anc 2015 after action report - national sojourners · 2017-01-10 · ladies luncheon colonial...

NATIONAL SOJOURNERS CONVENi:10N CORPORATION

ANC 2015 After Action Report

1. Date of Report: 20 July 2015

2. Dates, type, location of Meeting: 1- 6 June 2015, ANC, Omaha, NE

3. Name of Chapter Manager: Gerald L. Henderson

4. Name of NASOCOCO Chairman: Martin Schwebel/Howard Sobel

5. Name of Hotel and Hotel Primary Contacts: Omaha Marriott, 10220 Regency Circle,

Omaha, NE. Cassandra Yates, Convention Services Manager; Kim Davis, Sales Manager.

6. Date of Hotel Signature on C_ontract: 19 December 2013

7. Total Number.of Rooms Reserved and Room Rate: Initial Reserved 355, updated to

405 in May 2015. Room rate was $105.00/night with taxes of $18.16/night. Four

complimentary suites were provided for seven nights as per contract.

8. Hotel Expected Income/Penalties Amount: Room expected income was 405 room

nights or $45,525. Penalty applies if room nights fall below 304 rooms (75%). Food

and Beverage guarantee was $15,000 (excluding service fees, gratuities, and taxes).

9. Date of Last Meeting/Telephone Contact with Hotel Staff: 6 June 2015

10. Status of Chapter Committee (number of members and vacant positions): Any issues

relating to organization and assignment.

Committee

Deputy-Chapter Manager: Bro Tom Upton

Registration: Bro Gary Bunnell, Chair, 8 members

Transportation/Special Events Coordinator: Bro AJJohnson, Chair, 5 members

Hotel Coordinator: Bro Okley Gibbs, Chair, 4_ member"s

Souvenir Book Coordinator: Bro Tom Sorenson, Chair, 2 members

Secretary/Treasurer: Bro James Avant

Heroes Liaison: Bro AJ Johnson

Hospitality: Bro Dan.Daniels/Lady Faye Daniels, Chair 6 members

11. Name of Hospitality Room Chair: Bro Dan Daniels/Lady Faye Daniels

12. Hospitality Room Location/Confirmation of Use of Alcohol: Ground floor of hotel

located with other meeting rooms, Opex A & B. Hours of operation as per schedule.

Own alcohol was authorized in hospitality room. Room was heavily used throughout

the convention.

13. Discuss any issues on Agenda and Meals: Agenda was followed as per wishes of

National President. Meals were a set cost of $15.00 per plated meal for 5 breakfasts;

$20.00 per plated meal for 5 lunches; and $40.00 per plated meal for 3 bqoquets. Hotel

provided tickets for $10.00 breakfasts each morning for meeting non-attendees. $5.00

per person was charged at the Colonial Ladies at the Table to cover the cost of toasting

glasses, wine was provided at no cost from chapter member.

14. Statue of Convention Book Ad Sales: This year's souvenir book was the largest in

terms of ads sold and color ads purchased in recent history.

15. Status of Convention Book and Sales; problems or issues: The Souvenir book was

printed and delivered to the host hotel on 30 May. The biggest issue with the book is

the need to package and mail copies to individuals/chapters/organizations that

purchased ads but did not attend the convention to pick up their copies.

16. Brief Summary of Tours and Related Activities Planning: Two tours were scheduled

and provided to the attendees; 1) Lauritzen Gardens - 2 June with 21 attendees and 2)

The Durham Museum - 3 June with 19 attendees. The biggest problem with tours is last

minute additions and/or cancellations.

17. Brief Summary of Transportation Planning {to/from hotel and any other

activities) and any issues: Transportation committee utilized POV and Shrine

van donated by the local (Tangier} Shrine Center. All arriving and departing

attendees were transported whose schedules were known and who wished

transportation. Cooperation from the local airport was exceptional.

18. list Special Guests or Groups:

Gen Walter Boomer, USMC, President's Banquet guest speaker

MW GM Jon Maxell, Grand Master of Masons of Nebraska, spoke at

Bennington Banquet

Bro Dan Draper portrayed Bro Teddy Roosevelt at the opening breakfast

Ray "Bubba" Sorenson spoke at the Americanism Breakfast

Nine Past Grand Masters of Masons of Nebraska attended the Bennington

Banquet

19. Brief Summary of Meeting Planning Highlights: Contract was signed in December

2013 after numerous negotiation meetings prior to that time. Bro Howard Sobel,

NASOCOCO, conducted the final negotiations prior to final signing. Planning meetings

began in 2014 with bimonthly meetings early in the year, monthly meetings from Jul 14

to Mar 15, and weekly meetings the last 2-3 months. Planning meetings with hotel staff

began in early 2014 and continued with increasing frequency thru May 2015. The hotel

staff (key managers) turned over 4 times during the 1 Yz - 2 years of planning which

necessitated in some instances virtually starting over from square one. With not only

established agreements changing but also significant planning being changed. Be aware

of potential staff, manager, owner, etc. changes and get all agreements and decisions in

writing.

20. Summary of Planning Issues/Problems: The most significant problem early was

registration issues. The hotel was reticent to increase our room night availability. There

were several instances of members having a hard time registering due to inconsistencies

between local and national phone numbers, room charges that were not as published

and no pre/post room availability.

21. Registration Summary:

Total Number of Members Registered: 123

Total Number of Guests Registered: 83

Total Number of Rooms Reserved by Attendees (Hotel): 405

Total Rooms Filled: 393

22. Additional Information at the Discretion of the Chapter Manager: Omaha Chapter# 19

held fund raisers and raffles to obtain the necessary monies to front expenses to begin

the convention process. Several members spent out-of-pocket monies to obtain items

necessary to put on a convention. Those expenses which are not reimbursable were

paid by chapter funds from fundraising. The items which are reimbursable are included

in an annex with receipts for NASOCOCO reimbursement. Omaha Chapter# 19 should

receive an amount approximately equal to $3504.24 which is 20% of the Souvenir Book

Ad sales. The chapter should also receive the $500.00 allocated for hospitality room

activities. Also are included are receipts for reimbursable items which include; printing,

postage, shipping, toasting glasses, and other acceptable reimbursable items.

Gerald L. Henderson

Omaha Chapter# 19 Chapter Manager

Martin Schwebel

NASOCOCO Chairman

9 Attachments;

Tables: Room Night Data

Contract

Meeting Attendance Tables

Convention Budget Summary

Meeting Schedule

Convention Agenda

Audio Visual Usage

Banquet Programs

After Action Reports

Registration

Transportation

Hotel Liaison

General

Expense Reimbursable

Receipts

Room Nights Data

ROOM Nights

Saturday

Sunday

Monday

Tuesday

National Sojourners Annual National Convention

Final Rep0rt - Omaha, NE

1-6June 2015

Total Blocked

0

10

10

75

Wednesday 100

Thursday

Friday

Saturday

Totals

Average

100

100

10

405

Total Used

3

27

58

71

82

80

69

3

393

56.2

BANQUET EVENTS

Breakfast with Teddy

Expeditionary Lunch

Past Masters Breakfast

Saigon/DaNang Lunch

Bennington Banquet

Barrow Wheelers Breakfast

Mustang Lunch

Ladies Luncheon

Colonial Ladies at the Table*

Americanism Breakfast

Awards Luncheon

President's Banquet

President's Breakfast

Total Revenue

Total Expenses


Final Report -- Omaha, NE

1-6 June 2015

ATTENDEES

Estimated

77

43

54

52

173

65

26

60

108

98

95

150

79

$29,140.00*

$29,015.00

Actual

75

41

52

45

168

60

25

58

109

100

95

155

79

• an extra $5.00 per person was charged at the Colonial Ladies at the Table banquet to offset the cost of the cannons

(toasting glasses).

MEETINGS ATTENDANCE TABLE

Name of Meeting

NASOCOCO (hotel staff)

National Line

NASOCOCO Officers

NASOCOCO Board of Directors

Trustees

Nominating Committee

Americanism Committee

YLC (subset of Am Comm)

JROTC/ROTC (subset of Am Comm)

Patriotism and Essay (subset of Am Comm)

IT Committee

Memberrship Committee

Honors/ Awards Committee

Heroes Manual Committee

Education & Training Committee

Nominating Committee

National Secretary with Chapter Secretaries

Chapter Chartering and Revitalization Committee

First Timers Briefing

Incentive and Awards Committee

Sojourners Ritual Committee

Publication Review Board

Gifts and Bequests Committee

Number of Attendees Present

15

10

20

13

20

9

19

6

12

7

17

5

14

20

9

24

20

25

7

7

9

4

PNPs with NSI line

Bridge of Light Committee

Committee of 33

Heroes Encampment, Degree, etc.

Convention Opening

"How To's" Chapter Line Officers

"How To's" Chapter Secretaries

Exemplification of Building the Flag

Convention closing

14

7

41

97

110

43

35

59

91

ACCOUNT

INCOME

3010

3045

3050

EXPENSE

4010

4020

4040

4080

4090

Notes

NATIONAL SOJOURNER ANNUAL NATIONAL CONVENTION

BUDGET

1 - 6 June 2015

EVENT

Registration {100 x $35.00}

Meals

Hospitality

Postage

Printing

Hospitality Room

Audio Visual

Miscellaneous

Budgeted

Income/

EXPENSE

$ 3500

(1) 545

(2} 500

$ 4545

(3} 93.00

(4) 426.00

500.00

(5) 1936.00

(6) 1590.00

$ 4545.00

1 $5.00 per person charged per meal at Colonial Ladies at the Table

to cover toasting glasses

2 Provided by NASOCOCO

3 Mailing Souvenir books to Advertisers

4 Registration materials, Banquet programs, etc.

5 See Expenses listing

6 To;:istine elasses. Name Badees. Poster boards. etc

12/19/2013 07:55 4078958890 MARTIN D. SCHWEBEL

OMAHA

---~

Omaha Marriott Hotel GROUP SALF:S AGREl<:MENT

QES.CRWr,ON OF GROl:P AND EVENT

PAGE 02/08

Thi' followiu!! n~presents JUI agreement hetweeu Omaha Miirriott llotel (Hotel) 1md N11tional Sojourners (OrganizaHon} and outlines 5pedfic conditions aud s·tt·vit:es to be provided.

OJH l/\NI/,;\ f11 lN:

<'ON'! .\('I': Street 1\ddress: ('it:, Statt:. Zip: Phoru' Nu111hcr: Fax Numbl'r: F-mail 1\ddn·ss:

NAME OF EVENT:

National Sojourners Convention Cor1>0ration

Mr. Martin D. Sdnn-bc:I llJO I East Boulernd Drh·.: l\lc'\andria. VA. 22.108-1391) ( 70J) 765-:\000 ( 703) 765-8.190 lllU Sl' fl \\·ebcf i11•a11f • .;., 1111

Natiom1I So.iourm~rs 2015 NaHonal Convention

OFFICIAL PROf;RAM DATES: May .ll -.lune 7, Wl5

GUEST ROOM COMMITMENT f'he hotel agn.:es that it will pn,vide nnd Organi7ation agrees that it will be rcsp11nsiblc for utilizing the total number ofrnom nights as iudicatcd bclmy·

I 11tal Number or H11nms: ;55 Hon-;ing 1v1cthod: Individual

1\ I! guestrnoms arc general run-nr- !he house unkss ofln::rwhc set illfth. Utu.:stroom types cannot ht: !}.Uarantccd and rooms ll'ill he reserved nn a lirsl-C\lt11l'. llrsl-scrvcd lmsis. Rn1.1ll1S arl' hlnckcd on a space availahlt~ basis.

~;JIE.ST ROQJ\I O}MMITMENT The f lnlel reSt'J'\'c'S the right lo revil'\\ and m\just ronrn hind up to i'vlay ::?O, ~01.'i in on.for to ensure the accuracy of gucstrnoni rcquin:ment". Ir a reduction is rcjcdcd. ;1 tir!ll guarantee or a number of rooms and security deposit may he rcquin•d.

~;ROUP ~l RATES nascd upon Orgnniza1i01n; total program requirement as outlined in this agn:cmml. l Intel is pkas1.;d In conlirm the following group rates (net l>l'<Jll taxes):

b-;;~;;,,YI.~ --s.~om --.,,~•o.,;-e·~; -~ ... ·~·~ ·1~1; Quad Stnndard _,;_,l/b h/7/1.'i $105 $10:> . $10'.i $10:'\

·~~ -- -.... --Snltcs(4) 5131/15 6/7il5 C'o111p ('omp l'omr Comp

Hotel ronm rates are quoted per l'\lt)m per night Jnd ;.~: suhjl'CI hi applicable glulc and local taxes al tinw or ehc..:k in. Taxes <llT ntrrcnt I) l 8.16% hut arc ~11l~jec1 to chan):!c.

12/19/2013 07:55 4078958890 MARTIN D. SCHWEBEL PAGE 03/08

SPECIAL PROVISIONS In considerntion or the tntal guest rPom commitment <lml functions outlined herein, the Hotel is plcuscd to offer the following special concessions: ~ t "<1rnplinwntary Shu ti le Scn·icc for airport pickup or nignitaric'S on SunJay. May :i I. 2015 & Monday. June 1,2015 and

drop nlT ot the airpnrt on Saturda) . .lunt' h. 2015 anu Sunday. June 7. :w 15. lip lo 10 Dignitaries. "!> t 'nmplirncntary shulllc sen ict' to and from Downtown Omaha on a lirsl come first serve ba~is to he used the evenings

that there is not .in onsite cvcning. dinnt'r during the timclh.imc of 5:00pm - lO:OOpm 41 75% attrition based on cumulative use. • As sh<m above, thc I lotel <1grecs lo four ( ,J l cnmplinu:ntary :-.11itcs !iw arrival on Sunday. May 31. 10 ! 3 and depm1urt· on

Sunday. June 07. 20 U.

