team selection & organization adam hayduk, executive director vancouver thunderbirds mha...
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HOCKEY 101TEAM SELECTION & ORGANIZATION
ADAM HAYDUK, Executive DirectorVancouver Thunderbirds MHA
execdirector@vancouvertbirds.ca604.839.6731
Adam Hayduk◦ 3rd year as the Vancouver Thunderbirds Executive Director◦ Previously Asst Hockey Coordinator at the Hollyburn MHA in West
Vancouver, BC for 3 years◦ 12 years coaching experience
Including all levels of minor hockey (initiation, house, rep, and AAA), former Head Coach of Simon Fraser University Men’s team, and current assistant coach with the Delta Ice Hawks Junior B team
6 years as a coach in the BC Hockey High Performance Program (U16 & U17 levels)
HCOP Level 4 official - 13 years of officiating experience, including 5 years at the Junior and CIS levels HCOP Course Conductor
Introduction
- 930 registered minor hockey players (ages 5-20)- 220 players on a waiting list- 3 full time paid staff and 1 part time seasonal staff
- Executive Director, Director of Hockey Operations, Administrator/Registrar, and Ice Scheduler
- 8 board members • (President, Past President, VP Admin, VP Rep, VP House, VP
Initiation, Treasurer/Secretary, Coach Coordinator)• VP Rep responsible for all rep teams (Atom to Juvenile)• VP House and VP Initiation direct the Division Managers,
which are appointed positions• All other positions are appointed• RIC, Fundraising, Risk Mgmt, Division Managers,
Sponsorship, Equip Mgr, Tournament Dir, Ref Assigners, etc
Vancouver Thunderbirds
Rep Tryouts – most contentious
House Team Selections
Initiation Team Selections
Team Selection
VTMHA Rep Tryout Mission Statement
◦ “To challenge, motivate, teach, and inspire every Rep Hockey player to reach their unlimited potential by providing them with a well defined and structured program. To give each and every player the opportunity to be the best they can be by having an organization that is committed to professionalism, integrity, respect, and sportsmanship.”
Rep Tryouts
Before current season ends◦ Set standard and expectations in
March for the coming season via letter or email to parents
◦ Expectation is that players come ready for tryouts and don’t use first sessions to get their skating legs back
◦ Harder and more competitive each season – come prepared!
◦ Provide dates of next season’s rep tryouts Allows families to schedule hockey
camps and vacations
Rep Tryouts - Communication
In the summer (late July or early August)◦ Email all families with specific dates and times when rep tryout
sessions are◦ Post information online◦ Provide with phone numbers and email addresses of people at the
association that are available to field questions about tryouts. Frustrating for parents when they can’t get a hold of anyone over the
summer months
Rep Tryouts - Communication
Mid to late August◦ Meeting with the Head Coaches and non-parent
evaluators Explain to them the tryout process Provide schedule of ice times Set expectations
No excessive discussions and conversations with parents at the rink during tryouts
Polite “Hello” or “Sorry but I can’t talk now” is expected
Rep Tryouts - Communication
Onsite meeting with each divisions’ parent group on Day 1 of tryouts◦ Welcome everyone to another season◦ Outline the rep tryout process◦ Introduce the evaluating committee◦ Introduce the coaching staff or each rep team in that division◦ Outline how tryout selections will be communicated with hard
time lines associated with each round of selections Initial grouping posted online after 3rd tryout session Final team selections handled by each team’s coaching staff
◦ Discuss expectations of parents during first round of tryouts All communication or inquiries to be directed to VP Rep Keep your distance from the evaluators
Let parents know that evaluators aren’t being rude if they don’t enter into long conversations at the rink during tryouts
Rep Tryouts - Communication
Outline Player Feedback Process during tryouts◦ Results from 1st round of tryouts posted online◦ Parents must observe the 24-hour rule on the day after
these announcements◦ On the second day after these announcements, parents
can call the VP Rep and request a “Feedback Exchange” meeting Such a meeting happens on the 3rd day after the announcement Meeting will include our Director of Hockey Operations, VP Rep,
the player, and one parent to observe the exchange of information
Parents are there only to observe the exchange of information In 2008/09, only 4 out of 220 players took advantage of a meeting at
this stage
Rep Tryouts - Communication
Explain the Appeal Procedure◦ Only applicable if:
The decision under appeal was influenced by bias; Irregularities in the process leading up to the original decision
are such that an unjust result may have resulted; or, The decision was patently unreasonable.
