special features module
Post on 02-Apr-2018
221 Views
Preview:
TRANSCRIPT
-
7/27/2019 Special Features Module
1/30
-
7/27/2019 Special Features Module
2/30
Oceania Asia Support Center
Module Content
Fax Routing
Document Administration
USB Scanning & Printing
Document Filling
Account Control - MX
-
7/27/2019 Special Features Module
3/30
Oceania Asia Support Center
Fax Routing
-
7/27/2019 Special Features Module
4/30
Oceania Asia Support Center
What is Inbounds Routing
Inbound Routing
Is a feature offered on SHARP MX-series
Allow incoming fax be forwarded to designeddestination
Forwarding Faxes from particular fax number tocertain email address ( recipient)
-
7/27/2019 Special Features Module
5/30
Oceania Asia Support Center
Advantages of Inbound Routing
The ability to forward faxes to numerous destinations
The ability to forward faxes from a sender or specific
sender( fax number, not caller ID) to numerousdestination
The ability to forward a received fax document todestination and also produce a hard copy of thereceived fax
Inbound Routing
-
7/27/2019 Special Features Module
6/30
Oceania Asia Support Center
Utilize Document A dm in is t rat ion Funct ionFeature
Increase the level of security by sending the send/receivelog of Image send.
A
A
Fax
I-Fax
Administrator
A
E-Mail
Desktop
SMB
FTP
I-Fax Fax
Inbound Routing
-
7/27/2019 Special Features Module
7/30Oceania Asia Support Center
Document Administration
-
7/27/2019 Special Features Module
8/30Oceania Asia Support Center
Document Administration
What is Document Administration- Document Administration is a function
- which is available on MX-series to monitor all incoming and outgoing
documents sent via the Image Send function.
- This includes scanning to email, scanning to network folder and
send/receive faxes (excluding USB memory scan and PC scan)
- The purpose of this feature is for the Administrator to maintain high
security with the use of the MFP in the workplace environment by
receiving a copy of all data sent/received
(all data is in TIFF-F format).
-
7/27/2019 Special Features Module
9/30Oceania Asia Support Center
Document Administration
Advantages of Document Administration:
Incoming and Outgoing documents can be monitored in a
workplace environment.
A copy of both Incoming and Outgoing documents can be
sent to an Email address, network folder, ftp or desktop
destination.
Incoming or Outgoing documents can be selected to be
monitored, if both are required.
-
7/27/2019 Special Features Module
10/30Oceania Asia Support Center
Document Administration
Increase the level of security by sending the
send/receive log of Image send as CC or BCC.(BCC only for e-Mail)
A
A
.
A
Data output
Fax
I-Fax
Administrator
A
E-Mail
Desktop
SMB
FTP
I-Fax Fax
-
7/27/2019 Special Features Module
11/30
Oceania Asia Support Center
USB Scanning & Printing
-
7/27/2019 Special Features Module
12/30
Oceania Asia Support Center
USB Direct PrintCOPY
In addition to FTP, SMB,
email and Desktop, scan to
USB memory is enabled.
A
USB Memory Device
E-mail FTP
Desktop SMB
NEW
Current model
Insert USB memory to I/F of themachine and print data directlyfrom the operation panel.
A
Optional AR-PKX1 PS3 Expansion Kit required for PDF
-
7/27/2019 Special Features Module
13/30
Oceania Asia Support Center
USB Scanning
Scan to USB Thumb Drive
Send scan documents directly to a USB thumb drive.
Network Scanner Kits Option is required.
Supported file formats; TIFF, PDF, Encrypted PDF and JPEG
Note:
MX Color Series OnlyMode Switch
Job Detail
Settings
Send Settings
Scan Fax
I-Fax
USB-Mem
PC-Scan
Address Book
Address Entry
Special Mode
File
Quick File
Ready to send
-
7/27/2019 Special Features Module
14/30
-
7/27/2019 Special Features Module
15/30
Oceania Asia Support CenterOceania Asia Support Center
Document Filing
Internet Fax
PC
Document filing is a function that enables users to share and reuse data stored in the engines
HDD by digitalizing various information sent/scanned from printer, fax, PC or MFP that are
connected by network.
Network/LAN
Fax data
Print data
Dragon
PC
PC Fax
PC i-Fax
i-Fax data
Send
HDD Send E-mail
Send E-mail
Print
CopyScan
FAX
i-FAX
Internet-FaxG3 Fax
G3 Fax
Telephone line
Screen Shot
Screen Shot
-
7/27/2019 Special Features Module
16/30
Oceania Asia Support CenterOceania Asia Support Center
File Management
Quick Filing with temporary storage
Up to 10,000 pages or 1000 files that have been copied, printed,scanned or faxed can be stored on the hard disk for future usewithout having to reload or rescan the original.
Advanced Filing Function
Up to 20,000 pages that have been copied, printed, scanned
faxed can be stored on the hard disk in up to 3000 Folders withcustomized names and locations.
Copy data
Print data
Scan data
Other data
Quickfiling
Copy data
Print data
Scan data
Other data
MainFolder
with PIN
CustomFolder
Private 1
Private 2
Private 3
Copy data
Print data
Scan data
Other data
Note:
Number of pages are measured based
on A4 with 6% coverage
-
7/27/2019 Special Features Module
17/30
Oceania Asia Support CenterOceania Asia Support Center
3 Types of File Attributes
Sharing Files can be deleted
Protect Prevent files from deletion
Confidential Files can be Password Protected
Quick File
Files
Main / Custom
FolderFiles
Share OR
Protect
Share OR
Protect ORConfidential
Password
Copy
Print
Scan
Fax [iFax and PC-Fax]
Copy
Print
ScanFax [iFax and PC-Fax]
Function Attribute
1000 Files but only
500 Files can be
protected
General Rule:
Enable Password onFolder level [500 folders]
Or
Enable Password on File
level if shared by other
users.
