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Welcome to Advanced Excel

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Advanced Excel

DTSD C.A.R.A.T.S. Teacher Training

Melanie Wiscount

mwiscount@hershey.k12.pa.us

Students Using Technology

Stillwater, MN School Transforming Education with Technology

Objectives • Explore ways to create more intelligent

spreadsheets using advanced elements such as:– Naming– Functions

• Logical• Mathematical

– Comments– Advance formatting– Macros– Clips

Objectives • Move spreadsheets to a higher level by

using:

– Protection & locking

– LookUp Tables

– Auditing

– Pivot Tables

• Create a simple quiz in Excel

Microsoft Excel• Spreadsheet software

– Electronic spreadsheet organizes information into software defined columns and rows

• Released in 1987

• Originally written for use on Macintosh Apple computers

• Excel file have extension .xls

Microsoft Excel Screen

Microsoft Excel

Open Excel

Function Syntax

=keyword(cell or cell range)

No spacesLowercase

Always begin with =

Absolute vs. Relative Addresses• Assume you enter the following formulae into cell

C1:

=A1+B1• If you copy the formula from C1 and paste this

formula into cell C2, Excel will automatically change the formula to reflect the new position

=A2+B2

Relative Addresses

• If you paste this formula into a bunch of cells, Excel automatically adjusts the formula to reflect the relative position of the new formula to the original form.

Relative Cell Addresses

A B C1 4 7 =A1+B1

2 6 3 =A2+B2

3 8 1 =A3+B3

4 5 2 ????

If the formula in cell C1 is copied & pasted in C2 & C3, the following will result

If the formula in cell C1 is copied & pasted in C2 & C3, the following will result

Another Shortcut

• When you type a formula, data, etc. into a cell and want to copy it to cells below or to the right, look for the tiny black box in the bottom right of that cell, click on that box and drag it down (or to the right)

Absolute Cell Addresses

• Sometimes you want the cell address to be “locked”. If you cut and paste it, the address will be same.

• In order to create locked or absolute cell formulas, you enter $ in front of the row number and column letters– =$A$1+$B$1

Absolute Cell Addresses

A B C

1 4 7 =$A$1+$B$1

2 6 3 =$A$1+$B$1

3 8 1 =$A$1+$B$1

4 5 2 ????

If the formula in cell C1 is copied & pasted in C2 & C3, the following will result

If the formula in cell C1 is copied & pasted in C2 & C3, the following will result