using my ncbi & my bibliography
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USING MY NCBI AND MY BIBLIOGRAPHY
Thomas Zucker-Scharff
Phone: 718.430.3512Cell: 914.275.1048
Email: [email protected]
April 4, 2014
Introduction
• Creating a MyNCBI account• Linking your eRA Commons
account to the MyNCBI account• Putting your publications into
your MyBibliography
There are several components to correctly using My NCBI’s My Bibliography. All of these must be done by October of 2014, when the NIH mandates that ALL awards MUST use My Bibliography. We will cover:
Introduction
• Linking the publications to your grants/awards
• Making publications compliant with the NIH Public Access Policy
• Assigning a Delegate / the Delegate’s View
NIH REQUIREMENTS,
MYNCBI AND PMCIDS
NIH Will Open the Research Performance Progress Report (RPPR) for All Type 5 Non-SNAP Progress Reports on April 25, 2014
Policy stating that PD/PIs will be unable to manually enter publications into eRA Commons
Location of literature Citations
Who includes the PMCID?Author A has no NIH Support
Author B has Used Salary Support from Mentor’s NIH Award
Mentor Author C used her NIH award to support the research
Including PMCID in citations (NIH)
Anyone else who cites the paper
Must cite using
PMCID
DOES NOT NEED TO INCLUDE PMCID
• Competing Applications
• Non-competing Continuation Progress Reports
• Final Progress Reports
Where do I need to use PMCIDs?
CREATING A MY NCBI ACCOUNT
LINKING ACCOUNTS
PUTTING CITATIONS INTO MY BIBLIOGRAPHY
LINKING TO FUNDING
MANAGING COMPLIANCE
ASSIGNING A DELEGATESUMMARY / RESOURCES / QUESTIONS
THE CORE GRANT AND FACILITIES
Creating a My NCBI Account
• Open a browser (IE, Firefox, Safari, Chrome, etc.)
• In the location bar at top type pubmed.gov
• Click “Sign in to NCBI”
• Click “Register for an NCBI account”
Click to Register
• Enter the information in the registration screen
• click the “Create account”
• Once you have submitted the information successfully, you will see a confirmation page for about 5 seconds
• The confirmation page will redirect you back to the PubMed’s main page, but you will be logged in
Linking your MyNCBI and eRA Commons accounts
eRA Commons Frequently Asked Questions about My NCBI
• When you are logged into MyNCBI, your login name appears in the top right corner
• Click on your login name• Under linked Accounts, if your eRA
commons account is not listed, click the “Change” button.
Linking Accounts Con’t
Linking Accounts Con’t• To check that you have linked the accounts
correctly, click on “My NCBI” in the upper right corner.
• In the My Bibliography section, click the link that says “Manage My Bibliography”
• If the accounts are linked, an eRA commons logo appears at the top of the page.
Putting your publications into My Bibliography
Putting Publications into “My Bibliography”• Check to see if you have publications in the bibliography by clicking My
NCBI
• The My Bibliography section will tell you if you have any publications and how many.
• If no publications appear, in the Search section, just above the My Bibliography section, enter your name and click Search (you can also enter a date or date range).
Putting Publications into “My Bibliography”
• From the results page, you can send the first 500 hits to your bibliography. Click the arrow next to “Send to:”
Entering Publications continued
• You are now given the choice to put the publications into My Bibliography or Other Citations. Or if you are a delegate, you will be able to choose the PI’s library.
• Other Citations is generally used for citations that are not yours, but you wish to keep track of.
• Choose My Bibliography and click “Add to My Bibliography”
Entering Publications continued• Put all your own citations in My Bibliography, or your PI’s
bibliography.
• Your resulting screen will tell you that your items have been added to My Bibliography.
• Click “Edit your bibliography” to go to My Bibliography.
LINKING PUBLICATIONS TO FUNDING
Link Publications to funding
Link Publications to funding
Link Publications to funding• If, under funding, it says “No funding has been associated
with this citation.” you can associate the grant that funded or partially funded the work that resulted in the citation by clicking “Add award.”
• The Assign Awards dialog box will appear. Grants associated with your eRA commons account will appear under “My awards:”, other grants associated with publications in your library will appear under “Other awards:”
Link Publications to funding con’t• Use the “Search/Add other
awards” tab to find any other awards in the NIH database.
• In the search dialogue, search by Grant # or Grant name or by the Grantee (PI) name.
To link Publications to funding con’t
To link Publications to funding con’tYou can assign a number of publications to one award at the same time.
To link Publications to funding con’tYou can assign a number of publications to one award at the same time.
To link Publications to funding con’tYou can assign a number of publications to one award at the same time.
