annual report and accounts 2014 - 11thtonbridge.eyretec.co.uk · 11th tonbridge scout group (st...

11th Tonbridge Scout Group (St Andrew’s Paddock Wood)

11th Tonbridge | St Andrews | Paddock Wood | Scout Group

Annual Report and Accounts

2014



Membership Report –

Currently there are 32 Beavers in 2 colonies. If no new leaders come forward to run Tsades Beavers the 6 Beavers remaining will be offered places at Wendigo Beavers in September, the other 7 Beavers will be moving up to Cubs along with 2 Beavers from Wendigo colony. Wendigo Colony will be at capacity if everyone takes the offered places. There are 14 children currently on the waiting list that will be aged 6 needing places at Beavers in Sept. 2015. Currently there are 60 Cubs in 3 packs. 14 Cubs are eligible to move on to Scouts in September which means that there will be plenty of room in the 3 packs to accommodate the Beavers coming up as well as the 2 on the waiting list. Scouts 24 in 1 troop. 2 Scouts are eligible to move up to Explorers in September. We have capacity for 28 Scouts with a number of Cubs ready to move up. There are 4 others of suitable age currently on the waiting list. Jo Hillas-Smith Membership Secretary



11th Tonbridge Group Scout Executive Committee

Members – Ex officio

Group Scout Leader

Group Chairman Derek Boyle

Group Treasurer John Swaite

Group Secretary Julia Speight

Assistant Group Scout Leader

Section Leader Representatives

Beavers Yvonne Sharman

Cubs

Scouts Phil Kidby

Explorers Alaric Turner

Sponsoring Authority Linda Hobbs

Section Leaders

Beavers

Tsades Colony Angie Boon

Wendigo Colony Yvonne Sharman

Cubs

Seeonee Pack Nicola McBride

The Mountbatten Pack Bruce Beatie

Panther Pack Grant Perry

Scouts

Wild Cat Troop Andrew Day

Explorers

Low Weald Alaric Turner

Parent Representatives

Beavers

Tsades Colony Claire Reed

Wendigo Colony Adam Kent

Cubs

Seeonee Pack

The Mountbatten Pack Adam Kent

Panther Pack James Dow

Scouts

Wild Cat Troop Alan Dunster

Explorers

Low Weald



Group Chairman’s Report Welcome and thank you for coming to the AGM of the 11th Tonbridge Scout group. It has been my pleasure to be the chairman over the last year and although it has presented many challenges, we have a fantastic Executive, really committed and passionate leaders and fantastic young people within the group. The executive has worked hard this year to continue the stabilisation of the group after the recent turbulence and to put the best interests of the young people and scouting at the heart of everything we have done. With the recovery of the funds now completed and the hard work of our treasurer, we are in a good financial position and we are looking to the future. The leaders have planned and delivered a fun packed and exciting programme this year and have provided numerous opportunities for our young people to have fun, friendship and adventure. Unfortunately, this year our Group Scout Leader stood down in December due to ill-health and I have personally found his absence a great loss of advice and guidance on all things scouting. The rest of the leaders have been very supportive and we have all come through this year with the best interest of the young people central to everything we do. I would appeal to you to join the executive as parent representatives, or to support the leaders in any way you can so we can enrich the experience the young people have in Scouting. We are always looking for unit helpers, so if you can offer your time to help out whether it is for an evening as part of a parent rota, helping with the carnival preparations or perhaps on a more regular basis you are very welcome. Derek Boyle Chair 11th Tonbridge Scout Group



GSL Report

Since the last AGM our GSL Tony Potter has had to step down due to health reasons and we are currently without a Group Scout Leader.

Beavers

Wendigo Beaver Colony

Over the last year the Wendigo Beaver Colony have been out and about training with the Cadets at Mascalls, Hiking through Foal Hurst Wood, climbing at Evolution and enjoyed a great Christmas Party provided by the County Team at Lower Grange Farm. The Beavers have completed many badges including their Communicator Badge, Disability Awareness, Emergency Aid 1 and the Experiment Badge. Last summer’s camp was at Weald Scout site where we turned into Cops and Robbers making SWAG bags and handcuffs as well as cracking codes. 11 Beavers achieved their Chief Scout Bronze Award during the year. Some of these recipients were able to attend a District Award Event and got to handle some mini-beasts.

Tsades Beaver Colony

In July we took part in the carnival dressed as zoo animals. During Sept – Dec 2014 our programme covered the Photography, Creative Challenge and Space badges. We took photo’s of our lego characters in the park and then displayed them for all to see at our meeting. We visited The Observatory at Herstmonceux in November and learned about the planets and telescopes. We have built rockets and at Christmas we baked and decorated Christmas cakes which were delicious. During Jan – Mar 2015 our programme covered the Friendship Challenge badge. We completed a Town Quiz in Paddock Wood, learned about people in other countries, as well as having an Easter Egg Hunt. We also raised funds towards the Red Nose Day by having a cake stall, a bring-and-buy stall and by covering 3 large RED NOSES in 1p’s and 2p’s. It was a lot of fun! This term we are visiting the Fire Station and the police are coming to visit us and we will also be sailing our newly made junk boats. On Sunday we visited Howletts Animal Park and didn’t leave any of our little monkey’s behind. We are planning to visit Legoland in July before we finally retire after a long and happy time as Beaver Leaders.



