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New and Renewable Energy Development Corporation of
Andhra Pradesh Limited
Email: info@nredcap.in; spumpsets@nredcap.in
Website: www.nredcap.in
REQUEST FOR PROPOSAL (RFP) FOR SELECTION OF SUPPLIERS IN THE STATE OF ANDHRA PRADESH FOR DESIGN, SUPPLY, INSTALLATION & COMMISSIONING ALONG WITH OPERATION &MAINTENANCE FOR 5 YEARS OF OFF-GRID SPV WATER PUMPING SYSTEMS
1
SOLAR RFP DOCUMENT
Issued by
New and Renewable Energy Development
Corporation of Andhra Pradesh Limited
Email: info@nredcap.in;
spumpsets@nredcap.in
Website: www.nredcap.in
Telephone: 0863 2347650, 0863 2347651
Date of Issue of RFP: 31st July 2018
Bid Deadline: 21st August 2018
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SOLAR RFP DOCUMENT
Contents
DISCLAIMER 3
1 Introduction and Background 16
2 Definitions 19
3 Bid information and instructions to Bidders 25
4 Bid evaluation methodology and selection of Projects 50
5 Other Provisions 58
6 Formats 59
7 Annexures 91
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SOLAR RFP DOCUMENT
List of Tables
Table 1: Description of key provisions ............................................................................ 7
Table 2: Timelines of bid process .................................................................................. 25
Table 3: Details of Project Scope................................................................................... 29
Table 4: Computation of additional LDs ....................................................................... 36
Table 5: List of Formats under Technical Bid ............................................................... 42
Table 6: Illustration 1 ..................................................................................................... 53
Table 7: Illustration 2 ..................................................................................................... 54
Table 8: Illustration 3 ..................................................................................................... 55
Table 9: Illustration 4 ..................................................................................................... 55
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SOLAR RFP DOCUMENT
DISCLAIMER
1. The RFP document is not transferable.
2. This RFP is issued by New & Renewable Energy Development Corporation of AP
Ltd (NREDCAP).
3. The Bid document is not a prospectus or offer on invitation to the public in relation
to the sale of shares, debentures or securities, nor shall this Bid document or any
part of it form the basis of or be relied upon in any way in connection with, any
contract relating to any shares, debentures or securities.
4. In considering a response to this Request for Proposal (RFP), each recipient should
make its own independent assessment and seek its own professional, technical,
financial and legal advice.
5. Whilst the information in this RFP document has been prepared in good faith, it is
not and does not purport to be comprehensive or to have been independently
verified. Neither NREDCAP nor any of their officers or employees, nor any of their
advisers nor consultants, accept any liability or responsibility for the accuracy,
reasonableness or completeness of, or for any errors, omissions or misstatements,
negligent or otherwise, relating to the proposed Project, or makes any
representation or warranty, express or implied, with respect to the information
contained in this document or on which this document is based or with respect to
any written or oral information made or to be made available to any of the
recipients or their professional advisers and, so far as permitted by law and except
in the case of fraudulent misrepresentation by the party concerned, and liability
therefore is hereby expressly disclaimed.
6. The information contained in this document is selective and is subject to updating,
expansion, revision and amendment issued before due date. It does not, and does
not purport to, contain all the information that a recipient may require. Neither
NREDCAP nor any of their officers, employees nor any of its advisors nor
consultants undertakes to provide any recipient with access to any additional
information or to update the information in this document or to correct any
inaccuracies therein which may become apparent. Each recipient must conduct its
own analysis of the information contained in this document or to correct any
inaccuracies therein that may be contained in this document and is advised to carry
out its own investigation in relation to the Project(s)/Tender, the legislative and
regulatory regime which applies thereto and by and all matters pertinent to the
proposed Project/Tender and to seek its own professional advice on the legal,
financial, regulatory and taxation consequences of entering into any agreement or
arrangement relating to the proposed Project/Tender.
7. This RFP document, if includes certain statements, estimates, projections, designs,
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SOLAR RFP DOCUMENT
targets and forecasts with respect to the Project, such statements, estimates,
projections, targets and forecasts, designs reflect various assumptions made by the
management, officers and employees of NREDCAP, which assumptions (and the
base information on which they are made) may or may not prove to be correct. No
representation or warranty is given as to the reasonableness of forecasts or the
assumptions on which they may be based and nothing in this document is, or should
be relied on as a promise, representation or warranty.
8. NREDCAP reserves the right to modify, amend or supplement or cancel this RFP
document, without any prior notice or without assigning any reason.
RFP
12-464/5/1, River Oaks Apartments, CSR Kalyana Mandapam Road, Tadepalli-
Guntur District, 522 501
Tel: 0863 2347650, 0863 2347651
Email: info@nredcap.in; spumpsets@nredcap.in;
Website: www.nredcap.in
Place: Vijayawada
Date: 31st July 2018
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SOLAR RFP DOCUMENT
Information pertaining to Bid submission via eProcurement platform
1. Issue of RFP
The detailed terms and conditions for qualification of the Bidders and for Bid
submission are indicated in the RFP. All those interested in obtaining the RFP may
download the RFP from https://tender.apeprocurement.gov.in. Please visit
https://tender.apeprocurement.gov.in for details regarding online submission of the
RFP.
Bidders are required to procure a Digital Signature Certificate from any Certifying
Authorities (CA) in India from the list mentioned in the below URL:
https://tender.apeprocurement.gov.in/DigitalCertificate/signature.html
The Digital Signature Certificate is mandatory for participation in eProcurement
process. The Bids can be submitted only upon logging-in with the Digital Signature
Certificate in the eProcurement portal.
The Bidder would be required to register on the eProcurement market place
www.apeprocurement.gov.in or https://tender.apeprocurement.gov.in and submit their
Bids online. Offline Bids shall not be entertained by the Authorised Representative for
the tenders published in the eProcurement platform.
The Bidders shall submit their eligibility and qualification details, Technical Bid,
Financial Bid etc., in the standard formats displayed in eProcurement web site. The
Bidders shall upload the scanned copies of all the relevant certificates, documents etc.,
in support of their eligibility criteria/Technical Bids and other certificate/documents in
the eProcurement web site. The Bidder shall sign on the statements, documents,
certificates, uploaded by him, owning responsibility for their correctness/authenticity.
2. Receipt and Opening of Bid:
Bid must be submitted at the website mentioned in the RFP on or before 21st August
2018 (Bid Deadline) 11:00 AM (IST). If it is a public holiday on 21st August 2018, the
submission and the receipt of the Bid shall be on the next working day. The Technical
Bid and the Financial Bid shall be opened as per the time schedule given in Clause 3.2
of the RFP.
3. Payment Of Transaction Fee:
Bidder shall pay transaction fee as per the relevant GoAP guidelines in regard to e-
procurement fund to be administered by APTS limited.
4. Nodal Person for enquiries and clarifications
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SOLAR RFP DOCUMENT
All correspondence, clarifications in respect of the RFP and submission of the Bid
shall be addressed to:
Designation: The VC & Managing Director, NREDCAP
Address: 12-464/5/1, River Oaks Apartments, CSR Kalyana Mandapam Road,
Tadepalli- Guntur District, 522 501
Telephone: Tel: 0863 2347650, 0863 2347651
E-mail id: info@nredcap.in; spumpsets@nredcap.in
Website: www.nredcap.in
5. All capitalized words and expressions used in this notification but not defined herein
shall have the same meaning as ascribed to them in the RFP.
Table 1: Description of key provisions
Sl.
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Key Provisions Description
1 Authorised
Representative
NREDCAP
2 Authorised Person and
Office address
The VC & Managing Director, NREDCAP
12-464/5/1, River Oaks Apartments, CSR Kalyana
Mandapam Road, Tadepalli- Guntur District- 522 501
0863-2347650/51
3 Tender Reference
Number
NREDCAP/SE/SPVPS/2018 Dated: 31/07/2018
4 Tender Subject Design, Supply, Installation, Commissioning and
Operations and Maintenance for 5 years of 25,000
Nos. Off -Grid Solar PV water pumping systems of
which 20,000 Nos of AC solar pumpsets (consist of
solar Array, solar inverter (Controller/VFD) and AC
pump ) and 5,000 Nos of solar pumpsets with
Brushless DC motor (BLDC) pumps (consist of solar
Array, DC controller ( off-grid operation only) and
BLDC pump) with Remote Monitoring Unit,
Surface/Submersible Pump, Mounting Structure,
Tracking, Cables, HDPE Pipe, lightening arrestor etc.
as per MNRE Specifications of 2015-16 and
Insurance for 5 years on turnkey basis. In addition,
AC and BLDC pump shall be of 5 star rated and
lightening arrestor shall be separately ground inserted.
Supplier shall be paid CMC Charges of 2% of
Purchase Order value (excluding Taxes and Duties)
for 5 years with 5% annual escalation at the end of
every year subject to satisfactory compliance of
Operations and Maintenance norms and receipt of
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Sl.
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Key Provisions Description
data from Remote Monitoring Unit on NREDCAP
server on regular basis. NREDCAP shall be issuing a
certificate on quarterly basis certifying receipt and
quality of data received on Online monitoring
Dashboard through NREDCAP server. Applicable
Taxes and Duties shall be reimbursed to the Supplier
by Procurer, subject to submission of appropriate
documentary evidence towards payment of such
Taxes and Duties to respective Government
department. Bidder has to arrange signed certificate
(Schedule 8 of Tripartite Agreement) from
beneficiary certifying satisfactory performance of
Pumpsets and submit the same to the Procurer within
7 days of end of each quarter. Failure to furnish such
signed certificates, i.e. NREDCAP certificate and
beneficiary certificate for any one quarter shall result
in non-payment of CMC Charges for that year.
5 Tender Type e tender
6 Tender Category Open/Local
7 Definitions and
Interpretations
For the purpose of eProcurement, the following
definitions shall apply
Tender Inviting Authority shall mean the same as
Authorised Representative as per the Definitions in
this RFP
Tender Documents shall mean the same as the
RFP and Tripartite Agreement Documents as per
the Definitions in this RFP
“Commercial Bid” or “Price Bid” shall have same
meaning as the Financial Bid defined in Clause 2
of this RFP
“PQ check” shall mean documents specified in
Clause 3.4.1 of this RFP
“Technical Bid” shall mean the same as
“Technical Bid” as per the terms of the RFP
Bidders shall also upload a checklist of all
documents enclosed under Technical Bid and
Financial Bid and the file name corresponding to
each document/format as required under the RFP.
This shall be the “PQ Template” or “Technical
Template” and this checklist shall be a part of the
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SOLAR RFP DOCUMENT
Sl.
No
Key Provisions Description
Technical Bid
“EMD” shall mean the same as the EMD specified
in Clause 3.6 of the RFP.
8 Eligibility Criteria As specified in Clause 3.4.1
9 EMD As specified in Clause 3.6 of the RFP as per the
prescribed Format 6.3
It should be noted Bid Bond displayed on the NIT
screen of the eProcurement Website is not relevant to
this procurement process.
The actual EMD to be submitted by the Bidder shall
be as per Clause 3.6 of this RFP.
10 EMD Payable to Please refer Clause 3.6 of this RFP
11.1 Transaction Fee Bidder shall pay transaction fee as per the relevant
GoAP guidelines for e-procurement as administered
by APTS limited
11.2 Bid Processing Fee Non-refundable fee of INR 5,00,000 plus 18% GST
for bidding under Open Category and INR 1,25,000
plus 18% GST for bidding under Local Category in
form of demand draft in favor of NREDCAP payable
at Tadepalli, Guntur district. The copy of DD shall be
uploaded and the original DD shall be furnished along
with the Bid submitted in response to this RFP.
Bid processing fee is payable by all Bidders
submitting Bid in response to this RFP.
11.3 Fee for certification of
data integration and
online monitoring per
solar pumpset
3% of value of solar pumpset as mentioned in the
LoA plus GST as one-time fee for obtaining a
certificate from NREDCAP upon successful data
integration with smart centre of NREDCAP as
mentioned in Clause 3.3 (d) of this RFP, cloud and
server based centralized monitoring of solar pumpset,
analytical report generation, real time dash board
maintenance and Toll free support for customers
during CMC Period, payable to NREDCAP
12 Transaction Fee
Payable to
MD, APTS
13 Bid Processing Fee
payable to
DD in favor of NREDCAP payable at Tadepalli
14 Bid Document
Download Start Date
31st July 2018
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Sl.
No
Key Provisions Description
15.1 Deadline for
submission of queries
(Authorised
Representative shall not
respond to queries
received after the
deadline)
06th
August 2018- 11:00 AM
Email: spumpsets@nredcap.in ; info@nredcap.in
15.2 Pre Bid meeting
(Venue and time shall
be intimated through
NREDCAP website.
Bidders shall keep a
close watch on the
website for any updates
pertaining to this
tender)
07th
August 2018
16 Bid Document
Download End Date
20th
August 2018, 05:00 PM
17 Bid submission closing
date i.e. Bid Deadline
21st August 2018, 11:00 AM
18 Hard Copy submission 21st
August 2018, 02:00 PM
19 Prequalification check
and Technical Bid
opening
21st August 2018, 03:00 PM
20 Financial Bid Opening
(Tentative)
31st August 2018, 11:00 AM at the below address:
(Tentative date and time)
NREDCAP Registered Office,
12-464/5/1, River Oaks Apartments, CSR Kalyana
Mandapam Road, Tadepalli, Guntur District, 522 501
Tel: 0863 2347650, 0863 2347651
21 Place of Tender
Opening
Tadepalli,, Vijayawada
22 Officer Inviting Bids/
Contact Person
The VC& Managing Director, NREDCAP, Tadepalli,
Vijayawada
23 Address/E-mail id NREDCAP Registered Office,
12-464/5/1, River Oaks Apartments, CSR Kalyana
Mandapam Road, Tadepalli, Guntur Distric, 522 501
info@nredcap.in; spumpsets@nredcap.in
Website: www.nredcap.in
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Sl.
