webinars you can do it

2013 RI CONVENTION

Webinars?You can do it!

2013 RI CONVENTION

WORKSHOP AGENDA

• What is a webinar, and what are the benefits?

• Ways to use webinars• Designing effective webinars• Webinar platforms and tools• Best practices• Q&A

2013 RI CONVENTION

MEET OUR PRESENTERS

2013 RI CONVENTION

MEET OUR PRESENTERS

2013 RI CONVENTION

MEET OUR PRESENTERS

2013 RI CONVENTION

LET’S GET TO KNOW THE AUDIENCE!

2013 RI CONVENTION

WEBINAR POLL

2013 RI CONVENTION

• Short for web-based seminar, a presentation, lecture, workshop or seminar that is transmitted over the web.

• A key feature of a webinar is its interactive elements -- the ability to give, receive and discuss information.

• Both audio and visual components

WHAT IS A WEBINAR?

2013 RI CONVENTION

WHY USE WEBINARS?

2013 RI CONVENTION

• Reach a larger audience

• Reduce cost (no need for travel)

• Save time

• Record session for playback

WHY USE WEBINARS?

2013 RI CONVENTION

ROTARY EXAMPLES – USING WEBINARS

2013 RI CONVENTION

WEBINARS – HOW TO PARTICIPATE IN A WEBINAR

2013 RI CONVENTION

PARTICIPATING IN A WEBINAR

2013 RI CONVENTION

I-Pad or mobile device control panel

Computer control panel

2013 RI CONVENTION

2013 RI CONVENTION

• Sign in to the webinar at 5-10 minutes early for attendees

• Make sure your internet connection is the best possible. Wired is preferable to wireless.

• Close all other computer applications

• Turn off other devices in the room and ensure your surroundings are as quiet as possible

BEST PRACTICES FOR WEBINAR PARTICIPANTS

2013 RI CONVENTION

• Use a land line telephone for best sound quality. Be sure to use your audio PIN.

• If you are using your computer’s audio to listen to the webinar, use a USB headset

• If you are given the ability to speak by the organizer, mute your own line when you aren’t speaking to minimize background noise

BEST PRACTICES FOR WEBINAR PARTICIPANTS

2013 RI CONVENTION

DESIGNING WEBINARS, PART 1 – BASIC PRINCIPLES

2013 RI CONVENTION

Webinars are different to design and deliver than face to face training.

DESIGNING WEBINARS

2013 RI CONVENTION

• Outline the key messages and main points before preparing the slide deck or other visuals

DESIGNING WEBINARS - BEST PRACTICES

• Start with objectives/learning outcomes

2013 RI CONVENTION

• Think about how to break up the Webinar and create interactivity moments every 5 – 7 minutes – Asking direct questions and getting written response or verbal response– Polls or surveys– Create time to answer written questions

from audience– Verbal interaction appropriate?

DESIGNING WEBINARS - BEST PRACTICES

2013 RI CONVENTION

• Begin a Webinar with clear directions to the participants about the interface works and show the graphics.

DESIGNING WEBINARS - BEST PRACTICES

2013 RI CONVENTION

2013 RI CONVENTION

DESIGNING WEBINARS - BEST PRACTICES

• End with a call to action.

• Multiple presenters can keep interest level up

2013 RI CONVENTION

WEBINARS – HOW TO RUN A WEBINAR

2013 RI CONVENTION

• Webex

• GlobalMeet

• Adobe Connect

• GoToMeeting/GoToWebinar

POPULAR WEBINAR TOOLS

2013 RI CONVENTION

GoToMeeting

2013 RI CONVENTION

HOSTING A MEETING

2013 RI CONVENTION

SCHEDULING A WEBINAR

2013 RI CONVENTION

Invites – A Chance to Market

2013 RI CONVENTION

DESIGNING WEBINARS, PART 2– WEBINAR TOOLS

2013 RI CONVENTION

GoToMeeting TOOLS

2013 RI CONVENTION

CONTROL PANEL

2013 RI CONVENTION

Conducting a Poll

2013 RI CONVENTION

QUICKPOLL

2013 RI CONVENTION

SURVEYS

2013 RI CONVENTION

DRAWING TOOLS

2013 RI CONVENTION

REPORTS

2013 RI CONVENTION

SAMPLE REPORT

2013 RI CONVENTION

BRANDING

2013 RI CONVENTION

BEST PRACTICES FOR WEBINAR HOSTS

2013 RI CONVENTION

• Know your audience

• Market, Market, Market

• Staffing appropriately

• Start the webinar with a ‘check-in’

BEST PRACTICES FOR WEBINAR HOSTS

2013 RI CONVENTION

• Sign in to the webinar at least 30 minutes before the start of the webinar (organizer),

• Practice makes perfect

• Have a plan B ready in case of technical difficulties

BEST PRACTICES FOR WEBINAR HOSTS

2013 RI CONVENTION

BEST PRACTICES FOR WEBINAR HOSTS

2013 RI CONVENTION

QUESTIONS

2013 RI CONVENTION

THANK YOU!

Visit www.rotary.org/webinars for information on upcoming Rotary webinars, or to view recordings of past webinars.