using my ncbi & my bibliography

USING MY NCBI AND MY BIBLIOGRAPHY

Thomas Zucker-Scharff

Phone: 718.430.3512Cell: 914.275.1048

Email: thomas.zucker-scharff@einstein.yu.edu

April 4, 2014

Introduction

• Creating a MyNCBI account• Linking your eRA Commons

account to the MyNCBI account• Putting your publications into

your MyBibliography

There are several components to correctly using My NCBI’s My Bibliography. All of these must be done by October of 2014, when the NIH mandates that ALL awards MUST use My Bibliography. We will cover:

Introduction

• Linking the publications to your grants/awards

• Making publications compliant with the NIH Public Access Policy

• Assigning a Delegate / the Delegate’s View

NIH REQUIREMENTS,

MYNCBI AND PMCIDS

NIH Will Open the Research Performance Progress Report (RPPR) for All Type 5 Non-SNAP Progress Reports on April 25, 2014

Policy stating that PD/PIs will be unable to manually enter publications into eRA Commons

Location of literature Citations

Who includes the PMCID?Author A has no NIH Support

Author B has Used Salary Support from Mentor’s NIH Award

Mentor Author C used her NIH award to support the research

Including PMCID in citations (NIH)

Anyone else who cites the paper

Must cite using

PMCID

DOES NOT NEED TO INCLUDE PMCID

• Competing Applications

• Non-competing Continuation Progress Reports

• Final Progress Reports

Where do I need to use PMCIDs?

CREATING A MY NCBI ACCOUNT

LINKING ACCOUNTS

PUTTING CITATIONS INTO MY BIBLIOGRAPHY

LINKING TO FUNDING

MANAGING COMPLIANCE

ASSIGNING A DELEGATESUMMARY / RESOURCES / QUESTIONS

THE CORE GRANT AND FACILITIES

Creating a My NCBI Account

• Open a browser (IE, Firefox, Safari, Chrome, etc.)

• In the location bar at top type pubmed.gov

• Click “Sign in to NCBI”

• Click “Register for an NCBI account”

Click to Register

• Enter the information in the registration screen

• click the “Create account”

• Once you have submitted the information successfully, you will see a confirmation page for about 5 seconds

• The confirmation page will redirect you back to the PubMed’s main page, but you will be logged in

Linking your MyNCBI and eRA Commons accounts

eRA Commons Frequently Asked Questions about My NCBI

• When you are logged into MyNCBI, your login name appears in the top right corner

• Click on your login name• Under linked Accounts, if your eRA

commons account is not listed, click the “Change” button.

Linking Accounts Con’t

Linking Accounts Con’t• To check that you have linked the accounts

correctly, click on “My NCBI” in the upper right corner.

• In the My Bibliography section, click the link that says “Manage My Bibliography”

• If the accounts are linked, an eRA commons logo appears at the top of the page.

Putting your publications into My Bibliography

Putting Publications into “My Bibliography”• Check to see if you have publications in the bibliography by clicking My

NCBI

• The My Bibliography section will tell you if you have any publications and how many.

• If no publications appear, in the Search section, just above the My Bibliography section, enter your name and click Search (you can also enter a date or date range).

Putting Publications into “My Bibliography”

• From the results page, you can send the first 500 hits to your bibliography. Click the arrow next to “Send to:”

Entering Publications continued

• You are now given the choice to put the publications into My Bibliography or Other Citations. Or if you are a delegate, you will be able to choose the PI’s library.

• Other Citations is generally used for citations that are not yours, but you wish to keep track of.

• Choose My Bibliography and click “Add to My Bibliography”

Entering Publications continued• Put all your own citations in My Bibliography, or your PI’s

bibliography.

• Your resulting screen will tell you that your items have been added to My Bibliography.

• Click “Edit your bibliography” to go to My Bibliography.

LINKING PUBLICATIONS TO FUNDING

Link Publications to funding

Link Publications to funding

Link Publications to funding• If, under funding, it says “No funding has been associated

with this citation.” you can associate the grant that funded or partially funded the work that resulted in the citation by clicking “Add award.”

• The Assign Awards dialog box will appear. Grants associated with your eRA commons account will appear under “My awards:”, other grants associated with publications in your library will appear under “Other awards:”

Link Publications to funding con’t• Use the “Search/Add other

awards” tab to find any other awards in the NIH database.

• In the search dialogue, search by Grant # or Grant name or by the Grantee (PI) name.

To link Publications to funding con’t

To link Publications to funding con’tYou can assign a number of publications to one award at the same time.

To link Publications to funding con’tYou can assign a number of publications to one award at the same time.

To link Publications to funding con’tYou can assign a number of publications to one award at the same time.

