what not to do in sage business works

That means you!

Where’s The No No?

Did you find the gin? Did you find the tonic? Did you find the Lucky Strikes? Did you find the baked potatoes (or

foil balls)? Did you find Waldo’s hands? Did you find the Pepcid?

Backup?

Choose the button that offers you peace of mind… Before you close your month Before you rebuild your data files Before you vacation to Bermuda Before you try to delete an AR credit

memo by creating a debit memo, and then making a few more credits and debits – is the balance right yet?

Chose Your Button

Installation of Upgrades

Determine which course of action will provide

you with peace of mind….

Option OneTell the “hardware guy” to upgrade your system on Friday night with the disk that’s in the filing cabinet in the padded envelope. Ask him to call you Monday morning to check in.

Installation of Upgrades

Option TwoReview your existing hardware AND software to make sure everything is compatible with the new version of BusinessWorks. Make your own backups, then provide the “hardware guy” with the instructions and the telephone numbers of BW Support, your BW Partner and authorize one quick call to review his plan with us.

Data Security?

Option A1.We are all the

MANAGER user.2.Who needs pesky

passwords?3.Who just closed

Inventory for May?

Option B1.We login with our

unique user ids.2.We use unique

passwords.3.The Audit Report

printout reports Terry closed the inventory for May on 6/18.

Data Security “Gotcha” If you don’t want the

users to have full access to the program, then don’t give them rights to “MAINTAIN USERS.”

General Ledger Report

Your accountant calls, your detailed trial balance doesn’t balance.

– BW is broken!

General Ledger Report

DO make certain that you check the Include zero activity accounts AND zero balance accounts.

– BW is fixed!

Don’t Do It in Cash Mgmt. Don’t replace a new cash account over

an old account Don’t ignore the uncleared items from

prior months in Bank Reconciliation Don’t record AR Cash Receipts in a

different month than the AR Bank Deposits

Don’t verify the next check number when printing checks

Payroll Closing-Who Are You?PR Specialist Speedy PR Specialist Smart Close the month,

quarter or year as soon as you finish your last payroll check run.

Make a backup as usual.

Print reports later, they’re not due until the end of the month. Time for lunch!

Make a backup with descriptive label.

Make a payroll archive for the unclosed period.

Print all reports. Close the month,

quarter or year only when you have to print the next period’s checks.

Inventory Doo Doo or Don’t?

Good Idea?

Bad Idea?

Shut down business, print the computer count on the count sheets, only once is okay - best at year endDon’t fix negative quantities, it doesn’t really matterDon’t enter data daily, wait until FridayAdjustments, receipt adjustments, returns, whateverGlobal Change saves timeEmail purchase orders to vendors

Don’t Print Those Reports

Scenario The accountant wants

the year end detail trial balance report, and the open AR invoices, and the open AP invoices, and IC On Hand Detail Report …

We need our copies too. We need paper!

Do Print Reports to FilesOption B Let’s Preview

report, and email the report to ourselves to file, then email the report to the accountant.

Let her print it!

What Will You Do Different?