COMPLIMENTARY ROOMS ;\ \Willen list nf rnmplimcnlary guest f\)(llll assignmcrll!i that sets forlh thc p_ucsrs name and type or accommodation dcsil'ed, and arrival and departure dales. shal I be sent to the I !old l 'onvenlinn Service Manager or designated Hold Representative nn lalcr I !um ( 4.'i) davs prior 111 grnup arriY:1! date. Arri> al i~; sched11led for May :11. ?O I 5.

tJTILIZING COMPLIMENTARY ROOMS C'nmplimcnlary guestronms nn1s1 bl' utilized during thL' event. Complimentar) gucslroom units mny nnt he used us credit. C'nmplimentnr~ .. gucstrnom units not used during the evl'nl have IH> \·alue.

METHOD Of RESERVATIONS Rcscrvntions will be made hy indilidunls Clll!ing the 1 l.o!cl dinxtly at 402-399-9000 or lhe Brond Reservations at 800-12R<J290. Individuals must idc111i I~· themselves as hcing with the group. National Sojourners 20 IS National Convention al the time the rl"scrvatinn is made in order to rcecivc the special group rnle. Wht~rc avnilablc,, rest,rvatin11$ may nlso be made nn .. !ill(· by booking thffiugh the World Wide Web.

falARANTEED RESERVATIONS I )rgani1alinn agrees that all rest'rYalinns "ill he guaranteed. Individuals can guarnnlec reservations with first nights prcpnymcnl. or u credi1 cnrd guarantee. An cstahlished i\lasler .-\n:ount or an approved Coqxirnte C!Tdil Card npplication cun alsn guarantee rooming list rt·sl'rnilions or irn.lividual rt~s,~rvation:>. This means lhal Organin11.io11 will be responsible li•r paymenl or lHH' nighrs room anti tax for all reserved moms hdd hcyond the ?4 hour canedlation policy.

ctrr OFF DATE /\II µuestrnom aecnrnmod<1tion;.. will be held until I I day,; prior lo your meeting date. May~ I. 2015. On May 20, 2015. the "Cui" nff date". all unreserved rnoms will he rclcas<'d for sale tn the gL'neral puhlic. Any n:sl~rvation rcquesls received aflcr the .. l 'Lil t'ff Dnte" includinµ modilkati0ns, name changes and additions for the group will bl' acc,•plcd on a spat:l' and rate av;iilahlr basis. Release of rooms for genera! sale l(1llowing the .. Cut nlT Dale'' docs nnt affod ( )rganiziition·s obligation :is discussed in this agreement lo utilize gucstro<>ms.

CHECK-IN/CHECK-OUT l "heek·in li1111: is 3:00PM. While the llotel will mah~ every reasonable l'lfort lo accommodate guests who mTivc before the chcck-in tin1c. guest nwm~ rnny nnt be immediatciy av:1ilnblc. f1t1ggage slnragl· \\ill he availahlc for <l small handling foe.

( 'heck-Pul lime i'i I 2:00PM. [.ate chcck .. out requests \\ill he l'evkwcd hn~ed nn hotel demand. i\ lnlc departure Ice of $50 per rPum 1\ ill apply.

PARKING /\II altl"ndecs nnd regisl\Tl·d guest. parking a vehicle will b1'. charged al. the prevailing daily rntc. (Complimentary)

MASTER ACCotJNT CHARGES Attendees an:7csponsib!e for all individual chaq.;cs. room. ta:\ and incidentals incurred at the Hotel. l'nymcn! of' charges i;; due and pa.' able upon dwck-1,111. Organizal.in11 will ht· responsible for all other charges incurred pursuant tn this Agreement.

.METHOD Ofi PAYMENT Pavmcnl of the Muster /\l!C\Jtllll nwy he made hy cash or a credit card suhkct lo approval h) the 1 lotcl's /\ccounting I. l<;pflrtrnenl. Please complc1e and suhmi! the tndoscd authnri1alio11 form. 11pon signing the .l\grccmenl.

2


Fl!NCTION/EVENT AGENDA

50 ·-

I

120 --200

I

60

2()()

FUNCTION SPACE Bnsed on fhl~ preliminary rcquirerncnl:; imlicuted by Orgimizalil>ll. Hl)tcl has reserved fonctinn space m1llincd on the allm:hed f'unclion l\gcnda. A leutatiw 1>rogr:un must be provided to tlu• Hotel by ( 120) days prior lo the grnup arrival date of .lune I, 2015, and a definite progrnm (30) dnys prior to arrh,al date. Jr tentative prngrnm is not received by due date. spncc will hc held }1;1scd on !he prdiminar) program. Any dumgcs in 1hc agenda, (i.e .. number of people. lime function


space, elc.}. ~hould be given ln Hotel as soon as such d1m1gcs arc known. :'\ny on-site room sel-up changes will result in aJdil ional labor nr other charges, based on the changes rcqucsll:J.

FUNCTION SPACE/GENERAL ·Prior lo the submission nf the Final Schedule or !·:vents. the I lotd rctnins !ht' righl to reassign any mt:cting n1oms or function space to accomrnodatc all nfthc I Intel's business m:nls.

FUNCTION SPAC[~ CHARGES Jiascd on lhr li.mction ~pace n:q;1iremcnL~ identified 1111 the Fm11;tioniEvcn1 Agc1H.la outlined in this agreement. Hotel's limetinn space kt·.~ nrr waiv1:d. Additional charges will nppl) tn inercnscd spaix booked.

ROOMS ATTRITION I fold is relying on Organization lo use 355 Tota! Ronm Nights. OrganiJ'.ation agrees that a lo~s will hL~ incurred by Hotel should there be n reduction greater than ·25% in Total f~nom Night" used.

Sho11ld the l'(l\)111 nigh!:; iWlWtlly USt:d h) Organi1ation he !cs~ llmn 75% nr the Total !{oom Nighb. Orgnnizatinn agrees lo pa,v. as liq11ida1cd Jamaµcs and nnl a:-; a penalty. the dil'forcm;c between 7"% or the Total lfonm Nights and Organizntinn's <ictual usage tlfrmnns multiplied h)· the average group rate plus any applicable raxe~.

Should the I Intel dctcrmi1w thal any portion nf ( iroup's Room Hlock nnl ..:nnfirmed a~ or the Reservation Cm-Off date is available 1(1r resell. the llotcl will attempt to sdl the l111usl'd portion or the Room Block and, if a firnup room is re:mld, tiwur·~ attrition charges shall be rcduecd by tile rnnm rati: rcccivnl nn cad1 C1roup room snld. up l\11.hc rat.c for said room set fol'lh in this /\grccnwn1 in accnnlancc with Roorn Bind~ l\llrition pnrngraphs i1bovc. tr unused tiroup rooms an: returned In l lotcl inventory !Cir attempted resale. llroup rooms shall he the last in the I fntd's invemory In he snld.

Al>.JllSTMENT TO PIWVISIONS /\II concessions nullincu in this agreement, including tho~t~ concessions 1lflhcd on a complimentary hasis. will be provided hascd on utili1.Htinn or at least 75°1i, 11J' the Total Room Nights agrct•d upon in the Guest Room Cnmmitmml. Should the group not nchirn: al least 7.'i~n utilization hy Ma) 20. 2015 all t:onccssion:; 'viii be sul'.iect to adjustment and the Hotel ma) also adjust the !·unction Space in direL:f proportion lo the reduction in Total Room Nights.

FOOD AND BEVERAGE MINIMUM REVENUE REQlJIREMENT l'hl: 1 lotel is relying 11po11 !hod and beverage l\111ctions outlined on lhc F11nclion /\gcnda.

Orgnnization agn:cs to be 1Tsponsihlc for pa)·tncnt or !ht~ liillowing 111inim11111 food. beverage. meeting room rental, nudio/vh•ual ;mcl s<.'tup charge n•vcm1c from L~atcred ru11.:tions ( t'Xciuding :-.en· ice foes. gratuities and taxes $15.000. This is the minimum amount Oqwnizatil1n will be n:spnnsiblc lo pay regardless of an:y drop in attendance or cancellation or ti1nctinns. /\vcrngt• n1st pricing is used to dt•!crmim· minim11m revenue requirements. Client agrees minimum revenue rnquircnwnl i.<.; not n Jina! n1st hut a minimum obligation lo hotel. t\ll food. hcvcnigc, audio/visual. room rrnlul and setup chnrgcs arc suhjed to prevailing graluiticsiscn·kc lixs and la'\es.

BREAJ(FAST OPTION Brcnkfa~t option is 'h I 0.00 indu!'i l'l' <if lax and gratuitk~ per pcr.'>1lll li•r the bufli.·1 in our I !cart wood Restn11ranl.

.BANQllET l'lJNCTION Oq,tani71tlinn must confirm all menu sck:clio11s and nrra11µc1m~11ts in nriting no later than 60 days prior to event. 11· such cpnfirma!i11n b nol received h) thnt date. rcqlll:stcd menu selections may not be avnilahle. This contract is h1L~cd on crnTcnt pricinµ fiir frH•d. hcn·ragc. room rental and audio/visual equipment rental exclusive of tax and gratuities/service foes. If the minimum food and beverage rt'quiremcnts a~ 1111t!i11cJ below arc not me1. l.o pay l lot.cl the difference.

~';;;:,';.~~l::,nsibililY oi"Onrnnization lo call the l !(1tel c<itcrirni office lo ~uarantcc attendance no later lhan three (1) business

~.1i1~i~~!.~~ 1h!:!.!!:::'::~~£~~~:~.:;0.i;r1:11;.Ti1·;·1~:r~~'.'ifri:;·e11·;;:f;111-c::rr11·;;cn1µ·11r!rm'.:e''r~1·cc'liT{:i6JoT1;vc111ge'up .. r<T""'' 200 attendees. **flhrec percent (J'l!,,) ovcrngc up to :>00 attendees. and lwn percent (2~to) overaf!c for over 500 attendees)**. { )11cc rn~\'ived, 1J1c guarantees t:annol be dccrl·aseJ. !ll.liLfil!.!lrant~Jlr.9.£.l!ived_, lhe expected num[~r o,lj~ucsts on thc.illigiJ.lll.! banquet event ordi:r will bcmmi;: lhe guarantee. Charges will he based nn yom al'lual attendance or the minimum guarantees as stnle\I in your banquet event order. whichever is greater. Organi1Jition will ht: liable Ii.wall li111d and beverage charges rclalL~d to the limcli()!l, Unkss prior hilling arrangements have been made. !'1111 payment for your lirnetinn must be made 72 busincs~ hours in udvance ortlw lirs1 even!,

'>r i11c,:.lwLc.l1:~i:rn~~u!1r,.1ig!n JJJ ."'-ill1i;t;:lJ..hi; .i;:~~t;:!l!L'>.l ;m0 .. rJ:J!:linJ!f!J: .. .i!;ly;111f£ _t@~;?ib~

4


H>OD AND Bl~VF.RAW~ I !Ole! agrees ltl ll $I.~.()() per J1Cl"SOl1 price. indusiw pj' IUXCS & grntuith;s, for breakfast. II $20.00 per person, inclusive of taxe~ and gmluith:s. liir a plated hnwheon and a $40.00 per person price. inclusive or taxes & grntuities. liir Pluled Banquet ni1111crs. rlw menu sdcctinns liir each oflhcsc nwals. i:-. to he agreed lo hy both the I lolcl & Organization.

1 lotcl agree~ tn allow Food and Bc\crngc tn be hrnughl into the I lo;pitality Room by the members of the group. Food and beverage purchased al the Hotel may not ht• removed from the prl'miscs dul~ to health department regulations and applieahle alwhnlk hC'vernge laws and regulalinns. The ,!!l'Ollp is allowed In bring in their own lkvcrngcs llncluding 1\lcohol).

Jr alcoholic ht'vcrages arc to he serl'cd on the hold premises. (or elsewhere under the hotel's alcoholic beverage lkensc), the I Intl'! \\'ill rC'quirP that nknhtil he pnwidcd h; the I lo!d and lhal .<;ud1 hcvcrugcs he dispensed onl:· by hotel servers and hmlendcrs. excl11cling scr\'icc in the Hospitality S11itc which is Jc~igmncd a~ a guestroom. Service nr nlcoholic beverages is nl the risk lil' 1he Drgani1ation and all service should bl' dl'nicd to those guesis who appear to he int11xic11tcd or nrc under age.

