 2015/16 20XX/15R’000 R’000

capitalisation reservesOpening balanceTransfers:

Movement in EquityMovement in Operational FundsOther movements

Closing balance

recoverable revenueOpening balanceTransfers:

Irrecoverable amounts written off 8.3Debts revisedDebts recovered (included in departmental receipts)Debts raised

Closing balance

retained fundsOpening balanceTransfer from voted funds to be surrendered (Parliament/Legislatures ONLY)Utilised during the yearOther transfersClosing balance

revaluation reserveOpening balanceRevaluation adjustment (Housing departments)TransfersOtherClosing balance

tOtAl

Department of Environment and Nature ConservationvOtE 13 stAtEmEnt OF chAngEs in nEt AssEts



211

24.1.5 Note 2015/16 2014/15r’000 r’000

cAsh FlOws FrOm OpErAting ActivitiEs

receipts 136 356 132 422Annual appropriated funds received 1.1 133 796 127 600Statutory appropriated funds received - -Departmental revenue received 2 2 223 4 612Interest received - -NRF Receipts - -Aid assistance received 3 337 210

Net (increase)/decrease in working capital 978 120Surrendered to Revenue Fund (2 684) (4 295)Surrendered to RDP Fund/Donor - -Current payments (130 580) (120 520)Interest paid 6 (8) -Payments for financial assets - -Transfers and subsidies paid (493) (449)net cash flow available from operating activities 17 3 569 7 278

cAsh FlOws FrOm invEsting ActivitiEsPayments for capital assets 8 (2 697) (6 926)Proceeds from sale of capital assets - -(Increase)/decrease in loans - -(Increase)/decrease in investments - -(Increase)/decrease in other financial assets - -net cash flows from investing activities (2 697) (6 926)

cAsh FlOws FrOm FinAncing ActivitiEsDistribution/dividend received - -Increase/(decrease) in net assets - -Increase/(decrease) in non-current payables - -net cash flows from financing activities - -

Net increase/(decrease) in cash and cash equivalents 872 352

Cash and cash equivalents at beginning of period (863) (1 215)Unrealised gains and losses within cash and cash equivalentscash and cash equivalents at end of period 18 9 (863)

Department of Environment and Nature ConservationvOtE 13 cAsh FlOw stAtEmEntfor the year ended 31 March 2016


212

summary of significant accounting policies

The financial statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. Management has concluded that the financial statements present fairly the department’s primary and secondary information.

The historical cost convention has been used, except where otherwise indicated. Management has used assessments and estimates in preparing the annual financial statements. These are based on the best information available at the time of preparation.

Where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the statutory requirements of the Public Finance Management Act (PFMA), Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the PFMA and the annual Division of Revenue Act.

1 Basis of preparation

The financial statements have been prepared in accordance with the Modified Cash Standard. 2 going concern

The financial statements have been prepared on a going concern basis.3 presentation currency

Amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department.

4 rounding

Unless otherwise stated financial figures have been rounded to the nearest one thousand Rand (R’000).5 Foreign currency translation

Cash flows arising from foreign currency transactions are translated into South African Rands using the spot exchange rates prevailing at the date of payment / receipt.

6 comparative information6.1 prior period comparative information

Prior period comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s financial statements.

6.2 current year comparison with budget

A comparison between the approved, final budget and actual amounts for each programme and economic classification is included in the appropriation statement.

7 revenue7.1 Appropriated funds

Appropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation).

Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of financial performance on the date the adjustments become effective.

The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement of financial position.

Department of Environment and Nature ConservationvOtE 13 AccOUnting pOliciEs



213

7.2 Departmental revenue

Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund, unless stated otherwise.

Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position.

7.3 Accrued departmental revenue

Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when:

• it is probable that the economic benefits or service potential associated with the transaction will flow to the department; and

• the amount of revenue can be measured reliably.

The accrued revenue is measured at the fair value of the consideration receivable.

Accrued tax revenue (and related interest and / penalties) is measured at amounts receivable from collecting agents.

8 Expenditure8.1 compensation of employees8.1.1 salaries and wages

Salaries and wages are recognised in the statement of financial performance on the date of payment. 8.1.2 social contributions

Social contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment.

Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on the date of payment.

8.2 Other expenditure

Other expenditure (such as goods and services, transfers and subsidies and payments for capital assets) is recognised in the statement of financial performance on the date of payment. The expense is classified as a capital expense if the total consideration paid is more than the capitalisation threshold.

8.3 Accrued expenditure payable

Accrued expenditure payable is recorded in the notes to the financial statements when the goods are received or, in the case of services, when they are rendered to the department or in the case of transfers and subsidies when they are due and payable.

Accrued expenditure payable is measured at cost.8.4 leases8.4.1 Operating leases

Operating lease payments made during the reporting period are recognised as current expenditure in the statement of financial performance on the date of payment.

The operating lease commitments are recorded in the notes to the financial statements.




214

8.4.2 Finance leases

Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of financial performance on the date of payment.

The finance lease commitments are recorded in the notes to the financial statements and are not apportioned between the capital and interest portions.

Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of:

• cost, being the fair value of the asset; or

• the sum of the minimum lease payments made, including any payments made to acquire ownership at the end of the lease term, excluding interest.

9 Aid Assistance9.1 Aid assistance received

Aid assistance received in cash is recognised in the statement of financial performance when received. In-kind aid assistance is recorded in the notes to the financial statements on the date of receipt and is measured at fair value.

