Annual General Meeting 2015

Agenda Welcome and Prayer Elders, Deacon and Staff reports Missions report Approve minutes of 2014 AGM Approve Elders Team Approve Audited Financial Statement Approve Budget Approve Auditors Lead Pastor Discussion and Motion Prayer

Reports

ReportsElders: Karen Bentham

ReportsDeacons: Peggy Tyers

ReportsStaff: Jamie Bay

ReportsMissions: Melissa Samchek

Missions Update Global Missions that have ended this year

! Paul & Jennifer Sadler - returned from Japan ! Jenilee Forgie - ending with Impact Romania ! Lisa Hines - ended teaching in Cambodia

National Missions that have ended this year ! Daniel Gagnes - completed church planting

assignment in Quebec ! Brad Eager - ended with Young Life

Missions Update Vision for Missions

! Relationship as Central ! Commitment to Investment beyond finances ! Local, National and Global Involvement ! Prioritize one mission in each of Local,

National and Global

Missions Update Local Missions

! The Compass ! Mississauga Life Centre ! The Dam

National Missions ! Downtown Windsor Community Collaborative ! Young Life ! First Nations support

Global Missions ! Lighthouse Dominican Republic ! David Mensah - Ghana Rural Integrated

development ! Emergency Relief Fund

Lighthouse Dominican Republic

Motions

Minutes of 2013 AGM

Motion: "The members of Chartwell Baptist Church (Clarkson Village) approve the minutes of the June 3, 2014 AGM as presented"

Elders Team Elders stepping down

! Nick Peros ! Dave Kraulis ! Elliot Tabet ! Jim Carrie (completed 2nd term)

Elders Team New Elders - 3 year term:

! Craig O’Neill (2nd term) ! Melissa Samchek (2nd term)

Continuing Elders (with years remaining): ! Brad Eager (1 years) ! Oliver Eggert (1 years - 2nd term) ! Karen Bentham (2 years - 2nd term) ! Mark Broadus (2 years - 2nd term) ! Lauren Lewarne (2 years) ! Linda Robinson (2 years - 2nd term)

Elders Team

Motion: “The members of Chartwell Baptist Church (Clarkson Village) approve the appointment of Craig O’Neill and Melissa Samchek to the Elders Team (Board) of Chartwell Baptist Church (Clarkson Village).”

Finances as an act of Worship?

…….

Chartwell Baptist Church - Clarkson Village

2015 Forecast & 2016 Budget Annual General Meeting – June 17, 2015

1.Receiving Audited 2014 Financial Statements

2.Current year forecast & recommended budget

3.Motion to recommend budget to members

4.Motion to recommend appointment of auditors

Finances ARE an act of worship

and support our worship!

2

Audited Financial Statements

Motion: "The members of Chartwell Baptist Church (Clarkson Village) approve the audited financial statements for the year ended June 30, 2014 as presented."

Chartwell Baptist Church - Clarkson Village

High level forecast & budget summary

2015 -Revenues are forecasted to be approximately $52k below budget -Expenditures are forecasted to be $28.4k below budget (54.1k below budget if backed out excess debt reduction) -Forecasting net deficit of $24.2k (1.5k surplus if backed out excess debt reduction)

2016 - Budgeting revenues of $467k – Compares to $532k in 2015 and $560k in 2014 - Budgeting disbursements of $467.7k – major reductions in facilities budget / debt reduction & personnel - Budgeting for minor deficit of $1k

2015 Approved

budget

Forecast Actual for the year

Anticipated variance to budget

2016 Recommended

budget

Change from 2015 to 2016 BUDGET

Tithes, offerings & facility rent 532,000 479,391 -52,609 467,000 -65,000Expenditures 531,100 502,697 28,403 467,773 -63,327Offerings less expenditures 900 -23,306 -24,206 -773 -1,673

Over budget expenditures related to excess mortgage debt reduction -25,732 Net surplus (deficit) after backing out extra debt payment 1,526

Chartwell Baptist Church - Clarkson Village

High level forecast & budget summary

Tithes & Offerings

2015 forecast is about 9.9% below budget

2016 Budget is marginally lower than 2015 forecast offerings

2015 Approved

budget

Forecast Actual for the year

Anticipated variance to budget

2016 Recommended

budget

Change from 2015 to 2016 BUDGET

Tithes, offerings & facility rent 532,000 479,391 -52,609 467,000 -65,000

Expenditures Finance & Administration 35,600 36,197 597 36,300 700Property & Maintenance 110,300 132,453 -22,153 98,296 -12,004Christian Education 3,500 2,658 842 3,500 - Youth Ministry Expenses 2,500 3,337 -837 2,500 - Communication & Fellowship 6,200 5,002 1,198 6,050 -150Worship, Pulpit & Special Services 4,200 5,616 -1,416 6,500 2,300Ministry Personnel 318,800 272,465 46,335 270,893 -47,907Missions & Outreach 27,400 27,403 -3 23,134 -4,266Community Outreach 22,600 17,566 5,034 20,600 -2,000

