transforming ehs function from chaos to world class - processmap ehs software webinar

Transforming EHS Function

from Chaos to World-Class: Why an Enterprise EHS MIS is

Essential

December 18, 2013

ProcessMAP Education Series

Introductions

2

Moderator Oneil Williams Manager Strategic Accounts ProcessMAP Corporation

Guest Speaker Dean Rossi President Safety Culture Partners, LLC

Housekeeping Items

3

Attendee microphones will be muted to prevent distractions

Submit questions at any time using the “Questions” tool

Q&A session

Anonymous polls

Post-webinar survey

Contact info

4

ProcessMAP

Company

Overview

Company Overview

EXPERIENCE

13+Years of Innovation. Continued Growth &

Long-Term Partnership with Customers.

GLOBAL FOOTPRINT

World’s Leading Companies Rely on ProcessMAP in 90+

Countries.

INDUSTRY LEADER

World’s Leading Software

Platform for EHS, Sustainability & Carbon

Management, and Compliance & Learning.

5

ProcessMAP Purpose

6

We empower customers with information to help them preserve the environment, create a safe workplace and ensure the well-being of their employees.

“We help remove the non-value added

administrative burden on EHS professionals.”

Platform Overview

Cloud/SaaS Model Integrated Platform Multiple Access Global Platform

• Comprehensive Suite of Modules

• Built from ground-up with customer input

• Embedded Analytics and Reports

• Connectors to Internal & External Systems

• No CAPEX Cost with ‘Pay-per-Use’ benefits

• Predictable Annual Cost

• Safe Harbor Certified

• Supports Multiple Browsers

• Safe and encrypted access over Internet

• Mobile capabilities

• Designed for Global Companies

• 18+ languages and 100+ currencies

• Currently used in over 90+ countries

• Conversions from Metric to English units and vice-versa

ERP Scale Platform for EHS and Sustainability

7

Broad Industry Experience

8

Automotive Agribusiness Electric Utilities

Oil & Gas

Metals Mining

Retail/Distribution

Manufacturing

Pharma Transportation

Healthcare

Media

A Sample of Our Customer Base

9

Objectives of the Webinar – Part 1

10

“Transforming EHS Function from Chaos to World-Class”

is a 2-part webinar series:

Part 1 (Today’s Webinar) will focus on:

• Corporate EHS Function – Myths vs. Reality 1

• EHS Management Information System – What Is It? 2

• Evolution of EHS MIS 3

• EHS MIS – Journey to World-Class Status 4

• EHS MIS – Trends & Technologies 5

• How to Sell the Initiative Internally 6

• Q&A 7

Objectives of the Webinar – Part 2

11

Part 2 (January 16th) will focus on:

• Developing a business case 1

• Using simple Six Sigma tools to gather and prioritize internal wants and needs

2

• EHS MIS selection process – step by step how-to guide

3

Dean Rossi’s

Bio

12

Featured Speaker

13

Dean Rossi President and Owner, Safety Culture Partners LLC

25 years of EHS experience at site, division, and corporate level

Held multiple EHS positions at GE Plastics

Past global EHS manager at Stanley Black & Decker

Past global director of EHS for a division at Ingersoll-Rand

Most recently, served as the VP, Global EHS at Exide Technologies

BS in Industrial Hygiene from Purdue University

MBA, Organizational Leadership & Mgmt Emphasis

Six Sigma Black Belt

EHS Function Transformation – Maturity Curve

14

Transforming EHS Function from Chaos to World-Class

Polling Question

15

Please select the option which represents the current stage of your ‘EHS Function’ Chaos Reactive Preventive Proactive Predictive/World-Class

Corporate EHS Function – Myths vs. Reality

16

Myths

1. Abundant resources

2. Plenty of time

3. Disconnected

4. Low stress

5. Unlimited budget

6. Easy access to

corporate IT

Facts

1. Lean Function

2. Budget constraints

3. Additional Responsibilities

4. Reporting (DJSI, FTSE4Good, etc.)

5. Regulatory requirements

6. Going “green”

Corporate EHS Stakeholders

17

“Leaders want simplicity, visibility,

consistency & accountability.”

Board of Directors

Executive Management Team

Corporate EHS Employees

Site EHS Team

Employees

Contractors

Shareholders

Community

Corporate EHS Function – Growing Responsibilities

18

Increasingly complex and diverse reporting requirements

Need for integration of data and data sharing with key suppliers and customers

Reporting to various global and local authorities

Sarbanes-Oxley requirements The “green” movement

“Sustainability reporting is rapidly becoming an added

function for many EHS professionals.”

Corporate EHS Function – Key Challenges & Drivers

19

EHS MIS – What Is It?

20

Terms & Acronyms

Polling Question

21

Q. Which of the following is the biggest EHS challenge for your organization? Maintaining compliance Data mining for reports Visibility/Transparency of data Accountability EHS information/task management

Why EHS MIS is Essential to Support Transformation

22

Manual Processes

Inconsistent Processes

Redundant & Disparate

Systems

Lack of or Limited

Transparency

Knowledge in Silos

Decision without Data

Efficient Enterprise.

