using fluidsurveys for administrative purposes campus technology day

Using FluidSurveys for Administrative Purposes

Campus Technology Day

Learning Objectives

• By the end of the session participants will be able to:– Identify examples of how Fluid Survey can be used

for administrative purposes– Determine process for getting started– Identify supports and where to go for more

information

Warm-up Activity

• By a show of hands how many of you in the past 6 months had to:– Co-ordinate meeting dates– Manage RSVP’s– Recruit volunteers– Get feedback from people on an event/session– Get people’s input on particular issues

Image source - http://www.westhighlandmuseum.org.uk/2010/11/volunteers-needed/

What is FluidSurvey?

• UWindsor on-line survey tool that allows you to quickly and efficiently create your own surveys.

• Offers:– Easy to use instrument design– Easy deployment via web link, personalized emails,

Facebook, Twitter, and mobile devices– Ability to analyze your data, create reports, and

export your results to CSV (Excel), PDF, SPSS and Word.

Other Key Features

• It features a drag and drop survey editor. • You can create and analyze surveys, polls and online

forms in minutes. • It provides a fast and efficient way to collect & analyze

information online. • Data can be exported to popular file formats.• Ability to grant access to a survey to a group of users• Ability to create e-mail notifications within Fluid Surveys

Using this Tool for Administrative Purposes

• Can be used to collect any type of information from individuals/groups

• Enhances efficiencies– Provides a fast and efficient way to collect information

and print reports• Opportunity to move existing forms into web based forms

(accessibility, migration from Lotus Notes)• The surveys are compliant with our current accessibility

requirements as specified by AODA, 2005

Examples of Non-Research Uses

Meeting Co-ordination

Tracking registrations

RSVP for events and functions

Nomination form

Applications or other forms

Obtaining Feedback

Volunteer recruitment

General poll

Meeting Co-ordination

Tracking Registrations

RSVP for Events & Functions

Nomination Form

Nomination Form

Applications or other Forms

Applications or other Forms

Obtaining Feedback

Volunteer Recruitment

General Poll

Online Demonstration

UWin Office Student Cards

http://uwindsor.fluidsurveys.com/surveys/selena/residence-students-uwincard-photo-upload/

IT Awards Nomination Survey

Connecting People to Your Surveys/Forms/Polls

• E-mail – cut and paste link provided and send to people

• Web – post the link on the web and send website link or include into an announcement/invitation

Example: http://www.uwindsor.ca/hr/rsvp• Post on Facebook, Twitter, etc.

Images source: https://www.google.ca/search

Obtaining an Account

• Contact : Mathew Chandler (ext. 2768 or mchandle@uwindsor.ca) to obtain an account to use FluidSurveys.

• You must have an active UWinID to receive a FluidSurvey account.

• Additional information:http://www1.uwindsor.ca/web/fluidsurveys

• Getting started - http://fluidsurveys.uwindsor.ca

Training & Support

• For support questions - helpdesk@uwindsor.ca• Extensive on-line training videos and

documentation http://help.fluidsurveys.com/hc/en-ushttp://fluidsurveys.com/fluidsurveys-video-tutorials-non-youtube/

• Introductory video:http://www.youtube.com/watch?v=hCQbfM_Iczo

• Other videos: http://fluidsurveys.com/help-tutorials/