To link Publications to funding con’tYou can assign a number of publications to one award at the same time.

To link Publications to funding con’tYou can assign a number of publications to one award at the same time.

MAKING PUBLICATIONS COMPLIANT WITH THE NIH

PUBLIC ACCESS POLICY

NIH Will Open the Research Performance Progress Report (RPPR) for All Type 5 Non-SNAP Progress Reports on April 25, 2014

• A result of NIH fundingAND• Peer reviewed (i.e., not chapters)AND• Published after April 7th of 2008AND• Written in a Latin based script

Publications must comply with the NIH’s Public Access Policy if they are:

Publications must comply with the NIH’s Public Access Policy if they are:

NIH Funding

Peer Reviewed

Published after 4/7/08

In a Latin Based Script

Changing Compliance Status• To change the Status of an article, click the Edit Status link.

• You should be presented with a dialogue asking whether the publication is supported in whole or in part. If you designate yes you will be given more choices, otherwise you can click Save & Close and the publication will be designated as NA.

Green: CompliantYellow: In-Process (by journal or at NIHMS)Red: Non-Compliant?: Cannot determine statusN/A: Not Applicable

Changing Compliance Status con’t• The designations for publications are:

Changing Compliance Status con’tMethod A Method B Method C Method D

Version of Paper Submitted

Final Published Article

Final Published Article

Final Peer-Reviewed Manuscript

Final Peer-Reviewed Manuscript

Task 1: Who deposits the paper?

Publisher direct to PMC

Publisher direct to PMC

Author or designee, via NIHMS

Publisher, via NIHMS

Task 2: Who approves paper for processing?

Not Applicable Not Applicable Author, via NIHMS

Author, via NIHMS

Task 3: Who approves paper for Pub Med Central display?

Not Applicable Not Applicable Author, via NIHMS

Author, via NIHMS

Participating journal/publisher

Method A Journals

Make arrangements with these publishers

Check publishing agreement

Check publishing agreementpublishers

Check this link for NIH overview of submission methods

Awardee Task: An Example

CITING CANCER CENTER SHARED FACILITIES, AND

HELPING WITH THE CANCER CENTER SUPPORT GRANT

INVESTIGATORS PLEASE NOTE -- It is important to acknowledge the supporting Cancer Center Shared Resources in all publications that include

data derived from each facility. In addition, acknowledgments should mention the NCI cancer center support grant (P30CA013330), which partially supports all work conducted through the shared facilities.

In results or methods section please thank the respective resource(s) for

any help provided.

Link the Cancer Center Support Grant (P30 CA013330) to your publication if it

supported it in any way

KEEP US UP TO DATE

KEEP US UP TO DATE

KEEP US UP TO DATE

Email header from OWA

Full email from OWA (contains link to suggestion)

KEEP US UP TO DATE

• When the recipient clicks the link (if they have a MyNCBI account) they will see the screen above

• If they click the ADD button they will have added the citation to their bibliography • They will then receive the confirmation screen below

ASSIGNING A DELEGATE

Delegate view of PI’s My NCBI / My Bibliography

When Accounts are correctly linked, you will be able to access the awards view

• Click on the down arrow next to Display Settings

• Under view you will be able to see “Award”

Summary

• Create appropriate accounts– NCBI and link to eRA Commons

• Make sure all your publications are in your My Bibliography– A Delegate can take care of your publications if you designate

them as a delegate in MyNCBI (different from eRA Commons delegate)

• Link your publications to funding sources• Make sure all your NIH funded, peer reviewed

publications published after April of 2008 are compliant with the NIH Public Access Policy

Resources• Library Guide on NIH Public Access Policy• Library Guide on My Bibliography and Public Access Compliance• NCBI YouTube regarding My Bibliography and Public Access Compliance• NCBI YouTube on the My NCBI homepage• NCBI YouTube on My Bibliography• NCBI Help page on Managing Compliance• UNC YouTube on Managing compliance with My NCBI (part 3) (Parts 1, 2, 4)• Duke Compliance YouTube• Slide decks about compliance • Creating a delegate• NIH Public Access Policy Homepage• PubMedCentral ID (PMCID) Manual• Presentation on NIH Public Access Policy (Methods)• Slidedecks UCSD, UCSF, UWISC, UCSF-2, UMICH, UMICH -2, UMICH-3, UMICH-4, MDAndeson• Video of this publication• This Slidedeck• The Big Picture – How are they connected• Library guide from Himmelfarb Health Sciences of George Washington University• LSU Health Sciences Library PDF on using My NCBI• NIH eRA Commons Password Policy (PDF)• eRA Commons Frequently Asked Questions (FAQ) about MyNCBI• List of YouTube Videos

QUESTIONS?