Cubs

Seeonee Cub Pack.

Seeonee have been running between 20 - 24 cubs for the last year. They have had a camp at Hamlet Wood in July, and carried out 3 hikes. They are due to camp again from July 3rd - 5th this year. They have been on trips to Duxford Air Museum, Howletts Animal Park, and have taken part in an activity day at Broadstone Warren, and a water fun day in Tonbridge. We attended the Remembrance Parade, St George’s Day Parade and all the other church parades during the year. The Cubs have completed several different activity and challenge badges, including their stage 1 + 2 Emergency Aid. As with all the sections, an extra pair of hands (or 2) would help with the running of the pack.

Panther Cub Pack

We have enjoyed an action packed and varied programme in the last year. We have visited both Tonbridge Police Station and Tunbridge Wells Fire Station. We have also been to Heavenly Glaze, toured St Andrews Church. Swimming, Climbing and Hiking are just a few of the activities we have taken part in. In the coming months we will be boating and enjoying our joint Summer Camp with The Mountbatten Pack along with a trip to London The Mountbatten Cub Pack The Mountbatten pack has had many adventures during the last year. They have been on trip to Howletts Animal Park, and have taken part in an activity day at Broadstone Warren. Many Cubs also took part in the District Badge day gaining a variety of badges. We all enjoyed a Tinsel and Turkey pack holiday at Pembury last December and have been swimming at Carroty Wood, as well as celebrating the Chinese New Year with a trip to the Oriental Buffet in Tonbridge. We attended the Remembrance Parade, St George’s Day Parade and other church parades during the year. The Cubs have completed several different activity and challenge badges, including their Pioneering and Model Making badge with a working wooden plane!



Scouts Wild Cats Troop The Wild Cat Troop had a fantastic year and since AGM 2014 we have:

• Had a week long summer camp in Northiam as well as overnight & weekend camps

• Won the annual district Operation Founder Trophy

• Supported our community delivering tea lights for St Andrew’s church

• Attended Remembrance Parade at the Cenotaph in London

• Enjoyed Hastings Gang Show

• Cooked out

• Entertained the parents and guardians

• Awarded 2 Chief Scout Golds

• Done far too much to write anymore here but most of all and what matters is we HAD FUN!

Explorers

Low Weald Explorers

Another busy year maintaining around 30 Explorers per term, with feed-in not only from Wild Cats but also Scout Troops in East Peckham, Five Oak Green and Brenchley. Last Summer we had a brilliant week in the New Forest with Central Explorers and we are going away with them again this Summer. We have started running events across the District so that the Explorers have the opportunity to take part in even more activities, the first was Laser Quest at which everyone had a really great time. Joint events to come include Gilwell 24 and Thorpe Park camp. Low Weald is now quite a young unit as a large number recently turned 18 and moved on to Network, however our new Patrol Leaders are rising well to the challenge and the energy and enthusiasm in the Unit is great. We are currently working on the Kent Search and Rescue (KSAR) Community Award and have a sleepout planned which will include looking (listening?) for bats and making bat boxes to put up in the woods. We continue to help run D of E across District at all 3 Award levels and have several Explorers taking part this year. 3 of our ex-Explorers (Ed, Connor and Matt) recently received their Gold D of E Awards at St James Palace and are now working towards their Queen's Scout Award via Network. Special mention should be made to Ben Ralph as he makes the final preparations for his trip to Japan this Summer as part of the UK contingent going to the World Jamboree - we are looking forward to hearing all about it on his return.



