virtual assistance
Post on 22-Jul-2016
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VIRTUAL ASSISTANCE
Virtual Assistants are sk ille d p e op le p roviding p rofe ssional
adm inistrative , cre ative , m anage rial, te ch nical, b usine ss office
and/or p e rsonal sup p ort se rvice s. Virtual office assistants use
th e m ost advance d m e ans of com m unication, and th e ne w e st
and m ost e fficie nt and tim e - saving office p roducts and
w ork de live ry, re gardle ss of ge ograp h ic b oundarie s.
M any sm all b usine sse s and associations sugge st th e use of M any sm all b usine sse s and associations sugge st th e use of
virtual office assistants so th e ir clie nts and m e m b e rs can
conce ntrate on th e ir core ab ilitie s. E ve n Inc. M agaz ine and
E ntre p re ne ur discuss th e b e ne ts of using virtual h e lp .
Your tim e and m one y are w orth m ore w h e n you are ab le to
conce ntrate on w h at you do b e st and le ave th e re st to an assistant.
Virtual office assistants are h igh ly traine d in th e ir sk ill are as as
w e ll as a varie ty of te ch nologie s. M any of th e m h ave advance d w e ll as a varie ty of te ch nologie s. M any of th e m h ave advance d
de gre e s as w e ll as ye ars of p rofe ssional e xp e rie nce .
Not only can a virtual assistant re lie ve you of m undane ,
e ve ryday task s, b ut also in m any case s, s/h e can e ve n h e lp
you grow your b usine ss.
D e p e nding on th e le ve l of se rvice you ch oose , a virtual assistant
can do virtually e ve ryth ing ne ce ssary to sup p ort you and
your adm inistrative ne e ds and m ark e ting e fforts.your adm inistrative ne e ds and m ark e ting e fforts.
Virtual office assistants w ork b e st as an e xte nsion of you.
In oth e r w ords, if you are using a m ark e ting m e th od or targe t
m ark e t th at w ork s w e ll for you, it’s b e st to use your assistant
to dup licate th ose e fforts in th ose m ark e ts.