No
Key Provisions Description
24 Contact
Details/Telephone, Fax
Name: Sri P.V. Ramesh (Project Director,
NREDCAP)
Telephone: 0863 2347650, 0863 2347651
For technical queries related to eProcurement, please
contact:
M/s Vupadhi Techno Services,
1st Floor, Ramky Grandiose,
Sy. No. 136/2&4, Gachibowli,
Hyderabad – 500032, Telangana.
Ph no: 040-39999700/01
Fax: 040-39999702
Email id: contact@vupadhi.com
Helpdesk support at Vijayawada: 07337318402/403
25 Procedure for Bid
Submission
The Bidder shall submit response to the tender on
eProcurement platform at
https://tender.apeprocurement.gov.in by following the
procedure given below.
The Bidder would be required to register on the
e-procurement market place
https://tender.apeprocurement.gov.in and submit their
Bids online. Online submission of Bids is mandatory
and Offline Bids shall not be entertained by the
Tender Inviting Authority.
The Bidders shall submit their eligibility and
qualification details, Bid Processing Fee and EMD
(Prequalification), Technical Bid, Financial Bid etc.,
in the online standard formats displayed in
eProcurement web site. The Bidders shall upload the
scanned copies of all the relevant certificates,
documents etc., in support of their eligibility
criteria/Technical Bid/Bid Processing Fee/EMD and
other certificate/documents in the eProcurement web
site. The Bidder shall sign on the statements,
documents, certificates, uploaded by him, owning
responsibility for their correctness/authenticity. The
Bidder shall attach all the required documents specific
to the RFP after uploading the same during the Bid
submission as per the RFP and Bid Documents.
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Sl.
No
Key Provisions Description
1. Registration with eProcurement platform:
For registration and online Bid submission Bidders
may contact HELP DESK of Vupadhi Techno
Services
M/s Vupadhi Techno Services,
1st Floor, Ramky Grandiose,
Sy. No. 136/2&4, Gachibowli,
Hyderabad – 500032, Telangana.
Ph no: 040-39999700/01
Fax: 040-39999702
Email id: contact@vupadhi.com
https://tender.apeprocurement.gov.in.
2. Digital Certificate authentication:
The Bidder shall authenticate the Bid with Digital
Certificate for submitting the Bid electronically on
eProcurement platform. The Bids not authenticated by
Digital Certificate of the Bidder will not be accepted.
For obtaining Digital Signature Certificate, you may
please Contact:
Andhra Pradesh Technology Services Limited,
Plot No. 302, 3rd Floor, Banukrishna Nilayam,
Ashoka Nagar, Velanki Rammohan Rao street,
Vijayawada
Mob: 9963029443
(OR)
Any other Registration Authority in India. The city-
wise list of RAs is available by clicking the link
"Apply for a Class-2 Certificate" under "Enroll"
section in the website "https://www.tcs-
ca.tcs.co.in/mca21/index.jsp"
3. Hard copies:
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SOLAR RFP DOCUMENT
Sl.
No
Key Provisions Description
i) Bidders shall submit hard copies of the Bid as
specified in Clause 3.8.2 of this RFP, as per the
timelines specified in Clause 3.2 of this RFP.
ii) All the Bidders shall invariably upload the scanned
copies of DD/BG/PO/RTGS particulars in
eProcurement system and this will be one of the key
requirements to consider the Bid responsive.
4. Deactivation of Bidders
If any Successful Bidder fails to submit the original
hard copies of uploaded certificates/documents,
within stipulated time or if any variation is noticed
between the uploaded documents and the hard copies
submitted by the Bidder, as the successful Bidder will
be barred from participating in the tenders on
eProcurement platform for a period of 3 years. The
eProcurement system would deactivate the user ID of
such defaulting Bidder based on the
trigger/recommendation by the Authorised
Representative in the system. Besides this, the
Authorised Representative shall invoke all processes
of law including criminal prosecution of such
defaulting Bidder as an act of extreme deterrence to
avoid delays in the Bid Process for execution of the
development schemes taken up by the government.
Other conditions as per the RFP are applicable.
5. Payment Of Transaction Fee:
It is mandatory for all the participant Bidders to
electronically pay a Non-refundable Transaction fee
to MD, APTS as per the relevant GoAP guidelines in
regard to e-procurement fund to be administered by
APTS limited, the service provider through "Payment
Gateway Service on E-Procurement platform". The
Electronic Payment Gateway accepts all Master and
Visa Credit Cards issued by any bank and Direct
Debit facility/Net Banking of ICICI Bank, HDFC,
Axis Bank to facilitate the transaction. GST is
applicable for Transaction on the transaction amount
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Sl.
No
Key Provisions Description
payable to MD APTS.
6. Bid Processing Fee: Non-refundable fee of INR
5,00,000 plus 18% GST for bidding under Open
Category and INR 1,25,000 plus 18% GST for
bidding under Local Category in form of demand
draft in favor of NREDCAP payable at Tadepalli,
Guntur district. The copy of DD shall be uploaded
and the original DD shall be furnished along with the
tender document to NREDCAP.
7. RFP Document:
The Bidder is requested to download the RFP
document and read all the terms and conditions
mentioned in the RFP Document and seek
clarification if any from the Authorised
Representative. Any offline Bid submission Clause in
this
RFP could be neglected.
The Bidder has to keep track of any changes by
viewing the Addendum/Corrigenda issued by the
Authorised Representative on time-to- time basis in
the e-Procurement platform/NREDCAP official
website www.nredcap.in. The Authorised
Representative inviting Bids shall not be responsible
for any claims/problems arising out of this.
8. Bid Submission Acknowledgement:
The Bidder shall complete all the processes and steps
required for Bid submission. The system will generate
an acknowledgement with a unique Bid submission
number after completing all the prescribed steps and
processes by the Bidder. Users/Bidders may also note
that the Bids for which an acknowledgement is not
generated by the eProcurement system are treated as
invalid or not saved in the system. Such invalid Bids
will not be available to the Authorised Representative
for processing the Bids. The Authorised
Representative is not responsible for incomplete Bid
submission by the Bidders.
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Sl.
No
Key Provisions Description
26 Rights reserved with
the Department
Authorised Representative reserves the right to accept
or reject any or all of the Bids received without
assigning any reasons therefore.
27 General Terms and
Conditions
As per the RFP Documents
28 Other information Bidders shall contact Vupadhi Techno Services for all
queries related to Bid submission on the
eProcurement platform
Contact Details:
HELP DESK of Vupadhi Techno Services, M/s
Vupadhi Techno Services, 1st Floor, Ramky
Grandiose, Sy. No: 136/2&4, Gachibowli, Hyderabad.
Telephone No: 040-39999700/01
29 E-Procurement
Conditions to be
followed, by the
suppliers in filling the
price form.
The following declarations have to be submitted by
the Bidders:
1: We, the undersigned, examined the Conditions of
Contract, Specification, Special Conditions of
Contract, Basic Parameters of the proposed Scheme
and subsequent Addendums/Corrigendum for the
above mentioned works. We have examined,
understood and checked these documents and have
ascertained that there is no ambiguity in the
Procurer‟s requirements. We accordingly offer to
complete the work in conformity with such
documents for the price as given in the Financial Bid
submitted and attached at the commercial stage i.e.
commercial template
2: Note: Financial Bid attached at commercial stage
i.e. under commercial template only will be
considered for commercial evaluation.
3: As per the conditions in the folder management, we
have extracted the file uploaded and verified the
contents of the Zipped files to avoid disqualifications
4: We have also read the Note in the folder
management; the documents attached to the
commercial Bid stage will be encrypted and stored.
Documents uploaded in Common folder and attached
to the Technical Bid stage shall not be encrypted.
30 Uploading 1. Financial Bids shall be uploaded at the
commercial stage available on the eProcurement
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Sl.
No
Key Provisions Description
platform which has an encryption facility
2. The Bidder shall not submit two versions of the
same Financial Bid. The Authorised
Representative will only open the file specified in
the “PQ Template” or “Technical Template”
3. In case the Authorised Representative finds
multiple versions of the same Financial Bid, such
Bids are liable for rejection by the Authorised
Representative
1 Introduction and Background
1.1 Introduction
1.1.1 New and Renewable Energy Development Corporation of A.P. Ltd. (NREDCAP)
intend to select Successful Bidders for design, supply, installation, commissioning and
Operations and Maintenance for 5 years of around of 25,000 Nos. Off -Grid Solar PV
water pumping systems of which 20,000 Nos of AC solar pumpsets (consist of solar
Array, solar inverter (Controller/VFD) and AC pump ) and 5,000 Nos of solar
pumpsets with Brushless DC motor (BLDC) pumps (consist of solar Array, DC
controller ( off-grid operation only) and BLDC pump) with Remote Monitoring Unit,
Surface/Submersible Pump, Mounting Structure, Tracking, Cables, HDPE Pipe,
lightening arrestor etc. as per MNRE Specifications of 2015-16 and other applicable
guidelines and Insurance for 5 years on turnkey basis anywhere in Andhra Pradesh state
for agricultural purpose on Turnkey basis, under the e-procurement process. In
addition, AC and BLDC pump shall be of 5 star rated and lightening arrestor shall be
separately ground inserted.
Comprehensive Maintenance has to be carried by the Supplier during the CMC Period.
This tender is agnostic to the requirement on domestic or imported components used
for solar Pumpsets. Bidder is free to use imported module for installation subject to
meeting the technical specifications issued for module by MNRE.
As per MNRE Specifications of 2015-16, 5 year warranty shall be offered for AC and
BLDC motor and pump. The PV Modules must be warranted for output wattage, which
should not be less than 90% at the end of 10 years and 80% at the end of 25 years. The
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SOLAR RFP DOCUMENT
whole system including submersible/ surface pumps shall be warranted for 5 years.
Required Spares for trouble free operation during the Warrantee period should be
provided along with the system. A warranty card for the modules and the motor Solar
Pumpset System(s) should also be provided to the beneficiary.
Bidder will need to establish an Authorized Service Center of operation before supply
as per the provisions of the Tripartite Agreement district wise in the State for both AC
and BLDC Pumpsets allocated under Open and Local category and shall share the
contact details including mobile number, email of Authorised Service Centre for
integrating with toll free number of NREDCAP for real time support and preventive
maintenance of solar pumpsets. NREDCAP shall integrate the Controller of Remote
Monitoring Unit of solar pumpset with the NREDCAP toll free number 1800-425-1718
for real-time support and preventive maintenance for beneficiaries. Alert Management,
Ticket tracker and other support facilities to be incorporated by NREDCAP to extend
the support and monitoring of solar pumpsets. Complaints received from beneficiaries
of solar Pumpsets shall be communicated to respective Supplier of pumpset through
SMSs and email for rectification from centralized server of NREDCAP as per the
provisions of Tripartite Agreement.
Only those components that are specified in the Test Certificate (eligibility criteria) will
be allowed to be supplied. In case of any alternation, new Test Certificate must be
obtained. The guidelines issued by MNRE from time to time shall be followed.
1.1.2 Bidders declared as Successful Bidder based on this RFP shall sign Tripartite
Agreement with Procurer in line with terms and conditions of this RFP and the
Tripartite Agreement.
1.1.3 The Bid process shall be carried out for selection of Supplier for design, supply,
installation, commissioning, operations & maintenance for 5 years of Solar Pumpset
Systems in the state of Andhra Pradesh. The evaluation of Bids shall be done separately
as per the provisions under the Clause 4 of this RFP.
1.1.4 Authorized Representative reserves the right to increase or decrease the Tendered
Quantity and/or Allocated Quantity of solar pumpset models.
1.2 Background
1.2.1 Andhra Pradesh has more than 300 sunshine days with average solar insolation of
nearly 5.0 kWh/m2. In order to implement energy efficiency off grid solar applications,
NREDCAP, the nodal agency and authorized representative for Renewable Energy in
the State proposes to install solar powered agricultural Solar Pumpset System(s) for all
new agricultural connections in the State.
1.2.2 The Authorised Representative proposes to implement 25,000 Nos. of 3HP surface and
submersible, 5HP submersible model Solar Pumping Systems of which 20,000 Nos
(80%) of AC/ solar pumpsets (consist of solar Array, solar inverter (Controller/VFD)
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SOLAR RFP DOCUMENT
and 5 star rated AC pump ) and 5000 Nos (20%) of solar pumpsets with Brushless DC
motor (BLDC) pumps (consist of solar Array, DC controller and 5 star rated BLDC
pump) Nos. of Solar Pumpset Systems in various districts in the state of Andhra
Pradesh.
