special features module

7/27/2019 Special Features Module

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Oceania Asia Support Center

Module Content

Fax Routing

Document Administration

USB Scanning & Printing

Document Filling

Account Control - MX


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Fax Routing


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What is Inbounds Routing

Inbound Routing

Is a feature offered on SHARP MX-series

Allow incoming fax be forwarded to designeddestination

Forwarding Faxes from particular fax number tocertain email address ( recipient)


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Advantages of Inbound Routing

The ability to forward faxes to numerous destinations

The ability to forward faxes from a sender or specific

sender( fax number, not caller ID) to numerousdestination

The ability to forward a received fax document todestination and also produce a hard copy of thereceived fax

Inbound Routing


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Utilize Document A dm in is t rat ion Funct ionFeature

Increase the level of security by sending the send/receivelog of Image send.

A

A

Fax

I-Fax

Administrator

A

E-Mail

Desktop

SMB

FTP

I-Fax Fax

Inbound Routing


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What is Document Administration- Document Administration is a function

- which is available on MX-series to monitor all incoming and outgoing

documents sent via the Image Send function.

- This includes scanning to email, scanning to network folder and

send/receive faxes (excluding USB memory scan and PC scan)

- The purpose of this feature is for the Administrator to maintain high

security with the use of the MFP in the workplace environment by

receiving a copy of all data sent/received

(all data is in TIFF-F format).




Advantages of Document Administration:

Incoming and Outgoing documents can be monitored in a

workplace environment.

A copy of both Incoming and Outgoing documents can be

sent to an Email address, network folder, ftp or desktop

destination.

Incoming or Outgoing documents can be selected to be

monitored, if both are required.




Increase the level of security by sending the

send/receive log of Image send as CC or BCC.(BCC only for e-Mail)

A

A

.

A

Data output

Fax

I-Fax

Administrator

A

E-Mail

Desktop

SMB

FTP

I-Fax Fax


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USB Scanning & Printing


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USB Direct PrintCOPY

In addition to FTP, SMB,

email and Desktop, scan to

USB memory is enabled.

A

USB Memory Device

E-mail FTP

Desktop SMB

NEW

Current model

Insert USB memory to I/F of themachine and print data directlyfrom the operation panel.

A

Optional AR-PKX1 PS3 Expansion Kit required for PDF


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USB Scanning

Scan to USB Thumb Drive

Send scan documents directly to a USB thumb drive.

Network Scanner Kits Option is required.

Supported file formats; TIFF, PDF, Encrypted PDF and JPEG

Note:

MX Color Series OnlyMode Switch

Job Detail

Settings

Send Settings

Scan Fax

I-Fax

USB-Mem

PC-Scan

Address Book

Address Entry

Special Mode

File

Quick File

Ready to send


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Oceania Asia Support CenterOceania Asia Support Center

Document Filing

Internet Fax

PC

Document filing is a function that enables users to share and reuse data stored in the engines

HDD by digitalizing various information sent/scanned from printer, fax, PC or MFP that are

connected by network.

Network/LAN

Fax data

Print data

Dragon

PC

PC Fax

PC i-Fax

i-Fax data

Send

HDD Send E-mail

Send E-mail

Print

CopyScan

FAX

i-FAX

Internet-FaxG3 Fax

G3 Fax

Telephone line

Screen Shot

Screen Shot


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File Management

Quick Filing with temporary storage

Up to 10,000 pages or 1000 files that have been copied, printed,scanned or faxed can be stored on the hard disk for future usewithout having to reload or rescan the original.

Advanced Filing Function

Up to 20,000 pages that have been copied, printed, scanned

faxed can be stored on the hard disk in up to 3000 Folders withcustomized names and locations.

Copy data

Print data

Scan data

Other data

Quickfiling

Copy data

Print data

Scan data

Other data

MainFolder

with PIN

CustomFolder

Private 1

Private 2

Private 3

Copy data

Print data

Scan data

Other data

Note:

Number of pages are measured based

on A4 with 6% coverage


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3 Types of File Attributes

Sharing Files can be deleted

Protect Prevent files from deletion

Confidential Files can be Password Protected

Quick File

Files

Main / Custom

FolderFiles

Share OR

Protect

Share OR

Protect ORConfidential

Password

Copy

Print

Scan

Fax [iFax and PC-Fax]

Copy

Print

ScanFax [iFax and PC-Fax]

Function Attribute

1000 Files but only

500 Files can be

protected

General Rule:

Enable Password onFolder level [500 folders]

Or

Enable Password on File

level if shared by other

users.

