the town of middleborough is dedicated to providing 2018 strategic plan.… · the town of...
Post on 30-Apr-2018
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The Town of Middleborough is dedicated to providing the highest quality of services to its residents through strong leadership, progressive governance and innovative strategies. We are committed to ensuring opportunities for recreational, social and economic development while preserving our rich heritage.
Customer
Service
Fiscal
Responsibility
Technology
Quality of Life
Infrastructure
Building relationships with taxpayers
Goal: Redesign Town’s website
Update usability and accessibility of the Town’s web presence, improving the quality and delivery of information for constituents
Goal: Implement online permits in Health Department to streamline process and increase responsiveness
Apply for permits on the internet
Track progress of permits online
Eliminate redundant data entry
Goal: Increase number of online building permit application users
One-on-one training sessions with contractors and residents
Set up online accounts for contractors
Goal: Continue to improve customer service in municipal departments
Survey residents
Create efficiencies
Implementing sound financial policies and procedures
Goal: Present a FY19 balanced budget without the use of one-time reserves
Conservative in projecting reserves
Expend free cash on one-time expenditures
Goal: Enter into Other Post-Employment Benefits (OPEB) Liability Fund Trust Agreement
Appropriate $200,000 from free cash into Trust
Monitor quarterly reports on account and investment activity
Goal: Accumulate reserves
Appropriate a portion of free cash to Stabilization Fund
Goal: Explore a dedicated revenue source for town-owned building improvements and for the construction of a new Department of Public Works Facility
Work with finance team, finance and capital planning committees and Bond Counsel
Goal: Implement third year of four-year Capital Plan
Work with finance team, finance and capital planning committees and Bond Counsel
Work with Capital Planning Committee for implementation
Coordinate with department heads on procurement of items and projects
Provide funding for implementation
Use a portion of free cash for capital projects under $100,000.00 instead of borrowing
Goal: Reduce debt burden
Explore paying down debt in FY18
Goal: Implement cash receipts portion of the Treasurer’s software application
Install in Building and Health Departments
Goal: Upgrade utility billing application in Treasurer/Collector’s office to increase efficiency
Convert databases to new programs
Configure interfaces for data exchange with existing applications
Ensuring a safe community
Goal: Provide reliable water supply for firefighting in non-hydrant locations
Purchase and train all personnel on the new Tanker Truck
Goal: Provide Firefighters with safe breathing apparatus
Purchase and train all firefighters on new state of the art Self Contained Breathing Apparatus (SCBA)
Goal: Provide more effective and efficient underwater search capabilities
Install GPS, Chartplotter, and SONAR on Rescue Boast and train all personnel
Provide on duty group training in: tourniquets, combat gauze, chest seals and rapid extrication
Goal: Provide more effective and efficient aerial search capabilities
Purchase and train selected staff on department Drone
Goal: Develop strategies to reduce, solve and prevent crime and the fear of crime
Proactive initiatives and crime specific enforcement and investigation
Maintain and utilize law enforcement partnerships
Evaluate and adjust critical incident planning
Goal: Maintain community trust and partnerships
Strengthen community input and partnership through the Police Advisory Team
Outreach to at-risk populations
High visibility department community participation and education
Goal: Identify and utilize programs that reduce substance abuse in the community
Maintain a highly functioning narcotics unit
Partner with organizations that promote education and awareness
Provide any function or service to the community that reduces substance abuse
Active participant in Middleboro Matters Coalition
Goal: Develop and retain quality law enforcement professionals
Increase training and professional development
Ensure physical safety and mental wellness of department members
Encourage operational and administrative input and communication within the department
Goal: Maximize organizational efficiency and accountability
Strive for Police Department certification
Research and seek out additional funding for programs via grants and other means
Evaluate current staffing and delivery of police services impact on budget
Organize and prepare for transition to new facility
Goal: Utilize technology and data collection
Modernize operational services
Maintain a social media presence
Increase data sharing with the community
Creating an “aging friendly” community
Goal: To improve and increase existing services to meet unmet needs
Explore scheduling van transportation to Plymouth and other area access to BID Plymouth and other healthcare providers in Middleborough
Create an outreach plan for housing residents to increase awareness and access to COA services
Consult with nutritionists to evaluate menus, and provide staff and community training in improved nutrition with specific emphasis on aging
Explore offering instruction to elders in technology in collaboration with the public school youth
Goal: To develop additional resources for those retiring or considering retirement
Develop an early evening “retirement series” with guest speakers to address the varying issues that need to be considered
Explore collaboration with other agencies, including Massasoit and Public Library, to expand programing