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SOLAR RFP DOCUMENT
2 Definitions
Any capitalized term, used but not defined in this RFP, shall have the meaning ascribed
to such term in the Tripartite Agreement. In absence of availability of definitions in the
foregoing references, the capitalized terms shall be interpreted in accordance with the
Electricity Act 2003, the Appropriate Commission (Terms and Conditions of Tariff
Regulations, Grid Code or any other relevant electricity law, rule or regulation
prevalent in India, as amended or re-enacted from time to time, in that order.) or the
Ministry of New and Renewable Energy (Notifications, policies, guidelines as notified
or amended from time to time)
Following terms used in the document will carry the meaning and interpretations
as described below:
“Allocable Quantity” shall mean the maximum number of Pumpsets that may be
allocated to Successful Bidder, adjusted to the nearest whole number subject to
provisions of Clause 4.1.2.3 of this RFP;
“Allocated Quantity” has the same meaning as assigned to in Clause 4.1.2.3 of the
RFP;
“Allocated Percentage” has the same meaning as assigned to in Clause 4.1.2.3 of the
RFP;
“Authorised Representative” shall mean the body authorised to carry out the Bidding
process for the selection of the Successful Bidder(s). As per this RFP, NREDCAP is the
Authorised Representative;
“Authorised Service Centre” shall mean a commercial establishment, in a space owned
or leased and run by the Supplier of solar pumpset system, in every district in the State
of Andhra Pradesh whose operation need to be started before the commissioning of the
first Solar Pumpset System(s) allotted to the Supplier to carry out the operation and
maintenance obligations of the Supplier during the CMC Period as per the provisions of
the Tripartite Agreement;
“Authorised Signatory” shall have the same meaning as assigned to in Clause 3.7.13 of
the RFP;
“Average Annual Turnover” shall have the same meaning as assigned to in Clause
3.4.1.4 of this RFP;
“Bank Guarantee” shall mean the guarantees required to be furnished by the Bidder in
accordance with the provisions of Clause 3.6 of this RFP;
“Batch” shall mean aggregated farmer applications at regular intervals undertaken by
Procurer based on the applications received across the State of Andhra Pradesh after
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SOLAR RFP DOCUMENT
randomizing the applications of size atleast 2,000 numbers;
“Bid” shall mean the Bid submitted by the Bidder in accordance with provisions of
Clause 3.4 comprising of Technical Bid submitted by the Bidder as per Clause 3.4.1
and Financial Bid submitted by the Bidder as per Clause 3.5 of this RFP, in response to
this RFP, in accordance with the terms and conditions thereof;
“Bid Processing Fee” shall have the same meaning as per Clause 3.1 of this RFP;
“Bidder” shall mean Bidding Company or a Bidding Firm or a Bidding Consortium
submitting the Bid. Any reference to the Bidder includes Bidding Company /Bidding
Firm/Bidding Consortium, Member of a Bidding Consortium including its successors,
executors and permitted assigns and Lead Member of the Bidding Consortium jointly
and severally, as the context may require;
“Bidding Company” shall refer to such single Company, registered under Companies
Act 1956 or Companies Act, 2013 as applicable that has submitted the response in
accordance with the provisions of this RFP;
“Bidding Firm” shall mean a partnership firm registered under the Indian Partnerships
Act, 1932 and as amended from time to time or a Sole Proprietorship Firm;
“Bidding Consortium” shall refer to a group of Bidding Companies that have
collectively submitted the Bid in response to this RFP in accordance with the
provisions of this RFP; Bidding Consortiums shall not have more than three (3)
Members and Bidding Consortiums comprising of more than three (3) Members shall
be summarily rejected;
“Bid Deadline” shall mean the last date and time for submission of Bid in response to
this RFP as specified in Clause 3.2 of the RFP;
“Bid Parameter” shall have the same meaning as provided in Clause 3.5 of this RFP;
“Bid Validity” shall have the same meaning as provided in Clause 3.10 of this RFP;
“Chartered Accountant” shall mean a person practicing in India or a Firm wherein all
the partners practicing in India are Chartered Accountant(s) within the meaning of the
Chartered Accountants Act, 1949;
“CMC Charges” shall mean charges payable to Supplier for successfully carrying out
the comprehensive maintenance as per the provisions of Tripartite Agreement during
the CMC Period;
“Comprehensive Maintenance Contract Period or CMC Period” shall mean a period
of 5 (five) years from the DOC of last pumpset System of the corresponding Batch.
Year shall mean a period of 12 months from DOC; Remote readings to be provided for
making payment of CMC Charges;
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SOLAR RFP DOCUMENT
“Company” shall mean a company incorporated under the Companies Act, 1956 or the
Companies Act, 2013, as applicable;
“Contract Period” shall mean the period from the Effective Date till Expiry Date, in
which the Tripartite Agreement shall be valid;
“Conflict of Interest” A Bidder may be considered to be in Conflict of Interest with
one or more Bidders in the same Bid process under this RFP, if they have a relationship
with each other, directly or indirectly through a common Company/ Firm/Promoter,
that puts them in a position to have access to information about or influence the Bid of
another Bidder;
“Date of Commissioning (DOC)” shall mean the date on which the Solar Pumpset
System(s) is declared to be operational, provided that DOC shall not be achieved and
Solar Pumpset System(s) shall not be operational until such Solar Pumpset System(s)
has satisfied the conditions as per the Tripartite Agreement;
“Due Date” shall be Twenty one (21) working days from the date of receipt of Invoice
at Assistant Engineer (Operation) of respective Procurer;
“Effective Date” shall mean the date of execution of Tripartite Agreement by the
Parties to the Tripartite Agreement;
“EMD” shall have the same meaning as provided in Clause 3.6 of this RFP;
“Expiry Date” shall mean the period from the Effective Date till end of CMC Period
or extended after mutual agreement, as per provisions of the Tripartite Agreement;
“Financial Bid” shall mean the documents and formats as specified in Clause 3.5 of
this RFP;
“Financial Eligibility Criteria” shall mean provisions of Clause 3.4.1.4 of this RFP;
“Firm” shall mean a partnership firm registered under the Indian Partnerships Act,
1932 and as amended from time to time or a Sole Proprietorship Firm;
“KW” shall mean Kilowatts;
“Lead Member of the Bidding Consortium” or “Lead Member” shall mean a Bidding
Company which meets the eligibility criteria as per Clause 3.4.1, and so designated by
other Member(s) in Bidding Consortium as per the provisions of Consortium
Agreement signed as per Format 6.2D;
“Letter of Award” or “LoA” shall mean the letter issued by the Authorised
Representative to the Successful Bidder for award of the Project; LoA shall provide
details including but not limited to Allocated Quantity, price of each pump and total
price of each Model;
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SOLAR RFP DOCUMENT
“Local Category” shall mean a Bidding Firm or a Bidding Company registered in the
state of Andhra Pradesh who has declared to participate under the Local Category as
specified in Format 6.1 of the RFP and shall furnish documentary evidence to be
eligible to bid under Local Category as per provisions of Clause 3.4.1 (except under
Clause 3.4.1.2) of this RFP;
“Member in a Bidding Consortium” or “Member” shall mean each Bidding Company
submitting the Bid in form of a Bidding Consortium;
“MNRE” shall refer to Ministry of New and Renewable Energy, Government of India;
“MW” shall mean Megawatts;
“Open Category” shall mean Bidding Company or Bidding Consortium from anywhere
in India submitting Bid in response to this RFP and shall furnish documentary evidence
to be eligible to bid under this category as per provisions of Clause 3.4.1 (except under
Clause 3.4.1.3) of this RFP;
“Performance Guarantee (PG)” shall mean the Bank Guarantee furnished by the
Supplier to Procurer, to assure timely and satisfactory completion of a Project by the
Supplier as per the provisions of Tripartite Agreement;
“Procurer” shall mean power Distribution Companies of Andhra Pradesh and shall
refer to APSPDCL and/or APEPDCL who would purchase the solar Pumpsets;
“Purchase Order” shall mean the order issued by Procurer for the identified Batch
from time to time. The cumulative allocation of pumpsets from all batches to the
Supplier shall not exceed the LoA quantity. Purchase Order shall provide details
including but not limited to number of pumpsets allocated to the Supplier in the Batch,
cumulative pumpsets allocated to the Supplier under this bid, price of the pumpsets for
each model, category and value of the allocated pump-set with timelines;
“Quoted Price” shall mean such firm price quoted by the Bidder under Format 6.5 of
this RFP that will be payable for design, supply, installation, commissioning, of the
Solar Pumpset System(s) as per the provisions of this RFP and Tripartite Agreement;
“Qualified Bidder” shall mean the Bidder (s) who, after evaluation of their Technical
Bid(s) as per Clause 4.1 of the RFP meet the Qualification Requirements and hence
stand qualified for opening and evaluation of their Financial Bid(s);
“Qualification Requirements” shall mean the General Eligibility Criteria, Technical
Eligibility Criteria and Financial Eligibility Criteria as specified under Clause 3.4 of
this RFP;
“Remote Monitoring Unit” shall mean a GSM/GPRS based control system which can
monitor and wirelessly update all the performance parameters as detailed in Clause 3.3
(e), (f), (g) and (h) of this RFP to the NREDCAP server in real time as per the time
23
SOLAR RFP DOCUMENT
intervals defined by NREDCAP;
“Rolling Stock of BLDC pumps” shall mean 5% of quantity of BLDC Pumpsets as
mentioned in the Purchase Order which Supplier shall keep in healthy condition at
Division Engineers office from time to time. Such Rolling Stock shall be limited only
to pumps of BLDC Solar pumpset systems;
“RFP/RFP Documents” shall mean the RFP document issued by Authorised
Representative including the Tripartite Agreement and all attachments vide RFP No.
NREDCAP/SE/SPVPS/2018 dated 31/07/2018 for „Selection of suppliers for Design,
Supply, Installation, Commissioning, Operations and Maintenance for 5 years of Solar
Pumpset Systems in Andhra Pradesh State‟ and shall include any modifications,
amendments, alterations or clarifications thereto.
“Scheduled Date of Commissioning (SDOC)” shall mean the date which is 45 (forty
five) days from the date of issue of Purchase Order by the Procurer to the Supplier, on
which date the Supplier is required to commission the Solar Pumpset System(s) in
accordance with the provisions of the Tripartite Agreement.
“Successful Bidder” shall mean the Bidder selected pursuant to this RFP to design,
supply, install, commission, operate and maintain for 5 years the Solar Pumpset
System(s) as per the provisions of this RFP;
“Solar Pumpset System/Pumpset System/Project” shall mean the Solar PV Water
Pumping Systems comprising of SPV modules, Inverter, Remote Monitoring Unit,
AC/BLDC Surface/Submersible Pump, Mounting Structure, Manual Tracking, Cables,
HDPE Pipe, lightening arrestor etc. as per the MNRE specifications of 2015-16 (Test
Reports), inclusive of Insurance for 5 (five) years from the DOC of the Pumpset
System. In addition, AC and BLDC pump shall be of 5 star rated and lightening
arrestor shall be separately ground inserted.
“Solar Pumpset System(s) Supplier/Supplier” (SPS) shall mean the Successful Bidder,
pursuant to the provisions of this RFP, with which Procurer has executed the Tripartite
Agreement for design, supply, installation, commissioning, operations and maintenance
of the Solar Pumpset System(s) as per the terms and conditions specified in this RFP;
“Solar Pumpset System(s) Model” shall mean
Solar Pumpset
System(s) Model 1
Solar Pumpset
System(s) Model
2
Solar Pumpset
System(s) Model 3
Solar Pumpset
System(s) Model 4
Surface mounted
Solar PV Solar
Pumpset System(s)
with minimum PV
Array of 2700 Wp
Submersible Solar
PV Solar Pumpset
System(s) with
minimum PV
Array of 3000 Wp
– 3 HP AC
Surface mounted
Solar PV Solar
Pumpset System(s)
with minimum PV
Array of 4800 Wp
Submersible Solar
PV Solar Pumpset
System(s) with
minimum PV Array
of 4800 Wp – 5
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SOLAR RFP DOCUMENT
– 3 HP AC – 5 HP AC HP AC
Solar Pumpset
System(s) Model 5
Solar Pumpset
System(s) Model
6
Solar Pumpset
System(s) Model 7
Surface mounted
Solar PV Solar
Pumpset System(s)
with minimum PV
Array of 2700 Wp
– 3 HP BLDC
based solar
pumpset
Submersible Solar
PV Solar Pumpset
System(s) with
minimum PV
Array of 3000 Wp
– 3 HP BLDC
based solar
pumpset
Submersible Solar
PV Solar Pumpset
System(s) with
minimum PV
Array of 4800 Wp
– 5 HP BLDC
based solar
pumpset
“Technical Bid” shall mean the documents and formats as specified in Clause 3.8.1
(A) of the RFP to meet the Technical Eligibility Criteria;
“Technical Eligibility Criteria” shall mean provisions of Clause 3.4.1 of this RFP;
“Tendered Quantity” shall refer to Sr. No. 1, 2 and 3 of Table No.3 under Clause 3.4.1
of this RFP;
“Test Certificate/Test Report” shall have the same meaning as assigned to in Clause
3.3.1 of the RFP;
“Tripartite Agreement” shall mean the Tripartite Agreement signed among the
Successful Bidder, New & Renewable Energy Development Corporation of Andhra
Pradesh Limited (NREDCAP) and Procurer according to the terms and conditions of
the Tripartite Agreement enclosed with this RFP;
“Validity of LoA” shall be valid for a period of 6 months from date of issue of LoA.
Any allocation of pump-sets beyond this period is subject to prior approval from
Authorised Representative;
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SOLAR RFP DOCUMENT
3 Bid information and instructions to Bidders
3.1 Obtaining RFP document & Bid Processing Fees
3.1.1 All those interested in the RFP can download the RFP from the website
https://tender.apeprocurement.gov.in. All information related to submission of response
to this RFP and the Bid shall be available at the aforementioned website.
3.1.2 Prospective Bidders interested in participating in the Bid process are required to submit
their Bids in response to this RFP document along with a non- refundable Bid
Processing Fee of Rs. 5,00,000/- plus 18% GST for Open Category and INR 1,25,000
plus 18% GST for Local Category.
3.1.3 Bidders shall provide the above non-refundable Bid Processing Fee in the form of DD
payable in favour of “NREDCAP” payable at Tadepalli, Guntur district. Any Bidder
will be eligible to participate in the Bid process only upon submission of Bid
Processing Fee at the following address of the Authorised Representative as per the
timelines specified in Clause 3.2
of the RFP.
3.1.4 Notwithstanding anything to the contrary contained in this RFP, the Authorised
Representative shall open the Technical Bid of the Bidder, only upon receipt of the
above non-refundable Bid Processing Fee, along with the Covering Letter as per
Format 6.0 (PQ) within the timelines mentioned in Clause 3.2 of the RFP. Bidders shall
also upload scanned copies of the original EMD and the DD towards Bid Processing
Fee on the eProcurement platform under the PQ Check.
3.2 Timelines for Bid process
The Bidders shall submit their Bids based on the conditions specified in this RFP
document. The last date for submission of Bids i.e. Bid Deadline is given in the table
below. No Bid shall be accepted beyond the Bid Deadline.