CONDUCT OF' EVENT C)rgani7ation agrees to C(;llducl tilt' functions in an orderly manrwr in full complianct' vdth applicahle laws. n:gulations and Hotel rnle-;. I )rganization iJgn:c:> lo he responsible ll>r any damngc done l.t• th1: premises and/or equipment and liirnishings during the time they arc under nrganiLalinn·s C'Olllrnl o:· t!w contn•I of any employee, guest or independent eontraclor ot'!hc organization. Jn additinn. in the l'\'l'OI the conduct ol' the ath:ndccs al the f\metions caus•!S the l !otel lo oflcr a <.:onccssion lo ;rnntlwr group staying al the 1 lotel. Org.<.llli.t.ation agrees In be respnnsibic for the reimbursement to the 1 lolel for any concession offered lll the other group. In lh<.~ event the wndud ol' the nl!cndccs at lhc fonc!ion is determined, in the Hotel'~ sole discrctin11. 1101. 111 be or<lcrl~ nr in foll compliance with aprilicahk law~. regulations and/or l!olcl rules. Hotel reserves the right to i111111ediately terminate this cnntract without penalty and auendccs nt the li.Jndion must kaVl' the premises when instructed In do so. In the event this conlrnc1 is tl:nninah~d due lo the conduct of lhc attendees nf the events. I lotei shall be reic<l:-;cd from all liability assnciatl~d '' ith the contral'I tl-rtninati<lll. Further. in llw event Organization misreprt~<;cnts the nature ul' the events nm! !ht'. cnnlcnt of !he C\'ents is determined lo he ol)jecLinnablc. in l hiwl" s sole discretion. I lotcl has the right lo immediately lerminnlt' this contract withoui penalty nml I h>tcl is released from all liability asS1leialcd with contract I ermination. Di~plnys. c"hihils. booths and other similar act idly under the ,·ontrnl ol'thc organi/.aiion must he removed lhlln the premises 110 later than lhl' time nnd date specitkd nn the cnntracl sn that the ronm is ldl in a neat and dean cnndition. Failure Lo do so will result in a charge nasnl l)n labor and cleaning en$!~;.

AUDIO VISlJAL EQlJIPMENT & SERVICES Organization is ;1llowed to provide own auJio visual equipment without a penalty. Fnr an additional price and on an exclusive bnsb. audio-visual equipment is a\·ailnhlc at the l-lolcl. Mkrnphoncs, screens. sound equipment. plus a foll range nl' other audio-Yisual equipment and service~ an: awilablc for :idvuncc order. Lquipmclll availability and priec list will he supplied upon rl'q11cst. You will receive a separate hill ii' an ,mtside vendor is used. Requests lo hrinJ!. in nudio visual cq11ipmc11t or scryices from an outside ~ow-..:c must be sub111itkd in ~Hiting lo the I Intel al lcnsl thirty (30) dayf. prior to the event dale. 1\ll requests arc s11hjce1 to approval by hold nu111aµ,~ment and foes will apply htL~cd on ilctual usage. Electrical nnd Audio Patch Fees app!y ii' electrical am\ sound hnnk up is re4uin:d. l lo1el has the right to adj11sl the volunw on audio {'<.1uip111enl at any lime during any limclion.

SUBCONTRACTORS lf Organizali(lll wishes ro hire suhcontrnctors. 011t~idc vendors, tu provide any goods or .;ervices at llotcl during the event, I lntd may. in its sole discn:linn. require lhn1 such vendor provide I lolcl a11 indenmi Ii cal ion agreement nnd proof or adequate i11~t.ll':llll'l'.

l )rg.nni7:tli1m ng.rcc~ to have any subc(>nlral'lnrs _.;iµn a "Codt: nr Cnndul'l and Policies Agreement" and abide by the Hotel rules nnd regulations.

SIGNAGE/DISPLA Vti. :\uy items lo he put on. anlscd to or plrn:ed upon uny meeting room or lobby walls. or directional signs, a~ well as the malcri:1b used lo afli:-1 such. me sutiiecl tn appmval b~ the llntl'I prior lo installation or r.lisplay. Customer i!; responsihlc for any damagl' caw;cu b:• signagc.idisplays andior any loss or Cuslnmer"s signage/displuys. ln the event Customer's :-;ignagcldisplays cnntnin nhiectinnab\e rnaterinl. I lotcl hus llw righl 10 remove the objcetinnahk material and cnnccl the event wilhonl pcn:ilty. Detcnnination 11l'what comaituks "ohjccli11nnblc material" is in I lolcl'~ sLJ\c discretion and !lilld is released frnrn anv liability associated wilh c1111celll11inn 11!'thc ncnl.


CANCELLATION ()rg:.mizotion agret•s tn pmvidc llolcl with wriHen not kc nr any lkcision to canl.'.d agreement within five (5) Jays of such decision. Organiwtion agrees that l.'.am:dlalion Pflhi~ commitment w1•ulJ l'l'nslitute n hrcach ofOrgani?ation-s obligation to the l lnlcl nnd the Hotel 11·(1uld lw har111ed. It is flirlher np.reeJ rhat it would dillkult to determine llulcl's actual harm and the chart below reas11m1hly cstimall"s the Mold's hann for a cam.:t'llaLion. ITlw slidini,c scale nn lhc chart reduces damages for early canccllatinn and rcasPnably estimates the llotel"s liabilit) to lessl·n its harm by n:scl!ing Organization·s space and lhnction~.1 Organization agrees to pay l lotel. within lhirly (.10) days all.er ail) Cancellation. as liquidalcd damages and not as a penal!}. !he amount lislt·d in 1hc ('hart heknY.

1-"rorn 0-.Hl days prior It> IV!ay JI. 20 I :'i

l'rom :10-Ml da)'S prior to May J l. ?tl ! 5

Frnm 111-lJO days prior to Mav 31. 2015

From <J 1-180 davs prior lo May 3 I. :?() 15

!\•fore than l 80 days prior In !'vl~1y 3 I. 20 I :I

Full payrncn1 of guL~st moms. rnom rental & est imatcd bnnqucl charges lJO•>,;, or guc:-;I ronm.s. room rental & estimated banquet chargl~~

XO'% of guest wmns. room rental & estimated banquet chnrgc.s

70% nf guest r11oms. rtHllll rental & estimated banquet charges (15% of gue~l rooms. room rental & estimated hanqucl thuri!t~s

-----=:J

Onn· this l\grecmcnl is accepted and signed. thcrt• shu ii he no right 111" tcrrninnlion for the sole purpose 1,f holding the sume meeting 1>r a ~m<Jllel' version ill another litcilily. If OrganizaliPn .~d1cdules !he program conlemplat.cd by this agreement within lhl· sam1· g1:ogrnphic rcginn n~ the l lotcl. Organitnlion ~h<tll he liuhk for the maximum amounl indicated on the above chart.

Provided that Organi1.nlio11 nntilit''i !ht• Hotci of the cancdlu1ion in a timely manner. and pays !he liquidated Jam:iges in a limely mamwr. I lt>lel agrl't!S nnl lo seek nddiiinn<1I damages frolll Organi1.alion.

_IM POSS I ft I LITY rhe pcrlixmnncc <>r this .l\grccn1c11t b suhjccl to an) ch·umstmwc making ,ii illq.rnl or impossible lo prm·idc <1r use the I Intel nicililies. including acls 11f (iod. war. governmrnl n·gulmions. 1.fr;a:-;1er. strikes. c·ivil Ji~<1Sll~1-. or curl ailment nf transportation Ii.id lit ics. The .i\grcemcnt llHl} be h.:nninalcd only for any one nf 1h1: abnve reasons hy wrillcn nolic1: from either I lotcl or ( lrgani1.ntinn lo the (lllll'r within !en ( j 0) days or learning lhl' busis for lerminalion.

COMPLIANCE WITH LAW T"his agrcc111cnl is suhjccl to all applit:eibk• li.:deral. s1nll'. and locnl laws. including health and safoly cm.lcs. alcoholic beverage control lnws. disahilit:v laws. and lhe like. llolel and Organi111tio11 agree l.o coupernl.e ll'ilh e<1ch other to ens111"t~ compliance with such laws.

CHANGl•:S, ADDITIONS.STIPULATIONS. OR DEi .ETIONS .r\n\ clrnnges. :1dditinns. stipulations. or ddetion~. inl'iuding co1n•ctivc lining oul by dther Hole! or Organization. will not he considcml agrcnl lo nr hi11di11g nn the other 11nlcss s11d1 moditkalion' hnvt• bcc!l initinlcd nr otherwise approved in wriling hy !he (1lher.

GOVERNING LAW/LITIGATION EXPENSES This agrcemcnl shall be g<ll erncd by and interpreted under lhc la11s nr the state wherein the Hold is located. and exclusive jurisdiction :md 1·c1111c fi1r :my legal prncct·<ling shall be fhc county and cit) where !he Hotel is situuted. The parties agree that, in lhc event lhal litigation rl'lating lo this agreement is !lkd h~ l'ilher parly, the non·prl·vailing party in such litigation will l':ll' lhe prevailing p:Jrty's ct1~1s r<·sulling lhim the litigation. including rcasl.lnahlc altonwy's foes. This paragraph can not he nllercd h) the (f(itd nr Cuslnmc·r. .\11~ 111.lcmpt:-. In chan;,w this pllrngrnph arc• \oid. Venue is c-<dusivc where llw llotcl is Inca led.

6


AMERICAN DISABIUTms ACT COMPLIAN('.E (:\DA) The I !old ha~ inade reasonable mmlillcatinn;; in its pr:.i<'liecs. poli..:ic~. amJ procedures 11s required wHk!' tht• American with Disabilities ;\ct o! J<)l)() (/\DA). Further. the I !old has made nr ha;; dcvdnpeu and implemented a plan lo make AJ)A required altt·rntions and di mi nation 01· architecwral and rnmmunicalion harriers. where readily aehievahk.

INDEMNIFICATION l:'ach party tn this Agreement ~hall indemnify. dcli:nd. and hold lrnrmle!'s the other party u111J its ofliecrn, director~. agents. and cmploycl~S from and ag,<1insl tlll) and all dt•1m111ds. daim!'. damage:; tn person 11r properly. losse~ and liahilities. including reasonable allt1rneys · recs (collectively. ··ctai1w~ .. ). arising. soldv out of or solely o;aused hy the ind1~n111ifying party's negligern:c or willl"ul 111iscondm:1 in co111ic..:tion wi1h llw prm·ision and use' orllotcl as contemplakd by this Agreement. This pa;a~;·aph shall nnl wain: any statutory limitations ol 1iahility available to dthcr party, including innkeepers· limitafit•n of lhihilitv laws. nor shall ii waive m1y dcknse cilhcr party may have with rcspet'l to any Claim.

DRCISION DATE T1w arrnngemrnls outlined in this <1grecmcn1 \di! be held on a lirst option basis until September 23. 2013, the Decision Dille. by which date tlw l!olcl most receive a signed ..:npy or this a,l!.rcenwnt. l lowevcr. should another organization request these dates and he inn position to cnntirm illltnl~diatd). Organization \\'ill he advised and given (48l hours \ll conllrm on a definite basis. Shnuld !ht: llotcl 1101 rei:cive a si.11ned cop) of this agrcc1m:nl hy the Jatc set forth, the Hotel reserves the right 10

release all space l(1r resak.

AGREEMENT SIGNA TlJRES This agrccmc111 shall become effective i1s of the dale it is rull> c;.;ecut.cd by both parties, provid1·d that such execution occurs he fore Nm·emhcr 2.\. 2013. l!nlil that d1h:ti1 c daft'.. 110 :;pace or guest room ammgemcnls described herein me binding 011

1.h1· lfntel Thi-. agreement shall not be assig1wd. :\Iler this a.1m~emenl has hccn properly executed by an authorized rcprcscntativc or tlw Organi•a1ion. thi:-. agrcemcnl shdl be returned lo the Hotel by the dt•cisinn date for ;11:1:eptancc and cxceuti\111 hy an t111lhori1ed r1:prcscnlativc nl"lhc hutcl.

,\cecpted und i\ uLlmril'..ed by: /\cccptcd and :\uthurizi:d hy:

Marriotl Rewards N1'.

7

National Sojourners, Inc. 95th Annual National Convention

Omaha Marriott at Regency Circle, Omaha, NE

Sunday, 31 May Arrivals Dinner on your own

Monday, l June Arrivals Breakfast on your own 0930-1025 NASOCOCO with hotel staff 1030-1155 National Line 1100-1700 Registration open 1200-1300 Lunch on your own 1300-1655 Hospitality Room open 1300-1355 NASOCOCO Officers 1400-1455 NASOCOCO Board of Directors 1500-1655 National Trustees --- Dinner on your own 1900-2100 Hospitality Room open

Tuesday, 2 June 0700-0810 Breakfast and a Visit with President Teddy 0800-1700 Registration open 0800-1700 Retail Sales open 0800-0825 Comm Chairs & Vice Chairs, Area and

Regional Representatives with NSI Line 0815-1015 CLMA Board of Directors 0815-1155 Nominating Committee 0815-0915 Americanism Committee 0900-1100 Hospitality Room open 0920-0955 YLC sub set of Am Comm 0920-0955 JROTC/ROTC sub set of Am Comm 0920-0955 Patriotism and Essay sub set of Am Comm 1000-1330 Tour of Lauritzen Garden 1000-1025 IT Committee 1000-1055 Membership Committee 1000-1055 Honors Awards Committee 1030-1055 Heroes Manual Committee 1100-1155 Education and Training Committee 1200-1315 Expeditionary Chapter Lunch 1320-1655 Nominating Committee 1320-1425 Nat'I Sec with Chapter See's 1320-1425 Chapter Chartering and Revitalization Comm

with Area and Regional Representatives 1330-1655 Hospitality Room open

ORAH NUEZ ELEVATOR FOYER

OPEXA B ORAH ORAH ORAH

OPEXA B

SALON A ELEVATOR FOYER VALNOD SALON C

NOGAL SALON D SALON B OPEXA B SALON B SALON A NUEZ

ORAH SALON A SALON B NO GAL NO GAL SALONE SALON D SALON A SALON B

OPEX

1355-1445 First Timers Briefing 1430-1525 Incentives and Awards Committee 1430-1455 Sojourner Ritual Committee 1500-1525 Publication Review Board 1500-1525 Gifts and Bequests Committee 1530-1555 PNPs with NSI Line 1530-1655 Bridge of Light Committee 1700-1745 Chaplain's Call 1800-1900 First Timers Reception by invitation only --- Dinner on your own/ Marines/Wright Bros/Minuteman 1900-2100 Hospitality Room open