Aid assistance not spent for the intended purpose and any unutilised funds from aid assistance that are required to be refunded to the donor are recognised as a payable in the statement of financial position.

9.2 Aid assistance paid

Aid assistance paid is recognised in the statement of financial performance on the date of payment. Aid assistance payments made prior to the receipt of funds are recognised as a receivable in the statement of financial position.

10 cash and cash equivalents

Cash and cash equivalents are stated at cost in the statement of financial position.

Bank overdrafts are shown separately on the face of the statement of financial position as a current liability.

For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts.

11 prepayments and advances

Prepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash.

Prepayments and advances are initially and subsequently measured at cost.

<Indicate when prepayments are expensed and under what circumstances.>12 loans and receivables

Loans and receivables are recognised in the statement of financial position at cost plus accrued interest, where interest is charged, less amounts already settled or written-off. Write-offs are made according to the department’s write-off policy.

13 investments

Investments are recognised in the statement of financial position at cost.




215

14 Financial assets14.1 Financial assets (not covered elsewhere)

A financial asset is recognised initially at its cost plus transaction costs that are directly attributable to the acquisition or issue of the financial.

At the reporting date, a department shall measure its financial assets at cost, less amounts already settled or written-off, except for recognised loans and receivables, which are measured at cost plus accrued interest, where interest is charged, less amounts already settled or written-off.

14.2 impairment of financial assets

Where there is an indication of impairment of a financial asset, an estimation of the reduction in the recorded carrying value, to reflect the best estimate of the amount of the future economic benefits expected to be received from that asset, is recorded in the notes to the financial statements.

15 payables

Loans and payables are recognised in the statement of financial position at cost.16 capital Assets16.1 immovable capital assets

Immovable capital assets are initially recorded in the notes to the financial statements at cost. Immovable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition.

Where the cost of immovable capital assets cannot be determined reliably, the immovable capital assets are measured at R1 unless the fair value of the asset has been reliably estimated, in which case the fair value is used.

All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.

Immovable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.

Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the immovable asset is recorded by another department in which case the completed project costs are transferred to that department.

16.2 movable capital assets

Movable capital assets are initially recorded in the notes to the financial statements at cost. Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition.

Where the cost of movable capital assets cannot be determined reliably, the movable capital assets are measured at fair value and where fair value cannot be determined; the movable assets are measured at R1.


Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.

Biological assets are subsequently carried at fair value. Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the movable asset is recorded by another department/entity in which case the completed project costs are transferred to that department.




216

16.3 intangible assets

Intangible assets are initially recorded in the notes to the financial statements at cost. Intangible assets acquired through a non-exchange transaction are measured at fair value as at the date of acquisition.

Internally generated intangible assets are recorded in the notes to the financial statements when the department commences the development phase of the project.

Where the cost of intangible assets cannot be determined reliably, the intangible capital assets are measured at fair value and where fair value cannot be determined; the intangible assets are measured at R1.


Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment.

Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the intangible asset is recorded by another department/entity in which case the completed project costs are transferred to that department.

17 provisions and contingents17.1 provisions

Provisions are recorded in the notes to the financial statements when there is a present legal or constructive obligation to forfeit economic benefits as a result of events in the past and it is probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation and a reliable estimate of the obligation can be made. The provision is measured as the best estimate of the funds required to settle the present obligation at the reporting date.

17.2 contingent liabilities

Contingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events, and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is a present obligation that is not recognised because it is not probable that an outflow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably.

17.3 contingent assets

Contingent assets are recorded in the notes to the financial statements when a possible asset arises from past events, and whose existence will be confirmed by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department.

17.4 commitments

Commitments are recorded at cost in the notes to the financial statements when there is a contractual arrangement or an approval by management in a manner that raises a valid expectation that the department will discharge its responsibilities thereby incurring future expenditure that will result in the outflow of cash.

18 Unauthorised expenditure

Unauthorised expenditure is recognised in the statement of financial position until such time as the expenditure is either:

• approved by Parliament or the Provincial Legislature with funding and the related funds are received; or

• approved by Parliament or the Provincial Legislature without funding and is written off against the appropriation in the statement of financial performance; or

• transferred to receivables for recovery.

Unauthorised expenditure is measured at the amount of the confirmed unauthorised expenditure.




217

19 Fruitless and wasteful expenditure

Fruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the fruitless and or wasteful expenditure incurred.

Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or transferred to receivables for recovery.

Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

20 irregular expenditure

Irregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the value of the irregular expenditure incurred unless it is impracticable to determine, in which case reasons therefor are provided in the note.

Irregular expenditure is removed from the note when it is either condoned by the relevant authority, transferred to receivables for recovery or not condoned and is not recoverable.

Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

21 changes in accounting policies, accounting estimates and errors

Changes in accounting policies that are effected by management have been applied retrospectively in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the change in policy. In such instances the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.

Changes in accounting estimates are applied prospectively in accordance with MCS requirements.

Correction of errors is applied retrospectively in the period in which the error has occurred in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the error. In such cases the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.

22 Events after the reporting date

Events after the reporting date that are classified as adjusting events have been accounted for in the financial statements. The events after the reporting date that are classified as non-adjusting events after the reporting date have been disclosed in the notes to the financial statements.