Table 2 : Timelines of bid process
S. No. Event Schedule
The VC & Managing Director, NREDCAP
12-464/5/1, River Oaks Apartments, CSR
Kalyana Mandapam Road, Tadepalli, Guntur
District, 522 501
Tel: 0863 2347650, 0863 2347651
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SOLAR RFP DOCUMENT
S. No. Event Schedule
1 Date of issue of RFP Documents 31st July 2018
2 Bid Document Download Start Date 31st July 2018
3.a Deadline for submission of queries
(Authorised Representative shall not
respond to queries received after the
deadline)
06th
August 2018 -
10:00 am
Email:
spumpsets@nredcap.in ;
info@nredcap.in
3.b Pre-bid meeting
(Venue and time shall be intimated through
NREDCAP website. Bidders shall keep a
close watch on the website for any updates
pertaining to this tender)
07th
August 2018
5 Bid document download end date 20th
August 2018 - 05:00
pm
6 Bid Deadline i.e. Last Date and Time for
uploading Bid on the e-procurement website
21st August 2018 - 11:00
am
7 Deadline for submission of hard copies of
Bid
21st August 2018 - 02:00
pm
8 Prequalification check & opening of
Technical Bid
21st August 2018 - 03:00
pm
9 Opening of Financial Bids 31st Aug 2018 - 11:00 am
(Tentative date and time) at
NREDCAP Registered
Office
12-464/5/1, River Oaks
Apartments, CSR Kalyana
Mandapam Road, Tadepalli,
Guntur District, 522 501
10 Issue of LoA to Successful Bidders Will be intimated later
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SOLAR RFP DOCUMENT
S. No. Event Schedule
11 Signing of Tripartite Agreement Will be intimated later
The Authorised Representative reserves the right to change the above Bid process
timelines. However the Authorised Representative shall notify prospective Bidders
through email/notification on website/eProcurement platform regarding changes to the
above timelines.
3.3 Project Scope and Technology Selection
a) New and Renewable Energy Development Corporation of A.P. Ltd. (NREDCAP)
intend to select Supplier for design, supply, installation, commissioning Solar
Pumpset(s) System Model for Tendered Quantity as per MNRE Specifications of 2015-
16 and other applicable guidelines and Insurance for 5 years on turnkey basis anywhere
in Andhra Pradesh state for irrigation purpose on turnkey basis, under the e-
procurement process. In addition, AC and BLDC pump shall be of 5 star rated and
lightening arrestor shall be separately ground inserted.
Comprehensive Maintenance as per the Tripartite Agreement entered into between
Procurer and Successful Bidder has to be carried out for a period of 5 years. Bidder has
to quote the price exclusive of CMC Charges.
Supplier shall maintain Rolling Stock of BLDC pumps only with adjustments if any
(roundup to the nearest whole number). Supplier, upon commissioning of the solar
Pumpsets and CMC Period, shall hand over the live Rolling Stock to Procurer at the
end of 5th
year in healthy condition.
Illustration (Shall be read in reference to Clause 4.1.2.3 (2)):
BLDC solar pumpset system allocated to Supplier=150
Rolling Stock to be maintained (5%x150) = 7.5
Rolling Stock to be maintained after roundup to the nearest value= 8 numbers
b) Quoted price shall be excluding CMC Charges (Comprehensive Maintenance Charges)
as per provisions of Clause 3.5. Bidder shall be paid Quoted Price and CMC charges as
per provisions of Clause 3.7.5 of this RFP. Applicable Taxes and Duties shall be
reimbursed to the Supplier by Procurer, subject to submission of appropriate
documentary evidence towards payment of such Taxes and Duties to respective
Government department. Bidder has to arrange signed certificate (Schedule 8 of
Tripartite Agreement) from beneficiary certifying satisfactory performance of Pumpsets
and submit the same to the Procurer within 7 days of end of each quarter. Failure to
furnish such signed certificate for any one quarter shall result in non-payment of CMC
Charges for that year.
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SOLAR RFP DOCUMENT
c) As per MNRE Specifications of 2015-16, 5 year warranty shall be offered for AC and
BLDC motor and pump. The PV Modules must be warranted for output wattage, which
should not be less than 90% at the end of 10 years and 80% at the end of 25 years. The
whole system including submersible/ surface pumps shall be warranted for 5 years.
Required Spares for trouble free operation during the Warrantee period should be
provided along with the system. A warranty card for the modules and the motor Solar
Pumpset System(s) should also be provided to the beneficiary.
d) Supplier shall establish Authorized Service Center of operation before the
commissioning of the first Solar Pumpset System(s) allotted to the Supplier, district
wise in the State as per the provisions of the Tripartite Agreement and shall share the
contact details including mobile number, email of Authorised Service Centre for
integrating with toll free number of NREDCAP for real time support and preventive
maintenance of solar pumpsets. NREDCAP shall integrate the Controller of Remote
Monitoring Unit of solar pumpset with the NREDCAP toll free number 1800-425-1718
for real-time support and preventive maintenance for beneficiaries. Alert Management,
Ticket tracker and other support facilities to be incorporated by NREDCAP to extend
the support and monitoring of solar pumpsets. Complaints received from beneficiaries
of solar Pumpsets shall be communicated to respective Supplier of pumpset through
SMSs and email from centralized server of NREDCAP for rectification as per the
provisions of Tripartite Agreement. Failure to open Authorized Service Center shall
give right to the Procurer to terminate the Tripartite Agreement as per provision of the
Tripartite Agreement.
e) It is the responsibility of the Supplier to make the data of solar pumpset performance
available on NREDCAP centralised server using Remote Monitoring Unit. It should be
possible to ascertain the performance parameters through Remote Monitoring Unit as
mentioned in Schedule 10 of the Tripartite Agreement, which include but not limited to
daily water output, the power generated by the PV array, the Up Time of the pump
during the year, Number of days the pump was unused or under breakdown/repairs with
communicating Sim card for a period of 5 years as per MNRE Specifications 2015-16.
The charges towards ensuring such communication and sim validity shall be borne by
the Supplier. NREDCAP shall be responsible for the confidentiality of the data that is
collected and shall maintain security for the data so collected.
f) The supplier shall ensure that the Remote Monitoring Unit is capable of responding to
data request by the NREDCAP server in real-time throughout CMC Period.
g) The Remote Monitoring Unit shall be capable of responding with one or multiple data
points as requested by the NREDCAP server throughout CMC Period.
h) To avoid data losses due to GSM/GPRS signal issues, SD/Micro SD Card is used to
store the data locally at least for a period of one year throughout CMC Period. The
Remote Monitoring Unit shall be capable of retrieving the stored data on the SD/Micro
SD card as and when the GPS/GPRS signals are available and push the data to the
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SOLAR RFP DOCUMENT
Central Server automatically to avoid data losses. The charges towards ensuring
SD/micro SD shall be borne by the Supplier.
i) CMC Charges shall be payable every year on submission of certificate, as per
provisions of Clause 3.7.5 of this RFP.
j) Only those components that are specified in the Test Certificate (eligibility criteria) will
be allowed to be supplied. In case of any alternation, new Test Certificate must be
obtained.
k) Notwithstanding anything to the contrary contained herein, the Authorised
Representative, in its own discretion, at any time during the Bid process, reserves the
right to decrease or increase the Tendered Quantity and/or Allocated Quantity.
l) Procurement, installation, commissioning, operation and maintenance for 5 years of the
Solar Pumpset System(s) should be done as per provisions of the Tripartite Agreement.
3.3.1 The components/items shall be supplied for installation of the Pumpset System shall be
as per the components/items indicated in the Test Certificate of the authorized test
centres of MNRE including the brand, capacity etc. The Test Certificate shall be
submitted under Clause 3.4.1 of the RFP (“Test Certificate”). In case the Supplier
intends to alter any components/items, they should obtain a Test Certificate for such
new components/items. The Bidder shall submit an undertaking to this effect under
Format 6.1 and this shall also form part of the Scope of Project
a) Supplier‟s obligations under the Tripartite Agreement. Non-compliance with
this obligation will attract penal provisions under the Tripartite Agreement. The
Test Certificate submitted along with the Bid in response to the RFP shall also
form part of schedules to the Tripartite Agreement.
b) Bidders can submit the Bid for any one or more of the Solar Pumpset System(s)
Models. Solar Pumpset System(s) allocation after execution of the Tripartite
Agreement shall be in accordance with the Solar Pumpset System(s) Model
quoted by the Bidder as per provisions of Clause 4.1.2.3 of this RFP.
Notwithstanding anything to the contrary contained in this RFP, the detailed terms
specified in the draft Tripartite Agreement shall have overriding effect, provided,
however, that any conditions or obligations imposed on the Bidder hereunder this RFP
shall continue to have effect in addition to its obligations under the Tripartite
Agreement;
Table 3: Details of Project Scope
Sl. No. Scope Details
1 Tendered Quantity Tendered Quantity of solar pumpsets= 25,000
AC solar pumpsets = 20,000
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SOLAR RFP DOCUMENT
Sl. No. Scope Details
BLDC solar Pumpsets = 5,000
2 Tendered Quantity for
Open Category
AC pumpsets = 16,000
BLDC pumpsets = 4,000
3 Tendered Quantity for
Local Category
AC pumpsets = 4,000
BLDC pumpsets =1,000
4
Allocable Quantity of
Pumpsets in Open
Category
As per provisions of Clause 4.1.2.3 of this RFP
5
Allocable Quantity of
Pumpsets in Local
Category
As per provisions of Clause 4.1.2.3 (2) of this RFP
6
Minimum number of
solar pumpsets to be
quoted by Bidder in
Open Category
Bidders shall quote for atleast 1,600 and 400
number of Pumpsets for AC and BLDC systems
respectively.
Maximum number of solar Pumpsets that can be
quoted shall be upto the Tendered Quantity for
Open Category subject to furnishing EMD for
such quoted number.
7 Allocation of solar
pumpsets As per provisions of Clause 4.1.2.3
8 Supply of Solar Pumpset
System(s)
1. Procurer is responsible for aggregation of
farmer applications at regular intervals and
categorisation into AC/BLDC/Open/Local
2. Successful Bidders emerged as per the
above procedure shall be issued LoA and
invited to sign Tripartite Agreement with
Procurer. Tripartite Agreement among
Procurer, NREDCAP and Supplier will be
signed only if Performance Guarantee is
provided as per provisions of this RFP.
9 Operations &
Maintenance
Procurer shall pay CMC Charges as per provisions
of Clause 3.7.5 of this RFP subject to satisfactory
compliance to Operations and Maintenance norms
as per MNRE specifications of 2015-16 and as per
provisions of the Tripartite Agreement.
Suppliers shall open Authorized Service Centres
as mentioned in Clause 3.3(d) of this RFP.
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SOLAR RFP DOCUMENT
Sl. No. Scope Details
The Service Centre shall be in satisfactory
operation during the entire CMC Period as
detailed in the Tripartite Agreement so that
Supplier can visit the site at least once in a quarter,
to attend routine maintenance during the CMC
Period. Authorised Service Centres are very
crucial as in case of malfunctioning of the system,
the Supplier shall attend for rectification of defects
within 24 hours from the time of lodging of
complaintonce received from centralised
monitoring server of NREDCAP and the Solar
Pumpset Supplier shall be responsible to replace
free of cost (including transportation and insurance
expenses) to the farmer whole or any part of
supply which under normal and proper use become
dysfunctional within seven (7) days of issue of any
such complaint at the Authorised Service Centre of
Supplier from centralised monitoring server of
NREDCAP, failing which the Supplier shall be
paying penalty as per provisions of the Tripartite
Agreement. NREDCAP shall integrate the
Controller of Remote Monitoring Unit of solar
pumpset with the NREDCAP toll free number
1800-425-1718 for real-time support and
preventive maintenance for beneficiaries. Alert
Management, Ticket tracker and other support
facilities to be incorporated.
3.4 Qualification Requirements
Evaluation of Bids will be based on meeting the Prequalification (PQ) check, Eligibility
Criteria comprising of General Eligibility Criteria, Technical Eligibility Criteria and
Financial Eligibility Criteria. Any Bidder who meets the Qualification Requirements
stated herein shall be declared as “Qualified Bidder” for the purpose of evaluation
under this RFP.
3.4.1 Eligibility Criteria:
Prequalification Check (Mandatory for all the Bidders)
1. Covering Letter corresponding to Prequalification Bid as per Format 6.0 (PQ) of
this RFP
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SOLAR RFP DOCUMENT
2. Legible scanned copies of EMD and Bid Processing Fee shall be uploaded in
accordance with Clause 3.6 and 3.1 of this RFP and as per timelines specified in
Clause 3.2 of the RFP
Following are the eligibility criteria comprising of Technical Eligibility Criteria and
Financial Eligibility Criteria;
3.4.1.1 General Criteria
a) Any Bidder can submit only one Bid under this RfP. No Bidder shall participate both
as a Bidding Company and as a Member of Bidding Consortium.
b) If any Bidder proposes to quote for both AC and BLDC based solar Pumpsets, then
Bidder has to mandatorily meet combined Technical and Financial Eligibility Criteria.
c) Bidding Consortiums shall not have more than three (3) Members. Bidding
Consortiums comprising of more than three (3) Members shall be summarily rejected.
d) Bidder shall participate in either Local Category or Open Category subject to meeting
respective Qualification Criteria as per Clause 3.4.1.
e) Foreign companies are not eligible to participate in this Bid process.
f) Bidders in Conflict of Interest with one another shall be liable for
disqualification/rejection under the sole discretion of the Authorized Representative.
