tools to-simplify march2011

Tools to Simplify Your Life – For Small NPO’s

Mark Shaw Adam King

Some Reminders….

• Mute on…• Phone Audio..

• Enter Audio PIN#• (during) #Pin-number#

• Break• Chat and Time for questions (mute off)

http://www.SlideShare.net/HighwayT

http://highwayt.org/resources

http://techguide.npowermichigan.org

Focus on the small nonprofit (Under 10)

File Sharing – Backups – Security

Collaboration Tools

Quick Wins

Today’s Webinar

File SharingBackups

Popular Approaches to File Sharing and Backups

External HD’s and Flash Drives

$$

$ $

Windows Workgroup Share

Popular Approaches to File Sharing and Backups

NAS and Other SOHO DevicesHosted File Share Services

?

http://hwyt.me/WHS4upto10

Limited to 10 computersPart of the LAN - good performanceEasy to ManageFolder level SecurityAuthentication is integrated to WorkgroupData Duplication Across Drives (if more drives than 1)Phenomenal Image Level BackupsAutomated or Manual BackupRestoration OR File level recovery'sRemote AccessReliableAvailable Add-Ins

External Backup (Amazon s3)AntivirusAdvanced Administration ConsoleOthers….

Purchase OR Build your own???

Home Server: Console

Home Server: Computers & Backup

Home Server: Console View Backups

Home Server: Discrete File Restore

Home Server: Computer Restoration

Home Server: Computer Restoration

Home Server: User Accounts

Home Server: User Accounts

Home Server: Shared Folders

Home Server: Help

Home Server: Add Ins

Home Server: Installation Tips

Consider help with Installation

Do Updates ASAP

Usernames and Pwd’s same between Server and PC’s

Select your Add In’s carefully

Needs Offline Backup

Size the HS to your needs

Size it, Buy or Build$250 to $800 BuyNumber of Drives and Size of DrivesProcessor

VAIL

Code Name “Vail”Beta Released in Q4 2010Expected Release in H1 2011?Changes

Based on 64bit 2008 ServerDrive ExtenderLaunchpad & DashboardBetter Reliability/BackupsBetter Remote ToolsBetter Media Tools

More on VAILOverview Videohttp://www.youtube.com/watch?v=FmnFoI8iqC8

Blogs etc…http://www.mediasmartserver.net/2010/04/26/windows-home-server-vail-overview-and-review/

http://arstechnica.com/microsoft/news/2010/04/windows-home-server-version-2-goings-into-public-beta.ars

http://www.wegotserved.com/2010/08/16/windows-home-server-vail-rc0/

Break

Collaboration

Google Apps

A set of tools for Email and Collaboration

Free for nonprofits

www.Google.com/a/NPO

Email w/ Google AppsUse your domain name for email:

adam@mynonprofit.org

7 GB of storage space

Hosted service = email is stored online, accessible from any computer, and BACKED

UP!

Email w/ Google AppsStep 1: Register with Google and verify your domain at: www.Google.com/a/NPO

Step 2: Change your MX records so email can flow through Google’s servers

Step 3: Migrate your existing mailbox to Google using Google Apps Sync for Microsoft Outlook

http://tools.google.com/dlpage/gappssync

Web Browser MS Outlook

SYNC

Online web interface

Microsoft Outlook

Shared Calendars w/ Google AppsShare calendars internally with staff

Schedule meetings

Create unlimited “resource calendars” • Internal event calendars

• Project tracking calendars• Room scheduling calendars

• Equipment checkout calendars

SYNC

Online web interface

Microsoft Outlook

Mobile Access w/ Google AppsEasy setup to any mobile phone

Sync email, calendar, and contacts to your phone

Docs w/ Google AppsOnline version of Word and Excel docs

Great for creating and collaborating on a document together

One version of a doc – no emailing versions back and forth

Access anywhere

Replace Microsoft Office…?

Microsoft BPOS $4/user

http://www.microsoft.com/online/transition-center.aspx

OhNo!

Web Meetings

Web Meetings

Web Meetings

Presentations: Slideshare.com Sliderocket.com

Youtube.com

www.skype.com

www.FreeConferenceCall.com

www.MeetingWizard.com

www.surveymonkey.com

Remote Access Toolswww.zolved.com www.join.me

15

http://Join.Me

www.LogMeIn.com

Mobile Technology

Iphone Droid Blackberry

Mobile Technology

Pads &Tablets

Ipad II

Droid

Playbook

“There’s an App for that”

• Mobile and/or Wifi connections• GPS tracking and locator technology• Less expensive• No boot time• Case Workers, Field work, Assessments

http://www.google.com/mobile/maps/

Quick Wins

Our “No Brainer” list

More RAM

Laser not InkjetShared not Individual

Faster Internet is ALWAYS a win

Push it to the Cloud

Wire… not wireless

Our “No Brainer” list

Your Website• Web Content Management• Donate Now

http://www.microsoft.com/Security_Essentials/

Free Antivirus & Antispyware

chrome.google.com

Browsers

Mark Shaw – mark@highwayt.org

Adam King – adam@highwayt.org

Thank You!