Goal: To provide additional resources to enable residents to prepare their choices and help identify helpful resources
Develop and Distribute an Elder Resource Guide in print and electronically
Develop a Long-Term Planning Guide to assist in all the decisions of the last quarter of life
Affirming our dedication to public health
Goal: Monthly or bi-monthly posts from the Health Department about a specific health care topic from a social media platform such as the Town’s current Facebook page
Post on Facebook
Goal: Seek out and apply for various grant funding opportunities that support projects in the area of health, safety and the environment for the Town of Middleborough
Application underway for a community toxic use reduction grant for $20,000.00
Goal: Continue to provide at home nursing care and well-being checks to elderly and other residents as necessary, while expanding outreach and health education efforts
Utilize grant funds received to start up and maintain a wellness check program within the Town
Goal: Continue implementing the Abandoned Housing Initiative program in partnership with the Attorney General and area receivers
Reach out to the public and other municipal departments to find other possible candidate properties for this program
Continuing our commitment to caring for animals
Goal: Obtain a storage container to secure emergency equipment and extra kennels to make room for a shelter for proper use
Solicit cost estimates
Goal: Increase the number of attendees to the annual Rabies Vaccine Clinic
Increase in advertising, plan clinic earlier to get the word out
Goal: Organize a microchip clinic offered for dogs residing in the Town of Middleborough
Discuss the Oak Point Pet Club and find a vet to assist in the clinic
Goal: Animal Shelter repairs; leak in roof, paint (interior and exterior), new back door, repair to wooden structures/gutters on shelter exterior
Secure estimates and inspections to establish the priority of the structures and cost
Goal: Establish dog bite awareness and prevention within our schools
Reach out to schools in town to give presentations regarding dog bite prevention and awareness
Goal: Public education of animal safety via posters, flyers and educational discussions given to all members of the community
Hosting a table at Krazy Days with educational information as well as answering questions from the public
Serving our Veterans
Goal: Study the possibility of providing veteran family specific short-term housing
Locate potential properties
Seek out individual and/or groups to fund this project
Investigate any legal ramifications of having such a program with the Town
Goal: On a quarterly basis, organize “Vet-Togethers,” a social event where veterans can come together, share camaraderie, receive information, and network with other veterans
Outreach to appropriate sites to host gatherings
Outreach to Veteran Service Organizations to provide information and other resources
Outreach to different organizations to provide funding
Goal: Create a 350th Celebration Committee
Solicit volunteers from the community to serve
A commitment to our library
Goal: The Public Library will conform to the standards set by the Massachusetts Board of Library Commissioners
The Town will appropriate a budget which meets the Municipal Appropriation Requirement (MAR), the Director will ensure that the Library meets all other requirements
Goal: The number of programs offered to families and children will increase 5% over the previous year
Assess the current schedule and attendance levels of weekly store hours and make modifications and/or increase to ensure goal is met
Continue to work with the schools and community groups to provide quality literacy programs for Middleborough children.
Implement all aspects of the Mind in the Making grant including development of circulating kits, parent and professional resources and a new outdoor play space for the library.
Goal: Services to Young Adults
Advocate for additional hours for the part-time Youth Activities Librarian position.
Goal: Invest in the maintenance and improvement of the Library building
Establish Capital plan for ongoing maintenance to help prevent future degradation of the building and its appearance
Seek quotes for:
Water penetration in lower level storage room
Water/ice issues over Peirce Street entrance
Window repairs for both Main and Children’s Libraries
Mold growth in Children’s Library
Water leaks through roof membrane over Main library computer area
Fostering economic development
Goal: Foster Economic development: Making Middleborough “business-friendly”
Review the current Middleborough planning/zoning development process steps available on-line
Update direction for business developers (in partnership with planning)
Research and obtain information/data/workforce, etc. on Middleborough that is important to developers to identify on the OECD website
Investigate and work to introduce new business-friendly components for Middleborough where possible
Facilitate economic development on Route 28 and in the Route 495 business corridor
Goal: Implement Downtown Marketing Analysis Recommendations Institute Downtown Working Committee
Focus on the revitalization of Downtown, i.e. parking, lighting, trash containers, streets and sidewalks, facades, and develop solutions for unoccupied spaces
Goal: Develop a guide to local permitting
Form staff workgroup and study existing processes
Assemble work group results and review/organize for inclusion in draft publication
Create final document and distribute
Goal: Create an inventory of available commercial properties linked to the Economic and Community Development department website Identify and utilize online commercial property listing resources