Bidder shall make relevant disclosures as specified in Format 6.1 of this RFP.
g) Bidding Consortium is not allowed under Local Category.
h) In case of Bidding Consortium, if the Consortium submits Bid under Open Category,
Technical Eligibility Criteria for Open Category shall be satisfied by the Lead Member
of the Consortium and the Test Certificate from MNRE as specified in Technical
Eligibility Criteria must mandatorily be on the name of the Lead Member. The Lead
Member of the Bidding Consortium shall meet 51% of Financial Eligibility criteria for
Open Category.
i) Minimum number of solar Pumpsets to be quoted by a Bidder shall be 1,600 numbers
for AC Solar Pumpsets and 400 numbers for BLDC solar Pumpsets. If a Bidder quote
less than such minimum quantity, Bid shall be summarily rejected.
3.4.1.2 Technical Eligibility Criteria for Open Category
a. Minimum number of Solar PV Water Pumpset Systems that have been installed &
commissioned by Bidder in India of capacity equal to or above 3 HP, during last 5
financial years preceding the financial year of Bid Deadline shall be atleast;
i. 2,000 AC based Solar Pumpset Systems if bidding for AC based Solar PV
Water Pumpset Systems;
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SOLAR RFP DOCUMENT
ii. 500 BLDC based Solar Pumpset Systems for bidding for BLDC based Solar
PV Water Pumpset Systems.
Experience in executing orders for Government or Government undertakings shall be
only eligible. Valid completion/commissioning certificates shall be produced in this
regard.
Or
b. Cumulative experience in Development of Ground mounted grid connected solar power
projects or Supply, Installation, Testing, and Commissioning of ground mounted grid
connected solar power projects in India during last 5 financial years preceding the
financial year of Bid Deadline, shall be atleast;
i. 200 MW for bidding for AC based Solar Pumpset Systems;
ii. 50 MW for bidding for BLDC based Solar Pumpset Systems.
Experience in executing orders for Government and or Private Companies shall be
eligible. In case of Private Companies, PPA signed between Private Companies and
Government Utilities shall have to be mandatorily submitted. Certificate from statutory
auditor or Chartered Accountant, as applicable, shall be submitted.
c. Bidder should not be blacklisted by any Govt. Agency at any date prior to the Bid
Deadline.
d. Bidder should have Test Certificate(s) for proposed Solar Pumpset System(s) Model of
Solar Water Pumpset System from a MNRE authorized testing center prior to the Bid
Deadline (mandatorily by Lead Member in case of Bidding Consortium)
Bidder shall mandatorily submit Test Certificate (s) for every Solar Pumpset System
Model for which Bid is being submitted.
Any improvement in technology can be implemented only on submitting relevant test
certificate for the same from a MNRE authorized testing center only.
e. If a Bidder participates for bidding for both AC and BLDC, then combined Technical
Eligibility Criteria shall have to be met.
3.4.1.3 Technical Eligibility Criteria for Local Category
a. Bidder participating under this RFP shall need to submit documentary evidence for
following;
Bidding Company
Certificate of Incorporation with Registered Office in the state of Andhra
Pradesh.
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SOLAR RFP DOCUMENT
License and Registration Certificate for GST in the state of Andhra Pradesh.
Valid registration certificate issued by the National Small Industries
Corporation Ltd (NSIC)/Ministry of Micro Small and Medium Enterprises
(MSME), Govt of Andhra Pradesh.
Bidding Firm
Certificate of Incorporation with Registered Office in the state of Andhra
Pradesh.
License and Registration Certificate for GST in the state of Andhra Pradesh.
Certificate of registration with the Registrar of Firms within the state of Andhra
Pradesh
b. Bidder should not be blacklisted by any Govt. Agency at any date prior to the Bid
Deadline.
c. Bidder should have Test Certificate(s) for proposed Solar Pumpset System(s) Model of
Solar Water Pumpset System from a MNRE authorized testing center prior to the Bid
Deadline (mandatorily by Lead Member in case of Bidding Consortium)
Bidder shall mandatorily submit Test Certificate (s) for every Solar Pumpset System
Model for which Bid is being submitted.
Any improvement in technology can be implemented only on submitting relevant test
certificate for the same from a MNRE authorized testing center only.
3.4.1.4 Financial Eligibility Criteria for Open Category (Exempted for Local Category)
a. Average Annual Turnover during last 3 years, FY 2015-16, FY 2016-17, FY 2017-18
shall be atleast
INR 75 Crs for bidding for AC based Solar PV Water Pumpset Systems
INR 20 Crs for bidding for BLDC based Solar PV Water Pumpset Systems
b. If a Bidder participates for bidding for both AC and BLDC, then combined Financial
Eligibility Criteria shall have to be met.
c. Certified copies of audited financial statements along with a certificate from Chartered
Accountant/Statutory Auditor, as applicable, confirming the Average Annual Turnover.
Provisional financial statements certified by chartered accountant shall be furnished in
case final financial statements are not ready for FY 2017-18.
For Bidding Firms, copies of Income Tax returns with full details of turnover should be
furnished along with a certificate from the CA confirming the Average Annual
Turnover.
3.5 Financial Bid
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SOLAR RFP DOCUMENT
3.5.1 Bidders shall quote lump sum price for the Solar Pumpset System(s)/Project for each
such Solar Pumpset System(s) Model that is quoted by the Bidder. Such lump sum
price excluding Taxes and Duties shall be the Quoted Price and the Total Cost per Solar
Pumpset shall be the Bid Parameter as mentioned in Format 6.5.
3.5.2 Under Format 6.5 (A) of the Financial Bid, the Bidder shall specify Quoted Price per
Solar Pumpset System(s). The Bidder shall specify Quoted Price in two (2) decimal
places. Quoted Price and applicable Taxes and Duties shall be the Total Cost per solar
pumpset. Quoted Price per solar pumpset shall be payable towards complete
implementation of the Solar Pumpset System(s)/Project including design, supply,
installation and commissioning of the Solar Pumpset System(s) with Insurance for 5
years in accordance with the provisions of the Tripartite Agreement. Applicable Taxes
and Duties shall be reimbursed to the Supplier by Procurer, subject to submission of
appropriate documentary evidence towards payment of such Taxes and Duties to
respective Government department. Comprehensive Maintenance as per the Tripartite
Agreement entered into between Procurer and Supplier has to be carried out for a
period of 5 years. Bidder has to quote the price excluding CMC Charges, applicable in
case of bidding for BLDC pumpsets. No other charges over and above the Total Cost
shall be payable to the Supplier.
Quoted price shall be exclusive of CMC Charges.
3.5.3 The Supplier shall also provide detailed break-up of the Quoted Price in accordance
with provisions of Format 6.5 (B) of the Financial Bid.
3.5.4 Total Cost per pumpset, applicable Taxes and Duties and Quoted Price submitted in
Format 6.5A and 6.5B should match. In the event of any mismatch, the Bid shall be
rejected.
3.6 Earnest Money Deposit (EMD) and Performance Guarantees (PG)
3.6.1 Earnest Model Deposit: Earnest Money Deposit (EMD) shall be INR 9,000 per solar
pumpset for AC based water pumping system and BLDC based water pumping
systems. Total amount of EMD shall be submitted for quoted number of Pumpsets.
EMD shall be in the form of a DD in favour of “NREDCAP” payable at payable at
Tadepalli, Guntur district or a Bank Guarantee with a validity of 180 days according to
Format 6.3, shall be submitted by the Bidder along with the Bid, failing which the Bid
shall be summarily rejected. The copy of the DD shall be uploaded and the original DD
shall be furnished to NREDCAP before closing date, failing which the bid shall be
summarily rejected.
3.6.2 Performance Guarantee (PG): Successful Bidders, selected by the Authorised
Representative, based on this RFP shall submit Performance Guarantees as below:
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SOLAR RFP DOCUMENT
a. Successful Bidders emerged shall be issued LoA and invited to sign Tripartite
Agreement with Procurer. Tripartite Agreement among Procurer, NREDCAP and
Supplier will be signed only on submission of Performance Guarantee.
b. Performance Guarantee of a value equal to INR 30,000 per pumpset shall be submitted.
Total amount of PG shall be submitted for Allocated Quantity (calculated as Number of
pumpsets allocated to the bidder model wise in the LoA x INR 30,000/solar pumpset).
Validity of the Performance Guarantee shall be from the Effective Date till further
period of 6 months beyond Expiry Date.
c. Liquidated Damages shall be payable by supplier equivalent to 0.5% of value of
allocated pumpsets not commissioned corresponding to each week subject to
maximum of 4 weeks of delay.
d. In case, the pumpset(s) are not commissioned even after 4 weeks from the scheduled
date of commissioning or extended date, then following additional Liquidated Damages
shall be levied for the quantities so delayed in the purchase order:
Table 4:Computation of additional LDs
Proportion (P)* of
quantity of
pumpset(s) so
delayed in earlier
Purchase Order(s)*
Additional Liquidated
Damages
Possible Action
0% – 3% 5% of value of
pumpset(s) so delayed
Cancellation of Purchase Order
for such number of pumpset(s)
not commissioned/delayed
3% - 6% 10% of value of
pumpset(s) so delayed
Cancellation of Purchase Order
for such number of pumpset(s)
not commissioned/delayed
>6% Forfeiture of PG as
applicable
Termination of Tripartite
Agreement
*P= (Cumulative Quantity of pumpset(s) in earlier Purchase Order(s) not
commissioned by Supplier even after 4 weeks from the date of commissioning DOC or
extended date / Total quantity of pumpsets in all earlier Purchase Order(s) issued in that
Category) * 100
In case of first Purchase Order issued to Supplier, P shall be calculated as below:
*P= (Quantity of solar pumps not commissioned by Supplier even after 4 weeks from
the DOC or extended date/ Total quantity of solar pumps in first Purchase Order) *100
Such terminated contracts may be awarded to L2, L3, L4, and L5 Successful Bidders, if
they are willing to accept.
e. Supplier shall, within 10 days of invocation of the PG by Procurer, restore the same to
the level prior to invocation. The Performance Guarantee will be returned within fifteen
(15) days upon the completion of CMC Period, subject to adjustments in the amount, if
any.
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SOLAR RFP DOCUMENT
3.6.3 The format of the Bank Guarantee prescribed in the RFP shall be strictly adhered to and
any deviation from the above formats may result in rejection of the EMD/PG and
consequently, the Bid.
3.6.4 The Bidders declared as Successful Bidder based on this RFP are required to execute
Tripartite Agreement with Procurer within ten (10) days of the issue of LoA. If the
Successful Bidders fail to execute the Tripartite Agreement and/or fail to furnish the
required Performance Guarantee within the stipulated period, then the amount
submitted towards EMD shall be forfeited by Authorised Representative.
3.6.5 The Bank Guarantees shall be executed on non-judicial stamp paper of appropriate
value as per Stamp Act relevant to the place of execution. The Bank Guarantees have to
be in the name of the Bidding Company/Bidding Firm/Lead Member of Bidding
Consortium.
3.6.6 All expenditure towards execution of Bank Guarantees such as stamp duty etc. shall be
borne by the Bidders.
3.6.7 Authorised Representative shall release the EMD of the unsuccessful Bidders within
ten (10) days of issuing Letter of Award (LoA) to the Successful Bidders.
3.7 Tripartite Agreement
3.7.1 Tripartite Agreement shall be entered between Procurer and Successful Bidder(s) based
on this RFP. A format of the Tripartite Agreement to be executed between Procurer and
the Successful Bidder(s) shall be uploaded on the website
https://tender.apeprocurement.gov.in along with this RFP. The Tripartite Agreement
shall be signed within ten (10) working days of the date of issue of Letter of Award
(LoA). The Tripartite Agreement shall be valid starting from the Effective Date till the
Expiry Date.
3.7.2 Before signing of Tripartite Agreement with the Successful Bidders, Authorised
Representative will verify the documents furnished by the Bidders at the time of Bid
submission with a copy of complete documentary evidence supported with the original
documents. Authorised Representative at this stage may also ask the Bidders to furnish
the audited balance sheet along with complete Bank Statement starting from Bid
submission date till date along with a copy of the documents submitted with Registrar
of Companies, which became due during this period. If at this stage it is found that the
documents furnished by the Bidders are false / misleading or misrepresented in any
way then the relevant provisions contained in this RFP will be applicable.
3.7.3 Before signing of Tripartite Agreement the Authorised Representative shall check for
fulfilment of all obligations of Successful Bidder specified in this RFP and Authorised
Representative shall have the right to forfeit the EMD in case the Successful Bidder
does not fulfil any of the obligations or fails to enter into the Tripartite Agreement
within as stipulated period unless it is extended by the Authorised Representative.
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SOLAR RFP DOCUMENT
3.7.4 In case the Successful Bidder fails to submit the Performance Guarantee and /or fails to
sign the Tripartite Agreement within the stipulated time, the EMD shall be forfeited as
per provisions of Clause 3.6.4 of this RFP and the Authorised Representative reserves
the right to blacklist the Bidder.
3.7.5 Payment Terms:
a. Upon successful implementation and starting of operation of solar pumpset system
including Remote Monitoring Unit, Supplier shall coordinate with NREDCAP for
submitting data on performance of Pumpsets for online monitoring of performance
of solar pumpset system online. Immediately succeeding day from demonstration of
7 days of satisfactory performance of pumpset installed and verification of data as
mentioned in Article 3.2.12, 3.2.13, 3.2.14 and 3.2.15 of the Tripartite Agreement,
retrieved through Online Monitoring Dashboard by NREDCAP, shall be declared
as deemed DOC. NREDCAP shall provide a certificate in this regard. A non-
refundable fee of 3% of value of solar pumpset as mentioned in the LoA plus GST
shall be paid by Supplier per pumpset in favour of NREDCAP for carrying out
certification of such data integration of pumps with smart centre of NREDCAP,
cloud and server based centralized monitoring of solar pumpset, analytical report
generation, real time dash board maintenance and Toll free support for customers
during CMC Period. However, this will not be considered as part of financial bid
for evaluation.
b. Upon successful commissioning, Procurer shall declare the DOC and issue a
Completion Certificate as per provisions of the Tripartite Agreement. 100% of
Purchase Order value shall be paid on submission of certificate towards deemed
DOC and the Completion Certificate.
c. The Supplier shall be responsible for submitting invoice to the designated Procurer
office by Registered Post or by hand.
d. The Supplier shall also send the scanned copies of the invoice and other documents
by mail to the Procurer.
e. If the Procurer makes the payment within 21 days of receipt of invoice from the
Supplier, a rebate of 0.5% for each day of early payment subject to a maximum of
5% of invoice value for delayed payments beyond the Due Date, a penalty of 0.5%
of invoice value for each day of delay subject to a maximum of 5% of invoice value
shall be paid.
f. Early commissioning incentive of 0.5% of value of commissioned pumpsets shall
be made available to Supplier per week subject to maximum of 2 weeks. Value of
commissioned Pumpsets shall be calculated as sum of (Number of pumpsets
commissioned by Supplier model wise X L1 Price discovered) model wise of all the
models.
