secretary training district assembly june 4, 2011 mike raulin

Secretary Training

District AssemblyJune 4, 2011Mike Raulin

ClubRunner Basics

• District Uses ClubRunner – To communicate with club – To facilitate communication with district officers– To collect information from clubs

• You need not use ClubRunner in your club to use ClubRunner at the district level

• If your club uses ClubRunner, it will reduce your workload

www.RotaryDistrict6650.org

Logging into District Website

• If your club uses ClubRunner– Your club login name and password works on the

district site• If your club does not use ClubRunner– You will need to get a login name and password• Click on New User? Click Here (upper left corner)

Get District Site Password

Logging In (click one of these)

Enter Login Name and Password

Takes you to Administration Page

Edit Your Profile

Click Edit (note the tabs)

Items in Red are RequiredFocus on Contact Info (email & phone)

Change your Password

Note Password Requirements

Generate Directories

Several Options (including your club)

Club Directory

To have a Directory, Need the Data

• Best way is to get members to log in an update their profile– Perhaps by having a computer with an Internet

connection at your meetings• Can also Enter it Yourself

For Club ExecutiveActive Members List

Entering Profile Data

District Directory

Several Choices

Club Information

Update Club Information

Define Club Executives

Edit Executives at Any Time

Next Year’s Executives

Define Next Year’s Executivesas soon as they are elected

Submitting Attendance Reports(automatic if your club used ClubRunner)

Club Attendance Report

Designate Attendance Person

Person Authorized to Report Attendance

RI Reporting

Manual Reporting

Sending Manually

Automatic Updating

Getting District Help

Organizational Chart

Checking Subdistricts

Emailing a District Leader(click their name)

Finding and Club Member

Finding a Listing

Finding Club Information

Lots of Club Info at your Fingertips

Commercial: CanfieldRotary.org

ClubRunner for Your Club

• Advantages– Simplifies Club Communication– Attractive and credible website and bulletin– Centralizes Data, but distributes access– Provides both pubic data and private data

(available only to members who are logged in)– Automatically synchronizes with RI and District

• Disadvantage– Cost (Between $19.95 and $99.95 per month)

ClubRunner Price Structure

What Can you Do with ClubRunner

• Website (with no HTML experience)• Newsletter• Club Database, Attendance, Dues, etc.• List of Speakers (automatically listed on

website and in the newsletter)• Reminders of Commitments in each

Newsletter• Picture Galleries (public)

What Else?

• Download files (public)• Members can update their own information– Or print their own directories– Or download information for importing into their

smart phone or computer• Archives (members only)• Online signup (volunteers and people

attending an event)

Even More?

• Links to RI and district and anyone else you want to add

• Email links to officers (while protecting email address)

• Photo Directory• Mailing Labels and Badges for Events• Duty Rosters, Committee Management• New member orientation tracking

Brief Tour of Key Features

• Website• Newsletter• Database• Directories, Labels, Badges• Archives• Photo Galleries• Email Message Center

Discussion

• Secretarial duties– Draw on expertise of current secretaries

• Distributing the workload– What is included in your job description?– What parts can be distributed?

• Using district resources• Using RI resources

Mike RaulinCanfield Rotary

raulin@mikeraulin.org330-518-5233 (cell)