\A/ednesday,3June 0700-0810 Past Masters' Chapter Breakfast 0800-1700 Registration open 0800-1700 Retail Sales open 0815-1015 Committee of 33 0900-1100 Hospitality Room open 1000-1330 Tour of Durham Museum 1020-1110 National Heroes Line 1115-1155 National Heroes Line with PNCs 1200-1310 Saigon/DaNang Chapters Lunch 1300-1555 Hospitality Room open 1315-1355 Heroes Encampment elections etc. 1400-1555 Heroes Degree 1730-1825 National Commander's Reception 1830--- Bennington Banquet

Camp Followers Degree

Thursday, 4 June 0700-0810 Royal Order of Barrow Wheelers' Breakfast 0800-1700 Registration open 0800-1700 Retail Sales open 0830-1125 Convention opens 0900-1100 Hospitality Room open 1200-1325 Ladies Lunch 1200-1325 Mustang Chapter Lunch 1330-1655 Hospitality Room open 1330-1425 "How To's" for Chapter Line Officers by PNC Ed Nolte 1430-1525 "How Ta's" for Chapter Secretaries by PNP Bob McConnell 1530-1610 Exemplification of Building the Flag by Seminole Chapter 1615-1715 What to consider to host a MWM or ANC by Brother Bentley 1830---- Colonial Ladies at the Table with presentation of Historical Flags

Friday, 5 June 0700-0825 Americanism Breakfast with artist Ray "Bubba" Sorensen II 0800-1700 Registration open 0800-1700 Retail Sales open

SALON C NO GAL SALON A SALON A SALON B ORAH SALON A SALON C

OPEXA B

JUNI ELEVATOR FOYER VALNOD SALON D OPEXA B

NO GAL NO GAL JUNI OPEXA B SALONS AB SALONS AB GRAND FOYER SALONS ABC D

JUNI ELEVATOR FOYER VALNOD SALONS BCD OPEXA B JUNIA JUNIB OPEXAB NO GAL NOGAL SALON B SALON B SALONS DE

JUNI ELEVATOR FOYER VALNOD

0830-1130 Convention resumes - reports, business, elections, balloting

0900-1100 Hospitality Room open 1140-1325 Awards Lunch 1330-1655 Hospitality Room open 1345--- Convention resumes 1730-1825 President's Reception 1830--- President's Banquet

Saturday, June 6 0800-0900 President's Kick-Off Breakfast 0900-0915 Opportunity to buy pins and coins 0900-0915 Comm of 33 Election & Installation by National President 0915-0930 Comm Chairs & Vice Chairs with NSI Line 0930-1000 NPE with Area and Regional Representatives 1000-1100 NSI Line

Departures as scheduled

SALONS AB

OPEXA B JUNI OPEXAB SALONS AB GRAND FOYER SALONS CD E

JUNI JUNI SALONE SALONE SALONE NO GAL

National Sojourners, Inc. 2014 -2015

95th National Convention Modified 18 Mar 2015

OPENING SESSION AGENDA

Thursday, 4 June 2015

i\I P (Request all cell phones off or on vibrate - violations will be cheerfully reconciled w!f/J a SEM Fund DonD!ion of $20.)

PRE-OPENING INTRODUCTIONS

INTRODUCTION OF HOTEL STAFF

ADMIN A NNOUNCEMENTS

INTRODUCTION OF LOCAL

GOVERNMENT OFFI CIA LS OR OTHER DIGNITA RIES (

FOR WELCOMING REMARKS. READIN G OF CITATION S

OPENING CEREMONY & CALL TO ORDER (For new arrivDls ... Request DI! cell phones off or on v1b1ate - violations will be cheerfully reconc!led w1!h a SEM Fund Donation of $20.)

h!P: DISTINGUISHED GUESTS, DISTINGUISHED MASONS, BROTHER

SOJOURNERS AND LADIES, I AM ABOUT TO OPEN THIS 95 TH ANNUAL NATIONAL CONVENTION OF THE NATIONAL SOJOURNERS, INCORPORATED. I THANK YOU FOR YOUR COOPERATION AND ATTENTION .

GAVEL - THREE RAPS ( * * *j

PLEASE RISE FOR THE PRESENTATION OF THE COLORS. THE PLEDGE OF ALLEGIANCE WILL BE LED BY NATIONAL PRESIDENT-ELECT, "RO- , · .:- n , . ,, ,; '1: ~.D ,~.:· 1 b - 1 ! h•_::.i-1 . ..J!I ·:: : . !l..J u.\1.

(THE NATIONA L COLORS AND THE N£BRA SKA FLAG WILL BE PREPOSITIONED ON

THL- UPPER DAIS S TA G£ Rl6'HT US AND STA CE" LEFT NL. TH£ NP FLA G WILL BE

PREPOSITIONED RIGHT OF THE NC FLAG INBOARD OF THE N£BRASKA FLA G. THE

CHAPTER EXCLLL£NCE AWARD FL A GS' WILL 8£ INBOARD OF THE US FLAD.)

(COLOR GUARD PRESENTS COLORS CENTER FRONT)

NPE: ALL CITIZENS OF THE UNITED STATES WILL JOIN ME IN PLEDGING ALLEGIANCE TO THE FLAG OF OUR COUNTRY ...

(COLOR GUARD RETIRES WITH COLORS.)

h! P: JOIN ME IN SHOWING OUR APPRECATION FOR THE COLOR GUARD ~

1··.lt..: !1:-11:.

MEMBERS OF XXXXXX UNITED STATES MARINES OF ____ _

BRETHREN, MASONRY TEACHES US THAT NO GREAT OR IMPORTANT UNDERTAKING SHOULD BE BEGUN WITHOUT FIRST ASKING THE AID OF DEITY. YOU WILL BE REVERENTLY ATTENTIVE WHILE THE NATIONAL CHAPLAIN, J RO TH CR R "~';o" l IFA U\:<, OR BROTHER MARION WINDELL, NATIONAL CHAPLAIN PRO TEM ATTENDS THE BIBLE AND INVOKES THE DIVINE BLESSING .

/ THE BIBLE .SHOULLJ 8E PLACED EITHE!i' ON A l / IBLI.: Oh' h'OSIRU/1'1 (A.KA. /lL J";Jh') DIHECTL VIN FRONT OF Tl-IE P/i'ESIDENT W/TH THE SOJOUfi'NER lv!EDAL ON TOP THE OIAPLlllN SHOULD /JPPRO/ lCH THE BIBLE, RElt10VE !HE SQjOLJRNER lvfE[),.~L, OPEN 1.1-fE BIBLE 70 !HE 11 CH/1PTER 0 ST LUKE, 21 TO 23 VERSES: PL/ICE THE SOJOUR/VEH MED/1l Tl-IER ON, 11ND GIVE THE OPDVING PR/ i VER

(OPENING PRA YER OF NA T/ONAL SOJOURNERS.)

blP: NATIONAL THIRD VICE PRESIDENT, TOAST TO THE FLAG.

TH :... c, Will GIVE THE

NP· SOJOURNERS WILL REMAIN STANDING, LADIES AND GUESTS MAY BE SEATED.

BRETHREN, YOU WILL NOW GIVE ATTENTION TO THE PURPOSES OF NATIONAL SOJOURNERS, GIVEN BY NATIONAL FIRST VICE PRESIDENT,

!\DY · THE PURPOSES OF NATIONAL SOJOURNERS SHALL BE TO ORGANIZE COMMISSIONED OFFICERS, WARRANT OFFICERS, AND SENIOR NON-COMMISSIONED OFFICERS, PAST & PRESENT, OF THE UNIFORMED FORCES OF THE UNITED STATES, AND HONORARY MEMBERS, WHO ARE MASONS, INTO CHAPTERS FOR THE PROMOTION OF GOOD FELLOWSHIP AMONG ITS MEMBERS; FOR ASSISTING SUCH AS MAY BE OVERTAKEN BY ADVERSITY OR AFFLICTION; FOR CULTIVATING MASONIC IDEALS; FOR SUPPORTING ALL PATRIOTIC AIMS AND ACTIVITIES IN MASONRY; FOR DEVELOPING TRUE PATRIOTISM AND AMERICANISM THROUGHOUT THE NATION; FOR BRINGING TOGETHER REPRESENTATIVES OF THE UNIFORMED FORCES OF THE UNITED STATES (PAST & PRESENT) IN A UNITED EFFORT TO FURTHER THE MILITARY NEED OF NATIONAL DEFENSE, AND FOR OPPOSING ANY INFLUENCE WHATSOEVER, CALCULATED TO WEAKEN THE NATIONAL SECURITY.

NATIONAL SECOND VICE PRESIDENT, NOW GIVE THE Ell.O!iQt/NCEMEliI

HER FiC)N

NATIONAL SOJOURNERS BELIEVE IN GOD AS THE SUPREME ARCHITECT OF THE UNIVERSE.

WILL

WE HOLD THAT POLITICAL, ECONOMIC, AND SOCIAL PROBLEMS ARE SUBSIDIARY TO AND EVER SEPARATE FROM THAT STEADFAST BELIEF IN GOD.

WE MAINTAIN THAT GOD MUST MOTIVATE MAN, IF PRESENT DAY PROBLEMS ARE TO BE SOLVED, AND WE URGE ACTIVE PARTICIPATION

IN MAINTAINING THAT GOVERNMENT FOR WHICH OUR FOREFATHERS FOUGHT. SOJOURNERS REMEMBER THAT GEORGE WASHINGTON ONCE SAID, "WHEN WE ASSUMED THE SOLDIER WE DID NOT LAY ASIDE THE CITIZEN. 11

BRETHREN, DO YOU REAFFIRM YOUR LOYAL TY TO YOUR FLAG AND COUNTRY, YOUR OBEDIENCE TO ITS CONSTITUTION, YOUR FIRM DETERMINATION TO COMBAT ALL ITS ENEMIES, YOUR INTENTION TO SUPPORT AND STRENGTHEN THE NATIONAL DEFENSE, AND YOUR STEADY ATTACHMENT TO THE PRINCIPLES OF FREEMASONRY?

hi MAY YOUR CONDUCT AS SOJOURNERS AND CITIZENS BE GUIDED BY THESE PRINCIPLES AND OUR COUNTRY PROFITED BY OUR LIVES.

NS

&A VEL - ONE RAP

NATIONAL SECRET ARY /TREASURER, sno. s LL A REPORT OF THE CREDENTIALS COMMITTEE??

(GIVES HIS REPORT AND ANNOUNCES A QUORUA1 EXISTS)

I\! ACCORDINGLY, IN COMPLIANCE WITH NATIONAL REGULATION 7.1, I DECLARE A QUORUM EXISTS. WITHOUT FURTHER CEREMONY, I DECLARE THIS 95th ANNUAL NATIONAL CONVENTION OF NATIONAL SOJOURNERS, INC., OPEN AND READY TO PROCEED TO BUSINESS.

Ni:J: I WILL NOW ENTERTAIN A MOTION FOR THE ADOPTION OF THE "STANDING RULES OF PROCEDURE."

(RECEIVE 11.40T!ON, SECOND, VOTE, DECLARE ADOPTION)

GAVEL - ONE RAP

I NOW CALL UPON THE CHAIR, NATIONAL FRATERNAL LIAISON COMMITTEE, MW Brother -i ~:oc..; =N, FOR INTRODUCTION OF OUR

FRATERNAL DlGNITARIES:

Past Masters (Group) Worshipful Masters (Group)

rn r

Past Heads of Appendant Bodies - State or National (Group) Incumbent Heads of Appendant Bodies - State or National

(Individual - See List) Past Grand Masters (Individual - See List) Grand Lodge Officers (Group) Grand Masters (Individual - invite GM's to Dais, if they vvish - See List)

Camp Commanders (Group) Past National Commanders (Individual)

v 1976 Charles A. Folsom v 1989 Kenneth L. Lowmiller Jr. v 1998 Clarence M. Nelson v 2000 Benjamin M. Yudesis v 2002 Richard W. Williamson v 2003 William G. L. Turner v 2006 Roy T. Ota ... / 2008 Richard D. Sutton v 2009 Pedro A. Arroyo v 2010 Edward W. Nolte v 2011 Andrew F. Hirst v 2012 David Gardner? v 2013 Richard Wyatt?

Van Deventer Trophy (Individual) v 1998 Charles A. Folsom v 2000 Clarence M. Nelson v 2008 Richard W. Williamson, PNC (2002) v 2009 William G.L. Turner, PNC (2003) v 2011 Richard D. Sutton, PNC (2008) ../ 2012 Kenneth L. Lowmiller, Jr. v 2013 Roy Ota v 2014 Pedro Arroyo

Chapter Presidents (Group) Past National Presidents (Individual)

v 1979 William Koechert v 1993 Frank W. Harris Ill v 1982 William G. Sizemore v 1985 Charles A. Folsom v 1988 Chris R. Christoff v 1989 Floyd M. Gilbert v 1991 Benjamin M. Yudesis v 1994 Kenneth L. Lowmiller Jr. v 1999 Joseph Ryland, Sr.

v 2002 Elliott B. Samuels v 2005 Andrew J. McVeigh Ill v 2008 Joseph H. Baker, Jr. v 2009 Frederick 8. Vihovde v 201 O Harry E. Sanders, Jr. v 2011 William G. L. Turner v 2012 Bob McConnell v 2013 Keye Perry, Sr.

