transferring expenditures from a prior biennium myfdhelp@uw.edu

TRANSFERRING EXPENDITURES FROM A PRIOR BIENNIUM

myfdhelp@uw.edu

Transferring from a prior biennium

myfdhelp@u.washington.edu

Common questions “Can I transfer from a closed biennium?” I’m getting the following error. How can I

transfer this?”The biennium you are attempting to transfer expenses from is closed. A transfer can only be allowed to appropriately allocate costs based on effort expended on a grant.

My Administrator told me I HAVE to transfer this salary. Is there a work around for this?

Transferring from a prior biennium Why is MyFD Customer Support getting

these questions? System rule that won’t allow salary or non-

salaries to be transferred, from a prior (closed) biennium

Exception to this rule is grant budgets Must be budget type 05 and excludes classes 34,

52, 53, 572007 Biennium 2009 Biennium

Eeek! We need to transfer Bob’s salary from May-June09! He shouldn’t be paid on budget 10-0001.

Transferring from a prior biennium

myfdhelp@u.washington.edu

Transaction Summary Report

Expense Transfer Form

Transferring from a prior biennium

myfdhelp@u.washington.edu

Budget Type you’re transferring TO

Expenditure type

System to use

Non-grant(state, revenue generating, gift, etc)

Salary Transfer not possible

Grant(Budget Type 05, excluding class 34, 52, 53, 57)

Salary MyFinancial.desktop

Non-grant Non-Salary Use online JV process from Banking & Accounting(will loose visibility to historical data & audit trail)

Grant(same exceptions as above)

Non-Salary MyFinancial.desktop

Transferring from a prior biennium

myfdhelp@u.washington.edu

Q: How do I know if the budget I’m transferring “TO” is a grant?A: Check the budget profile report.

Transferring from a prior biennium

myfdhelp@u.washington.edu

Reminders! Closed biennium transfers allowed in MyFD

when: both credit and debit budgets are open Transferring “TO” a grant budget

Budget Type 05 Excluding class 34, 52, 53, 57

Salary transfers are not allowed in MyFD when one of the criteria above is not met

Non-salary transfers are allowed via online JV process (Banking & Accounting)