Total Expenditures 531,100 502,697 28,403 467,773 -63,327Net Surplus (deficit) 900 -23,306 -24,206 -773 -1,673

Over budget expenditures related to excess mortgage debt reduction -25,732 Net surplus (deficit) after backing out extra debt payment 1,526

Fiscal 2015 (July 2014 - June 2015) 2016

Chartwell Baptist Church - Clarkson Village

High level forecast & budget summary

Property & Maintenance

2015 forecast is $22.1k above budget: -1.8k maintenance -1.4k furniture -1.5k major repairs + 25.7k debt reduction

2016 Budget reductions of $12.0k - $10.0k property debt repayments -1.5k furniture -2.0k Major repairs

2015 Approved

budget

Forecast Actual for the year

Anticipated variance to budget

2016 Recommended

budget

Change from 2015 to 2016 BUDGET

Tithes, offerings & facility rent 532,000 479,391 -52,609 467,000 -65,000

Expenditures Finance & Administration 35,600 36,197 597 36,300 700Property & Maintenance 110,300 132,453 -22,153 98,296 -12,004Christian Education 3,500 2,658 842 3,500 - Youth Ministry Expenses 2,500 3,337 -837 2,500 - Communication & Fellowship 6,200 5,002 1,198 6,050 -150Worship, Pulpit & Special Services 4,200 5,616 -1,416 6,500 2,300Ministry Personnel 318,800 272,465 46,335 270,893 -47,907Missions & Outreach 27,400 27,403 -3 23,134 -4,266Community Outreach 22,600 17,566 5,034 20,600 -2,000

Total Expenditures 531,100 502,697 28,403 467,773 -63,327Net Surplus (deficit) 900 -23,306 -24,206 -773 -1,673

Over budget expenditures related to excess mortgage debt reduction -25,732 Net surplus (deficit) after backing out extra debt payment 1,526

Fiscal 2015 (July 2014 - June 2015) 2016

Chartwell Baptist Church - Clarkson Village

High level forecast & budget summary

Worship, Pulpit & Special Services

2015 forecast is $1.4k above budget due to increased need for guest speakers over the last 6 months

2016 Budget is $2.3k higher to support roughly 16 weeks of guest speakers.

2015 Approved

budget

Forecast Actual for the year

Anticipated variance to budget

2016 Recommended

budget

Change from 2015 to 2016 BUDGET

Tithes, offerings & facility rent 532,000 479,391 -52,609 467,000 -65,000

Expenditures Finance & Administration 35,600 36,197 597 36,300 700Property & Maintenance 110,300 132,453 -22,153 98,296 -12,004Christian Education 3,500 2,658 842 3,500 - Youth Ministry Expenses 2,500 3,337 -837 2,500 - Communication & Fellowship 6,200 5,002 1,198 6,050 -150Worship, Pulpit & Special Services 4,200 5,616 -1,416 6,500 2,300Ministry Personnel 318,800 272,465 46,335 270,893 -47,907Missions & Outreach 27,400 27,403 -3 23,134 -4,266Community Outreach 22,600 17,566 5,034 20,600 -2,000

Total Expenditures 531,100 502,697 28,403 467,773 -63,327Net Surplus (deficit) 900 -23,306 -24,206 -773 -1,673

Over budget expenditures related to excess mortgage debt reduction -25,732 Net surplus (deficit) after backing out extra debt payment 1,526

Fiscal 2015 (July 2014 - June 2015) 2016

Chartwell Baptist Church - Clarkson Village

High level forecast & budget summaryMinistry Personnel (Salaries & benefits)

2015 forecast is $46.3k below budget due to staff turn over

2016 Budget includes: (i)Lead Pastor (ii)Childrens Pastor (Birth - Gr 5) (iii)Youth Pastor (Gr 6-12) (iv)Part time Worship Director – 10 hours per week, •Office Manager •Part time Financial Administrator for 14 hours per week for the majority of the year. +Cost of living adjustment for staff

While our long term vision continues to include an Associate Pastor, our 2015/16 budget cannot support adding the Associate Pastor at this time.