Treasurers Report Income from subscriptions has fallen by 7% in 2014 to £16,144. Termly subscriptions for each section have been maintained in 2014, therefore the net variance arises from lower membership numbers. Camp receipts A total of £6,098 was received by sections in relation to camps, however camp payments totalled £8,082 giving a net use of £886 funds being used during 2014 to fund camps. This shortfall has in general been met by subscription receipts by sections. Fund raising Nomads raised £605 during the year which has been put towards the costs for a member of the Group (Ben Ralph) to attend the 2015 Jamboree being held in Japan, these amounts are included as a receipt to the Group account and a donation from the Nomads in the consolidated accounts. We wish Ben a safe journey, are so pleased to have him representing the 11th Tonbridge and are confident that it will be a fantastic experience for him and so many others who are attending. Capitation Capitation receipts were £5,526 in 2014. The capitation payments in 2014 were £12,570 higher than in 2013 and this increase relates to the cumulative fee for two years (2013 and 2014). The District allowed the Group to delay paying its 2013 capitation due to lack of funds following the misappropriation of funds by a previous treasurer. Following the recovery of the misappropriated funds the Group paid all of its capitation up to date, being 2014 and 2013 amounts due, in 2014. Funds recovered The Group recovered an amount of £36,000 during the year from a previous treasurer in relation to the misappropriation of funds. The recovery of funds incurred solicitor’s fees of £1,324 which are included within ‘management’ and were met out of the Group funds. The Group believes that this issue is resolved and is focusing on looking forwards. Group levy The Group received levies from two sections during 2014 which were in respect of unpaid 2013 Group levies. Given the large surplus in the Group following the misappropriated funds recovery, the Group Executive agreed to refund a proportion of the 2013 levy to sections and also not charge the levy for 2014 or 2015. The Group Executive has requested that sections use these amounts to fund Scouting Activities during 2015. Income tax recovery (Gift Aid) The period of instability within the treasurer function of the Group resulted in no gift aid claims being completed in 2014, and the 2013 gift aid claim was still outstanding. Following the end of the year both the 2013 and 2014 gift aid claims were completed and £7,590 was recovered from HMRC in early 2015. Scouting activities Additional income from sections to fund scouting activities reduced by £690 during 2014 to £1,396. However, the amount spent to fund various scouting activities increased by £2,194 from £7,839 to £10,033. This net funding requirement has been met by sections using subscription receipts.



Equipment purchases and repairs Expenditure on equipment purchases and repairs increased during the year to £1,890. The Group identified a number of items of equipment which needed replacement, with the main expenditure being a new tent costing £955, other smaller items included gas lamps and frying pans. The Quartermaster (along with any willing volunteers!) is scheduled to carry out a full stocktake of all equipment during June 2015 which it is expected will identify further items of equipment which are either in need of repair or replacement. The cost of these items is expected to be met from the Group surplus during 2015. Net gain and net assets A net gain of £23,071 was generated in 2014 which arises mainly from the recovery of funds from a previous treasurer, however part of this recovery was used to repay the loan from District in relation to the capitation for 2013. As a result of the net gain in 2014 the Group has a considerable cash reserve of £25,099, and all sections combined have cash reserves of £33,550. The recovery of £7,590 of gift aid in early 2015 has resulted in a further increase in the Group cash reserve. The Group Executive has not yet identified how these funds should be applied.



2014 2013 2014 2013

£ £ £ £

Receipts Balances Brought Forward

Subscriptions 16,144.00 17,390.00 Group Account 1,502.01 114.88

Camp Receipts 6,098.45 9,177.90 Wildcat/Falcon Troop 1,493.57 1,563.41

Fund Raising 795.55 460.97 Nomad Troop 1,699.03 210.77

Interest Received 11.91 3.90 The Mountbatten Pack 1,407.30 171.96

Donations 10.00 1,858.32 Seeonee Pack 1,141.55 226.67

Badge and Book Sales 0.00 13.58 Panther Pack 1,033.89 919.29

Scouting Activities 1,396.50 2,086.44 Wendigo Colony 882.28 926.15

Account transfers 0.00 23.20 Tsades Colony 1,325.71 139.75

Income Tax Recovered (Gift Aid) 0.00 1,276.11 Note 3 10,485.34 4,272.88

Capitation Received (Sections) 5,526.50 3,815.50 Assets of the Group 17,000.00 17,000.00

Donation - funds recovered 36,000.00 2,740.65 Note 2 Opening net assets of the Group 27,485.34 21,272.88

Levies Received From Sections 816.00 2,496.00 Note 5

Sale of Goods and Assets 65.00 35.00 Net gain/(loss) for the year 23,071.41 6,212.56

66,863.91 41,377.57 Closing net assets 50,556.75 27,485.44

Payments Represented by:

Hall and Premises Hire 2,164.60 1,747.75 Group Account 25,106.24 1,502.01

Scouting Activities 10,032.69 7,838.63 Wildcat/Falcon Troop 2,016.33 1,493.57

Badge and Book Purchases 1,138.75 1,274.11 Nomad Troop 321.70 1,699.03

Camp Payments 8,082.02 8,576.01 The Mountbatten Pack 713.35 1,407.30

Capitation 16,385.50 3,815.50 Note 1 Seeonee Pack 1,741.44 1,141.65

Equipment Purchases and Repairs 1,889.57 319.86 Panther Pack 1,101.51 1,033.89

Insurances (Equipment and other) 595.28 583.46 Wendigo Colony 1,179.99 882.28

Account transfers 0.00 0.00 Tsades Colony 1,376.19 1,325.71

Funds lost Barclays 0.00 6,735.20 Note 4 33,556.75 10,485.44

Sundries / Other 372.19 277.02 Assets of the Group 17,000.00 17,000.00

Training 0.00 0.00 Closing net assets of the Group 50,556.75 27,485.44

Donations 797.10 903.84

Management (PR, systems, admin) 1,874.80 953.63

Levy 460.00 2,140.00

43,792.50 35,165.01

Net gain/(loss) for the year 23,071.41 6,212.56

Note 1 This relates to 2 years capitation due to funds shortfall following the misappropriation of Groups funds by a previous treasurer

Note 2 This donation relates to the return of misappropriated funds by a previous treasurer

Note 3 2013 and 2014 gift aid payments received from HMRC in 2015

Note 4 Up until May 2013 funds were mis appropriated from various Group accounts. The data mining of statements led to fraudulent payments in and out as noted.