To link Publications to funding con’tYou can assign a number of publications to one award at the same time.
To link Publications to funding con’tYou can assign a number of publications to one award at the same time.
MAKING PUBLICATIONS COMPLIANT WITH THE NIH
PUBLIC ACCESS POLICY
NIH Will Open the Research Performance Progress Report (RPPR) for All Type 5 Non-SNAP Progress Reports on April 25, 2014
• A result of NIH fundingAND• Peer reviewed (i.e., not chapters)AND• Published after April 7th of 2008AND• Written in a Latin based script
Publications must comply with the NIH’s Public Access Policy if they are:
Publications must comply with the NIH’s Public Access Policy if they are:
NIH Funding
Peer Reviewed
Published after 4/7/08
In a Latin Based Script
Changing Compliance Status• To change the Status of an article, click the Edit Status link.
• You should be presented with a dialogue asking whether the publication is supported in whole or in part. If you designate yes you will be given more choices, otherwise you can click Save & Close and the publication will be designated as NA.
Green: CompliantYellow: In-Process (by journal or at NIHMS)Red: Non-Compliant?: Cannot determine statusN/A: Not Applicable
Changing Compliance Status con’t• The designations for publications are:
Changing Compliance Status con’tMethod A Method B Method C Method D
Version of Paper Submitted
Final Published Article
Final Published Article
Final Peer-Reviewed Manuscript
Final Peer-Reviewed Manuscript
Task 1: Who deposits the paper?
Publisher direct to PMC
Publisher direct to PMC
Author or designee, via NIHMS
Publisher, via NIHMS
Task 2: Who approves paper for processing?
Not Applicable Not Applicable Author, via NIHMS
Author, via NIHMS
Task 3: Who approves paper for Pub Med Central display?
Not Applicable Not Applicable Author, via NIHMS
Author, via NIHMS
Participating journal/publisher
Method A Journals
Make arrangements with these publishers
Check publishing agreement
Check publishing agreementpublishers
Check this link for NIH overview of submission methods
Awardee Task: An Example
CITING CANCER CENTER SHARED FACILITIES, AND
HELPING WITH THE CANCER CENTER SUPPORT GRANT
INVESTIGATORS PLEASE NOTE -- It is important to acknowledge the supporting Cancer Center Shared Resources in all publications that include
data derived from each facility. In addition, acknowledgments should mention the NCI cancer center support grant (P30CA013330), which partially supports all work conducted through the shared facilities.
In results or methods section please thank the respective resource(s) for
any help provided.
Link the Cancer Center Support Grant (P30 CA013330) to your publication if it
supported it in any way
KEEP US UP TO DATE
KEEP US UP TO DATE
KEEP US UP TO DATE
Email header from OWA
Full email from OWA (contains link to suggestion)
KEEP US UP TO DATE
• When the recipient clicks the link (if they have a MyNCBI account) they will see the screen above
• If they click the ADD button they will have added the citation to their bibliography • They will then receive the confirmation screen below
ASSIGNING A DELEGATE
Delegate view of PI’s My NCBI / My Bibliography
When Accounts are correctly linked, you will be able to access the awards view
• Click on the down arrow next to Display Settings
• Under view you will be able to see “Award”
Summary
• Create appropriate accounts– NCBI and link to eRA Commons
• Make sure all your publications are in your My Bibliography– A Delegate can take care of your publications if you designate
them as a delegate in MyNCBI (different from eRA Commons delegate)
• Link your publications to funding sources• Make sure all your NIH funded, peer reviewed
publications published after April of 2008 are compliant with the NIH Public Access Policy
Resources• Library Guide on NIH Public Access Policy• Library Guide on My Bibliography and Public Access Compliance• NCBI YouTube regarding My Bibliography and Public Access Compliance• NCBI YouTube on the My NCBI homepage• NCBI YouTube on My Bibliography• NCBI Help page on Managing Compliance• UNC YouTube on Managing compliance with My NCBI (part 3) (Parts 1, 2, 4)• Duke Compliance YouTube• Slide decks about compliance • Creating a delegate• NIH Public Access Policy Homepage• PubMedCentral ID (PMCID) Manual• Presentation on NIH Public Access Policy (Methods)• Slidedecks UCSD, UCSF, UWISC, UCSF-2, UMICH, UMICH -2, UMICH-3, UMICH-4, MDAndeson• Video of this publication• This Slidedeck• The Big Picture – How are they connected• Library guide from Himmelfarb Health Sciences of George Washington University• LSU Health Sciences Library PDF on using My NCBI• NIH eRA Commons Password Policy (PDF)• eRA Commons Frequently Asked Questions (FAQ) about MyNCBI• List of YouTube Videos
QUESTIONS?