2015 Approved

budget

Forecast Actual for the year

Anticipated variance to budget

2016 Recommended

budget

Change from 2015 to 2016 BUDGET

Tithes, offerings & facility rent 532,000 479,391 -52,609 467,000 -65,000

Expenditures Finance & Administration 35,600 36,197 597 36,300 700Property & Maintenance 110,300 132,453 -22,153 98,296 -12,004Christian Education 3,500 2,658 842 3,500 - Youth Ministry Expenses 2,500 3,337 -837 2,500 - Communication & Fellowship 6,200 5,002 1,198 6,050 -150Worship, Pulpit & Special Services 4,200 5,616 -1,416 6,500 2,300Ministry Personnel 318,800 272,465 46,335 270,893 -47,907Missions & Outreach 27,400 27,403 -3 23,134 -4,266Community Outreach 22,600 17,566 5,034 20,600 -2,000

Total Expenditures 531,100 502,697 28,403 467,773 -63,327Net Surplus (deficit) 900 -23,306 -24,206 -773 -1,673

Over budget expenditures related to excess mortgage debt reduction -25,732 Net surplus (deficit) after backing out extra debt payment 1,526

Fiscal 2015 (July 2014 - June 2015) 2016

Chartwell Baptist Church - Clarkson Village

High level forecast & budget summary

Missions & Outreach

2016 Budget is $4.3k lower than 2015 due to:

•Lighthouse Dominican Republic +6k •David Mensah - Ghana Rural Integrated Development +2k •First Nations Support +2k •Foreign Emergency Relief Fund +1.3k •Paul & Jennifer Sadler – 6.7k •FEBC Quebec – Gagnes -5.4k •Jenilee Forgie -1.25k •Lisa Hines -1.25k •Young Life Canada -1k

2015 Approved

budget

Forecast Actual for the year

Anticipated variance to budget

2016 Recommended

budget

Change from 2015 to 2016 BUDGET

Tithes, offerings & facility rent 532,000 479,391 -52,609 467,000 -65,000

Expenditures Finance & Administration 35,600 36,197 597 36,300 700Property & Maintenance 110,300 132,453 -22,153 98,296 -12,004Christian Education 3,500 2,658 842 3,500 - Youth Ministry Expenses 2,500 3,337 -837 2,500 - Communication & Fellowship 6,200 5,002 1,198 6,050 -150Worship, Pulpit & Special Services 4,200 5,616 -1,416 6,500 2,300Ministry Personnel 318,800 272,465 46,335 270,893 -47,907Missions & Outreach 27,400 27,403 -3 23,134 -4,266Community Outreach 22,600 17,566 5,034 20,600 -2,000

Total Expenditures 531,100 502,697 28,403 467,773 -63,327Net Surplus (deficit) 900 -23,306 -24,206 -773 -1,673

Over budget expenditures related to excess mortgage debt reduction -25,732 Net surplus (deficit) after backing out extra debt payment 1,526

Fiscal 2015 (July 2014 - June 2015) 2016

Chartwell Baptist Church - Clarkson Village

High level forecast & budget summary

Community Outreach

2016 Budget is $2.0k lower than 2015 due to:

•Saga from budget -2k

2015 Approved

budget

Forecast Actual for the year

Anticipated variance to budget

2016 Recommended

budget

Change from 2015 to 2016 BUDGET

Tithes, offerings & facility rent 532,000 479,391 -52,609 467,000 -65,000

Expenditures Finance & Administration 35,600 36,197 597 36,300 700Property & Maintenance 110,300 132,453 -22,153 98,296 -12,004Christian Education 3,500 2,658 842 3,500 - Youth Ministry Expenses 2,500 3,337 -837 2,500 - Communication & Fellowship 6,200 5,002 1,198 6,050 -150Worship, Pulpit & Special Services 4,200 5,616 -1,416 6,500 2,300Ministry Personnel 318,800 272,465 46,335 270,893 -47,907Missions & Outreach 27,400 27,403 -3 23,134 -4,266Community Outreach 22,600 17,566 5,034 20,600 -2,000

Total Expenditures 531,100 502,697 28,403 467,773 -63,327Net Surplus (deficit) 900 -23,306 -24,206 -773 -1,673

Over budget expenditures related to excess mortgage debt reduction -25,732 Net surplus (deficit) after backing out extra debt payment 1,526

Fiscal 2015 (July 2014 - June 2015) 2016

Chartwell Baptist Church - Clarkson Village

High level forecast & budget summary

Total Expenses

2015 forecast is to be $28.4k below budget [502.7k vs 531.1k]

• Property & debt pmts +22.2k •Ministry Personnel -46.3k •Community Outreach -$5.0k