Note 5 These are levy receipts for 2013 received in 2014 - the Group Executive waived the 2014 levy due to the Group funds surplus

11TH TONBRIDGE (ST ANDREWS PADDOCK WOOD) SCOUT GROUP

CONSOLIDATED ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2014



Cash Current 2014 2013

£ £ £ £

Account balance @ 1st Jan 0.00 1,502.01 1,502.01 114.88

Receipts

Subscriptions 0.00 0.00 0.00 0.00

Camp Receipts 0.00 0.00 0.00 520.00

Fund Raising 0.00 0.00 0.00 406.53

Interest Received 0.00 7.30 7.30 2.55

Donations 0.00 0.00 0.00 1,000.00

Badge and Book Sales 0.00 0.00 0.00 0.00

Scouting Activities 0.00 0.00 0.00 0.00

Transfer in 0.00 0.00 0.00 10,671.88

Income Tax Recovered (Gift Aid) 0.00 0.00 0.00 1,276.11

Capitation Received From Sections 0.00 5,526.50 5,526.50 3,815.50

Donation 0.00 36,000.00 36,000.00 1,759.15

Levies Received From Sections 0.00 636.00 636.00 2,496.00

Sale of Goods and Assets 0.00 0.00 0.00 0.00

0.00 42,169.80 42,169.80 21,947.72

Payments

Hall and Premises Hire 0.00 84.20 84.20 78.86

Scouting Activities 0.00 2,820.81 2,820.81 1,369.10

Badge and Book Purchases 0.00 100.00 100.00 93.15

Camp Payments 0.00 0.00 0.00 585.00

Capitation 0.00 10,859.00 10,859.00 6,423.40

Equipment Purchases and Repairs 0.00 1,483.61 1,483.61 0.00

Insurances (Equipment and other) 0.00 595.28 595.28 583.46

Transfer out 0.00 0.00 0.00 10,648.68

Sundries / Other 0.00 143.18 143.18 5.06

Training 0.00 0.00 0.00 0.00

Donations 0.00 0.00 0.00 163.50

Management (PR, systems, admin) 0.00 1,759.49 1,759.49 610.38

Levy 0.00 720.00 720.00 0.00

0.00 18,565.57 18,565.57 20,560.59

Net gain/(loss) 23,604.23 1,387.13

Net cash position 25,106.24 1,502.01

Balances @ 31/12 0.00 25,106.24 25,106.24 1,502.01


GROUP ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2014




£ £ £ £


Receipts

Subscriptions 2,000.00 0.00 2,000.00 2,840.00

Camp Receipts 540.00 0.00 540.00 880.00

Fund Raising 0.00 0.00 0.00 0.00


Donations 0.00 0.00 0.00 0.00



Transfer in 0.00 1,200.00 1,200.00 0.00

Income Tax Recovered (Gift Aid) 0.00 0.00 0.00 0.00

Capitation Received From Sections 0.00 0.00 0.00 0.00

Unknown In 0.00 0.00 0.00 293.40

Levies Received From Sections 0.00 180.00 180.00 0.00


2,540.00 1,380.20 3,920.20 4,013.58

Payments




Camp Payments 583.29 0.00 583.29 858.88

Capitation 0.00 768.00 768.00 805.00

Equipment Purchases and Repairs 0.00 0.00 0.00 0.00


Transfer out 1,200.00 0.00 1,200.00 0.00

Sundries / Other 46.43 0.00 46.43 105.94

Training 0.00 0.00 0.00 0.00

Donations 0.00 0.00 0.00 20.00

Management (PR, systems, admin) 0.00 0.00 0.00 35.00

Levy 0.00 280.00 280.00 144.00

2,099.22 1,770.50 3,869.72 2,827.62

Net gain/(loss) 50.48 1,185.96


Balances @ 31/12 506.02 870.17 1,376.19 1,325.71


TSADE COLONY ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2014




£ £ £ £

Account balance @ 1st Jan 57.96 824.32 882.28 926.15

Receipts

Subscriptions 920.00 1,484.00 2,404.00 2,510.00

Camp Receipts 217.00 923.00 1,140.00 930.00

Fund Raising 0.00 0.00 0.00 54.44


Donations 0.00 0.00 0.00 0.00



Transfer In 0.00 700.00 700.00 0.00



Unknown In 0.00 0.00 0.00 0.00



4,519.22 3,640.62

Payments




Camp Payments 96.63 1,140.39 1,237.02 1,227.93

Capitation 0.00 800.00 800.00 780.00



transfer out 700.00 0.00 700.00 0.00

Sundries / Other 60.97 0.00 60.97 0.00

Training 0.00 0.00 0.00 0.00

Donations 0.00 0.00 0.00 46.84


Levy 0.00 0.00 0.00 248.00

4,221.51 3,684.49

Net gain/(loss) 297.71 -43.87

Net cash position 1,179.99 882.28

Balances @ 31/12 57.96 824.32 1,179.99 882.28


WENDIGO COLONY ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2014