Legion of Honor Recipients (Individual) v 1991 William G. "Gene" Sizemore, PNP (1982) v' 1995 Charles A. Folsom, PNP (1984) & PNC (1975), VOA (1998) v 1996 Clarence M. Nelson PNC (1998). VOA (2000) v 1997 Floyd M. Gilbert, PNP (1989) v 2002 Nelson 0. Newcombe, Natl Secretary/Treasurer v 2005 Kenneth L. Lowmiller, PNP (1994) & PNC (1988) VOA (2012) v 2008 Frank W. Harris Ill, PNP (1993) v 2009 Benjamin M. Yudesis, PNP (1990) & PNC (2000) v 2011 Elliott B. Samuels, PNP (2002) v 2012 I. L. Langley, Jr. v 2013 Joe Ryland

Let recognize the Grand Dames of National Sojourners Katie Ryland Emiko Folsom

Gayleen Gilbert

Ervalyn Mcveigh

Esther Jennings

Patti Turner

Vera Nelson

Josie Arroyo

Lyn Sanders Beverly Baker

i··!P: SPECIAL RECOGNITION v LADIES (PLEASE STAND LEAD APPLAUSE)

v FIRST TIMERS & THEIR LADIES (PLEASE STAND - INTRODUCED BY NP LEAD APPLA USE)

hi :=·: NATIONAL SECRETARY, 2.:.;o . s.u,\:i\' :=P , PLEASE CALL THE ROLL OF NATIONAL OFFICERS.

.,,, c: c+ ',, _,..1 "e-:i · . ·::: :.\. J' I • L . •. : · . (CAL LS ROLL AND REPORTS.)

i..,IP: THANK YOU BROTHER NATIONAL SECRETARY. I WILL NOW ENTERTAIN A MOTION TO APPROVE THE MINUTES AND PROCEEDINGS OF THE 94th ANNUAL NATIONAL CONVENTION, AS PUBLISHED IN THE JUL-AUG 2014 ISSUE OF THE SOJOURNER

(RECEIVE MOTION, SECOND, VOTE, DECLARE APPROVED.)

i'- IP: (PROBi\BL Y DELETED) BRETHREN, fa.T THIS T!ME I CALL UPON THE PRESIDE T OF THE COLLIN "JOO LIBRARY AND MUSEUM ON AM ERICANISM, BROTHER KENT WEBBE F~, WHO WILL GIVE US A REPORT.

tlP : ---·--- NOW, I CALL UPON THE CHAIRMAN OF THE NATIONAL TRUSTEES -8 D -, - · ;- r, 1 1 '· n F'" ' C' ''· •r· E"'° FOR AN UPDATE ON THEN EW J i 1U : .-, ~,, 11 ,0 , 1 1 ; i' -i/- \ ,-..~ _ ,-, .:;; ,

HEADQUARTERS AND AN UPDATE ON WHAT CAUSED US TO MOVE.

[\IF: AND NOW, I CALL UPON THE PRESIDENT OF THE NATIONAL SOJOURNERS CONVENTION CORPORATION - NASOCOCO - 2. ~0!HER

ivi .L-.PTY SCH\1\/EE:'EI_, FOR HIS REPORT.

i\IF·: BRETHREN, THE MOMENT YOU HAVE BEEN WAITING FOR. WELCOME THE CHAIR OF THE NOMINATING COMMITTEE, BRO . f< E;.: '._ C! .t\ii'..til:_:_::: p , FOR HIS REPORT.

(GIVES HIS REPORT)

f\IP: THANK YOU, BROTHER KEN, FOR YOUR OUTSTANDING SERVICE TO OUR ORDER AND THIS CONVENTION . (LEAD APPLAU.SE)

I NOW DISMISS THE COMMITTEE, BUT ASK FOR YOUR CONTINUED SERVICE AS TELLERS FOR THE FURTHER BUSINESS OF THIS CONVENTION.

BROTHER NATIONAL COMMANDER, HEROES OF '76 ... BF BFi, ... PLEASE ASSUME THE PODIUM AND GIVE US YOUR REMARKS.

(GIVES HIS REPORT}

H THANK YOU, BROTHER J J, FOR YOUR HARD WORK THIS YEAR FOR NATIONAL SOJOURNERS AND THE HEROES OF '76. YOU DID A GREAT JOB OF "SERVICE TO GOD, COUNTRY AND CORPS" FOR WHICH WE ARE ALL MOST GRATEFUL. (lEAD APPLAUSC.)

NOW, IT IS MY TURN. l'D LIKE TO BEGIN WITH A SPECIAL RECOGNITION ...

v THERE IS A MEMBER IN OUR MIDST THAT HAS BEEN A SOJOURNER FOR OVER 60 YEARS. HE IS STILL ACTIVE IN OUR ORDER AND ATTENDS MEETINGS AND ENCAMPMENTS AND IS THE SECRETARY OF HIS CHAPTER. I WOULD LIKE FOR YOU TO ASSIST IN RECOGNIZING OUR PAST NATIONAL PRESIDENT BRO WILLIAM KOECKERT. BRO KOECKERT WOULD YOU PLEASE STAND AND BE RECOGNIZED. (A

v BRETHREN, AT THIS TIME I AM PRIVILEDGED TO INTRODUCE TO YOU OUR NATIONAL PRESIDENT-ELECT, HFiCTHb::.1 JI r--:1 J)

FOR A VERY SPECIAL AWARD. (READS GITA TION TO ACCOA!fPANV THE AWARD AND PRESENTS THE /14E1!4PHIS CUP. HONOREE COA1ES FORWARD TO APPLAUSE FROA1ALL BOTH RETIRE, NPASSUll!fES GAVEL.)

v BRETHREN, ONE OF THE GREAT THRILLS OF THE NATIONAL PRESIDENT - AND THERE ARE MANY - IS TO APPROVE AND PRESENT THE HOUGHTON MEMORIAL AWARD. THIS IS THE SECOND HIGHEST AWARD IN NATIONAL SOJOURNERS AND REQUIRES UNPARALLED DEDICATION TO ADVANCING THE OBJECTS OF OUR GREAT ORDER AND TO PATRIOTISM DURING

hi

T

THIS SOJOURNER YEAR. (ASK PREVIOUS RECIPIENTS TO AS~cMBLE AT THE

FRONT-CENTER OF THE DAIS)

READ HIS GOOD WORKS (SEPARATE BOOK).

(READ THE C/TA TION ... Jill/LL ESCORT HONOREE AND H/5~ LAD V TO FRONT-CENTER OF DAIS itVHIL NP BRINGS lvfEDAL DOWN TO PRESENT TO HONORE£ LEAD THE APPLAUSE)

ANYTHING I MIGHT WANT TO SAY NOW IS SMALL IN COMPARISON TO THE OUTSTANDING ACHIEVEMENTS OF THESE VERY SPECIAL MEMBERS OF OUR ORDER.

. ~l Fi E .-. 0 ~

v PLEASE READ MY End Of Year REPORT IN YOUR DELEGATES PACKET.

v ALSO, REFLECT ON MY LAST MESSAGE IN THE SOJOURNER v (CO TO WRITTEN REMARKS) BRETHREN AND LADIE--1), AFTER THE

A1EA10RIAL SERVICE PLEASE ASSElvtBLE IN FRONT SO DUR NATIONAL PHOTOGRAPHER CAN TAKE A PICTURE OF ALL A TTENDINC THE 2015 ANNUAL NA T/ONAL CONVENTION.

DI · ,; , / Tl E n

: R. E L SEF~\/: C:

1\1/i.7. ii :•CONDUCTS MEMORIAL SERVICE.

~-: ;Li, t< BR ·- , BRETHREN AND LADIES, PLEASE QUICKLY ASSEMBLE IN FRONT FOR A PICTURE. AFTER THE PICTURE, THE OPENING CEREMONIES AND THIS SESSION OF THE 95th ANNUAL NATIONAL CONVENTION WILL BE AT RECESS. WE WILL RETURN TO LABOR AT 0830 HRS., TOMORROW MORNING, AT THE NEXT SOUND OF

THEGAVEL./G'AVEL - ONERAP }j

NP AGENDA - RESUMPTION SESSION

Friday, 21 June 2013 .--:0 If

G'/l VEL - ONE RAP

THE CONVENTION WILL COME TO ORDER.

(;A VEL - THREE RAPS" - . ALL WILL RISE.

I NOW DECLARE THIS 95th ANNUAL NATIONAL CONVENTION OF NATIONAL SOJOURNERS, INC., TO AGAIN BE AT LABOR. YOU WILL BE REVERENTLY ATTENTIVE WHILE THE NATIONAL CHAPLAIN,

H H H f:)HI IP L ATTENDS THE BIBLE AND INVOKES THE DIVINE BLESSING.

tNO lE lHE BIBLE SHOULO BE PUlCED E!?HEH ONA !llBLE OR NOST HU/vi DIREC ll V IN Fh'ON r OF !HE Ph'E'->IDEN !, l·W !H lHE SLVOUllNER BADl;'E le HI BB ON ON TOP !HE CHAPLillN SHOULD !HE BIBLE All::D/1L Tl-IE E TO lHE 11 Cl-h1PTEfl OF ST LUkE 21 lO 23 SOJOUHNl::R lvftDAL lHtREOll/, AND&/ ~'E lHE INVOl/:l T!ON

(/NVOCA T/ON - not the Open1i1g Praye1; 1/vhich was at Opemi1g.)

ALL THOSE WHO ARE SO PRIVILEDGED, PLEASE JOIN ME IN PLEDGING ALLEGIANCE TO THE FLAG OF OUR COUNTRY.

GAVEL - ONE RAP

GOOD MORNING !!! BRO. CHAPTER MANAGER, 8HU. , ~:Y ht. OE::c-\ ANYTHING FOR US BEFORE WE GET TO WORK?

(Bro. GARY HENDERSON offers his con11nents.)

, HAVE YOU

BRETHREN, WE HAVE QUITE A BIT TO DO SO PLEASE PAY ATTENTION.

TELLERS, VERIFY THE CREDENTIALS OF EACH VOTING DELEGATE AND ISSUE THEM BALLOTS. BRETHREN, SECURE YOUR BALLOTS AND USE THEM AS DIRECTED FROM THE CHAIR. AS WE PROCEED TO CONDUCT BUSINESS AND WHEN YOU WISH TO

ADDRESS THE CONVENTION ON ANY TOPIC, STEP TO THE MICROPHONE, ANNOUNCE YOUR NAME AND YOUR CHAPTER, THEN PROCEED WHEN RECOGNIZED BY THE CHAIR.

BRO. NATIONAL SECRET ARY, DO WE HAVE ANY OTHER .-. -. ._ 2! :1 TO CONCLUDE BEFORE MOVING

FORWARD?

BRETHREN, FROM THE 94~ .. ANC THERE IS RESOLUTION 2014-1 CONCERNING MEMBERSHIP. IT WAS TABLED. BEFORE PROCEEDING. BRO. KEYE PERRY, HAVE YOU ANY COMMENTS TO OFFER?

TELLERS: VERIFY THE QUALIFICATIONS OF THOSE VOTING AND THE COUNT OF AYES AND NAYS. WE WILL VOTE BY SHOWING THE DELEGATE CREDENTIAL.

BROTHER NATIONAL SECRET ARY, DO WE HAVE ANY OTHER UNFINISHED OR OLD BUSINESS TO CONCLUDE BEFORE MOVING FORWARD?

BRETHREN, PLEASE GO TO YOUR DELEGATE WORKSHEET AND SECURE YOUR BALLOTS. WE WILL NOW PROCEED WITH THE ELECTION OF NATIONAL OFFICERS .

. THE NOMINATING COMMITTEE PRESENTS: FOR NATIONAL PRESIDENT-ELECT

ARE THERE ANY NOMINATIONS? ARE THERE ANY NOMINATIONS? ARE THERE ANY NOMINATIONS?

FOR NATIONAL FIRST VICE PRES. ARE THERE ANY NOMINATIONS? ARE THERE ANY NOMINATIONS? ARE THERE ANY NOMINATIONS?

FOR NATIONAL SECOND VICE PRES. E ARE THERE ANY NOMINATIONS? ARE THERE ANY NOMINATIONS? ARE THERE ANY NOMINATIONS?

BRETHREN, THERE ARE NO FURTHER NOMINATIONS FOR THE RESPECTIVE POSITIONS. I DIRECT THE NATIONAL SECRETARY TO CAST A UNANIMOUS BALLOT, AS PRESENTED WITHOUT CONTEST. ALL IN FAVOR SAY "AYE." ALL OPPOSED SAY "NAY." BRETHREN IN NOMINATION, DO YOU ACCEPT?

SO ORDERED, BRO. SECRET ARY - GAVEL - ONE RAP

THE NOMINATING COMMITTEE PRESENTS: FOR NATIONAL THIRD VICE PRESIDENT


BRETHREN, THERE ARE NO FURTHER NOMINATIONS FOR THE POSITION OF NATIONAL THIRD VICE PRESIDENT. I DIRECT THE NATIONAL SECRETARY TO CAST A UNANIMOUS BALLOT, AS PRESENTED. ALL IN FAVOR SAY "AYE." ALL OPPOSED SAY "NAY." BROTHER __________________ , DO YOU ACCEPT?

SO ORDERED, BRO. SECRET ARY - 6',.4 VEL - ONE RAP

BRETHREN, PLEASE LISTEN CAREFULLY. THERE IS ONE POSITION FOR NATIONAL THIRD VICE PRESIDENT. THERE ARE

---------------NOMINATIONS. ED DELEGATES, VOTE FOR ONLY ONE. IF YOU VOTE FOR MORE THAN ONE YOUR BALLOT WILL BE NULLIFIED.