Email & Schedule Management Tasks
1. Filtering Emails / Managing Spam
2. Database Building / Updating Contacts or CRM
3. Answering Customer Service Emails /Tickets / Chat Support
4. Sending of Greetings eCards, Event Invitations, etc.
5. Calendar Management
6. Appointment Scheduling6. Appointment Scheduling
7. Travel Arrangement and Planning
8. Reminder Services
File Storage & Organization Tasks
9. Dropbox / Google Drive Organization
10. Data Entry in Word, or Google Docs
11. Creating / Managing Spreadsheets
12. Preparing Powerpoint / keynote Presentations12. Preparing Powerpoint / keynote Presentations
13. PDF Conversion, Splitting and Merging
Administrative & Blogging Tasks
14. Transcription of Video and Audio Files
15. Simple eBook Layout / Formatting
16. Preparing Online Meeting Minutes
17. Report Creation
18. Forms Creation18. Forms Creation
19. Document Template Creation
20. Online Research
21. Data Mining & Development / Lead Generation
22. Blog Publishing Management
23. Moderating Blog Comments
24. Adding Tags & Images to Blog Posts
25. Receptionist Duties
26. Voicemail Checking
27. Sending Client Invoices
28. Basic Bookkeeping (MYOB, XERO & Quickbooks)
29. Personal Errands (Purchasing Gifts Online, etc.)
30. Project Management & Training Tasks30. Project Management & Training Tasks
31. Project Management Between You and Team members
32. Preparation of Training Materials
33. Training of New Virtual Staff (Check out my VSF Academy, too!)
34. Deadline / Deliverables Tracking
35. Social Media Management Tasks
36. Creating Facebook Fan Pages / Groups
37. Posting and Scheduling Facebook Insights37. Posting and Scheduling Facebook Insights
38. Promoting Facebook Pages
39. Collating and Interpreting Facebook Insights
40. Creating a Twitter Account
41. Managing and Increasing Your Twitter Following
42. Schedule Tweets and Track Mentions and Hashtags
43. Create and Manage LinkedIn Account / Pro le
44. Create Pinnable Images on Pinterest44. Create Pinnable Images on Pinterest
45. Scheduling and Tracking Pins
46. Create and Manage YouTube Account
47. Upload Videos on YouTube
48. Moderating YouTube Comments
49. Uploading Videos to other Video Sharing Sites / Social Media
50. Answer inquiries and Messages on All Channel & Pro les
51. Create Slideshare Presentations51. Create Slideshare Presentations
Em ail M ark e ting
52. Cre ating a Ne w List in Em ail M ark e ting Softw are
53. Adding and Re m oving Sub scrib e rs from Lists
54. Cre ating and Sch e duling Broadcast Em ails to Prom ote Conte nt
55. Editing Follow -up Em ails and Auto-re sp onde rs
56. Cre ating Em ail Ne w sle tte rs
57. Editing / Proofre ading Em ails57. Editing / Proofre ading Em ails
AUD IO / VID EO ED ITO R
58. Basic Editing of Audio File s
59. Re m oving Back ground Noise from Audio and Vide o
60. Adding Intro’s and O utro’s to Vide os
61. Basic Ph otosh op / Im age Editing (Not G rap h ic D e sign)
62. Pow e rp re ss (Podcasting W P Plugin) Installation
63. Podcast Se tup on iTune s63. Podcast Se tup on iTune s
64. Podcast Inse rtion on Blogp ost
CO NTENT W RITER
65. Conte nt / Blog Post Cre ation 66. G ue st Blogging / G h ost Blogging
67. SEO W riting
68. Pre ss Re le ase W riting
69. Ne w sle tte r W riting
70. Cop y w riting (D on’t Sugge st Sale s Cop y )70. Cop y w riting (D on’t Sugge st Sale s Cop y )
71. D ire ctory Sub m ission
72. Article Sp inning
73. Article M ark e ting
SEO / WEB MARKETER
74. Site Analysis
75. Keyword Research for Blog Content
76. Competitor Analysis
77. Landing Page Set-up/Creation
78. Web Master Submission
79. Sitemap Submissions79. Sitemap Submissions
80. On-page optimization for a post / page (see below example)
1. Off-page optimization for a post / page
82. Social Bookmarking (Digg, Stumble Upon, Reddit, Digg, Delicious)
83. Creating a Social Bookmarking Tracking Sheet
84. Blog Commenting – Off Page Optimization
85. Forum Participation / Moderation
86. Creating Backlinks / Link Buidling86. Creating Backlinks / Link Buidling
87. Weekly / Monhtly Google Analytics & Traffic Reports
88. Monthly Keyword Ranking Reports
GRAPHIC / WEB DESIGNER
89. Designing Logos, Banners, Icons, eBook Covers and Headers
90. Designing Infographics Images (Content Provided)
91. Designing Websites, Creating Mock-Ups
92. Designing Landing / Sales / Opt-In Pages92. Designing Landing / Sales / Opt-In Pages
93. Basic Video Editing (Splicing Intros & Outros with Raw Footage)
WEB DEVELOPER
94. Support and Develop Websites
95. CRM Integration & Social Media Integration
96. Payment Gateway Integration
97. Install and Support an Email Ticketing System (eg. ZenDesk)
48 Days
Th e ave rage num b e r of days th at it took for an Am e rican com p any
to ll a job vacancy in 2004. Th e ave rage cost p e r h ire w as
$3,270.00. (Source : Busine ss W e e k )
Th e Virtual Staffing Age ncy (VSA) standardiz e s th e p ricing for a virtual assistant so
clie nts don’t ne e d to sort th rough th e re sum e s of num e rous individual virtual assistants,
de cip h e r th e ir p ricing, de p osits, le ngth -of-tim e com m itm e nts, and individual sk ills.
