training for new sbsr schools sbsr version 4.0 stephen sergis & sarah haywood senior advisors,...

Training for New SBSR Schools

SBSR Version 4.0

Stephen Sergis & Sarah Haywood

Senior Advisors, Student Reporting Software

School Based Assessment and Reporting Unit

Curriculum Directorate

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au 2

Outline of the briefing

• A clear description of what SBSRv4 software will deliver to schools and why it has been developed

• An outline of what school preparation is required prior to using the software

• An understanding of the various roles that must be allocated to users of the SBSRv4 program

• An understanding of the teacher data entry screens using SBSR v4

• An outline of the support and enhancements that will be available in 2008

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au 3

What is SBSRv4?SBSRv4 is a software application that:

• has been developed by DET• ensures compliance with DET policy on reporting to

parents*• is web-based and can be used from any computer

with internet access and appropriate browser• is available free to government schools

* Note: Version 3.0 (released 16 October 2006) requires use of A-E scale. Version 3.1 (available 6 November 2006) will allow use of either A-E scale or word descriptors Version 3.2 available Feb 2007, Version 3.3 July 2007 and

Version 3.4 Feb 2008 Version 4 2nd March 2009..

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

DET Policy - Written reports

i. use plain languageii. provide information on a student’s learning in each of the key

learning areas or subjectsiii. compare student’s achievement against state-wide syllabus

standards using a A-E scale or equivalent word descriptorsiv. teacher comments identify areas of student strength and for

further developmentv. student attendance at schoolvi. student achievement in relation to school programs that

extend or are additional to syllabus requirementsvii. student’s social development and commitment to learning

NSW Department of Education & Training

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Adopting SBSRv4 in 2009 – Decision-making Process for Principals

KEY QUESTION 1Is this a suitable time for our school to change to SBSR4?

RELATED QUESTIONS• How easily can our current reporting system

be made compliant with DET requirements without SBSR4?

• What other important priorities do we have?• How will my staff adapt to the change?• Are procedures in place to assign A-E?

YES

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au 6

KEY QUESTION 2Do we have the resources

to change to SBSR4?

RELATED QUESTIONS• How familiar is my staff with computerised

systems?• How accurate is our ERN data? • Do we have the necessary skill sets to adopt

SBSR4?• Do we have the physical and personnel

resources to adopt SBSR4?

YES

NSW Department of Education & Training

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KEY QUESTION 3Can we fill the designated

school-based roles for SBSR4?

RELATED QUESTIONS• What are our IT strengths?• Who would fill the roles of SBSR School

Coordinator, SBSR Year Coordinator, Reviewer and Approver?

• What training might these members of staff need?

YES

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au 8

KEY QUESTION 4If we adopt SBSR4, can we

meet our reporting timeframes?

RELATED QUESTIONS• When do our parents expect reports?• If we map backwards from that point, can we

meet deadlines for training, setting up, entering data, reviewing, approving and printing?

• Can I realistically allocate additional roles and responsibilities within our current workload?

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au 9

Software features:1. Reports for K, 1-6, 7-10 and 11/12

2. Web based, so no installations and reduced set up

3. Present information appropriate for roles of users

4. Linked to the ERN for data extracts and imports

5. Can be accessed from any computer that can run the browsers Internet Explorer 6 or Firefox v1.5.0.5

6. Central data storage, no need to protect local data

7. Help desk support and specific online help guides

NSW Department of Education & Training

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SBSR is Role Based 1. System has a set of user roles

2. Each role has access to selected processes

3. Each role has access to appropriate views and tasks

4. One person can have one or many roles

5. The same roles can be allocated to several people at the same school

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au 11

Setting the roles in SBSRPrincipal, logs into Access Management Utility (AMU) to identify teachers, to approve SBSR login and allocate roles in SBSR

SBSR User Roles

SBSR School Coordinator, chooses the template sets up any options and defines the “reporting period” dates

SBSR Year Coordinator, schecks and adjusts links of the ‘Reporting Groups’ – groups of students. Sets reporting groups ready for teacher data entry.

