announcing: launch of xml admissions application 2 nd annual conference on technology &...
TRANSCRIPT
Announcing: Launch of XML Admissions Application
2nd Annual Conference on Technology & Standards, Washington D.C., March 03, 2005
Graham Tracey, Chair, Submission Advisory Boardand Product Manager, Datatel
Steps to a standard admissions application data set
• Take you through the process of developing a standard through PESC
• Navigate the roles of the various workgroups and committees
• Discuss the drivers for a standard admissions application data set
• Benefits and possibilities for the industry
Step 1: Request for a standard – Initial Submission
• The initial submission must:Be submitted through the PESC officeBe electronic Include a Letter of Intent Include a narrative business case that includes:
• a historical overview of the problem to be solved; • a justification of the proposed solution or amendment to
existing standard; • a description of the collaboration that is planned to go into
the effort.
Drivers for the admissions application
• The average institution spends $432 per applicant – 5,000 apps = $2,160,000 (according to NACAC study)
• Wide array of technologies serving the admissions space:College search aggregatorsHosted online applicationsStand-alone recruitment systemsCRM systemsBulk e-mailing systemsE-marketing systemsStudent information systems
Drivers (continued)
• Industry expectation that the SPEEDE TS 189 EDI Standard will be replaced by XML
• Several requests have been made to PESC over the years
• New member The Common Application is the most recent of these requests
Step 2: Workgroup formed
• The Submission Advisory Board (SAB), in consultation with the Steering Committee, will:analyze the requestdetermine whether the proposed activity is
appropriate for the PESC mission and realm of influence,
authorize the establishment of a workgroup to assist with the development of the submission.
Who makes up the SAB?
• Robert Boisen, Great Lakes Educational Loan Services, Inc.
• Jeanenne Rothenberger, Purdue University
• Monique Snowden, Texas A&M
• Graham Tracey, Datatel, Inc.
Role of the SAB
• Serve as the first point of contact for proposed standards
• Review and help sponsoring organization prepare the case for the standard candidate
• Assist in the establishment of workgroup
• Shepherd submission through the entire process until standard is adopted
Step 3: Completed Candidate Proposed
• The Change Control Board will conduct a thorough review of the development workgroup submission, which will include a validation against the:Registry and Repository Existing technical specification;PESC Schema for XML Architecture and Data
Modeling; PESC collaboration principles; andPESC Mission Statement for appropriateness as a
PESC standard.
Step 4: Public Comment
• Electronic notification to PESC Membership official contacts;
• Publication in the PESC Standard;
• News release to the various PESC distribution lists of interested parties and media sources;
• Announcement on the PESC Internet home page (www.pesc.org)
Steps 5 & 6: Voting and Ratification
• Candidates require an affirmative vote from at least 80% of voting members
• Once ratified as standard by board, all necessary documents will be made publicly availablePESC WebsitePESC XML Registry & Repository
Benefits and possibilities for the industry
• Lower the cost of the admission process for institutions
• Create harmony between IT and Admissions
• Standard may be used for many other admission processes (inquiry, search, status checks, etc.)
• More organizations in the industry become engaged in standards
Thank you
Questions and Discussion