the journey towards bim level 2 compliance for facilities managers
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Colin WilliamsManaging Director, Cadnet LimitedPart of CADS Group
Part 2 : The journey towards BIM level 2 compliance for facilities managers
Part of CADS Group
Part 2 : The journey towards BIM Level 2 compliance for facilities management
www.cadnet.ltd.uk
Managing Director of CadnetColin Williams
Involved in the construction industry since 1978Responsible for information production and delivery
Working with clients, designers, contractors and suppliersBRE Certified BIM Professional Level 2
Part of CADS Group www.cadnet.ltd.uk
Where do you start if you want to enjoy
the FM efficiencies and benefits of BIM Level 2?
Not yet convinced there are benefits?Read our Part 1: How can BIM Level 2 compliance help you
maintain your estate on a reduced budget?
Part 2 : The journey towards BIM Level 2 compliance for facilities management
Part of CADS Group www.cadnet.ltd.uk
It depends on where you are now
Part 2 : The journey towards BIM Level 2 compliance for facilities management
Part of CADS Group www.cadnet.ltd.uk
The journey …Defining your information
strategy
Documenting your strategy
Engaging and education your
organisation and your supply chainCapturing
and creating
your asset data
Implementing your Common
Data Environment
Using your data
Testing, refining and rolling out
Part 2 : The journey towards BIM Level 2 compliance for facilities management
Stage 1 : Defining your Information StrategyOrganisational Information Requirements What information is needed for your organisation to function?= What? Where? When? Who? How?
Asset Information RequirementsWhat is your Asset Strategy?= What is an asset? What do you need to know about it?
Employers Information RequirementsWhat information do you need for a specific project?= What? Where? When? Who? How?known as the Plain Language Questions
Your Project Team BIM Execution Plan is based on the above
1DEFINING YOUR INFORMATION
STRATEGY
Part of CADS Group www.cadnet.ltd.uk
Stage 1 : Defining your information strategy
1. Start with the end in mind.
2. Define what information is needed to help you make your asset fit for purpose.
3. Be disciplined to step back and think about your organisation and its’ information requirements.
Recommendations Lessons learned1. Question where you really
understand your information requirements.
2. Clearly document your requirements so you can communicate them.
3. Define what success will look like for your organisation.
Part 2 : The journey towards BIM Level 2 compliance for facilities management
• EIRs• Insurance defined• Contracts in place• CIC BIM Protocol• Suppliers’ Scopes of Service
Stage 2 : Documenting your Strategy
2DOCUMENTING YOUR
STRATEGY
Part of CADS Group
The journey towards BIM Level 2 compliance for facilities management
www.cadnet.ltd.uk
Stage 2 : Documenting your strategy
1. Develop comprehensive EIRs.
2. Review your suppliers capabilities and competence with BIM.
3. Develop and follow your Project BIM Execution Plan.
Recommendations Lessons learned1. You must follow a
structuredprocurement process incorporating BIM.
2. Getting senior level buy-in for BIM is essential.
3. Ensuring you have BIM expertise within your project team.
Stage 3 : Implementing your Common Data Environment
What is a Common Data Environment?
• It is an Information Management Process either software or a paper process
• Provides a secure place to store, manage and deliver your records to the people that need them
• Supports a disciplined approached for the collaborative creation of information
3Implementing your
Common Data Environment
Part of CADS Group www.cadnet.ltd.uk
Stage 3 : Implementing your Common Data Environment (CDE)
1. Create a common platform for all information.
2. Make information available to everyone who needs it.
3. Establish your Single Source of Truth.
4. Define the BIM deliverables in your EIRs and supplier contracts.
Recommendations Lessons learned1. To avoid uncoordinated data
issues, a CDE is essential.2. Data will be received in
incompatible formats or not received at all.
3. Identifying accountability in EIRs will help resolve data issues.
4. Access to accurate information can save up to 10% each working day.
Part 2 : The journey towards BIM Level 2 compliance for facilities management
• You will always encounter resistance to changing working practices
• You need to deliver workshops to inform, educate and engage your supply chain
• You need to provide a forum where questions can be asked
Stage 4 : Engaging and Educating
4ENGAGING AND
EDUCATNG
Part of CADS Group www.cadnet.ltd.uk
Stage 4 : Engaging and Educating
1. Encourage your teams to– ask questions;– raise concerns; – address issues;– discuss technology and
process.2. Be ready to address
resistance.3. Conduct competence
reviews and appoint capable suppliers.