ARE ALL BALLOTS SUBMITTED? ARE ALL BALLOTS SUBMITTED? ARE ALL BALLOTS SUBMITTED? I DECLARE THE BALLOT CLOSED.

(THE TELLERS RETIRE WHILE GONE, THE NP OBTAINS APPROVAL FOR PRINTED NA T/ONAL REPORTS THE TELLERS RETURN WITH

THE RESULT)

BRETHREN, YOU HAVE ELECTED BROTHER _______________ , AS

YOUR NATIONAL THIRD VICE PRESIDENT. BROTHER ____________________ , DO YOU ACCEPT?

SO ORDERED, BRO. SECRETARY - GA VEL - ONE RAP ( *).

3. (PROBABLY DELETED)THE NOMINATING COMMITTEE PRESENTS: FOR NATiONAL SECRETARY/TREASURER _Bill SANN ER,

AR E THERE ANY NOMINATIONS? ARE TH ERE ANY NOM INATI ONS? ARE THERE ANY NOMINATI ONS?

BRETHREN, THERE AR E NO FURTHER NOMINATIONS FOR TH E RESPECTIVE POSITIONS. I DIRECT THE NATIONAL SECP ETARY TO CAST A UNANIMOUS BALLOT, AS PRESENTED WITHOUT CONTEST. ALL IN FAVOR SAY "AYE." AL L OPPOSED SAY "NAY." BRETHREt It NOMW ATIOt, DO YOU ACCEPT?

SO OR DERED, BRO. SECRETARY - GAVEL - ONER/I P

BELON PROBABLY NOT NEEDED 4. THE NOMINATING COMMITTEE PRESENTS:

FOR NATIONAL JUDGE ADVOCATE _______________ ,

ARE THERE Al~Y NOMINATIONS FROM THE FLOOR? ARE THERE ANY NOMiNATIONS? ARE THERE Ai\JY NOMiNATIOl\JS? ARE THERE Al\JY NOMINAT IONS')

/*J I / ·

BRETHREt'J, THERE/~. E f\JO FURTHER i'JOM!i'!.0.TI Ot'JS FOR THE RESPECTIVE POSITIO"JS. I Dl°iECT THE NATIONAL SECRETARY TO CAST AU 'ANIMOUS BALLOT, AS PRESENTED \•VITHOUT CONTEST . ALL I~· FAVOR SAY "AYE." AL L OPPOSED SAY "NAY." BRETHREl'J I l\JOMINATION, DO YOU ACCEPT?

SO ORDERED, BRO . SECRET.I'.\ RY - G/1 VEL - Ot./E R/ lP ( *).

THE NOMINATING COMMITTEE PRESENTS:

FOR NATIONAL TRUSTEE

ARE THERE ANY NOMINATIONS?



)

BRETHREN, THERE ARE NO FURTHER NOMINATIONS FOR THE

POSITION OF NATIONAL TRUSTEE. I DIRECT THE NA TlONAL

SECRET ARY TO CAST A UNANIMOUS BALLOT, AS PRESENTED. ALL IN FAVOR SAY "AYE." ALL OPPOSED SAY "NAY."

BRETHREN ------------------•DO YOU ACCEPT??

SO ORDERED, BRO. SECRET ARY - GAVEL - ONE RAP .1.

BRETHREN, PLEASE LISTEN CAREFULLY ... THERE ARE FOUR

POSITIONS FOR A THREE-YEAR TERM. THERE ARE---------------NOMINATIONS. VOTE FOR ONLY FOUR. IF YOU VOTE FOR MORE YOUR BALLOT WILL BE NULLIFIED.

ARE ALL BALLOTS SUBMITTED?



I DECLARE THE BALLOT CLOSED.

BRETHREN, YOU HAVE ELECTED BROTHER------------------· BR 0 TH ER __________________ , AND BR 0 TH ER _______________ ,

AND BROTHER-----------------BRETHREN, DO YOU ACCEPT?

SO ORDERED, BRO. SECRETARY - GAVEL - ONE RAP (

THE NOMINATING COMMITTEE PRESENTS:

FOR NATIONAL HONOR AWARDS COMMITTEE _____________ _


BRETHREN, THERE ARE NO FURTHER NOMINATIONS FOR THE POSITION OF NATIONAL HONOR AWARDS COMMITTEE. I DIRECT THE NATIONAL SECRETARY TO CAST A UNANIMOUS BALLOT, AS PRESENTED. ALL IN FAVOR SAY "AYE." ALL OPPOSED SAY "NAY." BROTHER ________________ , DO YOU ACCEPT?

SO ORDERED, BRO. SECRET ARY - GA VEL - ONE RAP ( "ii-).

BELOW PROBABLY NOT NEEDED

7. THE NOMIN.A.TING COMM ITTEE PRESENTS: FOR NATIONAL SOJOURNERS RITUAL COMMITTEE

ARE THERE ANY NOMINATIONS? AR E THERE ANY NOMINATIONS? ARE THERE ANY NOMINATIONS?

BILL TURNER

BRETHREN, TH ERE ARE NO FURTHER NOMINATIONS FOR THE POSITION OF NATIONAL SOJOURNERS RITUAL COMM ITTEE . . I DIRECT THE NATIONAL SECRETARY TO CAST A UNANifv10US BALLOT, AS PRESENTED. ALL I FAVOR SAY "AYE." ALL OPPOSED SAY "NAY.11

BROTHER ________________ , DO YOU ACCEPT ??

SO ORDERED, BRO. SECRETARY - GAVEL - ONE RAP ( *).

OR ... BRETH REN, PLEASE LI STEN CAR EFULLY ... THERE IS ONE POSITION CORA TLIDEC_VC /\ D TEDM t I ltl t L IL-J\l \ I I\ •

THERE ARE ______________ NOM INATIONS. TELLERS SECURE THE

DOORS. VOTE FOR ONLY ONE - IF YOU VOTE FOR MORE THAN Ot E, YOUR BALLOT WILL BE f\JULLI FiED.

AR E ALL BALLOTS SUBMITTED? ARE ALL BALLOTS SUBMITTED? ARE ALL BALLOTS SU81v1 iTTED?

i DECLARE THE BALLOT CLOSED.

BRETHREN, YOU HAVE ELECTED BROTHER __________________ . BROTHER _________ , DO YOU ACCEPT??


8. THE NOMINATING COMMITTEE PRESENTS: FOR THE COMMITTEE OF 33 - 3-YEAR TERM -BRETHREN, AS I CALL YOUR NAME, PLEASE COME FORWARD AND BE RECOGNIZED.


ARE THERE ANY NOMINATIONS? ARE THERE ANY NOMINATIONS?

BRETHREN, THERE ARE NO FURTHER NOMINATIONS FOR THE POSITION OF THE COMMITTEE OF 33 . I DIRECT THE NATIONAL SECRETARY TO CAST A UNANIMOUS BALLOT, AS PRESENTED. ALL IN FAVOR SAY "AYE." ALL OPPOSED SAY "NAY." BRETHREN __________________ , DO YOU ACCEPT??


OR .. .

BRETHREN, PLEASE LISTEN CAREFULLY ... IN ADDITION TO THE NORMAL ROTATION OF VACANCIES FOR THE ELEVEN POSITIONS,

THERE ARE---------- POSITIONS FOR A TWO-YEAR TERM, AND THERE ARE-------- POSITIONS FOR A ONE-YEAR TERM. THERE ARE-------- NOMINATIONS. VOTE FOR ONLY ELEVEN. IF YOU VOTE FOR MORE THAN ELEVEN YOUR BALLOT WILL BE NULLIFIED. IN KEEPING WITH PREVIOUSLY ACCEPTED VOTING PRACTICES FOR POSITIONS ON THE COMMITTEE OF 33, THE ELEVEN HIGHEST VOTE-GETTERS WILL SERVE THREE-YEAR TERMS. THE NEXT HIGHEST VOTE-GETTERS WILL SERVE RESPECTIVELY IN THE

REMAINING VACANCIES FOR THE TERMS AVAILABLE. THE


(THE TELLERS RETIRE WHILE GONE, THE NP OBTAINS APPROVAL FOR PRINTED NATIONAL REPORTS THE TELLERS RETURN WITH

THE RESUL T.)

BRETHREN, FOR THREE-YEAR TERMS YOU HAVE ELECTED BROTHERS

FOR THE TWO-YEAR TERM(S), YOU HAVE ELECTED BROTHER(S)

____________ , AND ____________ .

AND FOR THE ONE-YEAR TERM(S), YOU HAVE ELECTED BR 0 TH ER (S) _____________ , AND ----------- ---·

BRETHREN, FOR YOUR RESPECTIVE TERMS OF OFFICE DO YOU ACCEPT??

SO ORDERED, BRO. SECRET ARY - GA VEL - ONE RAP ( *).

9. THE NOMINATING COMMITTEE PRESENTS: FOR EMERITUS STATUS -BROTHERS __ , _______ , AND ____________ _

BEING ELECTED EMERITUS IS RECOGNITION FOR NINE YEARS OF DEDICATED SERVICE TO OUR ORDER AT THE NATIONAL LEVEL.

UNLESS I HEAR OBJECTION, I WILL ACCEPT A VOICE VOTE. ALL THOSE IN FAVOR SAY, "AYE," THOSE OPPOSED SAY "NAY." CONGRATULATIONS, BRETHREN, AND THANK YOU FOR YOUR SERVICE TO OUR ORDER ... ARE YOU READY FOR YOUR NEXT ASSIGNMENT?

NP: BRETHREN, PLEASE GIVE YOUR ATTENTION TO BROTHER KEN LOWM ILLER (LOH NOM IN/l,TION). (NOMINATION IS READ)

NP: BRETHREN, NATL REG. 8.1.3. REQUIRES A SECRET BALLOT AND A VOTE OF 2/3 TO APPROVE. SELECT THE PROPER BALLOT AND WRITE EITHER "YES" OR "NO" ON THE BALLOT. DO NOT SIMPLY PUT A "Y" OR "N," BUT SPELL OUT THE WORD THAT EXPRESSES YOUR VOTE. VOTE NOW. TELLERS SECURE THE DOORS.


(THE TELLERS RETIRE WHILE GONE, THE NP OBTAINS APPROVAL

FOR PRINTED NA T!ONAL REPORTS THE TELLERS RETURN WITH THE RESULT)

BRETHREN, YOU HAVE SINGULARLY HONORED BROTHER TO RECEIVE THE 2015 NATIONAL SOJOURNERS LEGION OF HONOR. WELL DONE!

NP: THE 20 15 RESOLUTIONS & NATIONAL REPORTS BRETHREN, WE WILL COMMENCE WITH THE RESOLUTIONS SUBMITTED BY THE RESOLUTIONS COMMITTEE UNDER THE CHAIRMANSHIP OF BRO. FLOYD GILBERT, LOH, PNP. IN KEEPING WITH OUR REGULATORY GUIDANCE, THESE RESOLUTIONS WERE PUBLISHED IN THE MARCH/APRIL 2015 EDITION, VOL. 92, #2, (update may be necessary )OF THE SOJOURNER BY OUR NATIONAL SECRETARY. THEY ARE PRESENTED ALSO IN YOUR DELEGATES PACKET.

AS WE ADDRESS THESE ONE-BY-ONE, I WILL ASK IF ANYONE WANTS TO TALK ABOUT THE RESOLUTION. IF YOU WANT TO DO SO, WHEN I CALL THE RESOLUTION NUMBER, PLEASE STAND AND INDICATE YOUR DESIRE TO SPEAK. IF NO DISCUSSION IS INDICATED, WE WILL THEN VOTE OR BALLOT ON IT. THIS WILL LEAVE THOSE RESOLUTIONS WITH REMARKS FOR LATER ATTENTION. WHEN WE ARRIVE AT THE POINT OF ADDRESSING THOSE WITH DISCUSSION, I WILL THEN ENTERTAIN A MOTION, THE CHAIR WILL r d THE MOTION, AND REQUIRE A RECOMMENDATION FROM THE APPROPRIATE NATIONAL COMMITTEE CHAIR FOLLOWED BY DISCUSSION. I WILL ENTERTAIN PROPOSED AMENDMENTS AND WORK THEM, AS APPROPRIATE. WHEN IT IS TIME TO VOTE ON POTENTIAL ADOPTION, I WILL THEN ENTERTAIN NO MORE THAN THREE IN FAVOR AND THREE OPPOSING EACH AT A MAXIMUM OF TWO (2) MINUTES EACH IF YOU STATE YOU WILL YIELD YOUR REMAINING TIME TO ANOTHER SPEAKER, I WILL ALLOW IT FOR THAT AMOUNT OF TIME. THE TIME WILL BE KEPT BY OUR NATIONAL 3RD VICE PRESIDENT, BRO. NOL TE . LET US PROCEED ... THE BELOW LISTING WILL BE UPDATED WHEN I HAVE THE REAL

RESOLUTIONS.