Limitation
-
7/27/2019 Special Features Module
18/30
Oceania Asia Support CenterOceania Asia Support Center
Storing and Reusing Data
HDD
InputMain Folder
Custom Folder
Quick File Folder
Used to store job data with file
name and user name
Both confidential data with
password and sharing data
without password can be stored
Used to store job data with file
name and user name intofolders set by users
Both confidential data and
sharing data can be stored
Copy data
Print data
User-set folder 1
User-set folder 2
User-set folder 3 Other data
Copy data
Print data
Other data
Copy data
Print data
Other data
Used to temporarily store job
data
Only sharing data can be
stored
FILE
QUICK FILE
User can set
password for thedata (file)
User can set password
for the folder
Document Fi l ing
Copy data
Print data
PC-Fax send data
Scan to Sharpdesk data
Scan to E-mail data
I-Fax send/receive data
Scan to HDD
Reprint
(Web/Operation panel)
Resend
(Web/Operation panel)
Delete
(Web/Operation panel)
Move
(Web/Operation panel)
Search
(Operation panel)
Used to control (review/send/print etc.) stored data
Used to reprint already processed job data
Up to 1000 files
can be stored
Reprint
Output/
Reuse
When Quick file is set as default via
Key operator programs, data can be
automatically stored without any
key operation.
ONLY-ONE
-
7/27/2019 Special Features Module
19/30
Oceania Asia Support CenterOceania Asia Support Center
DSK coexisting with Document Filing
Docum ent Fi l ing/Quick Fi le
Original data Print data
Fax data [iFax/PC-Fax]
Recal l (Job sett ing s)
HDD memory
Store
Install DSK HDD memory
Encrypted data
Encrypt before stor ing
Recal l (Job sett ing s)
Docum ent Fi l ing/Quick Fi le
Original data Print data
Fax data
iFax/PC-Fax
Security is assured by encrypting the data to be stored!
PIN printing Password input
PIN printing
Password input
Raw/com pressed data
-
7/27/2019 Special Features Module
20/30
Oceania Asia Support CenterOceania Asia Support Center
Easy to Control
Easy access
Stored data on HDD can be listed and browsed from not only frontpanel but also Web page.
Reuse the stored data
Stored data can be reuse easily. Re-print, re-send and re-locate
can be done without original document data and files.
or
Machine Panel
Machine Web Page
-
7/27/2019 Special Features Module
21/30
Oceania Asia Support CenterOceania Asia Support Center
Document Filing - COPY
Document filing- Any document data can be stored on the machine after copying- Custom folder can be created from front panel- Stored data can be protected with PIN code
Quick file- Proof copying can be possible to utilize quick file function- Additional multiple copy can be provided without original document- Anyhow storing in HDD, after re-locate to specific folder.
Default Format: Copy_DDMMYYYY_HHMMSS
-
7/27/2019 Special Features Module
22/30
Oceania Asia Support CenterOceania Asia Support Center
Document Filing - PRINT
Document filing- Any document data can be stored on the machine as ripped data- Custom folder can be created from printer driver- Stored data can be protected with PIN code
-
7/27/2019 Special Features Module
23/30
Oceania Asia Support CenterOceania Asia Support Center
Document Filing SCAN and FAX
Document filing- Any document data can be stored on the machine after send / Fax- Custom folder can be created from front panel- Stored data can be protected with PIN code
Quick file- It is possible to utilize quick file function for temporary back-up- Additional sending can be provided without original document- Anyhow storing in HDD, after re-locate to specific folder
Default Format: E-Mail_FTP_DDMMYYYY_HHMMSS [Scan to Desktop/Email]
-
7/27/2019 Special Features Module
24/30
Oceania Asia Support CenterOceania Asia Support Center
Document Filing SCAN to HDD
Scan to HDD
File Folder
Quick File
Folder
Document Filing Mode
Default Format: HDD_DDMMYYYY_HHMMSS
-
7/27/2019 Special Features Module
25/30
Oceania Asia Support CenterOceania Asia Support Center
Files saved on HDD can be viewed in 2 ways
Files saved on Machine HDD can be viewed and accessed by using DETAIL
function or can be save to PC (with Limitation).
1. Save to PC feature:
Quick Folder Main/CustomFolder
With DSK Without DSK
Quick Folder Main/CustomFolder
Copy / Print X X X X
Scan / Scan to HDD
X Invalid File Format Cannot be access after save to PC
Can be access but grayed-out due to DSK
Can be access and viewed including Print
Function
-
7/27/2019 Special Features Module
26/30
Oceania Asia Support CenterOceania Asia Support Center
Can we view the files saved on HDD?Files saved on Machine HDD can be viewed and accessed using DETAIL function
or can be save to PC but with Limitation.
2. Detail
File Images can be
access using thisbutton. You have
option to save it as
.BMP file format.
-
7/27/2019 Special Features Module
27/30
Oceania Asia Support Center
Account Control
-
7/27/2019 Special Features Module
28/30
Oceania Asia Support Center
Log in Method (MX Color)
Login Name and Password
New!
New!
Login Name, Password and E-mail Address
User Number Only
-
7/27/2019 Special Features Module
29/30
Oceania Asia Support Center
The most simplest method to log in
a.) Log in by using PIN number.
b.) PIN number required 5 8 digit
If only control certain group to use color we suggest
a.) Log in by using PIN number.
b.) Only create 2 user account. Color Account & Non-color user
account
If customer want to trace users usage, we suggest
a.) create individual account for each user.
Note: Refer Document Account control to know the configuration setting
-
7/27/2019 Special Features Module
30/30
Oceania Asia Support Center
Thank you for your attention.
top related