Recommendations Lessons learned1. Your organisation needs to
be serious about change and you need:
– a change sponsor – Director– a change manager – Project 2. Clearly communicate
benefits3. Be willing to educate your
people about the new processes and technology
Part 2 : The journey towards BIM Level 2 compliance for facilities management
Stage 5 : Capturing and Creating your Data
• Capture your existing conditions• Laser scanning• Traditional measurement• Survey• Feedback from your maintenance teams
• Create new data• Data drops from your projects
5CAPTURING AND
CREATING YOUR DATA
Part of CADS Group www.cadnet.ltd.uk
Stage 5 a: Capturing your existing data
1. Ensure your organisation is serious about change
2. Use the downstream value to cover the cost of generating your asset records
3. Use information from maintenance teams to update asset models
4. Convert paper drawings into BIM models and using site surveys and digitising drawings
5. Use the single dataset created to produced multiple downstream outputs.
Recommendations Lessons learned1. The quality and accuracy of
existing records is generally poor
2. Data will be in varying formats3. Don’t assume recent records
are accurate4. Make sure your change sponsor
is part of project5. Don’t be overwhelmed by the
volume of data to capture6. A two-year asset capture project
can be funded from the annual maintenance budget with the cost of maintaining records incorporated into project and maintenance work.
Part 2 : The journey towards BIM Level 2 compliance for facilities management
Part of CADS Group www.cadnet.ltd.uk
Stage 5 b: Creating new data
1. Provide data delivery guidelines for your project and internal teams.
2. Make sure data drops take place and in the correct format.
Recommendations Lessons learned1. You will need to police the
process and verify the quality of data received.
2. Your team will develop experience of information gathering and exchange.
Part 2 : The journey towards BIM Level 2 compliance for facilities management
One data set = multiple uses:• Energy analysis• Space planning• Information for new projects• Quantification and estimation • Asset management• Field data capture for recording change
Single Source of Truth– Reliable information– Standardised methods of working– Information created, stored and reused.– Make your estate budget work harder– Informed decisions
Stage 6 : Using your Data
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6USING YOUR DATA
Part of CADS Group www.cadnet.ltd.uk
Stage 6 : Using your data
1. Have a base Asset Information Model (AIM) available in your Common Data Environment.
2. Use the AIM for new projects and internal review.
3. Use your evolving accurate data set to support FM & Management decisions.
Recommendations Lessons learned1. Project Teams must have
confidence in the quality of the Asset Information Model.
2. Task Teams must follow deliver your data requirements.
3. The Estate FM systems must support direct data import.
Part 2 : The journey towards BIM Level 2 compliance for facilities management
Stage 7 : Testing, Refining and Rolling Out
• Build as your confidence builds• Start with a pilot• Develop a preferred team• Specify success measurements• Develop a feedback loop
7Testing, Refining and
Rolling Out
Part of CADS Group www.cadnet.ltd.uk
Stage 7 : Testing, Refining and Rolling Out
1. Ensure information is recycled and records are updated.
2. Recycling your knowledge will lead to better qualified documents – EIR’s.
3. Use practical experience to develop the learning process.
4. Start with manageable small projects.
Recommendations Lessons learned1. Experience counts - you
are continually learning.
2. You can have too many experts!
3. Experience creates an appetite to take the next and bigger steps.
Part 2 : The journey towards BIM Level 2 compliance for facilities management
Part of CADS Group www.cadnet.ltd.uk
The journey continues …Defining your information
strategyDocumenting your strategy
Engaging and education
your organisation
and your supply chain
Capturing and creating your asset
data
Implementing your Common
Data Environment
Using your data
Testing, refining and rolling out
Part 2 : The journey towards BIM Level 2 compliance for facilities management
Part of CADS Group
Part 2 : The journey towards BIM Level 2 compliance for facilities management
www.cadnet.ltd.uk
“Over the last few years we have taken huge steps toward achieving our objective to improve access to information, the management and maintenance of our facilities and to better inform our supply chain. BIM has helped us to work smarter and get more out of an ever tightening budget”
– UK University Client
BIM Level 2 Helps Deliver FM Efficiencies
Part of CADS Group www.cadnet.ltd.uk
The challenges for Facilities Managers
Improve your efficiency and decision making Provide you with reliable data for FM, operations and
compliance Improve your collaboration and communication Increase management certainty and predictability Understand and optimise your energy use
BIM level 2 can help you …
Maintaining your estate on a reduced budget,in a risk adverse, compliance driven world
Part 2 : The journey towards BIM Level 2 compliance for facilities management
Part of CADS Group www.cadnet.ltd.uk
If you would like to find out more
about how we can help you implement BIM level 2
within your Estate’s FM department please give us a call on 01932 354671
Or download our whitepaper www.cadnet.ltd.uk/bim4fm
Part 2 : The journey towards BIM Level 2 compliance for facilities management
Part of CADS Group www.cadnet.ltd.uk
Thank You
Part 2 : The journey towards BIM Level 2 compliance for facilities management
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