Teacher, enters student achievement grades and comments for KLAs/subjects as well as Social Development / Commitment to Learning and Other Activities

Reviewer, adjusts or advises changes to the reports and makes additions where appropriate

Approver, reviews and confirms that the reports are ready to print

Go to slide 20 for details of Year Coordinator

Go to slide 2.Pt2 for details of Teacher

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Additional AMU Roles

• ERN Role (Enrolment Registration Number)

Group Offer Manager. Setup groups and courses which will be reported within SBSR software. Setup ‘other activity ‘ groupings for the school. Creates ESL and Learning Adjustment groupings

• CRD role (Curriculum Reference Data)

Curriculum Offer Manager. Customise curriculum for schools. Adjust learning areas as required

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Using AMU to allocate roles

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Allocating Permission in AMU

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Accessing SBSRv4

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Accessing SBSRv4

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Navigation Bar Variations

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Navigation Button – My Profile

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SBSR templates

• Four basic ‘scholastic year blocks’ are identified:

• K

• 1- 6

• 7-10

• 11/12

NSW Department of Education & Training

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Selecting and setting up a template

Kindergarten - two templates, no A-E grades (4 pages) :

the default – • 6 course areas (one per KLA) plus an optional extra

(for languages or other learning), • comment block for each ‘course’,• tables for Social development (SD), Commitment to

learning (CTL), Other school activities (OSA) per student

• effort scale optional

option – as above with English and mathematics achievement recorded in a list of Areas of learning

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au 22

Selecting and setting up a template

Years 1- 6 - two templates, A-E grades for KLAs (4 pages) :

the default – • 6 course areas (one per KLA) plus an optional extra (for

languages or other learning), • grades for English and mathematics strands

• grades for other KLAs.• comment block for each ‘KLA’,• tables for Social development (SD), Commitment to learning

(CTL), Other school activities (OSA) per student• effort scale optional

option – as above with addition of grades in learning areas for all KLAs

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au 23

Selecting and setting up a templateYears 7- 10 - two templates, A-E grades for courses (no page limits) :

the default – each course has• 1 page with editable label

• ability to select and add to listed of areas of learning

• grade allocation for each area of learning in a course

• comment block for each course

• tables for Social development (SD), Commitment to learning (CTL) for each course

• report content list, attendance and Other school activities (OSA) per student on additional page

• effort scale optional

option – as above with two courses per page – Social development (SD), Commitment to learning (CTL) added to additional page

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au 24

Selecting and setting up a templateYears 11- 12 - two templates, marks boxes (no page limits) :

the default – each course has• 1 page with editable label – option to add A-E grades

• ability to select and add to listed of areas of learning

• grade allocation for each area of learning in a course

• comment block for each course

• tables for Social development (SD), Commitment to learning (CTL) for each course

• report content list, attendance and Other school activities (OSA) per student on additional page

• effort scale optional

option – as above with two courses per page and Social development (SD), Commitment to learning (CTL) added to additional page

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au 25

Selecting and setting up a template

Templates are available for ESL students and students for whom Learning Adjustments have been made

Year group ESL ESL

Kindergarten Default Option

Yrs 1 to 6 Default Option

Yrs 7 -10 Default Option

Year group L report L report

Kindergarten N/A N/A

Yrs 1 to 6 Default Option

Yrs 7 -10 Default Option

L= Learning Adjustment

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Curriculum Maintenance

26

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Checking and Customising School Curriculum

27

NSW Department of Education & Training

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Curriculum Maintenance - Primary

28

Little needs to be done unless the school wishes to ...

• teach a language not listed within SBSR e.g. Mandarin

• report on an additional piece of curriculum not already included within SBSR. • create learning areas linked to an additional piece of curriculum not already included within SBSR.

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Curriculum Maintenance – High Schools

29

High school may wish to ...