23 principal-Agent arrangements

The department is party to a principal-agent arrangement for [include details here]. In terms of the arrangement the department is the [principal / agent] and is responsible for [include details here]. All related revenues, expenditures, assets and liabilities have been recognised or recorded in terms of the relevant policies listed herein. Additional disclosures have been provided in the notes to the financial statements where appropriate.

24 Departures from the mcs requirements

[Insert information on the following: that management has concluded that the financial statements present fairly the department’s primary and secondary information; that the department complied with the Standard except that it has departed from a particular requirement to achieve fair presentation; and the requirement from which the department has departed, the nature of the departure and the reason for departure.




218

25 capitalisation reserve

The capitalisation reserve comprises of financial assets and/or liabilities originating in a prior reporting period but which are recognised in the statement of financial position for the first time in the current reporting period. Amounts are recognised in the capitalisation reserves when identified in the current period and are transferred to the National/Provincial Revenue Fund when the underlying asset is disposed and the related funds are received.

26 recoverable revenue

Amounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off.

27 related party transactions

A related party transaction is a transfer of resources, services or obligations between the reporting entity and a related party. Related party transactions within the Minister’s portfolio are recorded in the notes to the financial statements when the transaction is not at arm’s length.

Key management personnel are those persons having the authority and responsibility for planning, directing and controlling the activities of the department. The number of individuals and their full compensation is recorded in the notes to the financial statements.

28 inventories (Effective from 1 April 2017)

At the date of acquisition, inventories are recorded at cost price in the notes to the financial statements

Where inventories are acquired as part of a non-exchange transaction, the cost of inventory is its fair value at the date of acquisition.

Inventories are subsequently measured at the lower of cost and net realisable value or the lower of cost and current replacement value.

29 public-private partnerships

Public Private Partnerships are accounted for based on the nature and or the substance of the partnership. The transaction is accounted for in accordance with the relevant accounting policies.

A summary of the significant terms of the PPP agreement, the parties to the agreement, and the date of commencement thereof together with the description and nature of the concession fees received, the unitary fees paid, rights and obligations of the department are recorded in the notes to the financial statements.




219

1. Annual Appropriation

1.1 Annual Appropriation

Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for National Departments (Voted funds) and Provincial Departments:

2015/16 2014/15Final

AppropriationActual Funds

receivedFunds not

requested/not received

Final Appropriation

Appropriation received

r’000 r’000 r’000 r’000 r’000Administration 55 922 55 922 - 55 282 54 349Policy & planning 9 954 9 954 9 583 9 568Compliance 13 362 13 362 - 11 992 11 424Environ quality 13 212 13 212 - 11 439 12 324Biodiversity man 29 554 29 554 - 27 367 28 763Enviro empower 12 174 11 792 382 11 937 11 172total 134 178 133 796 382 127 600 127 600

1.2 conditional grants

note2015/16 2014/15

r’000 r’000total grants received 47 1 618 2 102

provincial grants included in total grants received -

2. Departmental revenue

note 2015/16 2014/15r’000 r’000

Tax revenueSales of goods and services other than capital assets 3.1 1 868 4 476Fines, penalties and forfeits 3.2 239 1Interest, dividends and rent on land 3.3 - -Sales of capital assets 3.4 - -Transactions in financial assets and liabilities 3.5 116 135Transfer received 3.6 - -total revenue collected 2 223 4 612Less: Own revenue included in appropriation 19 2 223 4 612Departmental revenue collected - -

Department of Environment and Nature ConservationvOtE 13 nOtEs tO thE AnnUAl FinAnciAl stAtEmEnts



220

2.1 sales of goods and services other than capital assets

note 2015/16 2014/15r’000 r’000

sales of goods and services other than capital assets 3Sales of goods and services produced by the department 1 868 4 472 Sales by market establishment 202 216 Administrative fees 927 1 029 Other sales 739 3 227Sales of scrap, waste and other used current goods - 4total 1 868 476

2.2 Fines, penalties and forfeits

note 2015/16 2014/153 r’000 r’000

Fines 239 1Penalties - -Forfeits - -total 239 1

2.3 transactions in financial assets and liabilities

note 2015/16 2014/153 r’000 r’000

Loans and advances - -Receivables - -Forex gain - -Stale cheques written back - -Other Receipts including Recoverable Revenue 116 135Gains on GFECRA - -total 116 135

3. Aid assistance

note 2015/16 2014/15r’000 r’000

Opening Balance (211) (95)Prior period errorAs restated (211) (95)Transferred from statement of financial performance 211 (116)Transfers to or from retained fundsPaid during the year - -closing Balance - (211)




221

3.1 Analysis of balance by source

2015/16 2014/15note r’000 r’000

Aid assistance from RDP 3Aid assistance from other sources - (211)CARAclosing balance - (211)

3.2 Analysis of balance by source

2015/16 2014/15note r’000 r’000

Aid assistance receivable 4 (211)Aid assistance prepaymentsAid assistance unutilisedAid assistance repayable

-

closing balance - (211)

4. compensation of employees

4.1 salaries and wages

note 2015/16 2014/15r’000 r’000

Basic salary 64 858 57 742Performance award 1 267 970Service Based 4 901 4 505Compensative/circumstantial 877 659Periodic payments 1 642 1 503Other non-pensionable allowances 9 765 8 367total 83 310 73 746