Limitation


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Storing and Reusing Data

HDD

InputMain Folder

Custom Folder

Quick File Folder

Used to store job data with file

name and user name

Both confidential data with

password and sharing data

without password can be stored

Used to store job data with file

name and user name intofolders set by users

Both confidential data and

sharing data can be stored

Copy data

Print data

User-set folder 1

User-set folder 2

User-set folder 3 Other data

Copy data

Print data

Other data

Copy data

Print data

Other data

Used to temporarily store job

data

Only sharing data can be

stored

FILE

QUICK FILE

User can set

password for thedata (file)

User can set password

for the folder

Document Fi l ing

Copy data

Print data

PC-Fax send data

Scan to Sharpdesk data

Scan to E-mail data

I-Fax send/receive data

Scan to HDD

Reprint

(Web/Operation panel)

Resend


Delete


Move


Search

(Operation panel)

Used to control (review/send/print etc.) stored data

Used to reprint already processed job data

Up to 1000 files

can be stored

Reprint

Output/

Reuse

When Quick file is set as default via

Key operator programs, data can be

automatically stored without any

key operation.

ONLY-ONE


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DSK coexisting with Document Filing

Docum ent Fi l ing/Quick Fi le

Original data Print data

Fax data [iFax/PC-Fax]

Recal l (Job sett ing s)

HDD memory

Store

Install DSK HDD memory

Encrypted data

Encrypt before stor ing

Recal l (Job sett ing s)

Docum ent Fi l ing/Quick Fi le

Original data Print data

Fax data

iFax/PC-Fax

Security is assured by encrypting the data to be stored!

PIN printing Password input

PIN printing

Password input

Raw/com pressed data


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Easy to Control

Easy access

Stored data on HDD can be listed and browsed from not only frontpanel but also Web page.

Reuse the stored data

Stored data can be reuse easily. Re-print, re-send and re-locate

can be done without original document data and files.

or

Machine Panel

Machine Web Page


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Document Filing - COPY

Document filing- Any document data can be stored on the machine after copying- Custom folder can be created from front panel- Stored data can be protected with PIN code

Quick file- Proof copying can be possible to utilize quick file function- Additional multiple copy can be provided without original document- Anyhow storing in HDD, after re-locate to specific folder.

Default Format: Copy_DDMMYYYY_HHMMSS


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Document Filing - PRINT

Document filing- Any document data can be stored on the machine as ripped data- Custom folder can be created from printer driver- Stored data can be protected with PIN code


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Document Filing SCAN and FAX

Document filing- Any document data can be stored on the machine after send / Fax- Custom folder can be created from front panel- Stored data can be protected with PIN code

Quick file- It is possible to utilize quick file function for temporary back-up- Additional sending can be provided without original document- Anyhow storing in HDD, after re-locate to specific folder

Default Format: E-Mail_FTP_DDMMYYYY_HHMMSS [Scan to Desktop/Email]


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Document Filing SCAN to HDD

Scan to HDD

File Folder

Quick File

Folder

Document Filing Mode

Default Format: HDD_DDMMYYYY_HHMMSS


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Files saved on HDD can be viewed in 2 ways

Files saved on Machine HDD can be viewed and accessed by using DETAIL

function or can be save to PC (with Limitation).

1. Save to PC feature:

Quick Folder Main/CustomFolder

With DSK Without DSK

Quick Folder Main/CustomFolder

Copy / Print X X X X

Scan / Scan to HDD

X Invalid File Format Cannot be access after save to PC

Can be access but grayed-out due to DSK

Can be access and viewed including Print

Function


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Can we view the files saved on HDD?Files saved on Machine HDD can be viewed and accessed using DETAIL function

or can be save to PC but with Limitation.

2. Detail

File Images can be

access using thisbutton. You have

option to save it as

.BMP file format.


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Account Control


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Log in Method (MX Color)

Login Name and Password

New!

New!

Login Name, Password and E-mail Address

User Number Only


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The most simplest method to log in

a.) Log in by using PIN number.

b.) PIN number required 5 8 digit

If only control certain group to use color we suggest

a.) Log in by using PIN number.

b.) Only create 2 user account. Color Account & Non-color user

account

If customer want to trace users usage, we suggest

a.) create individual account for each user.

Note: Refer Document Account control to know the configuration setting


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Thank you for your attention.

special features module

Documents