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SOLAR RFP DOCUMENT
g. Supplier shall be paid CMC Charges of 2% of Purchase Order value (excluding
Taxes and Duties) for 5 years with 5% annual escalation at the end of every year
subject to satisfactory compliance of Operations and Maintenance norms (as per
MNRE specifications of 2015-16 and as per provisions of the Tripartite Agreement) and
receipt of data on NREDCAP server on regular basis as mentioned in the Clauses
3.3 (e), (f), (g) and (h) of this RFP. NREDCAP shall be issuing a certificate on
quarterly basis certifying receipt and quality of data received on Online monitoring
Dashboard through NREDCAP server. Applicable Taxes and Duties shall be
reimbursed to the Supplier by Procurer, subject to submission of appropriate
documentary evidence towards payment of such Taxes and Duties to respective
Government department. Bidder has to arrange signed certificate (Schedule 8 of
Tripartite Agreement) from beneficiary certifying satisfactory performance of
Pumpsets and submit the same to the Procurer within 7 days of end of each quarter.
Failure to furnish such signed certificates, i.e. NREDCAP certificate and
beneficiary certificate for any one quarter shall result in non-payment of CMC
Charges for that year.
3.7.6 The Bidder shall submit its response through Bid submission to the RFP on
eProcurement platform at www.apeprocurement.gov.in by following the procedure
given below.
3.7.7 The Bidder would be required to register on the e-procurement market place
www.apeprocurement.gov.in or https://tender.apeprocurement.gov.in and submit their
Bids online. Offline Bids shall not be entertained by the Authorised Representative for
this RFP and shall be summarily rejected.
3.7.8 The Bidder shall upload Prequalification Bid, Technical Bid and the Financial Bid on
the website specified in Clause 3.8 of the RFP. The information pertaining to Technical
Bid and the Financial Bid shall be scanned and uploaded by the Bidder as per the
formats specified in Clause 6 of this RFP.
3.7.9 The Bidders shall upload the scanned copies of all the relevant certificates, documents
etc., in support of their Qualification Requirement and other certificate/documents in
the eProcurement web site. Each format has to be duly signed and stamped by the
Authorised Signatory of the Bidder. The scanned copy of such signed and stamped
format shall be uploaded by the Bidder on the website specified in Clause 3.8 of the
RFP.
3.7.10 Further, in addition to above, the Bidder shall submit the hard copy of the Bid, in the
manner specified in Clause 3.8.2, in original, as per the timelines specified in Clause
3.2 of this RFP, to the address mentioned below:
The VC & Managing Director, NREDCAP
12-464/5/1, River Oaks Apartments,
CSR Kalyana Mandapam Road,
Tadepalli- Guntur District- 522 501
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SOLAR RFP DOCUMENT
3.7.11 Strict adherence to the formats wherever specified, is required. Wherever, information
has been sought in specified formats, the Bidder shall refrain from referring to
brochures/pamphlets. Non-adherence to formats and/or submission of incomplete
information may be a ground for declaring the Bid as non-responsive. Each format has
to be duly signed and stamped by the Authorised Signatory of the Bidder. The scanned
copy of such signed and stamped format shall be uploaded by the Bidder on the website
specified in Clause 3.8.2 of the RFP
3.7.12 The Bidder shall furnish documentary evidence in support of meeting Qualification
Requirements set forth in Clause 3.4 of the RFP to the satisfaction of the Authorised
Representative
3.7.13 Authorised Signatory of the Bidder:
a) In case of a Bid submitted by a Bidding Consortium, the Lead Member shall
designate one person to represent the Consortium in its dealings with the
Authorised Representative. The person should be authorised to perform all tasks
including, but not limited to providing information, responding to queries,
signing of Bid etc. Power of Attorney in accordance with Format 6.2A or
Format 6.2 B as applicable (Format 6.2 A if Lead Member is a Company) of the
RFP shall be issued in favour of such person and such person shall be the
Authorised Signatory of the Bidding Consortium for the purpose of this Bid
process. The person designated by the Lead Member shall be authorized
through a Board Resolution. Additionally all Members of the Bidding
Consortium shall mandatorily submit a Power of Attorney in favour of the Lead
Member as per Format 6.2 (C) as well as a Consortium Agreement as per
Format 6.2 (D) on a stamp paper of atleast Rs 100/- value, which shall be
registered before execution of the Tripartite Agreement if the Consortium is
declared as Successful Bidder.
b) In case of a Bid submitted by a Bidding Company, the Bidding Company
should designate one person to represent the Bidding Company in its dealings
with the Authorised Representative. The person should be authorised to perform
all tasks including, but not limited to providing information, responding to
queries, signing of Bid. Power of Attorney in accordance with Format 6.2 (A) of
the RFP shall be issued in favour of such person and such person shall be the
Authorised Signatory of the Bidder for the purpose of this Bid process. The
Bidding Company should submit, along with the bid, a Board Resolution,
authorizing the signatory of the bid.
c) In case of a Bid submitted by a Bidding Firm, the Bidding Firm should
designate one Partner to represent the Bidding Firm in its dealings with the
Authorized Representative. The Partner should be authorized to perform all
tasks including, but not limited to providing information, responding to queries,
signing of Bid etc. The Bidding Firm should submit, along with the Bid, a
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SOLAR RFP DOCUMENT
Power of Attorney (as per Format 6.2 (B)), authorizing the signatory of the Bid
and such partner shall be the Authorised Signatory of the Bidder for the purpose
of this Bid process
d) Authorized signatory of any Firm participating under this Bid process shall
mandatorily be a partner as per the registered partnership deed and shall be
Director for a Sole Proprietorship firm. Authorized signatory of any Company
participating in this Bid process shall mandatorily be atleast a Director of the
Company.
e) Board Resolution duly certified by the Company Secretary or the Director of the
relevant Bidder
3.7.14 Steps for eProcurement
1) Registration with eProcurement platform:
For registration and online Bid submission, Bidders may contact HELP DESK
of Vupadhi Techno Services
M/s Vupadhi Techno Services,
1st Floor, Ramky Grandiose,
Sy. No: 136/2&4, Gachibowli
Hyderabad – 500032
Phone: 040-39999700/01
https://tender.eprocurement.gov.in.
2) Digital Certificate authentication:
The Bidder shall authenticate the Bid with his Digital Certificate for submitting
the Bid electronically on eProcurement platform and the Bids not authenticated
by Digital Certificate of the Bidder will not be accepted on the eProcurement
platform.
For obtaining Digital Signature Certificate, the Bidder may contact:
Andhra Pradesh Technology Services Limited
Plot No. 302, 3rd Floor, Banukrishna Nilayam, Ashoka Nagar,
Velanki Rammohan Rao Street, Vijayawada
Mob: 9963029443
(OR)
Any other Registration Authorities of any Certifying Authorities in India. The
list of CAs are available on the link –
https://tender.eprocurement.gov.in/DigitalCertificate/signature.html.
3) Payment of transaction fee
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SOLAR RFP DOCUMENT
It is mandatory for all the participant Bidders from 1st January 2006 to
electronically pay a Non-refundable Transaction fee to M/s. APTS, the service
provider through "Payment Gateway Service on E-Procurement platform".
Bidder shall pay transaction fee as per the relevant GoAP guidelines in regard to
e-procurement fund to be administered by APTS limited. The Electronic
Payment Gateway accepts all Master and Visa Credit Cards issued by any bank
and Direct Debit facility/Net Banking of ICICI Bank, HDFC, Axis Bank to
facilitate the transaction. GST would be applicable on the transaction amount
payable to APTS.
3.8 Instructions to Bidders for Bid Submission
3.8.1 The Bid uploaded on the website of the RFP shall comprise of the following:
A) Technical Bid
Prequalification Check (Mandatory for all the Bidders)
1. Covering Letter corresponding to Prequalification Bid as per Format 6.0 (PQ) of
this RFP
2. Legible scanned copies of EMD and Bid Processing Fee shall be uploaded in
accordance with Clause 3.6 and 3.1.3 of this RFP and as per timelines specified
in Clause 3.2 of the RFP
Table 5: List of Formats under Technical Bid
S.
No.
Format No. Description Relevant Documents
(indicative not exhaustive)
For all Bidders
1 Format 6.1 Covering Letter
2.a Format 6.2A Power of Attorney for
Bidding Company
2.b Format 6.2 B Power of Attorney for
Bidding Firm
3 Format 6.2 C Power of Attorney for
Lead Member of
Consortium
4 Format 6.2D Consortium
Agreement on a Stamp
Paper of atleast
Rs.100/- value which
shall be registered
before execution of
the Tripartite
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SOLAR RFP DOCUMENT
S.
No.
Format No. Description Relevant Documents
(indicative not exhaustive)
Agreement if the
Consortium is
declared as Successful
Bidder.
5 Format 6.3 Earnest Money
Deposit (EMD)
6 Format 6.4A Technical Eligibility
Criteria
Documentary evidence for
Experience, Test Certificate,
Evidence for maintenance
contract which bidder must
have catered to, Test
Certificate for each model for
which bidder is bidding for.
7 Format 6.4B Financial Eligibility
Criteria
Certified copies of audited
financial statements/Income
tax returns along with CA
certificate confirming
Average Annual Turnover,
GST registration certificate,
Incorporation Certificate
B) Financial Bid (Mandatory for all the Bidders except Bidders participating
under Local Category)
1. Financial Bid as per Format 6.5 A and Format 6.5 B and in accordance with
provisions of Clause 3.5 of this RFP
3.8.2 Sealing and Marking of Hard Copy of Bid
The hard copy of the Bid shall be submitted in a single Outer Large Envelope on the
Bidder‟s name and address with Bid No. and RFP No. containing three separate Inner
Envelopes one each for Prequalification (PQ) Check, Technical Bid and the Financial
Bid.
Contents of Inner Envelope-1: Envelope shall be labelled as „”Prequalification (PQ)
Check” and should contain the following.
Covering Letter corresponding to Prequalification Check as per Format 6.0
(PQ) of this RFP.
Hard copies of EMD and Bid Processing Fee shall be submitted in accordance
with Clause 3.6 and 3.1 of this RFP and as per timelines specified in Clause 3.2
of the RFP
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Only if the contents mentioned under Envelope1 is submitted and meet
requirements under this RFP, Envelope 2 and 3 shall be opened.
Contents of Inner Envelope-2: Envelope shall be labelled as „Technical Bid‟ and
should contain the following formats and the relevant documentary proofs pertaining to
each of the format as specified.
SL
No.
Format No. Description Relevant Documents
(indicative not exhaustive)
For all other Bidders
1 Format 6.1 Covering Letter
2.a Format 6.2A Power of Attorney for
Bidding Company
2.b Format 6.2 B Power of Attorney for
Bidding Firm
3 Format 6.2 C Power of Attorney for
Lead Member of
Consortium
4 Format 6.2D Consortium
Agreement on a Stamp
Paper of atleast
Rs.100/- value which
shall be registered
before execution of
the Tripartite
Agreement if the
Consortium is
declared as Successful
Bidder.
5 Format 6.3 Earnest Money
Deposit (EMD)
6 Format 6.4A Technical Eligibility
Criteria
Documentary evidence for
Experience, Test Certificate,
Evidence for maintenance
contract which bidder must
have catered to, Test
Certificate for each model for
which bidder is bidding for.
7 Format 6.4B Financial Eligibility
Criteria
Certified copies of audited
financial statements/Income
tax returns along with CA
certificate confirming
Average Annual Turnover,
GST registration certificate
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SOLAR RFP DOCUMENT
Contents of Inner Envelope-3: Envelope shall be labelled as „Financial Bid‟ and
should contain the following
Financial Bid as per Format 6.5 A and Format 6.5 B and in accordance with
provisions of Clause 3.5 of this RFP.
Each Envelope shall indicate the complete name, address, telephone numbers (with city
code) and facsimile number of the Applicant(s). Envelope containing the Bid shall be
addressed to VC & Managing Director, NREDCAP as specified in Clause 3.7.10
3.9 Important notes and instructions to Bidders
3.9.1 Wherever information has been sought in specified formats, the Bidders shall fill in the
details as per the prescribed formats and shall refrain from any deviations and referring
to any other document for providing any information required in the prescribed format.
3.9.2 The Bidders shall ensure that the scanned copies uploaded on the eProcurement
platform i.e. PQ Check, Technical Bid and Financial Bid are legible and the content is
clearly visible.
3.9.3 The Bidders shall be evaluated based on the undertakings and/or declarations and/or
information and/or documents provided by them in relevant schedules of RFP. The
information and/or documents submitted along with the Bid may be verified before
signing of Tripartite Agreement
3.9.4 If the Bidder conceals any material information or makes a wrong statement or
misrepresents facts or makes a misleading statement in its Bid, in any manner
whatsoever, Authorised Representative reserves the right to reject such Bid and/or
cancel the Letter of Award, if issued and the EMD provided shall be forfeited. Bidder
shall be solely responsible for disqualification based on their declaration in Bid. No two
Bidders in this Bid process shall be in Conflict of Interest with one another.