4.2 social contributions

note 2015/16 2014/15r’000 r’000

Employer contributionsPension 7 903 7 100Medical 4 133 3 330UIF 19 -Bargaining council 18 16Official unions and associations - -Insurance - -total 12 073 10 446

total compensation of employees 95 383 84 192

Average number of employees 263 249

Include discussion here where deemed relevant




222

5. goods and services

note 2015/16 2014/15r’000 r’000

Administrative fees 336 359Advertising 291 528Minor assets 5.1 465 473Bursaries (employees) 126 117Catering 454 815Communication 1 356 1 089Computer services 5.2 1 202 1 249Consultants: Business and advisory services 62 679Infrastructure and planning services - -Laboratory services - -Scientific and technological services - -Legal services - 941Contractors 730 313Agency and support / outsourced services - -Entertainment - 11Audit cost – external 5.3 2 486 1 826Fleet services 2 938 1 510Inventory 5.4 - 90Consumables 5.5 2 936 2 572Housing - -Operating leases 8 023 7 835Property payments 5.6 4 490 4 485Rental and hiring - -Transport provided as part of the departmental activities 149 123Travel and subsistence 5.7 7 440 9 445Venues and facilities 58 63Training and development 524 445Other operating expenditure 5.8 1 005 1 034total 35 071 36 002




223

5.1 minor assets

note 2015/16 2014/155 r’000 r’000

tangible assets 465 473 Buildings and other fixed structures - - Biological assets - - Heritage assets - - Machinery and equipment 465 473 Transport assets - - Specialised military assets -intangible assets - - Software - - Mastheads and publishing titles - - Patents, licences, copyright, brand names, trademarks - - Recipes, formulae, prototypes, designs, models - - Services and operating rights - -total 465 473

5.2 computer services

note 2015/16 2014/155 r’000 r’000

SITA computer services 1 202 1 249External computer service providers - -

total 1 202 1 249

5.3 Audit cost – External

note 2015/16 2014/155 r’000 r’000

Regularity audits 2 486 1 826Performance audits - -Investigations - -Environmental audits - -Computer audits - -total 2 486 1 826




224

5.4 inventory

note 2015/16 2014/155 r’000 r’000

Clothing material and accessories - -Farming supplies - -Food and food supplies - -Fuel, oil and gas - 71Learning, teaching and support material - -Materials and supplies - 19Medical supplies - -Medicine - -Medsas inventory interface - -Other supplies 5.4.1 - -total - 90

5.5 consumables

note 2015/16 2014/155 r’000 r’000

Consumable supplies 2 390 1 993 Uniform and clothing 268 394 Household supplies 814 - Building material and supplies 684 341 Communication accessories - - IT consumables 324 341 Other consumables 300 917Stationery, printing and office supplies 546 579total 2 936 2 572

5.6 property payments

note 2015/16 2014/155 r’000 r’000

Municipal services 2 369 2 563Property management fees - -Property maintenance and repairs 124 246Other 1 997 1 676total 4 490 4 485

5.7 travel and subsistence

note 2015/16 2014/155 r’000 r’000

Local 7 187 8 421Foreign 253 1 024total 7 440 9 445




225

5.8 Other operating expenditure

note 2015/16 2014/155 r’000 r’000

Professional bodies, membership and subscription feesResettlement costs 133 322Other 872 712total 1 005 1 034

6. interest and rent on land

note 2015/16 2014/15r’000 r’000

Interest paid 8 -Rent on land - -total 8 -

7. transfers and subsidies

2015/16 2014/15r’000 r’000

noteProvinces and municipalities 1 3Departmental agencies and accounts Annex 1B 2 2Higher education institutions Annex 1C - -Foreign governments and international organisations Annex 1E - -Public corporations and private enterprises Annex 1D 338 167Non-profit institutions Annex 1F - -Households Annex 1G 152 277total 493 449

Unspent funds transferred to the above beneficiaries




226

8. Expenditure for capital assets

note 2015/16 2014/15r’000 r’000

tangible assets 2 697 6 888Buildings and other fixed structures 29 206 178Heritage assetsMachinery and equipment 28.1 2 491 6 710Specialised military assetsLand and subsoil assets Biological assets

intangible assets 38SoftwareMastheads and publishing titlesPatents, licences, copyright, brand names, trademarks 29.1 38Recipes, formulae, prototypes, designs, modelsServices and operating rights

total 2 697 6 926

8.1 Analysis of funds utilised to acquire capital assets – 2015/16

voted funds Aid assistance totalr’000 r’000 r’000

tangible assets 2 697 2 697 Buildings and other fixed structures 206 206 Heritage assets Machinery and equipment 2 491 2 491 Specialised military assets Land and subsoil assets Biological assets

intangible assets - Software - Mastheads and publishing titles Patents, licences, copyright, brand names, trademarks Recipes, formulae, prototypes, designs, models Services and operating rights

total 2 697 - 2 697




227

8.2 Analysis of funds utilised to acquire capital assets – 2014/15

voted funds Aid assistance totalr’000 r’000 r’000

tangible assets 6 888 6 888Buildings and other fixed structures 178 178Heritage assetsMachinery and equipment 6 710 6 710Specialised military assetsLand and subsoil assets Biological assets

intangible assets 38 38Software 38 38Mastheads and publishing titlesPatents, licences, copyright, brand names, trademarksRecipes, formulae, prototypes, designs, modelsServices and operating rights