◦ Taking a pound of flesh from the Director of Hockey Operations or Executive Director will not change the outcome
◦ Questions/Answers
◦ Wish everyone luck
Rep Tryouts - Communication
Modeled after BC Hockey High Performance Program U16/U17◦ Endorsed by Hockey Canada◦ Allows our players to become familiar with the process
One less thing to stress about when the time comes to tryout for U16/U17
◦ Tryouts conducted by a “Selection Committee” VTMHA Director of Hockey Operations Head Coaches of teams in that division Up to 4 paid non-parent evaluators with hockey backgrounds
In 2008/09, VTMHA used UBC Men’s Varsity Team members All ratings are reviewed by the Executive Director and VP Rep
after each session (and entered into a spreadsheet)
Rep Tryouts – THE PROCESS
Two stages◦ 1st stage run by association and evaluating
committee (approximately 7 days)◦ 2nd stage run by coaching staff◦ (approximately 14 days)
1st Stage◦ 3 sessions per player – must attend all three sessions◦ Heavily weighted in favor of scrimmages (85/15)◦ Players are divided into four colour groups
Each ice time is with/against a different colour group to ensure a true tryout
Rep Tryouts – THE PROCESS
◦ Colour groups are done alphabetically First 6 defensemen on one team, next 6 on the other, and so
on. Same steps for forwards and goalies until four equal groupings are created
◦ To make it easier on evaluators: Goalies have numbers on front
and back Defensemen are numbered 2 to 9 Forwards are numbered 10-99
Rep Tryouts – THE PROCESS
At each ice session, every player is given a rating (1-5) by each evaluator:
5◦ An excellent elite-level player◦ Player executes effectively at position and within role on team◦ Clearly outperforms counterparts at some position or on opposing teams◦ This player had a lasting dominant effect throughout the camp◦ Player can definitely play and impact at this level
4◦ An above-average performance◦ Good plays and decisions clearly outnumber poor ones◦ Factors not allowing performance to be a “5” might include: playing time lost to game circumstances,
slightly skill deficiency compared to a “5”, and slightly inconsistent in terms of effort, grittiness, lapse in discipline or emotional control as examples.
◦ Player can definitely play at this level with only limitation being in depth at a similar position
3◦ A good performance◦ Player made his share of mistakes/poor decisions, but they were countered by an equal number of good
ones◦ Factors within the game may have inhibited achieving a satisfactory evaluation on this player◦ Clearly an average performance requires more observation◦ Player warrants consideration as a candidate for this level ….continued
Rep Tryouts – THE PROCESS
…rating definitions continued
2◦ A below average performance◦ Bad plays/decisions outnumber good ones◦ Player may have lacked effort and hustle◦ Made errors costly to the team◦ Attitude, behavior and performance questionable◦ Physical and mental components were deficient and below average◦ This player shows some potential but has definite limitations, which would not allow them to play at this
level
1◦ Unacceptable performance◦ Well below acceptable standards. Not approaching level of competition◦ Required or expected◦ Significant, blatant deficiencies in all areas◦ Player does not show signs of any potential to play at this level.
Rep Tryout – THE PROCESS
After each session, the ratings are entered into a spreadsheet and averages are created for each player. Any irregularities are discussed immediately after the ice time and usually doesn’t affect the final placement.
