Receipt Distribution Receipt Distribution SystemSystem

The Sage BusinessWorks Wayor

The BSoft WayWhich one works best for

you?

BusinessWorks Receipt BusinessWorks Receipt DistributionDistribution

DOD example3 DOD customersDOD Air ForceDOD ArmyDOD Navy

Each with open invoices

Lets apply a payment the

Business Works way!

Before applying a Before applying a payment…payment…

but there are multiple customers attached to a single payment , so what

do you do???

BusinessWorks requires you to identify the Customer ID ….

To enter the payment To enter the payment you must..you must..

Now on to applying payment to the second customer!

Enter all of the payment reference data

Assuming “total” payment of $4000

Select the appropriate invoices, accept and post

Select the first customerDOD Navy

In the “amount” box only enter the amount being applied to this customer

To enter the payment To enter the payment you must..you must..

There is an easier way!

Enter all of the payment reference data

In the “amount” box only enter the amount being applied to this customer

Select the appropriate invoices, accept and post

It is your responsibility to remember the total payment amount and calculate the amount you have appliedYou have to follow this

process for each individual customer that is attached to the single payment!!

1,2,3,4,5,6,X Times!

Select the second customer

Using BSoft’s Receipt Using BSoft’s Receipt Distribution System…Distribution System…

Easily distribute a single payment across multiple invoices or customers

One screen

Two search options to locate appropriate customers or invoice

“Customer Like”

“Invoice Number”

The software calculates the amount applied/unapplied

BSoft’s RDS (receipt BSoft’s RDS (receipt distribution)distribution)

DOD DOD exampleexample3 DOD customers

DOD Air ForceDOD ArmyDOD Navy

Each with open invoices

Lets apply a payment the BSoft way!

To apply a payment in To apply a payment in BSoft’s RDS..BSoft’s RDS..

Simply open RDS

Choose your search method

Customer Like

Or

Invoice Number

Apply payment using “Cust Apply payment using “Cust Like”Like”

Choose the first customer and invoice

Then hit “select”

Select Search Cust

Enter first few letters of Customer ID Ex. DOD

Enter all of the payment reference data

Assuming “total” payment of $50000

search when you need to apply a single payment to multiple customers

Apply payment using Apply payment using “Cust Like”“Cust Like”

After you select the individual invoice it will be transferred to the right-hand side of the screen

The undistributed amount will be calculated and displayed on the screen Continue the customer selection process until the entire “total payment” has been distributed (the undistributed amount = $0.00), then post!

As easy as 1,2,3 !!!

Apply payment using “Invoice Apply payment using “Invoice Number”Number”

Then hit “select”

Enter all of the payment reference data

Assuming “total” payment of $430000

Simply type the invoice number and hit enter

If the invoice exists (and is open)

the open amount will automatically be selected for payment

Apply payment using “Invoice Apply payment using “Invoice Number”Number” After you select the

individual invoice it will be transferred to the right-hand side of the screen

The undistributed amount will be calculated and displayed on the screen Continue the invoice selection process until the entire “total payment” has been distributed (the undistributed amount = $0.00), then post!

As easy as 1,2,3 !!!

BSoft’s RDS Validates BSoft’s RDS Validates InputInput

Correct the input or apply payments to open credits – just like BusinessWorks!

If the you attempt to post and the selected invoices do not equal the “total payment amount” you will receive an error message

With BSoft’s RDSWith BSoft’s RDS

Save time… enter payment across customers and

invoices from a single screen

Reduce Errors… Program calculates the applied and

unapplied amounts

Let our software work for you!!!

Find out more!Find out more!www.bsoftintegrators.comwww.bsoftintegrators.com

OrOr

Contact your Sage BusinessWorks Contact your Sage BusinessWorks partner for more informationpartner for more information