total 6 926 6 926

8.3 Finance lease expenditure included in Expenditure for capital assets

note 2015/16 2014/15r’000 r’000

tangible assetsBuildings and other fixed structuresHeritage assetsMachinery and equipment 1 797 4 710Specialised military assetsLand and subsoil assets Biological assets

total 1 797 4 710




228

9. Unauthorised expenditure

9.1 reconciliation of unauthorised expenditure

note 2015/16 2014/15r’000 r’000

Opening balance 119 119Prior period errorAs restated 119 119Unauthorised expenditure – discovered in current year (as restated)Less: Amounts approved by Parliament/Legislature with fundingLess: Amounts approved by Parliament/Legislature without funding Capital Current Transfers and subsidiesLess: Amounts transferred to receivables for recovery closing balance 119 119

Analysis of awaiting authorisation per economic classificationCapitalCurrentTransfers and subsidiestotal

9.2 Analysis of unauthorised expenditure awaiting authorisation per economic classification

2015/16 2014/15r’000 r’000

CapitalCurrent 119 119Transfers and subsidiestotal 119 119

9.3 Analysis of unauthorised expenditure awaiting authorisation per type

2015/16 2014/15r’000 r’000

Unauthorised expenditure relating to overspending of the vote or a main division within a vote

119 119

Unauthorised expenditure incurred not in accordance with the purpose of the vote or main divisiontotal 119 119




229

10. cash and cash equivalents

note 2015/16 2014/15r’000 r’000

Consolidated Paymaster General Account 6 -Cash receipts - -Disbursements - -Cash on hand 3 -Investments (Domestic) - -Investments (Foreign) - -total 9 -

11. prepayments and advances

note 2015/16 2014/15r’000 r’000

Staff advances - -Travel and subsistence - -Prepayments (not expensed) - -Advances paid - -SOCPEN advances - -

total - -

11.1 prepayments(not expensed)

note 2015/16 2014/15r’000 r’000

Listed by economic classification - -Goods and services - -Transfers and subsidies - -Capital assets - -

total - -

12. receivables

2015/16 2014/15current non-

currenttotal current non-

currenttotal

note r’000 r’000 r’000 r’000 r’000 r’000Claims recoverable 12.1 490 547 1 037 997 - 997Trade receivables - - - - -Recoverable expenditure 12.2 67 - 67 49 - 49Staff debt 12.3 66 - 66 36 - 36Fruitless and wasteful expenditure

- - - - - -

Other debtors 12.4

41 - 41 41 - 41

total 664 547 1 211 1 123 - 123




230

12.1 claims recoverable

note 2015/16 2014/1512 and

Annex 4r’000 r’000

National departments 548Provincial departments 607 148Foreign governmentsPublic entitiesPrivate enterprises 430 301Higher education institutionsHouseholds and non-profit institutionsLocal governments

total 1 037 997

12.2 recoverable expenditure (disallowance accounts)

note 2015/16 2014/15(Group major categories, but list material items) 12 r’000 r’000Sal: pension debt 62 38Debt account 5 11total 67 49

12.3 staff debt

note 2015/16 2014/15(Group major categories, but list material items) 12 r’000 r’000Sal: tax debt 66 36

total 66 36

12.4 Other debtors

(Group major categories, but list material items) note 2015/16 2014/1512 r’000 r’000

Pension recoverable 41 41

total 41 41

12.5 impairment of receivables

note 2015/16 2014/15r’000 r’000

Estimate of impairment of receivablestotal




231

13. voted funds to be surrendered to the revenue Fund

note 2015/16 2014/15r’000 r’000

Opening balance 30 3Prior period errorAs restated 30 3Transfer from statement of financial performance (as restated) 526 31Add: Unauthorised expenditure for current yearVoted funds not requested/not received 1.1 (382)Transferred to retained revenue to defray excess expenditure (PARLIAMENT/LEGISLATURES ONLY)Paid during the year (31) (4)closing balance 143 30

14. Departmental revenue and nrF receipts to be surrendered to the revenue Fund

note 2015/16 2014/15r’000 r’000

Opening balance 555 234Prior period error (4 612)As restated 555 (4 378)Transfer from Statement of Financial Performance (as restated) - 4 612Own revenue included in appropriation 2 223 4 612Transfer from aid assistanceTransfer to voted funds to defray expenditure (Parliament/Legislatures ONLY)Paid during the year (2 653) (4 291)closing balance 125 555

15. Bank Overdraft

note 2015/16 2014/15r’000 r’000

Consolidated Paymaster General Account 863Fund requisition accountOverdraft with commercial banks (Local)Overdraft with commercial banks (Foreign)total - 863




232

16. payables – current

note 2015/16 2014/15r’000 r’000

Amounts owing to other entities - -Advances received - -Clearing accounts - -Other payables 16.1 1 071 5total 996 5

16.1 Other payables

note 2015/16 2014/15(Identify major categories, but list material amounts) r’000 r’000Sal: Pension Fund