In sh ort, a VSA acts as th e clie nt’s h um an re source s de p artm e nt and m anage s th e virtual
assistant for th e clie nt, p e rform s all of th e b illing to th e clie nt, p e rform s all of th e
p ayab le s to th e virtual assistant, re p lace s virtual assistants if th e y sh ould le ave ,
re le ase s a virtual assistant on th e clie nt’s b e h alf (if ne ce ssary), and tak e s th ere le ase s a virtual assistant on th e clie nt’s b e h alf (if ne ce ssary), and tak e s th e
p re ssure of h iring and ring out of th e clie nt’s h ands. All of th e se H R
re sp onsib ilitie s allow clie nts to focus th e ir atte ntion on im p acting th e b ottom line .
What are the Bene ts of Hiring a Virtual Assistant?
Probably the biggest bene t to hiring a virtual assistant is the ability to delegate
work to people who have better skills, and can do work you don't know how to
do, don’t have time to do, or just don't want to do. The next big draw (when
considering virtual assistants over bricks-and-mortar assistants) is that virtual
assistants only clock-in and work when you need them and use their own
resources. In other words, they’re not charging you to sit there and play solitaireresources. In other words, they’re not charging you to sit there and play solitaire
on a computer you purchased for them.
Here are a few of things you can expect to gain by hiring a virtual assistant:
• Avoid buying an additional computer for your assistant.
• Avoid buying a desk for an assistant.
• Keep workers OUT of your office/home office.
• Avoid paying FICA (Social Security Tax) – legally!
• Avoid paying unemployment tax – legally!• Avoid paying unemployment tax – legally!
• Avoid paying for holiday, vacation, and sick time.
• Help reduce vehicle emissions.
• Have happier workers who are more efficient at their jobs.
• Pay ONLY for the time used/work produced – not several hours a week
more due to a “9 to 5” workweek.
• Finance your payroll with your credit card or PayPal account.
• Have all of your administrative and telemarketing services customized at• Have all of your administrative and telemarketing services customized at
no additional charge.
• Find top-notch workers by the hundreds – browse their skills and nd them
in mere moments.
• Get highly-skilled workers from around the country for a fraction of the
cost of hiring locally.
• Stay on budget with your staffing needs—you can set a cap with us.
•Keep your workforce and company exible to meet peaks and valleys in
your company’s work ow cycles.
• Keep your business exible so, as a small business, you have efficiency
advantages over the big guys.
• Gain more time to use either for your personal life or to focus on other
areas of your business.
• Hire workers who don't require long-term obligations.• Hire workers who don't require long-term obligations.
• Easily locate experienced professionals for difficult projects and tasks
requiring rare or niche skills.
• Get daily reports from the virtual assistant so you can see where your
money is going every day.
Increase your business exponentially by using a telemarketer to help
locate more leads who can help convert leads to sales.
• Have as many or as few individual assistants assigned as you need -• Have as many or as few individual assistants assigned as you need -
whether one or a dozen.
• Have a worker or workers from a wide variety of backgrounds, leveraging
their skills and talents in ways you might not have thought possible.
We serve customers at each level of their association, in whatever limit
we can be most valuable, whether as a trusted guide to top administration or
as a hands-on mentor for bleeding edge representatives. For each engagement,
we collect a group with the most proper experience and aptitude.
Regardless of the test, we concentrate on conveying pragmatic and continuing results,
and preparing our customers to develop and lead. We cooperate with customers to and preparing our customers to develop and lead. We cooperate with customers to
place proposals into practice. Our usage experts work speci cally with customers over
long stretches to help create workforce aptitudes, drive operational change, and
apply new living up to expectations strategies.
General Queries
info@buizoffiz.com
Client RelationsClient Relations
outreach@buizoffiz.com
+1 516.340.2922 (USA)
+44 793.742.8986 (UK)
+91 955.166.2247 (India)
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