time management mission impossible?. scope introduction introduction freeway analogy freeway analogy...

Time ManagementTime Management

Mission Impossible?Mission Impossible?

Scope Scope

IntroductionIntroduction Freeway AnalogyFreeway Analogy Personal ManagementPersonal Management Time Log Exercise Time Log Exercise Time WastersTime Wasters TipsTips

IntroductionIntroduction

“ “No one has No one has enough time, enough time, yet everyone yet everyone has all the time has all the time there is”.there is”.

Freeway AnalogyFreeway Analogy

Things we can doThings we can do

1.1. Plan for reserve capacity.Plan for reserve capacity.

2.2. Exercise this reserve so that Exercise this reserve so that it’s available when needed.it’s available when needed.

3.3. Define important tasks and do Define important tasks and do after the planned tasks are after the planned tasks are accomplishedaccomplished

Personal ManagementPersonal Management

How much time do you think you How much time do you think you spend on spend on critical (A)critical (A) tasks? tasks?

How much time do you spend How much time do you spend on on important (B)important (B) tasks? tasks?

How much time is spent on How much time is spent on useful (C)useful (C) tasks? tasks?

Time Log Time Log

An exercise that examines the An exercise that examines the critical tasks that we perform critical tasks that we perform everyday.everyday.

You may be surprised!You may be surprised!

Pareto PrinciplePareto Principle

Also known as the 80/20 rule.Also known as the 80/20 rule. 20% effort produces 80% 20% effort produces 80%

results.results. 80% effort produces 20% 80% effort produces 20%

results.results.

Time WastersTime Wasters

What gets in your way?What gets in your way? Two groups:Two groups:

1.1. Self GeneratedSelf Generated

2.2. EnvironmentalEnvironmental

TipsTips

Plan your week rather than your Plan your week rather than your day.day.

Leave room in your plans for Leave room in your plans for reserve capacity.reserve capacity.

Organise your work Organise your work environment.environment.

Set priorities and deadlinesSet priorities and deadlines

TipsTips

Plan to do the difficult or least Plan to do the difficult or least favourite tasks at your peak time favourite tasks at your peak time (when you have the most (when you have the most energy).energy).

Beat procrastinationBeat procrastination

TipsTips

Avoid over commitment.Avoid over commitment.

Don’t be a perfectionist.Don’t be a perfectionist.

Use effective planning tools.Use effective planning tools.

Delegate tasks whenever Delegate tasks whenever possible.possible.

TipsTips

Divide big jobs up into smaller Divide big jobs up into smaller jobs.jobs.

Be aware of how you use your Be aware of how you use your time.time.

Reward yourselfReward yourself

ConclusionConclusion

Time ManagementTime Management Freeway AnalogyFreeway Analogy Personal ManagementPersonal Management Time LogTime Log Pareto PrinciplePareto Principle Time WastersTime Wasters TipsTips

Questions…Questions…