WWFSA

2

991

2

Sal: Income Tax 3 3Claims payable 75 -total 1 071 5

17. net cash flow available from operating activities

note 2015/16 2014/15r’000 r’000

Net surplus/(deficit) as per Statement of Financial Performance 737 4 527Add back non cash/cash movements not deemed operating activities 2 832 2 751(Increase)/decrease in receivables – current (88) 96(Increase)/decrease in prepayments and advances - 26(Increase)/decrease in other current assets - -Increase/(decrease) in payables – current 1 066 (2)Proceeds from sale of capital assets - -Proceeds from sale of investments - -(Increase)/decrease in other financial assets - -Expenditure on capital assets 2 697 6 926Surrenders to Revenue Fund (2 684) (4 295)Surrenders to RDP Fund/Donor - -Voted funds not requested/not received (382) -Own revenue included in appropriation 2 223 -Other non-cash itemsnet cash flow generated by operating activities 3 569 7 278




233

18. reconciliation of cash and cash equivalents for cash flow purposes

note 2015/16 2014/15r’000 r’000

Consolidated Paymaster General account 6 (863)Fund requisition accountCash receiptsDisbursementsCash on hand 3Cash with commercial banks (Local)Cash with commercial banks (Foreign)total 9 (863)

19. contingent liabilities and contingent assets

19.1 contingent liabilities

note 2015/16 2014/15r’000 r’000

liable to natureMotor vehicle guarantees Employees Annex 3AHousing loan guarantees Employees Annex 3AOther guarantees Annex 3AClaims against the department Annex 3B 853 366Intergovernmental payables (unconfirmed balances) Annex 5Environmental rehabilitation liability Annex 3BOther Annex 3Btotal 853 366

The DENC is in dispute with Microsoft regarding Licenses purchases and usage. The exact amount has not been obtained as at 31 May 2016.

20. commitments

note 2015/16 2014/15r’000 r’000

current expenditureApproved and contracted 1 214 5 247Approved but not yet contracted 78 221

1 292 5 468capital expenditureApproved and contracted 97 2 087Approved but not yet contracted - 7

97 2 094total commitments 1 389 7 562




234

21. Accruals and payables not recognised

21.1 Accruals

2015/16 2014/15r’000 r’000

listed by economic classification30 Days 30+ Days total total

Goods and services 4 317 773 5 090 4 229Interest and rent on land - -Transfers and subsidies - -Capital assets - -Other - -total 4 317 773 5 090 4 229

note 2015/16 2014/15r’000 r’000

Listed by programme levelAdministration 4 050 2 411Policy and planning 116 127Compliance and enforcement 133 63Environmental quality management 480 761Biodiversity management 278 338Environmental empowerment services 33 529total 5 090 4 229

22. Employee benefits

note 2015/16 2014/15r’000 r’000

Leave entitlement 3 292 3 003Service bonus (Thirteenth cheque) 2 598 2 435Performance awards 1 267 914Capped leave commitments 1 195 2 234Other 137 -total 8 489 8 586




235

23. lease commitments

23.1 Operating leases expenditure

2015/16

specialised military

equipmentland

Buildings and other fixed structures

machinery and

equipmenttotal

r’000 r’000 r’000 r’000 r’000Not later than 1 year 5 566 477 6 043Later than 1 year and not later than 5 years

35 423 35 423

Later than five years 34 307 34 307total lease commitments 75 296 477 75 773

2014/15


equipmentland

Buildings and other fixed structures

machinery and

equipmenttotal

r’000 r’000 r’000 r’000 r’000Not later than 1 year - - 4 891 - 4 891Later than 1 year and not later than 5 years

- - 32 694 - 32 694

Later than five years - 38 634 - 38 634total lease commitments - - 76 219 - 76 219




236

23.2 Finance leases expenditure**

2015/16


equipmentland

Buildings and other

fixed structures

machinery and

equipmenttotal

r’000 r’000 r’000 r’000 r’000Not later than 1 year 1 896 1 896 Later than 1 year and not later than 5 years

2 266 2 266

Later than five yearstotal lease commitments - - - 4 162 4 162

2014/15


equipment land

Buildings and other

fixed structures

machinery and

equipment totalr’000 r’000 r’000 r’000 r’000

Not later than 1 year 4 517 4 517Later than 1 year and not later than 5 years

3 110 3 110

Later than five years -total lease commitments 7 627 7 627

**This note excludes leases relating to public private partnership as they are separately disclosed innote no.35.

24. Accrued departmental revenue

note 2015/16 2014/15r’000 r’000

Tax revenue -Sales of goods and services other than capital assets 5 4Fines, penalties and forfeits 1 170 1 170Interest, dividends and rent on land -Sales of capital assets -Transactions in financial assets and liabilities -Transfers received -Other -total 1 175 1 174




237

24.1 Analysis of accrued departmental revenue

note 2015/16 2014/15r’000 r’000

Opening balance 5 4Less: amounts received 4Add: amounts recognised 1 170 1 170Less: amounts written-off/reversed as irrecoverable -closing balance 1 175 1 174

25. irregular expenditure

25.1 reconciliation of irregular expenditure

note 2015/16 2014/15r’000 r’000

Opening balance 1 182 1 182Prior period error -As restated 1 182 1 182Add: Irregular expenditure – relating to prior yearAdd: Irregular expenditure – relating to current year 97 -Less: Prior year amounts condoned -Less: Current year amounts condoned -Less: Amounts not condoned and recoverable 15Less: Amounts not condoned and not recoverableclosing balance 1 279 1 182

Analysis of awaiting condonation per age classificationCurrent yearPrior years 1 182 1 182total 1 182 1 182