Collaborate with local realtors for real-time listing information
Position the information on Office of Economic and Community Development (OECD) webpage
Goal: Assist Middleborough on the Move in the development of a Community Development Corporation (CDC) Convene a meeting of the local stakeholders/groups to discuss the formation of the CDC
Develop components needed, goals, mission, board composition, funding, etc. of the CDC
Contact successful CDC’s/state TA/consultants for workshop/informational presentation to stakeholder groups on forming CDC’s
Goal: Promote Oliver Estate as historic destination Complete roof construction project
Complete bathroom handicap accessibility project
Construct parking area
Complete septic system installation
Complete handicap ramp accessibility project
Work in partnership with the Oliver Estate Historical Society in hosting historical events
Pursue grant funding and Community Preservation Funds (CPA) for exterior and interior renovation projects
Planning for the future Goal: Promote tourism that fosters economic development Work in partnership with the Tourism Committee on community events
Work in partnership with Middleborough on the Move in supporting “Krazy Days” event
Goal: Revise Planning Subdivision Rules and Regulations Maintain an open dialogue with contractors and residents
Seek public input
Goal: Streamline permitting process Update Planning Department procedures, rules and regulations
Improving and expanding our parks and public lands
Goal: Build a storage building for Park Department equipment
Initiate procurement process for the construction of a 40’ X 80’ storage garage
Goal: To find new athletic field space for recreation
Explored installation of football field and parking area at Wood Street site
Goal: Improve Park and Recreation Fields and Parks
Pursue capital funding for park and field improvements
Goal: Improve Oliver Mill Park
Repair bridges #2 and #3
Repair stonework supporting bridges #2 and #3
Pursue funding for park improvements
Goal: Explore location for a Town-owned boat ramp
Seek funding sources
Goal: Increase land protection
Apply for land grants and seek donated land opportunities
Close on the Jigerjian property acquisition
Partner with the State Archaeological Conservancy, Native American Tribes and seek state funding for the acquisition of the “Ja-Mar” Farm property
Goal: Upgrades to the Pratt Farm per the Division of Conservation Services Standards & requirements
Work through the Stewardship group and other local businesses and organizations to make these improvements
Apply for grants if they apply to the project proposed
Look into a way to accept donations more easily
Goal: Fostering the Volunteer Stewardship Program
Schedule more programs
Be present at local events with an information table for public outreach and developing interest in conservation
Goal: To receive final approval of the Open Space and Recreation Plan from the Massachusetts Division of Conservation Services (DCS)
To finalize Conservation land list per DCS comments and work with SRPEDD on completing the other maps. Maps needed still are: Conservation Lands (Open Space), Unique Features and Action Plan
Establish a Land Use Committee
Solicit input from residents
Goal: Finalize Woloski Park Property Acquisition
Work with relocation consultant in relocating residents
Seek construction proposals to raze structures on site
Partner with Nature Conservancy
Improving energy resources and capabilities
Goal: Complete the remaining criteria necessary for the Town to join the Green Communities Initiative
Create a Baseline Energy Report of all the Town’s energy usage for an entire fiscal year (FY15)
Create a 5 year 20% energy reduction plan based off energy audits and the Baseline Energy Report
Implement the Town’s new Fuel Efficient Vehicle Policy
Implement expedited permitting for as-of-right siting eligible solar projects
Apply META Grant funding in conjunction with SRPEDD to improve application for Green Communities
Apply META Grant funding to perform audits on School department buildings
Goal: Reduce pollution by siting new solar energy projects, battery back-up systems, and electric vehicle charging stations using state and federal funding
Explore siting a community solar project so that all Town residents have the opportunity to choose solar
Site at least one new solar and/or battery system
Complete the solar canopies above the charging stations at the Town Hall and Jackson Street Parking lot
Install additional charging stations if grant funding permits
Please note: Education goals are forthcoming
Goal : Codification of Town Bylaws
Work collaboratively with the Bylaw Study Committee to update, organize and codify the Town of Middleborough’s General Bylaws, Zoning Bylaws, Town Charter and acceptance of state laws and special acts pursuant to the Town Meeting vote of April 27, 2015; including extensive review of all Town General Bylaws for substantive changes to be presented at the 2017 Fall Special Town Meeting for approval
Goal: Database for Licenses and Permits
Implement a database under the supervision of the Information Technology Department to track miscellaneous licenses and permits; Town Clerk’s Office will be responsible for entering all data
Goal: NEH Grant Program – Cultural Heritage
Participate in the National Endowment for the Humanities (NEH) Grant Program: Finding Common Ground – Collaborative Training for the Cultural Heritage and Emergency Response Communities including several workshops to be held throughout FY2018; attendance by the Town Clerk and local emergency responders required for the success of the program.
