welcome! 2011-12 title i program and budget planning march, 2011

Office of Title I & Section 31a Compliance

Welcome!

2011-12 Title I Program and Budget Planning

March, 2011

Office of Title I & Section 31a Compliance

PurposeTo assist principals with:

•The planning of 2011-12 Title I Programs

•The completion of the required Title I Budget Planning Forms

Office of Title I & Section 31a Compliance

Process Compliance staff will provide guidelines and

requirements to principals and assist with the planning of 2011-12 Title I programs.

Principals must meet with school teams and parents to develop final budgets based on the comprehensive needs assessment.

Office of Title I & Section 31a Compliance

Allocations

Title I legislation requires that funds be allocated to schools on the basis of poverty.

Office of Title I & Section 31a Compliance

Purpose of Title ITo ensure that all children:

• Have a fair, equal and significant opportunity to obtain a high-quality education

• Meet State academic achievement standards

• Meet proficiency on State academic assessments – MEAP, MME

Office of Title I & Section 31a Compliance

Title I

•The use of Title I funds must be directly related to a Title I program within a Schoolwide or Targeted-assisted Title I school as described in the school’s School Improvement Plan.

•These funds are to be used to supplement the costs of effective Title I programs designed to increase student achievement in the core academic areas – ELA, Math, Science and Social Studies.

Office of Title I & Section 31a Compliance

When any expenditure (use) of Title I funds is made, it must be based on a comprehensive needs assessment and schools must be clear as to how that expenditure complies with and enhances its Title I program as described in its School Improvement Plan.

REMEMBER

Office of Title I & Section 31a Compliance

Planning Requirements

Comprehensive Needs Assessment Involvement of parents of participating

children Budget must be within allocated amount Decisions must be based on data

Office of Title I & Section 31a Compliance

Priority Title I Budget Items Schools in Phase 1 or 2 of School Improvement (no

AYP for two or three consecutive years) – must set aside and spend 10% for professional development.

Salaries (current + steps) & Fringe Benefits for requested staff must be sufficient. Schools must have adequate funds to cover cost of requested staff, i.e., if cost is over, staff must be removed/released from Title I Budget by HR where necessary; otherwise budget will not be balanced and must be revised.

Office of Title I & Section 31a Compliance

Priority Title I Budget Items Discretionary items – funds other than salary & fringes

that can be distributed at the discretion of the school.

After School Programs

Summer Programs

Supplemental Supplies – Must be limited to supporting the Title I Targeted or Schoolwide Program Strategies. Cost must not exceed $50,000, per the Michigan Department of Education.

Office of Title I & Section 31a Compliance

Title I Personnel

A 4034 must be submitted to your compliance administrator to assign or release Title I personnel.

When filling positions, obtain an eligibility list from Human Resources to identify available personnel.

Office of Title I & Section 31a Compliance

Consolidated Application The purpose of the Consolidated Application is to ensure coordination between funding sources and programs.

The application budgets should reflect support of your School Improvement Plan and its programs, goals, strategies, and professional development.

All expenditures must be allowable under the legislation and supplement the costs of district responsibilities.

Office of Title I & Section 31a Compliance

Required Planning Forms are Due April 1, 2011

1. Statement of Assurances

2. Budget Process Checklist

3. Title I Budget Development Team Sign-off

4. School Budget Planning Summary

5. DPS Buy-In Summary of Services

Principals will be notified of the revised due date.

REQUIRED #1 Detroit Public Schools

Office of Title I and Section 31a Compliance

STATEMENT OF ASSURANCES Please complete and attach this assurance form to your completed 2011-2012 Title I School Budget. Return this form along with your requested Title I budget. A. IDENTIFYING INFORMATION Name of School:________________________________ Telephone No: _____________________

Principal: _____________________________________ Department ID: _____________________

Amount of School Allocation

Title I

Title I Allocation: $____________ Title I Parental Involvement: $____________

Check One: Title I Target Assistance Title I Schoolwide

B. STATEMENT OF PARTICIPATION: I certify that parents have been directly involved and consulted with the development, approval and submittal of the school’s proposed Title I budget for the 2011-2012 school year and that meeting notes and agendas, with lists of parents in attendance at meetings, are on file at the site to document that all program services, including bilingual, special education, and Title I, were included in discussions. Signed:___________________________________ Date: __________________________________

Title I Parent Representative C. STATEMENT OF ASSURANCES: I certify that the attached Title I school budget has been prepared and submitted in accordance with all legislative and District budget development guidelines; that I reviewed the budget and verified its completion; and that the level of the budget request does not exceed the level of the designated budget allocation to my school for the 2011-2012 school year. All services provided at the site will be in compliance with Board Policies, State and Federal Regulations, and District Administrative Procedures/Expectations. Signed:_____________________________________________ Date: _________________________________ Principal

Detroit Public Schools Office of Title I and Section 31a Compliance

BUDGET PROCESS CHECKLIST Please complete and attach this checklist form to your completed 2011-12 Title I School Budget. Return this form along with your requested Title I budget. A. IDENTIFYING INFORMATION

Name of School:________________________________ Telephone No: _____________________

Principal: _____________________________________ Department ID: _____________________

Amount of School Allocation

Title I

Title I Allocation: $____________ Title I Parental Involvement: $____________

Check One: Title I Target Assistance Title I Schoolwide

B. COMPLIANCE CHECKLIST Before submitting your completed school budget, make sure you have done the following: _____ Completed a comprehensive needs assessment.

_____ Involved teachers, parents, other staff and members of the community (where appropriate) in the development of your budget.

