the abc’s of being a dfa
Post on 04-Feb-2016
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The ABCs of Being a DFAPam McCaffertyDirector of Financial AidFitchburg State College
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Todays AgendaTo cover the basic requirements that must be done by the Director of Financial Aid To provide resources for future referenceTo make you feel better about being a DFA
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Alphabet SoupPPAECARE-APPFISAPACAFCCICCIPEDS
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PPAProgram Participation Agreement
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PPA: Why?Required to participate in the following financial aid programs:Pell SEOGPerkinsFWSDirect Loans FFEL
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PPA: What?Agreement between the Department of Education and a SchoolSchool is agreeing to comply with the laws, regulations and policies governing FSA programs
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PPA: When?Initial ApplicationRecertificationReinstatementUpdates
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PPA: How?E-App (Electronic Application for Approval to Participate)www.eligcert.ed.govUser IdsED + 8 digit OPEID NumberED + 9 digit Taxpayer Identification Number
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RecertificationNotice sent to school six months prior to expiration of PPASchool submits complete application 90 days prior to expiration of PPA School cannot continue to participate with expired PPA
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ApprovalIf approved, two copies of PPA sent to schoolSchool signs both copies and returns to DOEDOE signs and returns one copy to school along with ECARApproval good for six years
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ECAREligibility and Certification Approval ReportSummary of the ApprovalFSA programsHighest academic degreeLocationsOfficers
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UpdatesOwnershipAddressNamePhone numberOfficialsPresident, CFO, DFA
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UpdatesNew LocationIncrease Program LevelNew ProgramApply to participate in an additional Title IV program
Only report for programs and locations that receive Title IV aid
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UpdatesChange in AccreditorChange in State AuthorizationThird Party ServicerChange in Educational MeasurementEx: semester to clock hour
Report all updates within 10 days!
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LocationsIf 50% or more of the program will be offered at that sightCannot disburse aid at new location until approved
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SubmissionSubmit onlinePrint Signature PageMail Signature PageAccreditation DocumentationLicensing Documentation
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As a new DFAFind the current PPA/ECARFind your User IDsLogin and add yourselfCheck accuracy of other data and make updates as needed
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FISAPFiscal Operations Report and Application to Participate
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FISAP: Why?The school is responsible for ensuring that eligible students receive funds according to the laws, the regulations and the PPA
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FISAP: What?Fiscal Operations ReportReport what you did with last years funds andApplication to ParticipateRequest funds for next year
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FISAP: What?Campus Based Funds SEOGPerkinsFWS
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FISAP: When?Each award yearAvailable August 1stSubmit Reallocation in AugustSubmit by October 1stCorrections by December 15th
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FISAP: How?Submit onlinewww.cbfisap.ed.govTG# and PIN requiredMail CertificationSignature PageDrug-Free Workplace, Anti-Lobbying, and Debarment Forms
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ACAAdministrative Cost AllowanceTaken out of your annual authorization for FWS and SEOG.
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FCCFederal Capital ContributionPerkins LoanAnnual Federal AllocationMay be zero
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ICCInstitutional Capital ContributionSchools matching shareRequiredMust equal 1/3 of federal share (1/4 of combined FCC and ICC)
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Campus Based Statement of AccountAward year specificSEOG AwardFWS AwardPerkins LOELevel of Expenditurewww.cbfisap.sfa.ed.govLogin, select the Self Service tab
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As a new DFACheck the FISAP timelineWho is responsible for filing it? If its you..Find the TG#Assign yourself as the TG Administratorwww.fsawebenroll.ed.govGet a PIN
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What about Pell?Electronic Statement of AccountAnnualInitial Allocation = of prior years expenditureIncrease allocation through Pell disbursement records
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Last but not leastIPEDSIntegrated Postsecondary Education Data SystemAnnual Campus-wide reportFinancial Aid section filed AprilVery time consuming
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As a new DFAFind the IPEDS coordinator for your campusMaybe Institutional ResearchCheck the IPEDS timeline
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Helpful HintsTackle these things ASAPGive yourself plenty of timeAttend MASFAA and DOE trainingsBe prepared to work with other officesSet deadlines for yourself and others
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Resourceswww.ifap.ed.govwww.cbfisap.sfa.ed.govStudent HandbookAsk other DFAs
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Congratulations!Youve survived The ABCs of Being a DFA!
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