tools to-simplify march2011
DESCRIPTION
March 15th WebinarTRANSCRIPT
Tools to Simplify Your Life – For Small NPO’s
Mark Shaw Adam King
Some Reminders….
• Mute on…• Phone Audio..
• Enter Audio PIN#• (during) #Pin-number#
• Break• Chat and Time for questions (mute off)
http://www.SlideShare.net/HighwayT
http://highwayt.org/resources
http://techguide.npowermichigan.org
Focus on the small nonprofit (Under 10)
File Sharing – Backups – Security
Collaboration Tools
Quick Wins
Today’s Webinar
File SharingBackups
Popular Approaches to File Sharing and Backups
External HD’s and Flash Drives
$$
$ $
Windows Workgroup Share
Popular Approaches to File Sharing and Backups
NAS and Other SOHO DevicesHosted File Share Services
?
http://hwyt.me/WHS4upto10
Limited to 10 computersPart of the LAN - good performanceEasy to ManageFolder level SecurityAuthentication is integrated to WorkgroupData Duplication Across Drives (if more drives than 1)Phenomenal Image Level BackupsAutomated or Manual BackupRestoration OR File level recovery'sRemote AccessReliableAvailable Add-Ins
External Backup (Amazon s3)AntivirusAdvanced Administration ConsoleOthers….
Purchase OR Build your own???
Home Server: Console
Home Server: Computers & Backup
Home Server: Console View Backups
Home Server: Discrete File Restore
Home Server: Computer Restoration
Home Server: Computer Restoration
Home Server: User Accounts
Home Server: User Accounts
Home Server: Shared Folders
Home Server: Help
Home Server: Add Ins
Home Server: Installation Tips
Consider help with Installation
Do Updates ASAP
Usernames and Pwd’s same between Server and PC’s
Select your Add In’s carefully
Needs Offline Backup
Size the HS to your needs
Size it, Buy or Build$250 to $800 BuyNumber of Drives and Size of DrivesProcessor
VAIL
Code Name “Vail”Beta Released in Q4 2010Expected Release in H1 2011?Changes
Based on 64bit 2008 ServerDrive ExtenderLaunchpad & DashboardBetter Reliability/BackupsBetter Remote ToolsBetter Media Tools
More on VAILOverview Videohttp://www.youtube.com/watch?v=FmnFoI8iqC8
Blogs etc…http://www.mediasmartserver.net/2010/04/26/windows-home-server-vail-overview-and-review/
http://arstechnica.com/microsoft/news/2010/04/windows-home-server-version-2-goings-into-public-beta.ars
http://www.wegotserved.com/2010/08/16/windows-home-server-vail-rc0/
Break
Collaboration
Google Apps
A set of tools for Email and Collaboration
Free for nonprofits
www.Google.com/a/NPO
Email w/ Google AppsUse your domain name for email:
7 GB of storage space
Hosted service = email is stored online, accessible from any computer, and BACKED
UP!
Email w/ Google AppsStep 1: Register with Google and verify your domain at: www.Google.com/a/NPO
Step 2: Change your MX records so email can flow through Google’s servers
Step 3: Migrate your existing mailbox to Google using Google Apps Sync for Microsoft Outlook
Web Browser MS Outlook
SYNC
Online web interface
Microsoft Outlook
Shared Calendars w/ Google AppsShare calendars internally with staff
Schedule meetings
Create unlimited “resource calendars” • Internal event calendars
• Project tracking calendars• Room scheduling calendars
• Equipment checkout calendars
SYNC
Online web interface
Microsoft Outlook
Mobile Access w/ Google AppsEasy setup to any mobile phone
Sync email, calendar, and contacts to your phone
Docs w/ Google AppsOnline version of Word and Excel docs
Great for creating and collaborating on a document together
One version of a doc – no emailing versions back and forth
Access anywhere
Replace Microsoft Office…?
Microsoft BPOS $4/user
http://www.microsoft.com/online/transition-center.aspx
OhNo!
Web Meetings
Web Meetings
Web Meetings
Presentations: Slideshare.com Sliderocket.com
Youtube.com
www.skype.com
www.FreeConferenceCall.com
www.MeetingWizard.com
www.surveymonkey.com
Remote Access Toolswww.zolved.com www.join.me
15
http://Join.Me
www.LogMeIn.com
Mobile Technology
Iphone Droid Blackberry
Mobile Technology
Pads &Tablets
Ipad II
Droid
Playbook
“There’s an App for that”
• Mobile and/or Wifi connections• GPS tracking and locator technology• Less expensive• No boot time• Case Workers, Field work, Assessments
http://www.google.com/mobile/maps/
Quick Wins
Our “No Brainer” list
More RAM
Laser not InkjetShared not Individual
Faster Internet is ALWAYS a win
Push it to the Cloud
Wire… not wireless
Our “No Brainer” list
Your Website• Web Content Management• Donate Now
http://www.microsoft.com/Security_Essentials/
Free Antivirus & Antispyware
chrome.google.com
Browsers