_____ Considered existing Board policies and administrative procedures, including the Superintendent’s School Improvement Plan.

_____ Considered negotiated agreements, union contracts, and grant terms and conditions. _____ Considered State core curriculum standards, student learning goals and essential academic teaching- learning requirements.

_____ Aligned your budget to your School Improvement Plan to ensure Adequate Yearly Progress.

_____ Limited your request to the level of your school’s allocation. _____ Calculated all personnel (salary and benefits) and non-personnel costs in accordance with costs and guidance provided by the Budget Office.

_____ Followed all budget development guidelines in the preparation of your budget.

_____ Worked directly with your Title I and Section 31a Compliance Administrator.

_____ Met the essential components required to implement a Title I Schoolwide or Targeted Assistance program.

Signed:_____________________________________________ Date: ________________________________ Principal

REQUIRED #2

School: ________________________ Dept ID: ____________

Signature Classification: Parent or Staff

Principal's Signature: __________________________________ Date: ___________________

In accordance with the No Child Left Behind Act, Title I of 2001, Section 1114 , the school's comprehensive plan shall be developed with the involvement of the community to be served and individuals who will carry out such plan, including teachers, principals, other staff, and, where appropriate, pupil services personnel, and parents, and, if the plan relates to a secondary school, students from such school.

Title I Program & Budget Development Team2011-2012

Please Note: A minimum of three (3) parents of participating children (who are not also staff members) must be involved in the program planning & development and must sign below.

Budget Summary Forms

Dept. ID:

Parental Involvement $

Enter up to one (1) FTE per line.

Func. Code

Prog. Object Code Name F.T.E. SalaryInsurance

($13,830 max.) Pension (24.46%)

FICA (7.65%)

Total Fringes Total

226 00100 511900 -$ -$ -$ -$ -$ -$

212 00100 512200 -$ -$ -$ -$ -$ -$

125 00100 512400 -$ -$ -$ -$ -$ -$

-$ -$ -$ -$ -$ -$

-$ -$ -$ -$ -$ -$

-$ -$ -$ -$ -$ -$

221 22130 512500 -$ -$ -$ -$ -$ -$

-$ -$ -$ -$ -$ -$

125 00100 512900 -$ -$ -$ -$ -$ -$

-$ -$ -$ -$ -$ -$

216 00100 514400 -$ -$ -$ -$ -$ -$

213 00100 514500 -$ -$ -$ -$ -$ -$

125 00100 516310 -$ -$ -$ -$ -$ -$

-$ -$ -$ -$ -$ -$

-$ -$ -$ -$ -$ -$

-$ -$ -$ -$ -$ -$

-$ -$ -$ -$ -$ -$

282 00100 516320 -$ -$ -$ -$ -$ -$

-$ -$ -$ -$

282 00100 516330 -$ -$ -$ -$ -$ -$

211 00100 516800 -$ -$ -$ -$ -$ -$

-$ -$ -$ -$ -$ -$

-$ -$ -$ -$ -$ -$

211 00100 516800 -$ -$ -$ -$ -$ -$

Subtotals 0.0 -$ -$ -$ -$ -$ -$

--

AYP Phase:

-Areas Identified for Improvement:

School:

-

Attendance Agent

Assistant Attend. Officer

Graduate Assistant

Student Assistant

Nurse

Educational Technician

Instructional Specialist

School Service Assistant (SSA)

List Subject Area

ELA, Math, Science or Soc. StudiesClassification

Assistant Principal (9th Gr. Restruct. Only)

School Social Worker

Counselor

Teacher

Allocation $

Fringe Benefits

SUPPLEMENTAL PERSONNEL (during the regular school day)

IN ADDITION TO A SIGNED HARD-COPY, THIS FORM MUST BE SUBMITTED

ELECTRONICALLY

School

Nil Report (check if applicable)

Amount

TOTAL (SUBTRACT from allocation below)

Title I Allocation (do not include Parental Involvement) $

Less DPS Buy-In Programs $

Budget Development Requested Total $

Principal Signature _________________________________ Date ___________________________

2011-2012 Title I Buy-InSummary of Services

Budget Development Allocation Worksheet

This Form must be submitted with Title I Budget

Detroit Public Schools Buy-Ins

****Buy-Ins Are Not Refundable****

Reading Recovery-New Teacher Training ($7,500 per teacher)

Reading Recovery-Ongoing Prof. Dev. for Trained Tcrs. ($1,600 per school)

Director

Joseph Flint, Title I & Section 31a Compliance 873-7691 joseph.flint@detroitk12.org

Compliance Administrators

Boston, Gwendolyn 870-3605 gwendolyn.boston@detroitk12.org

Bruce, Charles (Fiscal Analyst) 873-8716 charles.bruce@detroitk12.org

Enoex, Antonio 873-1307 antonio.enoex@detroitk12.org

Halliburton, Kena 870-3469 kena.halliburton@detroitk12.org

Jamieson, Denise (Central Office) 870-3644 denise.jamieson@detroitk12.org

Miller, Noama 870-3467 noama.miller@detroitk12.org

Nettles, Nina 870-3646 nina.nettles@detroitk12.org

Roper-Jones, Wanda 873-7663 wanda.roper-jones@detroitk12.org

Wells-McKeown, Barbara 870-3788 barbara.wells-mckeow@detroitk12.org

If you need any assistance, please contact your Compliance Administrator.

Department of State & Federal ProgramsOffice of Title I & Section 31a Compliance

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Office of Title I & Section 31a Compliance

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Office of Title I & Section 31a Compliance

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