£ £ £ £

Account balance @ 1st Jan 209.28 824.61 1,033.89 919.29

Receipts

Subscriptions 1,367.00 1,433.00 2,800.00 2,600.00

Camp Receipts 484.00 781.75 1,265.75 154.30

Fund Raising 0.00 0.00 0.00 0.00


Donations 0.00 0.00 0.00 180.00



Transfer IN 0.00 400.00 400.00 0.00



Unknown In 0.00 0.00 0.00 0.00



1,997.00 2,977.58 4,974.58 3,598.94

Payments


Scouting Activities 1,008.91 574.00 1,582.91 1,688.54


Camp Payments 492.36 957.72 1,450.08 0.00

Capitation 0.00 832.00 832.00 750.00



Transfer out 0.00 400.00 400.00 0.00

Sundries / Other 0.00 0.00 0.00 52.13

Training 0.00 0.00 0.00 0.00

Donations 15.00 0.00 15.00 0.00


Levy 0.00 0.00 0.00 260.00

2,139.74 2,767.22 4,906.96 3,484.34

Net gain/(loss) 67.62 114.60


Balances @ 31/12 66.54 1,034.97 1,101.51 1,033.89


PANTHER PACK ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2014




£ £ £ £

Account balance @ 1st Jan -108.38 1,249.93 1,141.55 226.67

Receipts

Subscriptions 1,440.00 1,180.00 2,620.00 2,520.00

Camp Receipts 0.00 0.00 0.00 0.00

Fund Raising 105.00 40.00 145.00 0.00


Donations 0.00 0.00 0.00 0.00



Transfer In 0.00 506.13 506.13 0.00



Unknown In 0.00 0.00 0.00 0.00



1,545.00 1,906.13 3,451.13 3,139.27

Payments


Scouting Activities 428.19 67.80 495.99 1,337.15


Camp Payments 136.97 452.80 589.77 91.80

Capitation 0.00 800.00 800.00 0.00



Transfer Out 506.13 0.00 506.13 0.00

Sundries / Other 0.00 0.00 0.00 0.00

Training 0.00 0.00 0.00 0.00

Donations 0.00 0.00 0.00 0.00


Levy 0.00 0.00 0.00 327.00

1,133.74 1,717.50 2,851.24 2,224.29

Net gain/(loss) 599.89 914.98


Balances @ 31/12 302.88 1,438.56 1,741.44 1,141.65


SEEONEE PACK ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2014




£ £ £ £


Receipts

Subscriptions 760.00 1,080.00 1,840.00 2,860.00

Camp Receipts 0.00 20.00 20.00 1,314.30

Fund Raising 0.00 45.65 45.65 0.00


Donations 0.00 0.00 0.00 54.81



Transfer In 0.00 800.00 800.00 1,115.00



Unknown In 0.00 0.00 0.00 530.00



980.00 2,131.01 3,111.01 6,184.77

Payments


Scouting Activities 55.73 1,279.08 1,334.81 1,058.55


Camp Payments 0.00 188.09 188.09 1,049.88

Capitation 0.00 896.00 896.00 530.00



Transfer Out 800.00 0.00 800.00 1,115.00

Sundries / Other 31.84 0.00 31.84 43.97

Training 0.00 0.00 0.00 0.00

Donations 0.00 95.65 95.65 50.00


Levy 0.00 0.00 0.00 430.00

916.36 2,888.60 3,804.96 4,949.43

Net gain/(loss) -693.95 1,235.34

Net cash position 713.35 1,407.30

Balances @ 31/12 138.70 574.65 713.35 1,407.30


MOUNTBATTEN PACK ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2014



Balances Brought Forward


£ £ £ £

Account balance @ 1st Jan 70.64 1,422.93 1,493.57 1,563.41

Receipts

Subscriptions 140.00 2,320.00 2,460.00 2,660.00

Camp Receipts 130.00 2,102.70 2,232.70 3,740.00

Fund Raising 0.00 0.00 0.00 0.00


Donations 0.00 0.00 0.00 623.50



Transfer In 0.00 0.00 0.00 0.00



Unknown In 0.00 0.00 0.00 0.00



286.50 4,785.70 5,072.20 7,383.80

Payments


Scouting Activities 39.88 1,019.13 1,059.01 736.78


Camp Payments 151.16 1,897.76 2,048.92 3,971.33

Capitation 0.00 822.50 822.50 950.50



Transfer Out 0.00 0.00 0.00 0.00

Sundries / Other 0.00 43.00 43.00 36.93

Training 0.00 0.00 0.00 0.00

Donations 0.00 0.00 0.00 623.50


Levy 0.00 0.00 0.00 603.00

191.04 4,358.40 4,549.44 7,453.64

Net gain/(loss) 522.76 -69.84


Balances @ 31/12 166.10 1,850.23 2,016.33 1,493.57


WILD CAT TROOP ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2014



Cash PayPal Current 2014 2013

£ £ £ £ £

Account balance @ 1st Jan 674.53 234.21 790.29 1,699.03 210.77

Receipts