3.9.5 If the events specified at Clause 3.9.3 and Clause 3.9.4 are discovered after the
Effective Date, consequences specified in Tripartite Agreement shall apply.
3.9.6 Bids submitted by the Bidder shall become the property of the Authorised
Representative and the Authorised Representative shall have no obligation to return the
same to the Bidder. However, the EMDs submitted by unsuccessful Bidders shall be
returned as specified in Clause 3.6.7 of this RFP.
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SOLAR RFP DOCUMENT
3.9.7 All pages of the Bid submitted must be initialled by the Authorised Signatory of the
Bidder authorised through a power of attorney as applicable and as provided in Clause
3.7.13 of this RFP.
3.9.8 The Bids shall be submitted as mentioned in Clauses 3.8 and 3.9. No change or
supplemental information to the Bid will be accepted after the Bid Deadline. The
Authorised Representative may, at its sole discretion, ask for additional
information/document and/or seek clarifications from a Bidder after the Bid Deadline,
inter alia, for the purposes of removal of inconsistencies or infirmities in its Bid.
However, no change in the Quoted Price/ Total Cost or any matter relating to Quoted
Price/Total Cost shall be sought or permitted by the Authorised Representative. Delay
in submission of additional information and/or documents sought by the Authorised
Representative shall make the Bid liable for rejection.
3.9.9 All the information should be submitted in English language only. Where the original
documents are in a language other than English, the Bidders shall submit certified true
translations of such documents.
3.9.10 Bidders shall mention the name of the Authorised Signatory, as per Clause 3.7.13 of the
RFP and complete address of the Bidder in the covering letter.
3.9.11 Bids that are incomplete, which do not substantially meet the requirements prescribed
in this RFP, will be liable for rejection by Authorised Representative. Bids not
submitted in the specified formats will be liable for rejection by Authorised
Representative. Non submission and/or submission of incomplete data/ information
required under the provisions of RFP shall not be construed as waiver on the part of
Authorised Representative of the obligation of the Bidder to furnish the said
data/information unless the waiver is in writing.
3.9.12 The Successful Bidder(s) shall be required to continue to maintain compliance with the
Qualification Requirements specified in this RFP throughout the Bidding process and
till the DOC of all the Solar Pumpset System(s) allocated to the Bidder.
3.9.13 This RFP document includes statements, which reflect the various assumptions arrived
at by the Authorised Representative in order to give a reflection of the current status in
the RFP. It is entirely upon by the Bidders in making their own assessments. This RFP
does not purport to contain all the information each Bidder may require and may not be
appropriate for all persons. Each Bidder should conduct its own investigations and
analysis and should check the accuracy, reliability and completeness of the information
in this RFP and obtain independent advice from appropriate sources.
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SOLAR RFP DOCUMENT
3.10 Bid Validity
The Bidder shall submit its Bid in response to RFP which shall remain valid upto
Ninety (90) days from the Bid Deadline (“Bid Validity”). Authorised Representative
may request the Bidders for extension of Bid Validity. In case the Bidders agree to
extend the Bid Validity, then such Bidders shall furnish undertaking for extension of
Bid Validity within seven (7) days of receipt of request from the Authorised
Representative. In case the Bidders don‟t wish to extend the Bid Validity, then the
EMD of all such Bidders shall be returned after seven (7) days of issue of request by
the Authorised Representative. Authorised Representative reserves the right to reject
Bid which does not meet the aforementioned validity requirement
3.11 Bid preparation cost
The Bidder shall be responsible for all the costs associated with the preparation of Bid
and participation in discussions and attending pre-Bid meeting(s), etc. Authorised
Representative shall not be responsible in any way for such costs, regardless of the
conduct or outcome of the Bid process.
3.12 Clarifications/Pre Bid meeting/ Enquires/ Amendments
Clarifications / Doubts, if any, on RFP document shall be e-mailed to info@nredcap.in
(or) spumpsets@nredcap.in. Bidders are requested to remain updated with the website
www.nredcap.in. If necessary, amendments shall be issued by Authorised
Representative which will be notified in the eProcurement website/NREDCAP official
website www.nredcap.in. No separate reply/intimation will be given for the above,
elsewhere.
3.13 Right of Authorised Representative to reject a Bid
Authorised Representative reserves the right to reject any or all of Bids or cancel the
Bid process without assigning any reasons whatsoever and without any liability.
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3.14 Fraudulent and Corrupt Practices
3.14.1 The Bidders and their respective officers, employees, agents and advisers shall observe
the highest standard of ethics during the Bid process and subsequent to the issue of the
LoA. Notwithstanding anything to the contrary contained herein, or in the LoA, the
Authorized Representative shall reject a Bid, withdraw the LoA, as the case may be,
without being liable in any manner whatsoever to the Bidder, if it determines that the
Bidder has, directly or indirectly or through an agent, engaged in corrupt practice,
fraudulent practice, coercive practice, undesirable practice or restrictive practice in the
Bid process. In such an event, the Authorized Representative shall forfeit the EMD,
without prejudice to any other right or remedy that may be available to the Authorized
Representative hereunder or otherwise.
3.14.2 Without prejudice to the rights of the Authorized Representative under Clause 3.14
hereinabove and the rights and remedies which the Authorized Representative may
have under the LoA, if a Bidder is found by the Authorized Representative to have
directly or indirectly or through an agent, engaged or indulged in any corrupt practice,
fraudulent practice, coercive practice, undesirable practice or restrictive practice during
the Bid process, or after the issue of the LoA or after signing of Tripartite Agreement,
such Bidder shall be blacklisted and shall not be eligible to participate in any tender or
RFP issued by the Authorized Representative, during a period of three (3) years from
the date such Bidder is found by the Authorized Representative to have directly or
indirectly or through an agent, engaged or indulged in any corrupt practice, fraudulent
practice, coercive practice, undesirable practice or restrictive practices, as the case may
be.
3.14.3 For the purposes of this Clause 3.14, the following terms shall have the meaning
hereinafter respectively assigned to them:
(a) “corrupt practice” means (i) the offering, giving, receiving, or soliciting, directly
or indirectly, of anything of value to influence the actions of any person connected with
the Bid process (for avoidance of doubt, offering of employment to or employing or
engaging in any manner whatsoever, directly or indirectly, any official of the
Authorized Representative who is or has been associated or dealt in any manner,
directly or indirectly with the Bid process or the LoA or has dealt with matters
concerning the Tripartite Agreement or arising there from, before or after the execution
thereof, at any time prior to the expiry of one year from the date such official resigns or
retires from or otherwise ceases to be in the service of the Authorized Representative,
shall be deemed to constitute influencing the actions of a person connected with the Bid
Process); or (ii) engaging in any manner whatsoever, whether during the Bid Process or
after the issue of the LoA or after signing of the Tripartite Agreement, as the case may
be, any person in respect of any matter relating to the project or the LoA or the
Tripartite Agreement, who at any time has been or is a legal, financial or technical
adviser of the Authorized Representative in relation to any matter concerning the
Project;
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SOLAR RFP DOCUMENT
(b) “Fraudulent practice” means a misrepresentation or omission of facts or
suppression of facts or disclosure of incomplete facts, in order to influence the Bid
process;
(c) “Coercive practice” means impairing or harming, or threatening to impair or harm,
directly or indirectly, any person or property to influence any person‟s participation or
action in the Bid process;
(d) “undesirable practice” means (i) establishing contact with any person connected
with or employed or engaged by the Authorized Representative with the objective of
canvassing, lobbying or in any manner influencing or attempting to influence the Bid
process; or (ii) having a Conflict of Interest; and
(e) “Restrictive practice” means forming a cartel or arriving at any understanding or
arrangement among Bidders with the objective of restricting or manipulating a full and
fair competition in the Bid process;
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4 Bid evaluation methodology and selection of Projects
4.1 The evaluation process comprises the following two steps:
A. Step I – Prequalification (PQ) check and Evaluation of Technical Bids
B. Step II – Opening of Financial Bids and evaluation of Financial Bids
4.1.1 Step I- Evaluation of Technical Bids
a. Prequalification (PQ)
The Bidder shall submit original documents i.e. original hard copies pertaining to Bid
Processing Fee and EMD as per Clause 3.1 and 3.6 of this RFP and as per the timelines
specified in Clause 3.2 of this RFP. Bids not accompanied by Bid Processing Fee and
EMD as per the terms of the RFP shall be summarily rejected and no further evaluation
will be carried out in respect of such Bids/Bidders. Original documents of Bid
Processing Fee and EMD shall also be accompanied by the covering letter as per
Format 6.0 (PQ) of this RFP
Any of the following conditions shall cause the Bid to be “Non-responsive”:
i) Non submission of Bid Processing Fee, EMD in acceptable form/amount
along with the Bid and unavailability of the scanned copies of these
documents under the PQ Template/PQ Check on the eProcurement platform
ii) Bids not received by the Bid Deadline.
iii) Submission of Quoted Price/Total Cost and/or any information relating to
the Quoted Price/Total Cost in any other part of the Bid except the Financial
Bid
b. Technical Evaluation
1. Subject to Clause 4.1.1(a), all the formats, documents and/or information submitted
by the Bidder as a part of the Technical Bid, except Financial Bid will be opened
and evaluated at this stage.
2. The Bid submitted by the Bidder shall be scrutinized to establish satisfaction of
Qualification Requirements set forth in the RFP. Submission of Quoted Price/Total
Cost and/or any information relating to the Quoted Price/Total Cost in any other
part of the Bid except the Financial Bid, may lead to rejection of the Bid
3. Subject to Clause 4.1.1(a) above, Authorised Representative will examine all the
documents submitted by the Bidders and ascertain meeting of Qualification
Requirements prescribed in the RFP. During the examination and evaluation of
Bids, Authorised Representative may seek clarifications / additional documents /
rectification of errors / discrepancies if any in the documents submitted etc. from
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SOLAR RFP DOCUMENT
the Bidders if required to satisfy themselves for meeting the Qualification
Requirements. Bidders shall be required to respond to any clarifications/additional
documents sought by Authorised Representative within the timeline intimated by
the Authorised Representative.
4. It shall be the responsibility of the Bidder to ensure that all the documents have
been successfully uploaded on the eProcurement platform. No reminders in this
case shall be sent. It will be the sole responsibility of the Bidders to remove all the
discrepancies/infirmities and upload/furnish additional documents as requested by
Authorised Representative, to the satisfaction of Authorised Representative.
Authorised Representative shall not be responsible for rejection of any Bid on
account of the above.
5. Bids meeting the Qualification Requirements specified in this RFP shall be
technically responsive and the corresponding Bidder shall be declared as the
Qualified Bidders
6. Subsequent to the completion of evaluation of Technical Bids as detailed above, the
list of Qualified Bidders will be uploaded on the website of Authorised
Representative and will also be known to the Bidders via the eProcurement
platform.
4.1.2 Step II – Opening of Financial Bids and evaluation of Financial Bids
4.1.2.1 Opening of Financial Bids
1. Financial Bids of the Qualified Bidders shall be opened on the eProcurement
platform as per the timelines specified in the RFP or such other date intimated by
the Authorised Representative. The evaluation of the Financial Bid shall be carried
out as per the information specified in Format 6.5 (A) and 6.5 (B) of the RFP
2. The Financial Bids submitted by the Qualified Bidders shall be scrutinized to
ensure conformity with the provisions of Clauses 3.5 and 3.8.1(B) of the RFP. Any
Financial Bid not meeting any of the requirements of Clauses 3.5 and 3.8.1 (B),
Format 6.5 (A) and Format 6.5 (B) of the RFP may cause the Bid to be “non-
responsive” at the sole discretion of the Authorised Representative.
4.1.2.2 Segregation of Bids into Solar Pumpset System(s) Model 1/2/3/4/5/6/7 and discovery
of Lowest Price
1. Based on the Solar Pumpset System(s) Model specified in the Financial Bids, Bids
received shall be segregated for each Solar Pumpset System(s) Model 1/2/3/4/5/6/7.
2. Ranking of Financial Bids shall be carried out by arranging them in ascending order
of Bid Parameter for each of the Solar Pumpset Model and this rank shall form the
basis of allocation of Solar Pumpset System(s). In case of a tie in Total Cost per
solar pumpset in the Category, the Qualified Bidder with higher Average Annual
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SOLAR RFP DOCUMENT
Turnover shall be given better rank. The lowest Bid Parameter arrived as here shall
be the Lowest Price for the respective Solar Pumpset System(s) Model and such
Bidder shall be designated as the L1 Successful Bidder.
3. The Qualified Bidders participating shall be invited to match the Lowest Price in
the ascending order of their rank as determined above.
4. The second Qualified Bidder who confirms to match the Lowest Price, in writing to
the Authorized Representative, shall be designated as the L2 Successful Bidder and
so on so forth. The invitation to Qualified Bidders to match the Lowest Price will
stop, when 5 players in total i.e. till L5 Successful Bidder confirm to match the
Lowest Price.
5. If any Qualified Bidder doesn‟t confirm to match the Lowest Price, such Qualified
Bidder is removed from the Bid Process, without forfeiting the EMD, and the next
Qualified Bidder in the ranking order is invited to match the Lowest Price.
6. Subsequent to finalisation of Lowest Prize, allocation process as detailed hereunder
is carried out.
4.1.2.3 Allocation of Solar Pumpset System(s)
1. Allocation of Pump sets model wise: Open Category
a) Allocable Quantity of solar Pumpsets for L1 Successful Bidder shall be 50% of the
Tendered Quantity (“Allocated Percentage”) for the Open Category. Allocable
Quantity of solar Pumpsets for remaining Successful Bidders starting from L2, L3,
L4 and L5 shall be 20%, 10%, 10%, and 10% respectively of the Tendered
Quantity. Number of Pumpsets quoted by the Successful Bidder or Allocable
Quantity, whichever is minimum, shall be allocated to the corresponding Successful
Bidder in the LoA and shall be termed the Allocated Quantity.