Goal: Implement/Replace iPads used by Town Boards/Committees
Reduce ecological footprint by eliminating paper meeting packets
Increase department efficiencies by streamlining workloads using technology
Goal: Capture Aerial Imagery of the Town of Middleborough in its entirety – 73 square miles
Create digital orthophotographic imagery of Middleborough at a pixel resolution of 0.25’ to be broken into tiles that will greatly enhance the GIS tiling scheme for the Town
Goal : Pump Station Connection to INET (switch and configuration only)
Access and utilize the Town Network and remove current paid internet connection
Goal: Police Station Connection to INET (switch and configuration only)
Allow new Police Station to access and utilize the Town Network
Investing in Town Buildings
Goal: Research grant funding/matching grant funding for a feasibility reuse study for the current Police Station Building
Submit Community Preservation Committee (CPC) application for Police Station reuse
Seek outside funding sources
Goal: Construction of Police Station
Work cooperatively with Police Building Committee, Owner’s Project Manager and Architects to keep the construction project on time and under budget
Monthly project updates at Police Building Committee Meetings
Goal: Conduct a feasibility study for a new DPW Facility
Solicit proposals for a feasibility study
Engage the services of an engineering services firm
Goal: Move forward on the new Middleborough High School Building Project
Work with High School Building Committee, Owner’s Project Manager and Designer Services Firm on project design and schedule
Submit all necessary documents to the Massachusetts School Building Authority for approval
Secure state reimbursement percentage rate for the project
Finalize project cost
Secure borrowing authorization at Special Town Meeting
Hold debt exclusion special election for project approval
Goal: Increase Town awareness of the Commission on Disability
Present plans for upgrades or renovations of town-owned buildings and infrastructure to ensure that the Commission can provide input on disability access and ensure that the design is up to administrative code
Goal: Explore the creation of a Facilities Manager position
Seek funding possibilities
Upgrading Town Roadways
Goal: Improve downtown infrastructure
Pursue funding and secure estimates for:
New sidewalks on Center Street
Resurfacing of Center Street
Brick replacement on Thatcher’s Row
Asphalt replacement in front of Town Hall to open up handicap accessibility to front lawn
Goal: Maintain Road network of 170 miles
Implement 3rd year of five year capital plan
Submit 25% design of Everett Square traffic improvements to Mass DOT
Continue sweeping and roadside mowing schedule
Continue to remove hazardous trees from roadside layout
Mill and Pave deteriorated areas of town roadways using highway department labor and equipment
Prioritize and Upgrade worn drainage structures
Spend in excess of $1m in Chapter 90 Funds and a percentage of Free Cash on the following streets:
South Street – (Rochester Town Line to Spruce Street)
North Main Street (Wareham to Jackson Streets) Sachem Street (Top course placed)
Fuller Street (Top course placed)
Winter Street (Top course placed)
Pine Street (Top course placed)
Rocky Gutter Street
Spruce Street (Benson Street to Route 28)
South Main Street
West Street
Thompson Street (Route 105) – (Precinct Street to Plympton Street)
Purchase Street – (Rocky Meadow to Chestnut Street)
Highland Street (South Street to Spruce Street)
Working in Partnership with State Transportation Officials
Goal: Further discuss Mass DOT Southcoast Rail Project
Work with state and local officials on Southcoast Rail options
Seek resident input
Goal: Make progress on the rotary replacement and interim modification project
Continue to advocate for the project with state and federal officials
Continue to advocate for the prioritization of rotary replacement and interim modifications in State Transportation planning and financing
Sustaining our Solid Waste and Recycling Program
Goal: Continue to provide safe and efficient collection of solid waste and recycling
Continue to promote the reduction of trash and increase in recycling
Assist in providing a safe transfer station at the landfill
Continue to provide Free Bulky Waste day to Town Residents
Maintaining and upgrading our sewer system
Goal: Prepare for release of EPA’s new Municipal Separate Storm Sewer System (MS4 )permit
Develop Notice of Intent (NOI) for submittal to EPA
Obtain Funding for MS4 Permit requirements
Goal: Complete ongoing $25m Wastewater Treatment Plant Construction Project
Work in partnership with the general contractor, owner’s project manager and design engineers
Goal: Develop program to reduce I/I in sewer system per MassDEP mandate
Obtain funding for engineering study
Providing safe drinking water
Goal: Install 2,000 feet of 12 inch iron pipe replacement on Forest Street and Isaac Street
Mobilize in house crews
Goal: Begin construction of the New Mizares Well site
Successfully procure construction services
Goal: Continue construction of the New Water Treatment Plant
Successfully procure services
Goal: Begin construction of the New Elevated Storage Tank
Successfully procure services
Goal: Inspect and Replace KOH tanks located at the 8 pump stations
Inspect
If replacement is required- Procurement of new tanks
Complete project by the end of FY18
Goal: East Grove Street Pump Station Inspection and Repair
Structural Engineer Inspection
Complete project by the end of FY18
Goal: Upgrade Disinfection Metering at Pump Stations
Procurement of new system
Complete project by the end of FY18
Goal: Provide Mobile Control of SCADA System to Operators
Procurement of new system
Complete project by the end of FY18
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