Automation of Processes

Enterprise Consistency

One Enterprise System

Enterprise Transparency

Institutionalized Knowledge

Informed Decision

EHS MIS - Benefits

23

Helps Reduce Administrative Burden

Analyze trends, costs Real-time reporting Prioritize corrective action items Corporate data roll-up Drill-down data

Data Analysis

Centralizes global EHS data Eliminates silos of information Data consistency

Transparency

Visibility into where, when, why, and how incidents occur

Sustainability Reporting Are we doing what we say? Who needs help?

Accountability

Alerts & Reminders (Compliance Calendar) Attrition/Knowledge Transfer Data Integrity

Compliance

Evolution of EHS Information Management

24

“World-class organizations understand that having an

enterprise EHS platform gives them a competitive advantage

and helps them on their journey to achieving outstanding EHS

performance.”

EHS Platform –

Journey to

World-Class

25

What is a World-Class EHS Organization?

26

Zero Incidents

Zero worker’s compensation claims

100% Compliance 24x7

Real-time Visibility of Performance

Predictive and Proactive vs Reactive

Leading vs. Lagging Indicators

A true culture of EHS throughout

“A world-class EHS organization should not be viewed as a

final destination, but rather a continuous journey.”

EHS Platform – Journey to World-Class

27

• Facilitate Cost Reduction 1

• Instill Process Consistency 2

• Manage Business Continuity 3

• Enable Knowledge Retention 4

EHS Platform – Journey to World-Class

28

Eliminating claims vs. incident

reporting

Automated information feeds

(i.e., HRMS, LMS, external labs, etc.)

Front-line supervisor efficiency

Data entry vs. floor time

Automated data conversions

Automated GHG calculations

“EHS MIS Improves Efficiency/Productivity”

EHS Platform – Journey to World-Class

29

Standardized incident reporting and

investigations

Formalized audit compliance protocols

Consistent risk assessment processes

Centralized Standard Operating

Procedures (SOPs)

EHS metrics/sustainability KPI

reporting

“EHS MIS Instils Process Consistency”

EHS Platform – Journey to World-Class

30

Eliminating silos of information

Attrition/Knowledge Retention

Plant closures

Mergers & Acquisitions Integration

Timeline

“EHS MIS Helps Manage Business Continuity”

EHS MIS:

Trends &

Technologies

31

EHS MIS: Trends & Technologies

32

EHS MIS – No Longer Stand-Alone

33

Fuel

Management System

Human Resources

System (HRMS)

Workers Comp.

TPA

Data Warehouse and BI

Platform

Payroll System

Fleet

Management System

Intranet

Portal

Energy

Management System

Vendors

Risk Information

Management System

(RIMS)

LMS

Laboratories

Integrated EHS&S

Platform

EHS MIS: Accessibliity & Mobility

34

• System accessibility

• Broader user base

EHS MIS: Trends & Technologies

35

EHS MIS: Trends & Technologies

36

Polling Question

37

Which of the following EHS tasks would you be most interested in managing on mobile devices? (e.g. Smartphone, tablets, etc.) Performing audits Completing & verifying action items Closing out tasks Incident reporting/investigation Perform risk assessments

How to Sell

the Initiative

Internally

38

Selling the Initiative Internally – Know Your Stakeholders

EVP HR COO/VP of Ops.

CSO CEO Div.

Pres. CFO Legal VP EHS

VP/Dir. EHS

Dir. Env.

Risk Mgmt.

Dir. Safety

EHS Mgr.

Occ. Health

Profits & Balance

$$$ / Risk

EHS People Env. Eff. /

Comp. Comp. /

Risk Profits

Tech

nic

al F

un

ctio

n

C-Suite Function

Focus Areas

39

Selling the Initiative Internally – Establish a Baseline for ROI

40

1

2

3

Worker’s Compensation Avoidance

Productivity Gains

Compliance Cost Avoidance

Conclusion

41

• Corporate EHS Function – Myths vs. Reality 1

• EHS Management Information System – What Is It? 2

• Evolution of EHS Information Management 3

• EHS MIS – Journey to World-Class Status 4

• EHS MIS – Trends & Technologies 5

• How to Sell the Initiative Internally 6

Reminder

42

• Post-webinar survey

• Recording of the webinar

• Part 2 of this series (January 16th)

• Q&A

Q&A

43

Thank You!

44

For questions about ProcessMAP’s platform solution, please direct inquiries to:

owilliams@processmap.com

To contact Dean Rossi, please forward all inquiries to:

drossi@safetyculturepartners.com

1301 International Pkwy, Ste 160

Sunrise, FL 33323

Office: 954-515-5040

Email: info@processmap.com

Visit us at www.processmap.com