• Edit the default learning areas linked to a piece of curriculum

• create a language not listed within SBSR e.g. Mandarin

• report on an additional piece of curriculum not already included within SBSR. • create learning areas linked to an additional piece of curriculum not

already included within SBSR.

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Curriculum Maintenance

30

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Curriculum Maintenance

• Activity...

Customise or create a piece of curriculum for your school. To do this task you may need to:

• clone a curriculum offering • create a curriculum offering • edit learning areas.

31

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Place Management – ERN Student Group Offers

32

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Place Management (ERN) – Student Group Offers

33

Place management allows..

• schools to create & link classes to curriculum offers.

• transfer students between courses and created groups

• create “other activities” groups to be used within SBSR reports

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Place Management (ERN) – Student Group Offers

34Curriculum offerings

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Place Management (ERN) – Student Group Offers

35

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Place Management (ERN) – Other Activities

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Place Management (ERN)

• Activity...

Create an “Other Activities” Group with 5 students called Premiers Reading Challenge

Create an English ESL course and transfer 10 students from a Standard English Class

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Reporting Period Maintenance

38

NSW Department of Education & Training

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Reporting period maintenance defines:

•the look and feel of the report i.e. template to be used•when a teacher can begin data entry,•when teacher data entry must be completed •dates for quality assurance and school report issue date.

Options for timing can be set up per school, or Year group and can be changed at any time by the SBSR School Co-ordinator.

https://products.schools.nsw.edu.au/plato

Reporting Period Maintenance

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Reporting Period - Screen Shot 1

Reporting Period Maintenance

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Reporting Period Maintenance

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Reporting Period Maintenance

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Reporting Period Maintenance

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Reporting Period Maintenance

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Reporting Period Maintenance

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Reporting Period Maintenance

• Activity...

Create a reporting period for multiple years within your school

Change the wording for the front page of the school student report

Select different “other activities” to report on for different years

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Reporting Group Maintenance

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Reporting Group Maintenance

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Enter Student Results

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Enter Student Results

• Teachers can enter data either by

• Class/student

• Course

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NSW Department of Education & Training

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Enter Student Results – by Student

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Enter Student Results – by Course

NSW Department of Education & Training

NSW Public Schools – Leading the Way www.det.nsw.edu.au

Enter Student Results – by Course

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NSW Public Schools – Leading the Way www.det.nsw.edu.au

Manage Student Status

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Manage Student Status

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Reports

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Reports

A variety of specialised reports can be generated from the software including a Peer Comparison Report (number of A to E’s awarded per year per KLA) and Progress reports (number of reports incomplete).

Summary reports are also available to teachers to review data entered. The Reviewer can view information by student or class.

NSW Department of Education & Training

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Reports

SBSR will generate reports individually, as a class group, as a year cohort or as a whole school

All reports requested from SBSR can be downloaded or sent as an email at any time. They are stored permanently.

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NSW Department of Education & Training

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Reports

Once a report is requested it must be downloaded to your local computer

NSW Department of Education & Training

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Reports

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Changes in Help Desk & Support

• RST should be consulted in the first instance whenever possible

• ITD Helpdesk will provide Level 1 and Level 2 support• New Contact number 1800 338 483

• Curriculum Directorate and ITD will provide Level 3 support and consultancy to helpdesk

• Attempt to solve all helpdesk calls within 24 hour period wherever possible

NSW Department of Education & Training

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Resources Available

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Help in SBSR4

Online help is available within the software consisting of role defined Quick Reference Guides and Flash videos

NSW Department of Education & Training

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Future Directions

• Vet Reporting• Unique requirements for Distance education & Saturday

schools• Improved flexibility in reporting layout• Linking of attendance to report• Specialised evaluation workshops for key stakeholders

including secondary school users, SASS staff and Apple computer users

NSW Department of Education & Training

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Contact Information

• www.curriculumsupport.education.nsw.edu.au/timetoteach

• stephen.sergis@det.nsw.edu.au• Telephone 9886 7385 Ryde State Office

• sarah.haywood@det.nsw.edu.au • Telephone 9886 6734 Ryde State Office