Details of irregular expenditure-current yearIncidentInadequate procurement: no original tax 48Inadequate procurement: invalid deviation 14Inadequate procurement: incorrect calc 35total 97




238

26. Fruitless and wasteful expenditure note 2015/16 2014/1526.1 reconciliation of fruitless and wasteful expenditure r’000 r’000

Opening balance - -Prior period error -As restated - -Fruitless and wasteful expenditure – relating to prior yearFruitless and wasteful expenditure – relating to current year 12 -Less: Amounts resolvedLess: Amounts transferred to receivables for recoveryclosing balance 12 -

26.2 Analysis of current year’s Fruitless and wasteful expenditure

Interest paid on overdue accounts

2015/16r’000

12

total 12

27. Key management personnel

no. of individuals

2015/16 2014/15

R’000 R’000Political office bearers (provide detail below) 1 1 822 1 727Officials: - Level 15 to 16 1 1 835 1 342 Level 14 (incl. CFO if at a lower level) 8 8 637 8 460Family members of key management personnel -total 12 294 11 529




239

28. movable tangible capital Assets

mOvEmEnt in mOvABlE tAngiBlE cApitAl AssEts pEr AssEt rEgistEr FOr thE yEAr EnDED 31 mArch 2016

Opening balance

value adjustments

Additions Disposals closing Balance

r’000 r’000 r’000 r’000 r’000

hEritAgE AssEts - - - - -Heritage assets - - - -

mAchinEry AnD EqUipmEnt 12 632 - 734 13 13 353Transport assets 664 - - 664Computer equipment 5 763 23 491 13 6 264Furniture and office equipment 1 755 (23) 74 - 1 806Other machinery and equipment 4 450 - 169 - 4 619

spEciAlisED militAry AssEts - - - - -Specialised military assets - - - -

BiOlOgicAl AssEts 67 144 (67 144) - -Biological assets 67 144 (67 144) - -

Capital Work-in-progress

tOtAl mOvABlE tAngiBlE cApitAl AssEts

79 776 (67 144) 734 13 13 353




240

28.1 Additions

ADDitiOns tO mOvABlE tAngiBlE cApitAl AssEts pEr AssEt rEgistEr FOr thE yEAr EnDED 31 mArch 2016

Cash non-cash (capital work in progress current

costs and finance lease

payments)

received current, not

paid

(paid current year,

received prior year)

total

r’000 r’000 r’000 r’000 r’000

hEritAgE AssEts - - - - -Heritage assets

mAchinEry AnD EqUipmEnt 2 492 39 (1 797) - 734Transport assets - - -Computer equipment 452 39 491Furniture and office equipment 74 - 74Other machinery and equipment 1 966 (1 797) - 169

spEciAlisED militAry AssEts - - - - -Specialised military assets

BiOlOgicAl AssEts - - - - -Biological assets - - - - -

tOtAl ADDitiOns tO mOvABlE tAngiBlE cApitAl AssEts

2 492 39 (1 797) - 734




241

28.2 Disposals

DispOsAls OF mOvABlE tAngiBlE cApitAl AssEts pEr AssEt rEgistEr FOr thE yEAr EnDED31 mArch 2016

sold for cash non-cash disposal

total disposals

Cash received

Actualr’000 r’000 r’000 r’000

hEritAgE AssEtsHeritage assets

mAchinEry AnD EqUipmEnt 13 13Transport assetsComputer equipment 13 13Furniture and office equipmentOther machinery and equipment

spEciAlisED militAry AssEtsSpecialised military assets

BiOlOgicAl AssEtsBiological assets

tOtAl DispOsAl OF mOvABlE tAngiBlE cApitAl AssEts

13 13




242

28.3 movement for 2015/16

mOvEmEnt in tAngiBlE cApitAl AssEts pEr AssEt rEgistEr FOr thE yEAr EnDED 31 mArch 2015

Opening balance

prior period error


r’000 r’000 r’000 r’000 r’000


mAchinEry AnD EqUipmEnt 15 839 2 001 5 208 12 632Transport assets 4 808 1 064 5 208 664Computer equipment 5 120 643 - 5 763Furniture and office equipment 1 641 114 - 1 755Other machinery and equipment 4 270 180 - 4450

spEciAlisED militAry AssEts - - - - -Specialised military assets - - - -

BiOlOgicAl AssEts 69 631 4 547 7 034 67 144Biological assets 69 631 4 547 7 034 67 144

tOtAl mOvABlE tAngiBlE cApitAl AssEts

85 470 6 548 12 242 79 776




243

28.4 minor assets

mOvEmEnt in minOr AssEts pEr thE AssEt rEgistEr FOr thE yEAr EnDED As At 31 mArch 2016

specialised military assets

intangible assets

heritage assets

machinery and

equipment

Biological assets

total

r’000 r’000 r’000 r’000 r’000 r’000

Opening balance 6 382 2 142 8 524Value adjustments - (2 142) (2 142)Additions 483 483Disposals 5 - 5tOtAl minOr AssEts

6 860 - 6 860


intangible assets

heritage assets

machinery and

equipment

Biological assets

total

Number of R1 minor assetsNumber of minor assets at costtOtAl nUmBEr OF minOr AssEts

mOvEmEnt in minOr AssEts pEr thE AssEt rEgistEr FOr thE yEAr EnDED As At 31 mArch 2015


intangible assets

heritage assets

machinery and

equipment

Biological assets

total

r’000 r’000 r’000 r’000 r’000 r’000

Opening balance 5 860 4 232 10 092Prior period error - -Additions 522 2 090 522DisposalstOtAl minOr AssEts