Rep Tryouts – THE PROCESS
Separate goalie-only evaluation session is also used with an independent goalie evaluator◦ Be aware not to hire one of the mainstream goalie consulting
companies as their “clients” may be trying out
Director of Hockey Operations and head coaches are given some freedom to determine the size of their teams◦ Based on:
Number of players trying out Skill depth at tryouts Where will players have the best chance of succeeding
Rep Tryouts – THE PROCESS
After 1st round of tryouts, teams keep the following number of players for the last stage of tryouts:◦ A1: roster size + 5 skaters, 3 goalies◦ A2: roster size, 2 goalies◦ A3: roster size, 2 goalies◦ The rest of the players are released to “C” evaluations
Next and final round of player selections are determined by the Head Coaches of each team◦ Director of Hockey Operations is in close contact with coaches to monitor
selections and provide support if needed◦ Each team has enough time and players for practices and exhibition
games◦ Coaches are trusted and given the freedom to make the final decisions to
shape the type of team they want◦ Each HC at each level needs to release 5 skaters and 1 goalie. Players
released are automatically placed on the team below
Rep Tryouts – THE PROCESS
Benefits Well-perceived by parents – perception of a fair process not
influenced by just one individual Limits the number of times that a player is released in the
tryout process Involves the Head Coaches and still gives them the ability to
have input as to the “style” of team they want Many people involved in the process to insure players are
initially placed where they should be Allows the association to take full ownership and control over
the entire process Extremely efficient – 22 days from start to finish
Allows more time for teams to begin skating as a team and prepare for the coming season
Rep Tryouts – THE PROCESS
…Benefits continued
Saves time along the way Utilizes ice in a very
efficient way Allows players to become
familiar with this tryout structure One less thing to stress out
about when trying out for U16
Don’t need to start before Labour Day Allows for family vacation or
extra hockey camps
Rep Tryouts – THE PROCESS
Things to be aware of during tryouts◦ Don’t be so quick to hire an “external consultant” to handle the
tryouts Consultants typically also have skill development camps and
hockey schools – their “clients” may be trying out Charge association $75-$100 per evaluator per hour, but only
pay the evaluator $20-$40 KEEP THAT MONEY IN THE ASSOCIATION
Consultants won’t take the care and ownership of the process like the association will Can lead to complaints and a rushed process: lack of attention to
detail No such thing as too much communication to parents about
tryouts
Rep Tryouts – THE PROCESS
…Things to be aware of during tryouts continued
◦ Have enough people to help with set-up of tryouts (sign in, getting jerseys ready, creating evaluation sheets, etc)
◦ Go into the community to find evaluators Former junior, college, or pro players that live in the community Check with the local sports stores for such leads Potential source of future non-parent coaches
◦ Too much ice is wasted as a result of inefficient tryout processes A longer tryout process doesn’t make it better
◦ Important to follow the process as outlined in the Policies and Procedures Avoids appeals and unhappy parents
◦ Try to answer every possible objection or question a parent may have before tryouts Email communications, website postings, parents’ meeting
Rep Tryouts – The Process
Division Managers begin the search of head coaches in July and August◦ All teams are staffed before player evaluations
Communicate player evaluation dates and times in August via email and website posting
House player evaluations start immediately after the 1st stage of Rep Tryouts ends◦ That way players released from rep tryouts take part in the evaluation
skates◦ Won’t put stress on the number of available volunteers within the
association Within a 2-3 day period, two evaluation skates are given
each player in each division◦ Head coaches and one or two independent evaluators rate each player
using the 1-5 method
House Team Selections
◦ Everyone’s ratings are shared with all Head Coaches◦ The Division Manager with the support of the VP of House hold a player
draft
Once teams are drafted, “balancing” games commence to make sure all “C” teams within association are somewhat close in skill level◦ Coaches try to manipulate the balancing process to make their teams appear