Subscriptions 0.00 1,760.00 260.00 2,020.00 1,400.00

Camp Receipts 170.00 495.00 235.00 900.00 1,639.30

Fund Raising (Jamboree) 0.00 208.95 395.95 604.90 0.00

Interest Received 0.00 0.00 0.00 0.00 0.14

Donations 0.00 0.00 10.00 10.00 0.01

Badge and Book Sales 0.00 0.00 0.00 0.00 0.00

Scouting Activities 17.00 0.00 0.00 17.00 0.00

Transfer In 0.00 227.55 1,075.07 1,302.62 0.00

Income Tax Recovered (Gift Aid) 0.00 0.00 0.00 0.00 0.00

Capitation Received From Sections 0.00 0.00 0.00 0.00 0.00

Unknown In 0.00 0.00 0.00 0.00 158.10

Levies Received From Sections 0.00 0.00 180.00 180.00 0.00

Sale of Goods and Assets 60.00 0.00 0.00 60.00 35.00

247.00 2,691.50 2,156.02 5,094.52 3,232.55

Payments

Hall and Premises Hire 0.00 0.00 120.00 120.00 0.00

Scouting Activities 349.70 617.28 436.18 1,403.16 359.29

Badge and Book Purchases 0.00 0.00 0.00 0.00 25.40

Camp Payments 258.29 660.13 1,066.43 1,984.85 882.99

Capitation 0.00 0.00 608.00 608.00 0.00

Equipment Purchases and Repairs 80.00 240.00 0.00 320.00 229.98

Insurances (Equipment and other) 0.00 0.00 0.00 0.00 0.00

Transfer Out 227.55 1,075.07 0.00 1,302.62 0.00

Sundries / Other 5.99 46.77 -5.99 46.77 32.99

Training 0.00 0.00 0.00 0.00 0.00

Donations (Jamboree) 0.00 286.45 400.00 686.45 0.00

Management (PR, systems, admin) 0.00 0.00 0.00 0.00 85.64

Levy 0.00 0.00 0.00 0.00 128.00

921.53 2,925.70 2,624.62 6,471.85 1,744.29

Net gain/(loss) -1,377.33 1,488.26

Net cash position 321.70 1,699.03

Balances @ 31/12 0.00 0.01 321.69 321.70 1,699.03


NOMAD TROOP ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2014



2014 AGM Minutes (agreed as submitted at

2015 AGM)

Present: 10 Scouters 15 Parents and 2 representatives from Sponsoring Authority Apologies: Tracey Ralph, Nerita Sparrowhawk, Simon Tovey, Gavin Severington, Yvonne Sharman, Zoe Judd, Alarick Turner 1. Tony Potter welcomed everyone to the meeting. 2. Minutes of the last Annual General Meeting were received. 3. Chairman's report was presented by Alan Dunster. The missing funds misappropriated from the group have now been recovered in full. Leaders, parents and the District were thanked for their support in this difficult time. Peter Crouch received his 50 year service award. 4. Group Scout Leaders Report was presented by Tony Potter. The financial difficulties of the last year have had no impact on the young people, but it has highlighted the fact that the group needs more help. The group which served almost 150 young people is spread over 4 sites and the challenge for the future is to have our own base. Following the visit of Katie Allen to Bereko the group has sent scarves and badges. Ben Ralph has been selected to go to the World Jamboree in Japan and the group will be fundraising to help him and other disadvantaged scouts to go. 3 Explorers had received their Queen's Scout Award: Jack Taylor, Katie Almond and Heather Reece. 5. Treasurer's Report presented by Simon Ralph. A big thank you to Diana Allen and Tracey Ralph who have done all the hard work in putting the accounts together. Only £23 remains unaccounted for which is amazing considering the position of the group last year with the misappropriated funds. Beaver, Cub and Scout accounts are presented separately. The accounts have not been independently examined yet but once this is done they will be presented to the Group Executive to be signed off. Rob Lewis District Commissioner drew attention to Policy Organisation and Rules of Scouts 3.48H says that a signed copy of the Annual Report and Accounts should be sent to the District Treasurer within 14 days of the Annual General Meeting.