1. RESOLUTION 2015-1 AMENDING THE BY-LAWS AND

../

I

L_

NATIONAL REGULATIONS - EDITORIAL CHANGES

2. RESOLUTION 2015-2 AMENDING NR 3.1 REFINING MEMBERSHIP CRITERIA

3. RESOLUTION 2015-3 AMENDING NR 4.3 -EDITORIAL CHANGES

4. RESOLUTION 2015-4 AMMENDING NR 6.1 - EDITORIAL CHANGES

5. RESOLUTION 2015-5 AMENDING NR 6.2 CHANGES DUTIES OF NS/T, JAG AND PHYSICIAN

6. RESOLUTION 2015-6 AMENDING NR 7.1 REDEFINES VOTING DELEGATES

TH E 2015 REPORTS - NATIONAL OFFICERS AND COMMITTEES

NATIONAL AREAS OF RESPONSIBILITY - REPORTS Area of Resoonsi.bilitv Officer Remarks National Historian Bro. Woodruff Bentley National Judqe Advocate Bro. Ben Yudesis National Resolutions Committee Bro. Floyd Gilbert National Secretary/Treasurer Bro. Bill Sanner Resale Review Board Bro. John Mayers Sojourners Ritual Committee Bro. Bill Turner

N3VP Bro. Ed Nolte Bridqe of Liqht Bro. Henry Kuhn Education & Traininq Bro. Wayne Barnes

N2VP Bro. Ron Sortino

COGMINA Bro Ron Sortino Fraternal Liaison Bro. Ed Cohen Membership Committee Bro. Bob Roth Gifts & Bequests Bro. Bill Greschel

NlVP Bro Jim Baker

Americanism Committee Bro Paul Pennnybacker Incentives and Awards Bro. Denny Norris Publications Review Board Bro. Armand Cote

Pa . '? 20of 22

I

CLMA liaison ? Bro. Jim Baker

NPE Bro. Jim Higdon. Area and Regional Bro. Jim Higdon. Representatives Chapter Revitalization & Bro. Randy Geck

Chartering NASOCOCO Bro. Martin Schwebel

IT Committee Bro. David Alderfer

l I Commander, Bro. J. J. Brown Heroesof76

NP Bro. Merlen Howe National Trustees Bro. Harrv Sanders Committee of 33 Bro. Randy Geck

L"~- ~ .. Ji9~H!2~lf9ml!lJ.ttee~-·~··~~-·-···- _ ~ ..• J~!Q:.J~~.'l_~Q!:Y~it~ ..... ~ .

BRETHREN, WE ARE NOW AT RECESS UNTIL THIS EVENING'S FESTIVITIES ... SEE YOU THERE.

GAVEL - ONERAP (*}

{CLOSE THE BIBLE ,.., NATIONAL CHAPLAIN}

SATURDAY JUNE 231d

NP 0700 - 0825

0830 - 0930

0940-

Pa9e 22 of 2:

Bro. Jim Higdon wil l provide desired agenda. KICK-OFF 2015-2016

NATIONAL SOJOURNER YEAR ..... Breakfast w/ All

- Comm chairs & Vice Chairs with NSI Line (1 O min) Then

-NPE w/ Area & Reg ional Reps - (10 min) and

-Committee of 33 - internal election, swearing-in of newly elected/re-elected members and officers to thei r positions. (10 min)

and -National Trustees - internal election, swearing-in of newly elected/re-elected members and officers to their positions. (10 min)

and -NASOCOCO - NP announces his select ion of President, the others elect their officers. (1 O min)

Sojourners National Line Officers &

Heroes of '76 National Line Officers Meetings

5 Audio Visual Expenses listing

2June

3June

Expeditionary Lunch

1 standing Podium with Light and Microphone

Chapter Chartering/Revitalization Committee

1 standing Lighted Podium without Microphone

First Timer's Briefing


Opening Breakfast with President Teddy

1 Wireless lavalier microphone

1 Microphone and stand

Service Charge

Taxes

Heroes Encampment

2 Tabletop Microphones

1 Handheld Wireless Microphone

Past Master Breakfast


Bennington Banquet

$35.00

$25.00

$35.00

$70.00

$30.00

$42.90

$16.66

$254.56

$60.00

$70.00

$35.00

4June


Saigon/DaNang Lunch


Service Charge

Taxes

Colonial Ladies at the Table


2 Handheld Wireless Microphones

Exemplification of the Flag Meeting


Convention Opening

1 Tabletop Microphone


1 AV table

1 9 x 12 screen

1 Microphone and stand

Mustang Luncheon

1 standing Podium without Light and Microphone

Ladies Luncheon

$35.00

$35.00

$80.30

$31.17

$476.47

$35.00

$140.00

$35.00

$30.00

$35.00

$20.00

$150.00

$30.00

$25.00

5June

1 standing Podium without Microphone

2 "How To" Meetings


Barrow Wheeler's Breakfast


Service Charge

Taxes

Awards Luncheon


Convention Ending

1 8 x 8 screen


2 Microphones with stands

President's Banquet


Americanism Breakfast

1 Microphone with stand

1 8 x 8 screen

lAVtable

Service Charge

$25.00

$35.00

$35.00

$138.60

$53.82

$787.42

$35.00

$35.00

$35.00

$60.00

$35.00

$30.00

$35.00

$20.00

$62.70

6June

Taxes

President's Breakfast


Service Charge

Taxes

Service Charge was 22%

Taxes were 7%

$24.34

$372.04

$35.00

$ 7.70

$ 2.99

$45.69

$1936.18

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The Marriott at Regency Circle

Omaha, Nebraska

The Grand Entrance

Presentation of Colors U.S. Marine Corps

Pledge of Allegiance Bro. NC Sgt Maj J.J. Brown

Toast to the Flag Bro. NC Sgt Maj J.J. Brown

Opening Prayer Bro. COL Thom Davies

Introduction of Dignitaries Bro. Col Ed Nolte, PNC Master of Ceremonies

Dinner is Served

Program Camp Followers' Degree by

First Lady Kathy Brown and T earn

Van Deventer Trophy Presentation Bro. NC Sgt Maj J.J. Brown

Installation of Officers Bro. Col Ed Nolte, 10

Bro. Lt Col Bill Turner, I Mar Bro. Col Ken Lowmiller, IAdj

Bro. Sgt Maj J.J. Brown, !Chap

Awards and Gifts to NC and Lady Bro. 1 LT Ray Vanden Berghe

PNC Remarks on 2014-15 Bro. NC Sgt Maj J.J. Brown

NC Remarks on 2015-16 Bro. 1 LT Ray Vanden Berghe

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National Heroes of 76 Officers 2014-2015 Bro. Sgt Maj J.J. Brown, Commander

Bro. Ray Vanden Berghe, Cos

Bro. SCPO Carl Diamond, ACoS Bro. Boog Powell, 000

Bro.CaptJimBenson,Sr. LT

Bro. CW3 Henry Kuhn, Jr. LT Bro. Sgt Marty Schwebel, CoG

Bro. MAJ Bill Sanner, Adj

Bro. Lt Col Ira Flax, Chaplain

Bro. SSgt Bob Mason, Historian

Bro. MAJ Ben Yudesis JA Bro. Col Mike Jaffee, Surgeon

The National Commander JJ and Lady Kathy thank you for joining us.

Enjoy safe travels.

National Sojou1rners, ~ nc D

g5th Annual Convention

Colonial Lad fl es at tlhe Talb ~ e

4 June 2015

Bro. CAPT Merlen Howe National President

Bro. Sgt Maj JJ Brown National Commander

Bro. MAJ Gerald Henderson Convention Manager

Colonial Ladies at the Table Ceremony Bro. Col. Ed Nolte, Worshipful Master Bro. Col. Ron Stites, Senior Warden

Bro. Lt. Col. Harry Sanders, Junior Warden Bro . Lt. Col. Tom Upton, Chaplain

Bro . Lt. Col. Ron Sortino, N2VP, Wine Steward Bro. CW3 Henry Kuhn, NSent Wine Steward Bro . Col. Bob McConnell, PNP Wine Steward Bro . CW5 Pedro Arroyo, PNC, Wine Steward

Bro. CPT Jim Flowers, Wine Steward Bro. MAJ Gary Henderson, PP Wine Steward

Bro. MSgt Russell Hobson, Cmdr, Wine Steward Bro. CW4 Bill Raymond, Wine Steward

Bro . SM Sgt Dan Daniels, VPl, Flag Presenter

CLA TT Ceremony Program Introduction of Head Table

Opening Ceremony Opening Prayer-Chaplain Tom Upton

Flag Insert- History of Pledge of Allegiance

History of Table Lodges Dinner Is Served: Lasagna or Pork

Toasting Procedures Overview Flag-Background

Toast 1: To Our Country & Response Flag-50-Star

Toast 2: To Brother President George Washington Flag-Grand Union

Toast 3: To the Grand Master Flag-Bedford

Toast 4: To Molly Pitcher Flag Insert-Rhode Island Regiment

Toast 5: To Joseph Warren & Response Flag-Bunker Hill

Toast 6: To Abigail Adams Flag-Betsy Ross

Toast 7: To Brother Benjamin Franklin & Response Flag-First Continental Regiment

Toast 8: To Our Departed Brethren & Response Flag-Confederate

Toast 9: To Sybil Ludington Flag-Bennington

Toast 1 O: To the U.S. Army & Response Flag-Star-Spangled Banner

Toast 11: To the U.S. Marine Corps & Response

Flag-48-Star Toast 12: To the U.S. Navy & Response

Flag-Navy Jack Toast 13: To the U.S. Air Force & Response

Flag-Texas Republic Toast 14: To the U.S. Coast Guard & Response

Flag Insert-Washington's Cruiser's Grand Master's Message Toast 15: Tyler's Toast

Benediction-Chaplain Tom Upton

The members of Omaha Chapter #19 thank you for attending this 95th Annual National Convention held in the Heartland of America-Omaha, Nebraska. It is our pleasure to be your host for this evening's Colonial

Ladies at the Table Ceremony, we hope you enjoy it, and encourage you to host similar events in your home communities to further our Masonic

and National Sojourners purposes. Have a safe journey, and we look forward to seeing each of you in the near future

2015-2016 1nsta11ing Team

Installing officer

COL James R. "Bob" McConne11

Installing secretary

L TC Kenneth L Lowmi11er, Jr.

Installing chaplain

CAPT Merlen F. Howe

Installing marshal

MAJ Benjamin M. Yudesis

Installing marshal

COL Andrew J. McVeigh

The National President Merlen and Lady Judy thank you for joining us.

Enjoy safe travels.

National Sojourners, Inc. 95th Annual Convention

President's Banquet 5 June 2015

Captain Merlen Howe

National President

The Marriott at Regency Circle

Omaha, Nebraska

Welcome by the Master of Ceremonies Bro LTC Bill Turner, PNC, PNP

The Grand Entrance

Presentation of Colors

Pledge of Allegiance Bro Jim Higdon, NPE

Posting the Colors

Toast to the Flag Bro Jim Baker, NlVP

Prayer Bro Marion Windell, National Chaplain Pro Tern

Dinner - 3rd Lt award

Introductions MW Bro Ed Cohen

Grand Dame A wards Bro Merlen Howe, NP

Legion of Honor Award Bro Ken Lowmiller, PNC, PNP, LOH

Introduction of General Boomer Brothers Howe, NP, and Brown, NC

Address by General Boomer

Presentations to the General

Installation Ceremony

Gifts to NP and Lady

Prayer Bro Marion Windell, National Chaplain Pro Tern

Closing of the 95th ANC Bro Jim Higdon, NP

National Officers 2014-2015

Captain Merlen Howe, NP

Captain Jim Higdon, NPE

CW04 Jim Baker, NlVP

L TC Ron Sortino, N2VP

Colonel Ed Nolte, N3VP

Major Bill Sanner, NS/T

Major Ben Yudesis JAG, PNP, PNC, LOH

SgtMaj John J. Brown, NC

Major Bill Means, Flash

Registration/Credentials After Action Comments

General Comments

I thought the Registration/Credentials team was organized and processed

incoming members efficiently. In general, the registration materials were

accurate and complete. There were some errors in spelling attributable to

varying causes. (See lessons learned comments below). The Credentials

team developed a strategy to track the number of registrants and number

of chapters represented and had the information available to answer the

Quorum call during the business meeting.

I felt prepared for the actual registration process at the convention

because of the knowledge I gained during my many extended

conversations with Jim Benson. His coaching and insights were key to

"expecting the unexpected.'1 We understood going in to expect the walk ins,

cancelations, meal changes, and payment issues we would have to handle.

Base on his recommendations we had "blank" registration packages on

hand along with blank name tags etc. to service walk-ins.

We were not able to take possession of the registration storage area until

Monday morning at 8 am. Over two hours were required to transfer our

registration material to the storage area and we were barely ready to open

at the scheduled 11 am time. While this did not impact our scheduled start

time, we had customers lined up well before we were ready to service

them. Recommend ensuring storage is available on Sunday pm.

Lessons learned.

I was asked by Janine Kovack, NSI Secretary, if the lessons learned data

posted on the web site were helpful. (I was un-aware of any LL on the web

site and wasn't able to find any when I search the site later.)

Budgeting process and guidance.

The registration sub-committed did not develop any effective budget

planning process, at least during the early phases of the project (I believe

this can also be said for the larger convention planning team). I attribute

that primarily to the fact that the team had no real world experience

hosting a convention. Speaking from the registration perspective, as the

various tasks were defined and required support materials identified is

was easy to develop and budget for them, but during the early planning

phases many of these elements were unknown and hence not initially

budgeted (also we had to do some initial research to develop budget

ranges for many "known" items). Registration items included materials

such as Tote bags and Food items; Registration package items such as

Kraft envelopes, Card stock, Various sizes of mailing labels, Banker

storage boxes, paper cutter, and printing supplies, etc.

Spreadsheet Related Notes and Comments.