2016 Budget is $34.9k below 2015 forecast [467.8k vs 502.7k] -34.2k: Property & Maintenance - 1.5k: Ministry Personnel - 4.3k: Mission & Outreach + 2.0k: Community Outreach

2015 Approved

budget

Forecast Actual for the year

Anticipated variance to budget

2016 Recommended

budget

Change from 2015 to 2016 BUDGET

Tithes, offerings & facility rent 532,000 479,391 -52,609 467,000 -65,000

Expenditures Finance & Administration 35,600 36,197 597 36,300 700Property & Maintenance 110,300 132,453 -22,153 98,296 -12,004Christian Education 3,500 2,658 842 3,500 - Youth Ministry Expenses 2,500 3,337 -837 2,500 - Communication & Fellowship 6,200 5,002 1,198 6,050 -150Worship, Pulpit & Special Services 4,200 5,616 -1,416 6,500 2,300Ministry Personnel 318,800 272,465 46,335 270,893 -47,907Missions & Outreach 27,400 27,403 -3 23,134 -4,266Community Outreach 22,600 17,566 5,034 20,600 -2,000

Total Expenditures 531,100 502,697 28,403 467,773 -63,327Net Surplus (deficit) 900 -23,306 -24,206 -773 -1,673

Over budget expenditures related to excess mortgage debt reduction -25,732 Net surplus (deficit) after backing out extra debt payment 1,526

Fiscal 2015 (July 2014 - June 2015) 2016

Chartwell Baptist Church - Clarkson Village

High level forecast & budget summary

Net Deficit

-2015 forecast for net deficit of $23.3k (2.4k surplus if backed out excess debt reduction)

2016 Budget is for a $773 deficit

2015 Approved

budget

Forecast Actual for the year

Anticipated variance to budget

2016 Recommended

budget

Change from 2015 to 2016 BUDGET

Tithes, offerings & facility rent 532,000 479,391 -52,609 467,000 -65,000

Expenditures Finance & Administration 35,600 36,197 597 36,300 700Property & Maintenance 110,300 132,453 -22,153 98,296 -12,004Christian Education 3,500 2,658 842 3,500 - Youth Ministry Expenses 2,500 3,337 -837 2,500 - Communication & Fellowship 6,200 5,002 1,198 6,050 -150Worship, Pulpit & Special Services 4,200 5,616 -1,416 6,500 2,300Ministry Personnel 318,800 272,465 46,335 270,893 -47,907Missions & Outreach 27,400 27,403 -3 23,134 -4,266Community Outreach 22,600 17,566 5,034 20,600 -2,000

Total Expenditures 531,100 502,697 28,403 467,773 -63,327Net Surplus (deficit) 900 -23,306 -24,206 -773 -1,673

Over budget expenditures related to excess mortgage debt reduction -25,732 Net surplus (deficit) after backing out extra debt payment 1,526

Fiscal 2015 (July 2014 - June 2015) 2016

12

Chartwell Baptist Church - Clarkson Village

Budget + designated donations in support of specific ministries

2016 Recommended

budget

Designated donations, Saga fees &

federal grants

Current year forecast & Designated Donations

Tithes, offerings & facility rent 467,000 164,000 631,000

Expenditures -

Finance & Administration 36,300 36,300Property & Maintenance 98,296 98,296Christian Education 3,500 3,500Youth Ministry Expenses 2,500 2,500Communication & Fellowship 6,050 6,050Worship, Pulpit & Special Services 6,500 6,500Ministry Personnel 270,893 270,893 42.9%

Missions & Outreach 23,134 19,000 42,134Community Outreach 20,600 145,000 165,600

Total Expenditures 467,773 164,000 631,773

Net Surplus (deficit) -773 - -773

32.9%

Investments in ministry outside of our budget

•Youth Mission trips $19k

•Benevolence $15k •Saga Camp $130k

13

Budget 2015 - 2016

Motion: “The members of Chartwell Baptist Church (Clarkson Village) approve the July 2015 - June 2016 budget as presented.”

14

Auditor for the fiscal year ended June 30, 2015

Motion: “The members of Chartwell Baptist Church (Clarkson Village) approve the Elders’ team recommendation of the appointment of Norton McMullen* & Co. LLP Chartered Accountants for the audit of the fiscal year ended June 30, 2015.”

* Please note there is no relation between Ali McMullen (the Church’s financial administrator) and anyone at the firm of Norton McMullen & Co. LLP Chartered Accountants.

Lead Pastor Discussion

12

Lead Pastor

Motion: “The members of Chartwell Baptist Church (Clarkson Village) approve the elders team recommendation to offer the position of Lead Pastor to Jamie Bay”

Prayer

Annual General Meeting 2015