Lisa Pilcher elected as independent examiner retrospectively for 2013 and for 2014 nominated by Tony Potter and seconded Diana Parkinson 6. Elections Group Chair: Derek Boyle name brought to meeting by Tony Potter Treasurer: John Swate nominated Tony Potter seconded Tracey Parkinson Secretary: no nominations

Sponsoring Authority: Linda Hobbs Quarter Master: Adam Kent nominated Tony Potter seconded Lorna Goldup Assistant Group Scout Leader: no nominations

Parent Representatives: The meeting was reminded that members of the trustees of the group and therefore had leagal responsibilities for governance and finance. Parent representatives were appointed to ensure that views of parents were heard. The number of parent representatives permitted under the constitution was unclear and this will be amended as necessary. Clinton Speight Wild Cat Andrew Bailey Wild Cat Katy Rich Tsades/Seeonee Andrew Morgan Nomad James Dow Panther Louise Fiksen Panther Yvonne Humphrey Nomad Sharon Fitzjohn Panther Alan Dunster Wild Cat Claire Reed Tsades Julia Speight Wild Cat 7. District Commissioner Report Rob Lewis noted that 11th Tonbridge was not registered with the Charity Commissioners and this needed to be addressed although the Charity Commissioners might decide that we retain excepted charity status because our income is less than £100,000. A big thank you to Grant Perry for organising the very successful Cub Activity Day. Congratulations to Ben for being selected for the World Jamboree in Japan in 2015 Rob Lewis there were three indicators that 11th Tonbridge were a successful group: a. still the largest Scout group in the District b. the number of different camps run each year



c. the number of young people achieving the top Scout awards and Duke of Edinburgh's award in Explorers. Finally he encouraged everyone to have a go at a role - if it doesn't suit you it is always possible to try something else. Lorna Goldup was presented with her 5 year service award. 8. Any other business Marie-Anne Kent the Methodist Minister from St Andrew's introduced herself as a link person from the Sponsoring Authority. 9. Group Scout Leader thanked all the leaders for their hard work and everyone who has volunteered to stand on the executive meeting. The next meeting will be arranged by email.



11th Tonbridge Scout Group

2015 Annual General Meeting May 15th, 2015 - 7:30 pm start

Held at Paddock Wood Primary School

AGENDA

Welcome and Introductions – Derek Boyle

Apologies for Absence

Approval of Minutes of 2014 AGM – Derek Boyle

Group Chairman’s Report – Derek Boyle

GSL’s Report -- presented by Yvonne Sharman

Treasurers report -- John Swaite

Information item - Group Scout Leader position - Derek Boyle

Carnival 2015 - Derek Boyle

Election of Group Chairman – Derek Boyle

Election of Group Treasurer – John Swaite

Election of Group Secretary – Julia Speight

Co-opting of a Quartermaster – Adam Kent

Parent representatives - Derek Boyle

Ideas from the parents on the use of group reserves - Adam Kent/Derek Boyle

Help needed for stock check 6th June

Presentations

Closing Remarks from District representative

AOB

Meeting close



2015 AGM Minutes (to be approved next year)

11th Tonbridge Scout Group

2015 Annual General Meeting May 15th, 2015 - 7:40 pm start

Held at Paddock Wood Primary School

MINUTES

Welcome - Chairman Derek Boyle, welcomed everyone to the 2015 AGM meeting of

the 11th Tonbridge Scout Group.

Attendance - In attendance were Adam Kent (QM), John Swaite (Treas), Derek

Boyle (Ch), Linda Hobbs (SA), and Julia Speight (Sec), Yvonne Sharman (BSL), Phil Kidby (SSL Rep), Bruce Beattie (CSL), Grant Perry (CSL), Andrew Day (SSL), Alaric Turner (ESL), Claire Reed (Tsades PR), and James Dow (Panther PR), from the Executive Committee; Peter Kent, District Representative; 22 leaders and parents. No apologies for absence received.

Approval of minutes – Derek Boyle - The minutes from the 2014 AGM were agreed

as submitted.

Group Chairman’s Report – Derek Boyle - Welcome and thank you for coming to

the AGM of the 11th Tonbridge Scout group. It has been my pleasure to be the chairman over the last year and although it has presented many challenges, we have a fantastic Executive, really committed and passionate leaders and fantastic young people within the group. The executive has worked hard this year to continue the stabilisation of the group after the recent turbulence and to put the best interests of the young people and scouting at the heart of everything we have done. With the recovery of the funds now completed and the hard work of our treasurer, we are in a good financial position and we are looking to the future.



The leaders have planned and delivered a fun packed and exciting programme this year and have provided numerous opportunities for our young people to have fun, friendship and adventure. Unfortunately, this year our Group Scout Leader stood down in December due to ill-health and I have personally found his absence a great loss of advice and guidance on all things scouting. The rest of the leaders have been very supportive and we have all come through this year with the best interest of the young people central to everything we do. I would appeal to you to join the executive as parent representatives, or to support the leaders in any way you can so we can enrich the experience the young people have in Scouting. We are always looking for unit helpers, so if you can offer your time to help out whether it is for an evening as part of a parent rota, helping with the carnival preparations or perhaps on a more regular basis you are very welcome.

GSL’s Report -- presented by Yvonne Sharman – Attached as part of minutes. In

summary, the report advises the status of the GSL role and gives a recap of the activities of each colony/pack/troop/unit within the Group.

