vendorvault powerpoint
Post on 18-Dec-2014
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TriNovus Introduces
Introducing VendorVault
Managing VendorsWhat are you currently doing?
Common answers“Doing what we’ve always done.”“Not exactly sure how we handle
this.”“Using an Excel spreadsheet.”
The Key To Organization
VendorVault is a central repository of all vendor contracts.
Easy access to electronic contract copies.
Vendor contract terms and conditions are shown in a easy to view format.
E-mail alerts are provided prior to contract renewal date…no more “auto renew” disasters.
The system will take the data located in your contract terms and easily display and alert your management team.
Create and share reports on your vendorswith the mayor, city council members and evenyour constituents
Common Vendor Contracts
Facilities ServicesIT HardwareOffice SuppliesOffice ChecksOnline BankingPostage and Mail–PresortCopier ServicesSecurity Equipmentand MaintenanceTelecommunicationsUtilities Renewal AgreementsLease AgreementsLandscapingCleaning Services
Other Items
Council MinutesDeedsXXXXXX
Key Features of VendorVault
Web-based tracking of contracts and documents viewable from any computer
The ability for management teams or government personnel to easily collaborate on documents and create reports on vendors
Vendor cost analysis management and the ability to compare costs to what other organizations are paying
Email ticklers on contract renewal status
Ability to keep an offsite backup of critical vendor contacts and contracts
Dashboard
Takes complex data and organizes it in an up to date, easy to use manner.
Key information is presented in graphic format.
Monitors vendors and costs with a prompt for corrective action as needed.
Contract Listing Screenshot
Contract Entry Screenshot
Expense Management
Ability to see exactly what services you have contracted.Ability to get a clear view of your monthly expenses.
Communications
Miscellaneous
Legal Fees
Travel & Training
Maintenance
Office Supplies
Oil & Gas
Salaries
Garbage Service
City Council Information
Provides council members with up to date information for decision making purposes.
Gives members secure access to necessary information from home, work or any computer with an internet connection.
Reports are generated quickly and easily to share with all.
Reporting
Report Types:Vendor OverviewVendor Detail ReportRisk ReportContracts ReportCost Analysis Report
Report Formats:HTMLPDFXLSRTFCSV
Sample Report
What’s Being Said
“In just a few short weeks we have scanned into VendorVault agendas, minutes, ordinances, deeds, resolutions, vehicle titles and contracts…The ability for the mayor, city council, employees, the public and media to have complete and immediate access to all public records is a tremendous asset in our efforts to be transparent in city government.”
Tom Seale, Finance Director, City of Pelham
What’s Being Said
“VendorVault is a huge asset in helping us to organize the voluminous amount of information associated with all of the vendors that a community bank interacts with on a daily basis,” said Rodney Howard, president of First Metro Bank. “Being able to see a snapshot view of our monthly costs associated with each vendor as well as the risk level attributed and having the ability to easily produce reports to keep our board members up-to-date is extremely beneficial to our operations here at First Metro.”
What’s Being Said
As CFO, Mitch Staples already sees the common sense value of VendorVault. “It provides all kinds of benefits to us. First of all, it organizes all of the disparate types of vendor relationships logically. I’d guess that we have 3 or 4 new relationships every month which makes it easy for some of them to fall through the cracks.”
ContactTriNovus – Starr Largin
office 205-991-5636
cell 205-541-2127
fax 205-991-5633
email info@trinovus.com
address 850 Corporate Parkway, Suite 118
Birmingham, Alabama 35242
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