workplace communications - making a presentation

MAKING A PRESENTATIONWorkplace Communications

‘Making a presentation’s by English Online Inc. is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License

1Find a meaningful

topic 2Structure

your topic 4Practise!

Agenda

Some topic suggestions:

•Your home country (history, current situation, how different it is from Canada)

•A profession you want to pursue (requirements, description of a job )

• Share your job search experiences: how you found a job in Manitoba.

Find a Meaningful Topic

1Find a meaningful

topic

Some topic suggestions:

•Have you ever volunteered? What are your experiences? What are the advantages and disadvantages of volunteering?

• How to get through the winter in Manitoba.

• Raising children as an immigrant: what are the challenges and opportunities?

1Find a meaningful

topic

Find a Meaningful Topic

If you need help, feel free to contact your

e-facilitator for this course to discuss your

topic.

1Find a meaningful

topic

Find a Meaningful Topic

2Structure your topic

Introduction

Body

Conclusion

Three parts of a presentation

Make some notes

• What goes into introduction:Introduction

1. “Catch phrase”2. Greeting2. Introduction4. Tittle and Topic5. Objective6. Agenda

Make some notes

1. “Catch phrase”Introduction

•Let's begin.•Can we start?•Shall we start? •Let's get the ball rolling.•Let’s get it started.

Make some notes

2. GreetingIntroduction

•Hello everyone.•Good morning/afternoon/evening•Marie/John, thank you for your kind introduction..

Make some notes

3. IntroductionIntroduction

•My name is...•I am a …

Make some notes

4. Tittle and TopicIntroduction

•I plan to speak about...•Today I'm going to talk about...•The subject of my presentation is...•My talk will last about … minutes

Make some notes

5. ObjectiveIntroduction

•What I would like to do today is • to explain…• to illustrate...• to have a look at...

•What I want my listeners to get out of my speech is...

•If there is one thing I'd like to get across to you today it is that…

Make some notes

6. AgendaIntroduction

•I have broken my speech down/up into X parts.•I have divided my presentation (up) into Y parts.•In the first part I give a few basic definitions.•In the next section I will explain…•In part three, I am going to show...•In the last part I would like/want to give a practical example...

2Structure your topic

Introduction

Body

Conclusion

Three parts of a presentation

2Structure your topic

Now you need a transition to the next part:

Introduction

Body

Let us now move on to the next part….

Make some notes

Body Here are some aspects you should

consider when planning the main part of your presentation :

1. Sequencing your ideas2. Signaling where you are3. Link ideas, sections; making transitions

Make some notes

Body 1. Sequence your ideas

Here are a few possibilities for organizing your ideas:

• chronologically• from general to specific• from known to unknown • from accepted to controversial• from a problem to a solution

Make some notes

Body 2. Signposting where you are

Imagine you are driving along a road that you do

not know – signs will guide you to find your way.

This is the same for people listening to a

presentation: they need signals to guide them so

that it is easy to follow the presentation.

Signpost image by erlandh https://openclipart.org/detail/194589/signpost PD

Make some notes

Body 2. Use signposting

Function Language

I'd like to start by...Let's begin by...

Introducing the subject First of all, I'll...Starting with...I'll begin by...

Make some notes

Body 2. Use signposting

Function Language

Well, I've told you about...Finishing one subject... We've looked at...

So much for….

Make some notes

Body 2. Use signposting

Function Language

Now we'll move on to... Let me turn now to...

...and starting another Next... Turning to... I'd now like to discuss... Let's look now at...

Make some notes

Body 2. Use signposting

Function Language

For example,…Giving an example To give you an example,...

To illustrate this point...

Make some notes

Body 2. Use signposting

Function Language

I'd like now to recap...Summarising Let's summarise briefly what and concluding we've looked at…

If I can just sum up the main points...

2Structure your topic

Now you need a transition to the next part:

Body

Conclusion

These are my main points, now I would like to give a short summary…

2Structure your topic

Introduction

Body

Conclusion

Almost done: the last part…

Make some notes

Conclusion The last part consists of three steps:

1. A short conclusion2. Thanks to the audience3. A invitation to ask questions

Make some notes

Conclusion 1. Short conclusion

•I'd like now to recap...•Let's summarise briefly whatwe've looked at…•If I can just sum up the main points... •In conclusion I would like to say that...•My final comments concern...•I would like to finish by reminding everyone that...

Make some notes

Conclusion 3. A invitation to ask questions

•I'd be happy to answer any questions....•If there are any questions please feel free to ask.•Thank you very much for your attention and if there are any suggestions or comments…

2Structure your topic

Prepare your presentation step by

step. Use the following

overview to check if you’ve done everything.

• 1. Get the audience attention and signal the beginning.

• 2. Greet the audience• 3. Introduce yourself• 4. Give title and introduce topic• 5. Give your objective• 6. Announce your outline

Introduction

• 1. Sequence your ideas• 2. Use signposting to signal where you are.• 3. Link ideas, sections/make transitions

Body

• 1. A short conclusion• 2. Thanks to the audience• 3. An invitation to ask questions

Conclusion

4Practise!

Since your presentation will only be about 5-10 minutes long, it will be easy to practise your presentation:

• Close the door and speak loudly! Imagine you are in front of an audience.

• Time your presentation!

Practising in front of a partner is even better!

4Practise!

Don't read your presentation. You can use short notes, but reading a presentation is unnatural; also, it makes it very difficult for your audience to follow.

Don't try to cover too much material. Remember you only have 5-10 minutes.

Important Don’ts

4Practice!

Important Do’s

Be organized!The more organized and focused your presentation is, the more relaxed you'll feel.

Breathe! (It helps you relax.)

Speak clearly, slowly and at an appropriate level for your audience.

Use vocabulary that is appropriate for your audience.

Your instructor and classmates look forward to listening to your presentation during the last virtual class.

Make sure that you contact your instructor if you have a PowerPoint slide show to accompany your presentation.

Ready to go?

The End

‘Making a presentation’s by English Online Inc. is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License