annual meeting september 23, 2009

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Annual MeetingSeptember 23, 2009

River Pines Condominium Association

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Board of Directors

Returning Members Tom Cornell Treasurer Shirley Niesyto Director Joyce McFadden Director

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Board of Directors

Tonight we will nominate and elect four (4) new members for the Board of Directors

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Meeting Agenda

Financial Status Budget performanceReserve fund statusDelinquent Accounts

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Meeting Agenda (Continued)

Nominations for the Board of Directors

Nominees comments to the co-owners

Voting ProcessFill out ballotsBallot counting

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Committee Reports- Social GroundsLightingSprinklerWelcome and Directory

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State of the Association-Roof ReplacementsUnit paintingDeck stainingConcrete replacementChanges for 2010

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Voting Results-Closing remarks-Questions-

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Financial Status

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Financial Status

Operating Expense–(thru 8/31/09)

Projected budget $782,326

Actual Expenses $728,119

Annual Budget $1,105,209

Act. & Committed $967,624

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Financial Status

Reserve Expense– (thru 8/31/09)

Projected budget $520,044

Actual Expense $383,426

Act & Committed $501,177

Reserve Fund Balance $959,547

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Financial Status

Delinquent Accounts- (8) delinquent Accts $8,964

(5) Accounts 90 days $5,870

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Nominationsfor

The Board of Directors

Nominations from the floor

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Voting Process

Voting

Ballot counting- We need (2) volunteers to serve as

“Overseer’s” during the ballot counting-

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Committee Reports

Social Committee- Bev Cornell and Sharon Hicks are our

Co-Chairpersons for the Social Committee

Bev, please come forward and give us your report-

What has the social committee has been doing

What is the social committee planning

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Committee Reports

Grounds Committee- Bob Eix is the Chairman of the Grounds

Committee Members include: Jerry Ewald, Bev Cornell,

Lou Stern, Glenda Wilkinson, Marty Zaffer, Bill Immergluck, Ed Lefevre, Janet Hall and Rick Austin.

The grounds committee has been busy with updates to the front entrance and managing the areas with replanted trees

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Committee Reports

Grounds Committee- At the front entrance, small plants were

moved so that the waterfall can be seen when driving into the complex.

Also, the two large trees in the center island will be replaced so that the flags are visible at the entrance.

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Committee Reports

Grounds Committee- Area A between River Pines and Lancrest

Court was redefined as normal maintenance. Areas B & C (now called Lancrest/Blue

Spruce Woods and Pump House Woods) are redefined as minimal maintenance areas.

We have mowed the weeds and will be planting range grass in these areas.

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Committee Reports

Grounds Committee- All things considered, I think our

grounds look very good this year Thank You……..Grounds Committee

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Committee Reports

Lighting Committee- We continue to have an active Lighting

Committee chaired by Larry Frey With the implementation of the new

fluorescent bulbs we seldom see burned out lights

We have significantly reduced our lighting costs from almost $27,000 in 2006 to an estimated $14,00 for 2009.

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Committee Reports

Lighting Committee- Members include: Bruce Tobis, Frank

Pilzner, Larry Frey, Charles Jones, Ciff Askren, Andy Tarpinian, Terry Connolly, Carl Wiatr, Phil Plaga and Gene Milczarski

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Committee Reports

Lighting Committee-We need to be careful installing

and/or removing these new lamps They are sturdy but we need to

avoid breaking the lamp as they contain Mercury – do not inhale the mercury

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Committee Reports

Lighting Committee-

Although household CFL bulbs may legally be disposed with regular trash in the U.S., the best solution is to save spent bulbs for a community hazardous waste collection day

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Committee Reports

Sprinkler Committee- So far this year, we have pumped almost 10.2

million gallons of water onto our lawns This would have cost us about $27,540 if we

had purchased city water without sewer charges

Our electrical energy cost to operate the pumps was about $5,500 or about $2.81/month/unit

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Committee Reports

Sprinkler Committee- We had another reasonable year with

the irrigation system, with the new pump.

This has significantly reduced most of the on-going issues with pumping water on our lawns.

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Committee Reports

Welcome & Directory Committee- We published an updated Association

Handbook this year So far this year we have welcomed (16)

new co-owners this year We have about 20 units either for sale,

in the process of closing or closed but the new co-owners have not moved in yet

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Committee Reports

Welcome & Directory Committee- Leasing has become an option for many

co-owners Co-owners need to provide the contact

information and a copy of the signed lease agreement to the management company

Leases should be for a minimum of 12 months

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Committee Reports

Welcome & Directory Committee- It there are any new co-owners that

have not received their welcome package please contact Patsy Kenworthy or June Holmes

They have an Information Package that can be very helpful to you so be sure to make the contact

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State of the Association

September 2009

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Roof Replacements - This year we contracted with DK

Roofing to replace roofs on (26) units @ a cost of $163,380 in addition to some valley repairs

We have pulled forward many roofs based on visual inspection

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Roof Replacements -

The average life remains at about 13 years

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Roof Replacements - We are convinced that attic ventilation

is the critical factor We continue to assure that all new roofs

have adequate soffit vents

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Unit Painting - This year, we approved a project to

paint (64) units at a cost of $78,600 We used the same contrator this year

and all reports have been good so far

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Unit Painting - We spent $43,747 installing fascia

boards and T1-11 siding to all units scheduled for painting this year

This was done to help reduce the deterioration of the T1-11 siding as we have done for the last three years

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Unit Painting - When the painting is completed all the new

fascia boards blended in well and they appear to be part of the original structure

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Unit Painting - Before we started painting……. we also

inspected every unit looking for windows problems.

This year we spent over $27,000 repairing windows on units to be painted. Of the 64 units, 38 units needed some window repair.

We believe this inspection and repair prior to painting is the critical step in our new window insert replacement strategy.

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Deck Staining – We were scheduled to stain 110 decks

this year We spent very little in replacement wood

– this is the fifth year of this program and the wood is not deteriorating due to on-going maintenance.

We are finishing the decks scheduled for this year

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Deck Staining – We are continuing to look at the decks

that will be stained next year to see what wood needs to be replaced this fall so that they have a winter season for aging prior to staining

As we travel around the complex all the decks look well maintained

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Concrete Replacement – This year we spent nearly $45,555 on

concrete replacement for driveways and sidewalks

This year everyone seemed to deal better with the inconvenience caused during the repair process

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Changes for 2010 – We will be updating the reserve plan in

2010 to assure that we continue to have adequate funding for all projects.

We intend to mulch the entire site again in 2010

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Voting Results – Introduce the new members of the

Board

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Closing Remarks – We have accomplished many things

over the past few years It seems popular to ask “Are we better

off than a few years ago?” In the Association case …. I believe we

are but we still have work to do

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Closing Remarks – The new board and McShane &

Associates will continue to work to improve the service they provide and the services you need

Although I am pleased with what we have accomplished ,we are not satisfied

With your help and cooperation we will do better in the years to come

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Closing Remarks – We hope this has been an informative

evening for you and we appreciate your attention

Thank You………….for taking the time to be with us tonight

annual meeting september 23, 2009

Documents

social committee planning

active lighting committee

meeting agenda continuedstate

projected budget

annual budget

board of directorsnominations

board of directorstonight

social committeebev