Treasurer's report -- John Swaite – Attached as part of minutes. Thank you to all

the leaders for help pulling information together and to Tracey Parkinson who worked behind the scenes. In summary, the report makes individual mention of subscriptions, camp receipts, fundraising, capitation, funds recovered, Group levy, Gift Aid recovery, Scouting activities, equipment purchases and repairs, net gain and net assets. Detailed reports for year end 2014 include Consolidated Group Accounts, Group Accounts, Tsade Colony Accounts, Wendigo Colony Accounts, Panther Pack Accounts, Seonee Pack Accounts, Mountbatten Pack Accounts, Wild Cat Troop Accounts, and Nomad Troop Accounts.

Information item - Group Scout Leader position - Derek Boyle – Rob Lewis, our

District Commissioner, is acting GSL currently, but the position needs to be filled. The leaders are dividing up the duties currently to cover. The chair asked for any nominations or volunteers from the floor, no response. Item tabled for further discussion and action.

Carnival 2015 - Derek Boyle – Update given that we have a lorry with a driver and

insurance available for us to enter a lorry float, all we need is someone to come forward to organize decorating the lorry. A request has been put to the parents and so far, 3 volunteers have come forward to help but no one to coordinate. It was mentioned that there are currently only 2 lorries in the parade and it would be good to utilize a lorry



instead of a walking float but we are unable to do that without a coordinator. Either way, the group will be represented at the Carnival.

Elections –

• Group Chairman Role – Derek Boyle – Advised that the role is not elected but is appointed by the GSL. Derek Boyle will carry on for the next year.

• Election of Group Treasurer – Returning Treasurer John Swaite nominated by Yvonne Sharman and seconded by Linda Hobbs. Approved unanimously.

• Election of Group Secretary – Returning Secretary Julia Speight nominated by Derek Boyle, seconded by Claire Reed. Approved unanimously.

• Co-opting of a Quartermaster – Returning Quartermaster Adam Kent co-opted by Chairman Derek Boyle.

• Parent Representatives – No nominations or declarations of withdrawal made from the floor. Those in place will carry on in their roles. If there are any additions or corrections to information held, please contact Julia to amend the list.

Information item - Ideas from the parents on the use of group reserves - The Group

currently has £20,000 in surplus that will be used for Scouting activities and Scouting resources. Suggestions brought to meeting, tabled from previous discussions:

• It has been put forward for the purchase of a box trailer to use for camps and moving of equipment. Storage facilities would be needed and Derek is currently working on where it could be stored safely and will report back to the committee and leaders. It would be in the region of a £4,000- 5,000 spend.

• It has been put forward to update our equipment – air rifles and cooking equipment specifically mentioned.

Derek asked for suggestions from the floor:

• It was put forward to provide ventilation for the equipment hut at the church. Derek will look into prices and what involved and report back to committee. Linda Hobbs is contacting skinners sheds for ideas.

• It was put forward to simply leave the funds in the bank and hold as a reserve. The question was asked regarding how long we could hold funds and carry them over with our status as a charity. John thought there was no limit as long as the funds are used for the purpose they were given.

• It was put forward to earmark a 'Hut Replacement Fund' contingency.

• It was put forward again for equipment replacement. Derek thanked everyone for their suggestions and asked if any more suggestions came up to please advise the Executive Committee. The committee will have an ongoing



'wish list' for discussion. It was also recognized that there may be a significant amount spent on updating our equipment after the stock take at the hut on June 6th.

Stock check 6th June – Adam Kent – Only 2 people showed up for the last stock

take in November so we are trying again. On June 6th, at 1:30, Adam and volunteers will get everything out of the hut, determine condition, compile a stock list, dispose of broken, not fit for purpose equipment and determine what needs to be replaced. Anyone who can come by, even for a short while, is welcome and needed.

Presentations - District Representative Peter Kent presented Denise Warner with a

Chief Scouts 5 Year Service Award. Well done and congratulations.

Closing Remarks from District representative – Peter Kent – Advised that

there has been a change in the computer system used. Compass was found to have a fatal flaw in its safeguarding ability and so the plug was pulled on it in March. It is in the process of being updated to resolve the issue and is expected to be ready in 2016, possibly. In the meantime, many things have had to revert to manual records, so please have patience. Awards is one aspect that is now manual so it has slowed that process down considerably, but is still being processed. There is a new badge system in place now with outdoor pursuits and technology being embraced. Scouting is going 'back to what we do best', which will involve a minimum of 50% of activities outdoors. Thanks were expressed to the leaders and support staff for their continued dedication and effort. They do a great job and special mention was given to Grant Perry for the fantastic job on the recent badge day Cub event. There were in excess of 400 badges given out on the day. The Explorer Scouts that have moved on to Network and are completing their Queen Scout requirements were mentioned and their efforts recognized with pride.

AOB – No new business was brought before the committee.

Meeting adjourned – at 2018.

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