6 382 2 142 8 524


intangible assets

heritage assets

machinery and

equipment

Biological assets

total

Number of R1 minor assetsNumber of minor assets at costtOtAl nUmBEr OF minOr AssEts




244

29. intangible capital Assets

mOvEmEnt in intAngiBlE cApitAl AssEts pEr AssEt rEgistEr FOr thE yEAr EnDED 31 mArch 2016Opening balance

value adjustments


r’000 r’000 r’000 r’000 r’000

sOFtwArE 413 413

mAsthEADs AnD pUBlishing titlEs

pAtEnts, licEncEs, cOpyright, BrAnD nAmEs, trADEmArKs

rEcipEs, FOrmUlAE, prOtOtypEs, DEsigns, mODEls

sErvicEs AnD OpErAting rights

capital work-in-progress

tOtAl intAngiBlE cApitAl AssEts

413 413


mOvEmEnt in intAngiBlE cApitAl AssEts pEr AssEt rEgistEr FOr thE yEAr EnDED 31 mArch 2016Opening balance

prior period error


r’000 r’000 r’000 r’000 r’000

SOFTWARE 375 38 413

MASTHEADS AND PUBLISHING TITLES

PATENTS, LICENCES, COPYRIGHT, BRAND NAMES, TRADEMARKS

RECIPES, FORMULAE, PROTOTYPES, DESIGNS, MODELS

SERVICES AND OPERATING RIGHTS

tOtAl intAngiBlE cApitAl AssEts

375 38 413




245

30. immovable tangible capital Assets

mOvEmEnt in immOvABlE tAngiBlE cApitAl AssEts pEr AssEt rEgistEr FOr thE yEAr EnDED 31 mArch 2016

Opening balance

value adjustments


r’000 r’000 r’000 r’000

BUilDings AnD OthEr FixED strUctUrEs

178 206 384

DwellingsNon-residential buildingsOther fixed structures 178 206 384


lAnD AnD sUBsOil AssEtsLandMineral and similar non-regenerative resources

Capital Work-in-progress

tOtAl immOvABlE tAngiBlE cApitAl AssEts

178 206 384




246

30.1 Additions

ADDitiOns tO immOvABlE tAngiBlE cApitAl AssEts pEr AssEt rEgistEr FOr thE yEAr EnDED 31 mArch 2016

Cash non-cash (capital work in progress current

costs and finance lease

payments)

received current, not

paid

(paid current year,

received prior year)

total

r’000 r’000 r’000 r’000 r’000

BUilDing AnD OthEr FixED strUctUrEs

206 206

DwellingsNon-residential buildingsOther fixed structures 206 206



tOtAl ADDitiOns tO immOvABlE tAngiBlE cApitAl AssEts

206 206




247


mOvEmEnt in immOvABlE tAngiBlE cApitAl AssEts pEr AssEt rEgistEr FOr thE yEAr EnDED 31 mArch 2015

Opening balance

prior period error


r’000 r’000 r’000 r’000 r’000

BUilDings AnD OthEr FixED strUctUrEs

872 178 872 178

DwellingsNon-residential buildingsOther fixed structures 872 178 872 178



tOtAl immOvABlE tAngiBlE cApitAl AssEts

872 178 872 178

30.3 s42 immovable assets

Assets subjected to transfer in terms of s42 of the pFmA – 2015/16

number of assets

value of assetsr’000

BUilDings AnD OthEr FixED strUctUrEs 12 384DwellingsNon-residential buildingsOther fixed structures 12 384



tOtAl 12 384




248

Assets subjected to transfer in terms of s42 of the pFmA – 2014/15

number of assets

value of assetsr’000

BUilDings AnD OthEr FixED strUctUrEs 178DwellingsNon-residential buildingsOther fixed structures 178



tOtAl 178

31. principal-agent arrangements

Department acting as the principal

Fee paid2015/16 2014/15

r’000 r’000Include a list of the entities acting as agents for the department and the fee paid as compensation to the agent

Total

In order to provide with the ability to effect payment for permits at SAPO outlets the Dept appointed SAPO to collect revenue on behalf of the Department and SAPO deduct the service price for the collection of revenue.

32. inventory

note 2015/16 2014/15Annexure 6 r’000 r’000

Opening balanceAdd/(Less): Adjustments to prior year balancesAdd: Additions/Purchases - Cash 90Add: Additions - Non-cash(Less): Disposals(Less): Issues (90)Add/(Less): Adjustmentsclosing balance




249

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Department of Environment & Nature Conservation

90 LongstreetKimberley,Northern Cape Private Bag X6102Kimberley, 8301 Tel: 053 807 7300www.denc.ncpg.gov.za

PR 263/2016

ISBN 978-0-621-44810-8

the dencDepartment:Environment & Nature ConservationNORTHERN CAPE PROVINCEREPUBLIC OF SOUTH AFRICA

Department of Environm

ent & Nature Conservation

Designed & printed by SwiftPrint, Tel: 053 839 2900, Kimberley

annual report - provincial government · the extent to which we regard climate change and its...

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