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Positional Leaders

Autumn 2015

Leading and Facilitating Meetings

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1. To enable participants to conduct meetings in a more effective and confident manner

2. To explore the kinds of dispositions that contribute positively to meetings

3. To explore and practice core skills and strategies that contribute to effective meetings

Learning outcomes

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Develop and maintain productive relationships via•Clearly Defined Purpose•Preparation and Planning •Positive Conflict = Opportunity• Sharing of Ideas• Follow Through

Key Messages

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Meetings – your experiences?

What has made for good meetings?What has contributed to bad meetings?

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.ieOrganisation

Pre

● Timing (when and within the meeting, focused)

● Planning - Agenda - Advance notice

● Attendees - ensure that the necessary people are in

attendance

● Room arrangement/Light/Sound/Broadband

During

● Norms and Protocols

● Chairing/ Steering/ DIrecting

● Documenting Minutes

● Definite Ending (Circle time)

Follow through

● Passing on / Sharing Information

● Setting Timeline for next meeting

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The Power of Tea and Biccies

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.ieWhat values, beliefs and attitudes do you as a leader bring to the meeting?

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.ieCore

beliefs or assumptions

I have some relevant knowledge; ......other

people also have relevant knowledge

Each of us may see things others do not

Differences are opportunities for learning

People are trying to act with integrity given their situations

Schwartz, 2005

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Win win!

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meeting?

• Information sharing / Consultation?• Plan work?• Solve a problem?• Learn from one another?• Review / evaluation?• Decision making?• Create buy-in?

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Preparation

• Purpose• Outcomes• Type of Meeting• Timing• Prior Consultation• Plan / Agenda• Format• Roles• Room Arrangements• Prepare to Share

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What are the key skills ?

Preparation is done and you are ready to go..........

1.

2.

3.

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Team Norms and Protocols

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Predict & Prevent

•Non-Contributor•Facilitator•Saboteur•Dominator•Side Talkers•Repeaters, Parrots and Ramblers

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Problem

Solver

Problem

Problem

Problem

Problem

Avoid

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• Accept that conflict is going to happen

• Deal with one issue at a time

• Choose the right time to resolve the conflict

• Avoid reacting to unintentional remarks

• Avoid quick resolutions

• Agree to disagree

• Do not insist on being right

• Avoid expanding the problem

Creative Ways to Deal with Conflict

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Staying on track

• What happens when the team does not stay on track?

• What would you do?

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Commitment to actionKey Reflections

Follow up actions

What Who When

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Follow Through