The first big item that caused a significant time impact for the Registration

committee was the physical structure of the registration spreadsheet. The

first column in the spreadsheet was a column that establishes the

individual meal costs for each meal. In earlier versions, the first row

contained the normal heading data (i.e., last Name, First Name, etc.). The

issue here is that when using MS Word to do a mail merge and extract

data from a MS Excel spreadsheet it "assumes" the first row contains the

header data. In this instance the majority of cell in the first row were blank

which made it extremely tedious and time consuming when building mail

merges. (i.e., Name tag extracts meal ticket orders, etc.)

Additional data population of the spread sheet would have been helpful. I

used the "Nick Name" field to build the convention name tags. When

individuals left the Nick name field blank (the spreadsheet reflected the

blank). I had to manually copy individual first names into the Nick Name

field to build the product. The problem was that with each successive

update to the spreadsheet (additional registrations) I lost all of the time

consuming customizations I had made to the previous one.

(Significant others with different last names.) There was no way in the

spreadsheet to distinguish ladies with different last names. There are only

four name related fields in the spreadsheet, Last Name, First Name, Ladies

Name, and Nick Name. I only identified the issue after I got names of

ladies on the tours that did not match any registered Sojourner. The only

possible cross check is the hardcopy registration form which usually

followed one or two weeks later. Until the issue was identified we never

checked the hardcopy for different names. Recommend adding a separate

record in the data sheet immediately below the sponsor and include the

correct first and last names.

(Data vallda/1011; correction and update procedures.) There were no "formal"

documented procedures (that I know of) for identifying, reporting,

correcting, and disseminating corrections to the registration spreadsheet. I

recommend a process be implemented for those individuals involved in

the registration process to formalize submission of suggested corrections

to the National Treasurer and to highlight accepted corrections included in

subsequent releases of the spreadsheet. This would provide the N.

Treasurer with additional validation sources to further enhance accuracy,

and the highlighted corrections will help those users of the data, by

flagging the corrected data, e.g., It would help me identify errors in

products which I had produced earlier using the incorrect data.

(Data Valtdation lmprove1nents.) In hindsight, we could have improved the

accuracy of our final products. There were approximately four instances

where the Nick Name data was incorrectly transferred over from the first

name field. Placing the Nick name field next to the First Name would

probably eliminated the problem. Unfortunately the problems were not

identified until the registered individuals arrived to register.

Closing Comments.

(Non-Registration Related Activities.)

The last half of the week the registration area served primarily an

Information desk. (We had fewer than 15 members who had not checked

in by that time.) While we supported many walk up requests for

assistance, there were also many cases where the registration team itself

did not have the information available to answer the question. Examples

include banquet seating arrangements (co-located but not our area),

Transportation & Tours (Departure times posted at the Reg. Desk for sign

up but managed by that committee), Souvenir book pick up for those who

purchased ads. This consolidated approach with different teams

collocated seemed to work fairly well when each area was represented.

The only issues were when registration was alone and unable to provide

the requested assistance. Recommend registration areas be augmented

with those other areas of expertise during normal hours of operation.


01 - 06 June 2015 Chapter# 19 Transportation and Tour Committee

After Action Report

Overall Assessment: The Transportation and Tour Committee to support the 2015 Annual National Sojourner Convention in Omaha was a successful endeavor overall. The tours developed by the Transportation and Tour Committee to the Lauritzen Botanical Gardens and the Durham Museum seemed to fit into the timing events of the conference and also were well received by those who participated in the tours/visits. The transportation to and from the Epply Airfield to the Regency Marriot was commented on by attendees as best seen to date and, for the most pa11 with the exception of three visiting attendees, all were picked up from the airport. All attendees who wanted rides back to the airport were covered and delivered on time or well ahead of time concerning departure times. l will now break down the Transportation and Tour Committee's expenses and the good and bad observations to be recorded in the final report to National Sojourners and to potentially act as information sharing paper for future Chapter's hosting the national event.

~ll~filU'~~ The items listed below are expenses that where incurred to be able to provide the tours and transportation services provided at the 2015 National Convention.

1. Lauritzen Botanical Garden Tour 2 June 2015 - Omaha Chapter 19 charged attendees either $30 for tour with no lunch or $33 for the tour with a lunch and we in the end 21 attendees for the tour which we also included a tram ride throughout the gardens as part of the tour. The total collected for the 21 attendees for the tours was $693. The tour was from 1 O AM in the morning to 1 :30 PM in the afternoon, totaling three and a half hours, four hours total with transportation from the hotel and to the tour and back. The expenses for tour were as follows;

a. Admission, tram services and lunch at botanical gardens for 21 attendees- $444

to b. Shuttle bus to deliver and pick up tour attendees for Regency Marriott

Lauritzen Gardens - $165

2. Durham Museum Tour 3 June 2015- Omaha Chapter 19 charged attendees either $27 for tour with no lunch or $30 for the tour with a lunch and we in the end

13 attendees for the tour The total collected for the 13 attendees for the tours was $390. The tour was again from 1 O AM in the morning to 1 :30 PM in the afternoon, totaling three and a half hours, four hours total with transportation from the hotel and to the tour and back. In this case because of the limited attendees we were able to cover the transportation to and from the museum with the vans we were using for the airport pick-up and delivery, saving Chapter 19 money concerning a shuttle bus.

a. The admission, and lunch at museum for the 13 attendees- $165 3. The Transportation and Tour Committee also arranged for pick-up and transportation back to the airport for attendees of the National Convention. We had three vehicles assigned to this task. The three vehicles were a Ford Transit Connect cable of seating six with driver without bags and four with driver comfortably with bags, a Ford Transit capable of seating seven with driver comfortably with or without bags, and lastly a Ford Econoline van with seated six with driver without bags and five with driver with bags. Two for the vans were owned by members of Chapter 19 (Ford Transit and Transit Connect) and the other was borrowed from Tangier Shrine of Omaha. The vans were also used one night to transport members of the Wright Brother's Chapter to and from dinner at Anthony's a local steak house in the Omaha area. They were also used to transport a couple other special requests to visit malls and the Strategic Command Air Museum. The expenses encountered for these vehicles are as followed.

a. Gas in Transit Connect for 1-6 June 2015 -- $ 112 (donated to Chapter and Convention by member)

b. Gas for Transit for l-6 June 2015 -- $75 (donated to Chapter and

Convention by member)

c. Gas for Shrine Van and wash on returning van-- $80 ((donated to

Chapter and Convention by members)

Good/Positive Observations: There were a couple of observations of how the Transportation and Tour Committee operated that are of note and may be helpful for other Chapters hosting a National Sojourner Annual Convention and are as follows;

1. Tours were scheduled well in advance of event and flyers were developed to be placed on the National Sojourner's Web Site well in advance with deadline for sign-ups to ensure Tours were properly organized.

2. Drivers during pick-up and delivery of attendees to the airport where in

constant communication, and utilized technology to track flights on arrival to determine timeliness and ensure personnel were there to pick-up attendees.

3. Attendees arriving at the airport were contacted by either text, e-mail or telephonically if they had those listed on registration to ensure timely pick-up and to add a personal touch to letting attendees know someone would be there for them.

Bad/Negative Observations: As with any event there are things that can always be done better and improved upon. The Transportation and Tour Committee wishes to put these items forward to again be helpful to other Chapters hosting a National Sojourner Annual Convention and the items are as follows;

1. Although signage was made to directed for attendees to be able to call for transportation should they have showed up in between other attendees being delivered to hotel, the placing of these signs were obviously not coordinated with everyone required or with enough groups to insure they would stay in place. The signage was coordinated through the Epply Airport authority and the local information desk on the first day of pick-up, but on the second day signs were taken down by new personnel not briefed and airport authorities not briefed. The Airport authority apologized for their error. Chapter 19 should have made sure the Omaha Convention and Visitor's Bureau had more insight into the convention and then they would have produced signs to place at their information desks at the airport and would have also taken care of coordination with airport authorities.

2. The Chapter Transportation and Tour Committee should have add additional signage developed to replace signage mentioned above.

3. The Transportation and Tour committee should have attempted to schedule more personnel to set in the airport to do person on person greeting at the airport. Only had this scheduled for day two when the larger number of attendees were arriving, should have considered it for all days when there were arrivals.

Conclusion: In the end I believe this was the first time some of these amenities were provided for a national convention so from that point of view the Transportation and Tour Committee did a commendable job and I would like to thank in this report the following individuals who help make this happen;

l. Brother Rick Myers-- Driver (Chapter Honorary and Grand Senior Warden of Grand Lodge of Nebraska)

2. Brother Gary Unger - (Chapter Honorary, Potentate Tangier Shrine and allowed borrowing of Shrine Van)

3. Brother Curtis Edie - (Chapter Honorary, General Secretary of Omaha Valley Scottish Rite and developer of signage used by committee and assisted in acquiring shuttle for first tour)

4. Brother Lt Ken Beebee - Greeter (Past Grand Master of the Grand Lodge of Nebraska)

5. Brother CMSgt Chuck Sohm-- Driver

Submitted Respectively

Anthony T. (AJ) Johnson

Chairman, Transportation and Tour Committee

National Sojourner's National Convention

Local Chapter Hotel Coordinator

Lesson's Learned

- Hotel Coordinator should attend all NASACOCO hotel contract meetings

during the hotel selection process. This will prevent innumerable

misunderstandings with the hotel staff during the run-up to the convention.

- Contract should include:

o Menu of AV costs

o Meals cost including tax, etc

o Costs for hotel meals not included in convention agenda

o Hotel to provide plan drawings of each meeting room set-up

o Ice to be provided for Hospitality Room

o Storage Assembly rooms to be available 3 days prior to event

o Payment method/number to be given to hotel days prior to

event

o Cash bar minimum costs

o Registration telephone number

o Dining tables to be rounds of eight instead of ten

Agenda schedule from President/NASACOCO should include attendee

estimates; type and number of mikes; set-up type desired; podium type,

location and height requirement; and flag location should be confirmed NLT

60 days prior to event.

- Rehearse presentation of colors.

- Put stairs on each end of raised platforms.

- Meet monthly with hotel staff during the six months prior to the event. Email

notes of meetings to relevant hotel staff and Sojourner Chapter leadership

and follow up on assignments. No oral agreements, etc.

- Meet weekly with hotel staff during month prior to convention. Arrange for

hard copy signs indicating current meeting to be placed on each meeting

room as meetings change.

- Special "meal planning meeting" with hotel staff 60 days prior to event.

Specify each meal cost including tax and have Chef initial. Consider special

dietary concerns.

- Consider meal costs and seating for guests, color guard, entertainment, etc.

- Consider registration area space for Mid-Winter and following year meeting

tables.

- If hotel issues "Event Orders", try to have them checked and signed 3 days

prior to event.

- National President should assign any contractually specified free suites to

designated individuals two weeks prior to event.

- Physically check each meeting room with hotel staff 3 days prior to event

when exact attendee numbers for each meeting can be forecast.

Convention After Action Hotmail Jun 18, 2015 6:59:01 AM

Subject: Convention After Action

Date: Wed Jun 17 21 :54:44 CDT 2015

From: Ron Stites

To: Gary Henderson

Hello Gary,

Even though I am not a committee head I have a couple of comments based on observations and questions asked. I do not know whose job jar the comments fall into, but I will provide them anyway.

Mentor Program: I was designated a mentor for two first timers. For future Conferences I would recommend a letter or some form of correspondence to let the mentor know his responsibilities and if the first timers lady is attending. Also, some arrangement needs to be available for the mentor to rendezvous with the person (s) he is to mentor. One first timer I was to mentor did not arrive until Friday and I never did catch up with him.

Schedule of Events: Recommend highlighting or marking in some way the events that are closed meetings

(National Lines, Trustee, Nominating Committee, etc.). Recommend including event dress codes (I was asked by many Chapter members what

they and their wives should wear to the various events/dinners.

Please let me know you received this email? TYVM!

That is it and thanx for your time.

Ron Ron Stites

Omaha Chapter# 19

National Sojourners, Inc.

95th Annual National Convention

Expenses for Reimbursement by NASOCOCO

OFFICE SUPPLIES

14 Nov 14 Gary Bunnell Envelopes

13 Feb 15 Gary Bunnell Card Stock, Paper

20May15 Gary Bunnell Ink

20 May 15 Gary Bunnell Shipping Labels, Card Stock

02 Jun 15 Gary Henderson Program Printing

DINING MATERIALS

25Mar15 Okley Gibbs Toasting Glasses

TRANSPORTATION

6 Jun 15

6 Jun 15

Gas

Gas

Gas/Wash

Airport Transit

Airport Transit

Airport Transit

(all above items donated by members)

Tangier Shrine Van Airport Transit

(donated by Shrine Center)

$21.00

$26.00

$116.00

$47.00

$167.00

- $377.00

$271.22

$112.00

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6 Jun 15 Alcohol and Food

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·: Fwd: Purchase receipt Hotmail

Subject: Fwd: Purchase receipt

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To: Gary Henderson

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LARRY WHITE WICHITA CHAPTER 24 4409 W 10TH ST N WICHITA, KS 67212-2022

Packa9e 8. 86 Tracking #: 9449010200883681307508


CAMEL CORP HEADQUARTERS 11717 EVEREST ST NORWALK, CA 90650-2311

Packa9e 8. 86 Tracking #: 9449010200829648073253

SUBTOTAL TAX TOTAL

93.26 0.00

93.26

TEND MCVisa 93.26

You saved: 10.00

CARL DIAMOND Jennifer 06/19/2015 #133226 12:12 PM CCTran#OA64157B-A82F-42EA-97B4-9DEB9418484C

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