weaker then they are. Ways around that include: Not allowing coaches to run their own benches during balancing games Rolling lines or timed shifts Making sure all players are present Judging to see if the top players are “holding back”
The 5 skaters and 1 goalie in rep tryouts cannot be drafted◦ DM’s place these players on the teams they deem to be less skilled during the
balancing game process◦ Limits the number of players that need to be moved to create balanced teams
after the “C” draft
House Team Selections
Three part process◦ Part 1 – Spring Assessments
◦ Part 2 – Summer Planning & Communication
◦ Part 3 – Fall Assessments
Initiation Team Selections
Part 1 – Spring Assessments◦ At the end of the season in March, each Head
Coach ranks their players
◦ A group of Head Coaches get together to create one Master List of players for the entire division in March
Initiation Team Selections
Part 2 – Summer Planning & Communication◦ VP of Initiation beings to place/find head coaches and assistant
coaches for each team Use “Call For Volunteers” list as a tool
An example of some of the information we gather from families during the minor hockey registration process
Schedules are created for the initiation assessments and for the regular season – communicated via email and website Try not to conflict with local soccer association schedules End of August skate – extra ice, not mandatory September player assessments Regular season game and practice times 3.5 hours each week of extra power skating and skill development
sessions For all players 40-50 kids on the ice at a time Run by our Director of Hockey Operations and teams’ coaches
Initiation Team Selections
Part 3 – Fall Assessments◦ All players are required to participate
The spring assessment master ranking list is affirmed or adjusted where necessary
The Division Managers take the updated lists and create “scrimmage groups” for further assessments
Teams participate in “balancing games” to make sure teams are close in skill level Balancing changes (at the discretion of the Division
Managers) are made if necessary Head Coaches are consulted throughout
Teams are then finalized
Initiation Team Selections
Initiation hockey is about “FUNdamentals”◦ Teaching the fundamentals of the game◦ Keeping hockey fun for all the kids
Allow them to play with friends
Initiation Team Selections
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2
Labour Day
3Atom Rep TryoutsSession 15:00-6:00pm White/Blue6:05-6:25pm Parent Meeting6:30-7:30pm Yellow/Red
Midget Rep TryoutSession 18:00-9:00pm White/Blue9:05-9:25pm Parent Meeting9:30-10:30pm Yellow/Red
4PWee Rep TryoutsSession 15:00-6:00pm White/Blue6:05-6:25pm Parent Meeting6:30-7:30pm Yellow/Red
BantamRep TryoutSession 18:00-9:00pm White/Blue9:05-9:25pm Parent Meeting9:30-10:30pm Yellow/Red
5Atom Rep TryoutsSession 25:00-6:15pm White/Red6:30-7:45pm Yellow/Blue
Midget Rep TryoutSession 28:00-9:15pm White/Red9:30-10:45pm Yellow/Blue
6PWee Rep TryoutsSession 25:00-6:15pm White/Red6:30-7:45pm Yellow/Blue
BantamRep TryoutSession 28:00-9:15pm White/Red9:30-10:45pm Yellow/Blue
7Atom Rep TryoutSession 3900-1030am Blue/Red1100-1230pm White/Yellow
Midget Rep TryoutSession 3100-230pm Blue/Red300-430pm White/Yellow
Juvy Rep TryoutSession 1500-615pmAll payers
Goalie Session (all divisions) 645-845pm
8Similar schedule as on Sat 7th but for Pee Wee, Bantam, and Juvenile.Tryout groups from stage 1 posted online by 7pm
9All rep teams start on reg season schedule.
Juvy Session 3 and results posted online.
Rep 24 hour rule
10House evaluations start
Rep families may contact VP Rep to schedule “Feedback Exchange” meetings
11House evaluations
6:00-8:00pmRed tryout “Feedback Exchange” meetings
12House evaluations
13House evaluations
14Last day of house evaluations. Draft day.
Initiation evaluations begin
15 16House teams start on regular season schedule. Balancing games commence
17 18 19 20 21By the 23rd or 24th, all rep teams would have made their final player selections. Those players released to “C” can then be place on “C” teams, based on how the balancing games have been going.
Sample start-of-season schedule (tryouts & evaluations)
Conclusion Take ownership of the tryout process Communicate as much as possible with parents about
tryouts and team selections◦ Give as much notice as possible◦ Emails, online, parent meetings, summer newsletters, etc.
Make tryouts and team selections as efficient as possible◦ Leaves more ice time for teams to get going
QUESTIONS?
THANK YOU!
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