TriNovus Introduces

Introducing VendorVault

Managing VendorsWhat are you currently doing?

Common answers“Doing what we’ve always done.”“Not exactly sure how we handle

this.”“Using an Excel spreadsheet.”

The Key To Organization

VendorVault is a central repository of all vendor contracts.

Easy access to electronic contract copies.

Vendor contract terms and conditions are shown in a easy to view format.

E-mail alerts are provided prior to contract renewal date…no more “auto renew” disasters.

The system will take the data located in your contract terms and easily display and alert your management team.

Create and share reports on your vendorswith the mayor, city council members and evenyour constituents

Common Vendor Contracts

Facilities ServicesIT HardwareOffice SuppliesOffice ChecksOnline BankingPostage and Mail–PresortCopier ServicesSecurity Equipmentand MaintenanceTelecommunicationsUtilities Renewal AgreementsLease AgreementsLandscapingCleaning Services

Other Items

Council MinutesDeedsXXXXXX

Key Features of VendorVault

Web-based tracking of contracts and documents viewable from any computer

The ability for management teams or government personnel to easily collaborate on documents and create reports on vendors

Vendor cost analysis management and the ability to compare costs to what other organizations are paying

Email ticklers on contract renewal status

Ability to keep an offsite backup of critical vendor contacts and contracts

Dashboard

Takes complex data and organizes it in an up to date, easy to use manner.

Key information is presented in graphic format.

Monitors vendors and costs with a prompt for corrective action as needed.

Contract Listing Screenshot

Contract Entry Screenshot

Expense Management

Ability to see exactly what services you have contracted.Ability to get a clear view of your monthly expenses.

Communications

Miscellaneous

Legal Fees

Travel & Training

Maintenance

Office Supplies

Oil & Gas

Salaries

Garbage Service

City Council Information

Provides council members with up to date information for decision making purposes.

Gives members secure access to necessary information from home, work or any computer with an internet connection.

Reports are generated quickly and easily to share with all.

Reporting

Report Types:Vendor OverviewVendor Detail ReportRisk ReportContracts ReportCost Analysis Report

Report Formats:HTMLPDFXLSRTFCSV

Sample Report

What’s Being Said

“In just a few short weeks we have scanned into VendorVault agendas, minutes, ordinances, deeds, resolutions, vehicle titles and contracts…The ability for the mayor, city council, employees, the public and media to have complete and immediate access to all public records is a tremendous asset in our efforts to be transparent in city government.”

Tom Seale, Finance Director, City of Pelham

What’s Being Said

“VendorVault is a huge asset in helping us to organize the voluminous amount of information associated with all of the vendors that a community bank interacts with on a daily basis,” said Rodney Howard, president of First Metro Bank. “Being able to see a snapshot view of our monthly costs associated with each vendor as well as the risk level attributed and having the ability to easily produce reports to keep our board members up-to-date is extremely beneficial to our operations here at First Metro.”

What’s Being Said

As CFO, Mitch Staples already sees the common sense value of VendorVault. “It provides all kinds of benefits to us. First of all, it organizes all of the disparate types of vendor relationships logically. I’d guess that we have 3 or 4 new relationships every month which makes it easy for some of them to fall through the cracks.”

ContactTriNovus – Starr Largin

office 205-991-5636

cell 205-541-2127

fax 205-991-5633

email info@trinovus.com

address 850 Corporate Parkway, Suite 118

Birmingham, Alabama 35242