For the allocation, following cases emerge;
i) In the event of Quoted number of Pumpsets being lower than the Allocable
Quantity, unmet Allocable Quantity shall not be offered to any of L1 to L5
Successful Bidders. Further, the Authorised Representative shall reserve the
right for deciding upon such unallocated quantity (ies). For illustration,
please refer the table below;
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Illustration for allocation of AC Solar Pumpsets for Open Category: Every
Successful Bidder quotes the minimum bid quantity (For illustration purpose
only)
Table 6: Illustration 1
Successful
Bidder
Number of
Pumpsets
quoted
Allocable
Quantity
(% of
Tendered
Quantity)
Allocable
Quantity
Allocated
Quantity
Unmet
Allocable
Quantity
A B C D=Minimum
(A,C) E= A-C
L1
Successful
Bidder
1,600 50% 8,000 1,600 6,400
L2
Successful
Bidder
1,600 20% 3,200 1,600 1,600
L3
Successful
Bidder
1,600 10% 1,600 1,600 0
L4
Successful
Bidder
1,600 10% 1,600 1,600 0
L5
Successful
Bidder
1,600 10% 1,600 1,600 0
ii) In case, some of the Successful Bidders out of L1 to L5 Successful Bidders
quote for number of Pumpsets which is higher than Allocable Quantity and
still there is unallocated quantity, then such Successful Bidders shall be
offered such unallocated quantity on equal sharing basis limited to the
difference between quoted number of Pumpsets and Allocable Quantity. On
submission of acceptance within 48 hours of date of such offer for such
additional quantity, it shall form part of Allocated Quantity for that
Successful Bidder. On failure to submit it‟s acceptance, such offered
quantity shall be treated as part of unallocated quantity. For illustration,
please refer the table below;
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Illustration for allocation of AC Solar Pumpsets for Open Category: When
number of pumpsets quoted is different from Allocable Quantity (For illustration
purpose only)
Table 7:Illustration 2
Successful
Bidder
Number
of
Pumpsets
quoted
Allocable
Quantity
(% of
Tendered
Quantity)
Allocable
Quantity
Allocated
Quantity
Unmet
Allocable
Quantity
A B C D=Minimum(A,C) E= A-C
L1
Successful
Bidder
9,000 50% 8,000 8,000 1,000
L2
Successful
Bidder
1,600 20% 3,200 1,600 1,600
L3
Successful
Bidder
2,400 10% 1,600 1,600 800
L4
Successful
Bidder
1,600 10% 1,600 1,600 0
L5
Successful
Bidder
1,600 10% 1,600 1,600 0
Unmet Allocable Quantity of L2 Successful Bidder, i.e., 1,600 number of
Solar Pumpsets shall be offered equally to L1and L3 Successful Bidders, i.e.
800 each.
The Authorised Representative shall reserve the right for deciding upon
unallocated quantity (ies), if any.
iii) In case, L1 to L5 Successful Bidders are not available and the quoted
number of Pumpsets is more than Allocable Quantity for some or all of the
Successful Bidders, then allocation shall be done as per provisions of 4.1.2.3
a(ii). In case, quoted number of Pumpsets is less than the Allocable
Quantity, the allocation for such available Successful Bidders shall be done
as per provisions of Clause 4.1.2.3 a(i). For illustration, please refer the table
below;
Illustration for allocation of AC Solar Pumpsets for Open Category: when only 4
Successful Bidders are available and quoted number of Pumpsets is more than
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Allocable Quantities for L1 and L2 Successful Bidders (For illustration purpose
only)
Table 8:Illustration 3
Successful
Bidder
Number
of
Pumpsets
quoted
Allocable
Quantity
(% of
Tendered
Quantity)
Allocable
Quantity
Allocated
Quantity
Unmet
Allocable
Quantity
A B C D=Minimum(A,C) E= A-C
L1
Successful
Bidder
9,000 50% 8,000 8,000 1,000
L2
Successful
Bidder
4,000 20% 3,200 3,200 800
L3
Successful
Bidder
1,600 10% 1,600 1,600 0
L4
Successful
Bidder
1,600 10% 1,600 1,600 0
L5
Successful
Bidder
- 10% 1,600 - -1,600
Unmet Allocable Quantity of L5 Successful Bidder, i.e., 1,600 number of Solar
Pumpsets shall be offered to L1and L2 Successful Bidders, i.e. 800 each.
The Authorised Representative shall reserve the right for deciding upon
unallocated quantity (ies), if any.
Illustration for allocation of AC Solar Pumpsets for Open Category: when only 4
Successful Bidders are available and quoted number of Pumpsets is less than
Allocable Quantities for L1 and L2Successful Bidders (For illustration purpose
only)
Table 9:Illustration 4
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SOLAR RFP DOCUMENT
Successful
Bidder
Number
of
Pumpsets
quoted
Allocable
Quantity
(% of
Tendered
Quantity)
Allocable
Quantity
Allocated
Quantity
Unmet
Allocable
Quantity
A B C D=Minimum(A,C) E= A-C
L1
Successful
Bidder
7,000 50% 8,000 7,000 1,000
L2
Successful
Bidder
3,000 20% 3,200 3,000 200
L3
Successful
Bidder
1,600 10% 1,600 1,600 0
L4
Successful
Bidder
1,600 10% 1,600 1,600 0
L5
Successful
Bidder
- 10% 1,600 - -1,600
Unmet Allocable Quantity shall not be offered to any of L1 to L4 Successful
Bidders. Further, the Authorised Representative shall reserve the right for
deciding upon such unallocated quantity (ies).
b) Allocated Percentage shall be applied for distribution of farmer applications amongst
the various Suppliers as per the provisions of the Tripartite Agreement.
c) Allocation of BLDC Pumpsets for Open Category shall also be carried out in similar
way as described under Clause 4.1.2.3 (a) and (c).
2. Allocation of Pump sets model wise: Local Category
d) Bidder participating in Local Category shall quote a minimum number of 50 pumpsets
subject to a maximum of 3 times of cumulative number of Pumpsets installed by the
Bidder in the State of Andhra Pradesh during last 5 financial years preceding the
financial year of Bid Deadline.
Local Category bidder shall only quote the number of Pumpsets that it proposes to bid
in the financial bid. Each Qualified Bidder who agree to match the L1 price discovered
from Open Category shall be allocated a minimum of 50 number of Solar Pumpsets or
upto maximum of 3 times of Solar Pumpsets installed by the bidder in past 5 financial
years, preceding the financial year of Bid Deadline, in the in the State of Andhra
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SOLAR RFP DOCUMENT
Pradesh, depending upon the quantity quoted by the bidder. In case, Allocated Quantity
exceeds the Allocated Quantity earmarked for the Local Category, then each one would
get an allocation on pro rata basis of such exceeded quantity.
For illustration purpose only:
Cumulative of Number of BLDC Solar Pumpsets installed by the Bidder A in past 5
years= 100 numbers
BLDC Solar Pumpsets that can be bid by Bidder A (@3 times of Number of
100)=300 numbers
BLDC Solar Pumpsets allocated to Bidder upon matching the L1 price
discovered=300 numbers
If cumulative bid quantity is more than 4000 numbers (earmarked for Local
Category) say 8000, then Bidder A would get a new allocation i.e., 300 multiplied
by a factor (4000/8000). Hence the new allocation shall be 150 numbers.
Any unallocated quantity shall be allocated to Open Category as per the allocation
provisions mentioned above.
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5 Other Provisions
If any disputes shall be handled based on the terms of the Tripartite Agreement.
5.1 Power to Remove Difficulties
If any difficulty arises in giving effect to any provision of the RFP guidelines or
interpretation of the RFP guidelines or there is a requirement to modify the RFP
guidelines for better implementation, the matter may be considered by the Authorised
Representative for this purpose and its decision will be final.
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6 Formats
6.1 FORMATS FOR BID SUBMISSION
The following formats are required to be submitted as part of the RFP. These formats
are designed to demonstrate the Bidder‟s compliance with the Qualification
Requirements set forth in Clause 3.4 and other submission requirements specified in the
RFP.
i. Format of Covering Letter for Pre-Qualification Check (Format 6.0 PQ)
ii. Format of Covering Letter (Format 6.1)
iii. Format for Power of Attorney to be provided by Bidding Company (Format
6.2A)
iv. Format for Power of Attorney to be provided by Bidding Firm (Format 6.2B)
v. Format for Power of Attorney to be provided by each of other members of the
Consortium to Lead Member (Format 6.2C)
vi. Format for Consortium Agreement (Format 6.2D)
vii. Format for Earnest Money Deposit (EMD) (Format 6.3)
viii. Format for Technical Eligibility Criteria (Format 6.4A)
ix. Format for Financial Eligibility Criteria (Format 6.4B)
x. Format for submission of Financial Bid (Formats 6.5A & B)
The Bidder may use additional sheets to submit the information for detailed response.
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FORMAT-6.0 PQ
Covering Letter for Pre-Qualification Check
(The covering letter should be on the Letter Head of the Bidding Company/ Bidding
Firm/Lead Member of the Bidding Consortium)
Date: _____________________
Reference No: ___________________
From: __________________ (Insert name and address of Bidding Company/Bidding
Firm/ Lead Member of the Bidding Consortium)
Telephone Number:
Fax:
E-mail address:
To
The VC & Managing Director, NREDCAP
12-464/5/1, River Oaks Apartments,
CSR Kalyana Mandapam Road,
Tadepalli, Guntur District -522 501,
Sub: Response to RFP No _______________ dated ____________ [Insert date in
dd/mm/yyyy for installation and commissioning of Solar Pumpset System(s)
Dear Sir,
I/We, the undersigned …………..[insert name of the ‘Bidder’] having read, examined
and understood in detail the RFP including Qualification Requirements in particular,
terms and conditions of the Tripartite Agreement, hereby submit my/our Bid in
response to RFP.
I/We have uploaded scanned copies of the following original documents on the website
specified by the Authorised Representative and I/We are hereby submitting the
following original documents as specified in Clause 3.8.1 (A)
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Table A: Details pertaining to EMD
S No EMD through BG EMD through DD
BG Value in
INR
Ref No. Validity
Date
DD
Amount
DD No. DD Date
1
Table B: Details pertaining to Bid Processing Fee
S No DD Amount DD No. DD Date
I/We, undertake to bid for following number of Pumpsets under …….. (insert Open/
Local) Category for which EMD mentioned above, of relevant amount in accordance
with provisions under RFP is furnished;
S.No. Model Type of Solar Pumpset System(s)
Quoted number
of solar pumpset
system(s)
1 Solar Pumpset System(s) Model 1
Surface mounted Solar PV Pumpset System(s) with minimum PV Array of 2700 Wp – 3 HP AC
2 Solar
Pumpset
System(s)
Model 2
Submersible Solar PV Pumpset
System(s) with minimum PV Array of
3000 Wp – 3 HP AC
3 Solar
Pumpset
System(s)
Model 3
Surface mounted Solar PV Pumpset
System(s) with minimum PV Array of
4800 Wp – 5 HP AC
4 Solar
Pumpset
System(s)
Model 4
Submersible Solar PV Pumpset
System(s) with minimum PV Array of
4800 Wp – 5 HP AC
5 Solar
Pumpset
System(s)
Model 5
Surface mounted Solar PV Solar
Pumpset System(s) with minimum PV
Array of 2700 Wp – 3 HP BLDC
based solar pumpset
6 Solar
Pumpset
System(s)
Model 6
Submersible Solar PV Solar Pumpset
System(s) with minimum PV Array of
3000 Wp – 3 HP BLDC based solar
pumpset
7 Solar
Pumpset
System(s)
Model 7
Submersible Solar PV Solar Pumpset
System(s) with minimum PV Array of
4800 Wp – 5 HP BLDC based solar
pumpset
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SOLAR RFP DOCUMENT
Thanking you,
Yours faithfully,
(Name, Designation and Signature of Authorised Signatory as per Clause 3.8)
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SOLAR RFP DOCUMENT
FORMAT-6.1
Covering Letter
(The covering letter should be on the Letter Head of the Bidding Company/Bidding
Firm/ Lead Member of the Bidding Consortium)
Date: _____________________
Reference No: ___________________
From: __________________ (Insert name and address of Bidding
Company/Bidding Firm/ Lead Member of the Bidding Consortium)
Telephone Number:
Fax:
E-mail address:
To
The VC & Managing Director, NREDCAP
12-464/5/1, River Oaks Apartments,
CSR Kalyana Mandapam Road,
Tadepalli, Guntur District -522 501,
Sub: Response to RFP No _______________ dated ____________ [Insert date in
dd/mm/yyyy] for installation and commissioning of Solar Pumpset Systems
Dear Sir,
I/We, the undersigned …………….. [insert name of the ‘Bidder’] having read,
examined and understood in detail the RFP including Qualification Requirements in
particular, terms and conditions of the Tripartite Agreement hereby submit my/our Bid
in response to RFP. I/We are submitting our Bid for number of Pumpsets mentioned in
Format 6.0 submitted as part of the Bid;
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SOLAR RFP DOCUMENT
1. I/We give my/our unconditional acceptance to the RFP, dated ……………..….
[Insert date in dd/mm/yyyy], standard Tripartite Agreement attached thereto, issued
by Authorised Representative. In token of my/our acceptance to the RFP, Tripartite
Agreement along with the amendments and clarifications issued by Authorised
Representative, the same have been initialled by me/us and enclosed with the
response to RFP. I/We shall ensure that the Tripartite Agreement is executed as per
the provisions of the RFP, provisions of Tripartite Agreement shall be binding on
me/us. Further, I/we confirm that the Solar Pumpset System(s) shall be installed and
commissioned within the timelines specified in this RFP.
2. I/We hereby declare that in the event that I/we are declared as Successful Bidder
and I/we are not able to submit Bank Guarantee of the requisite value(s) towards
PG within 10 days of issue of LoA by Authorised Representative or I/we are not
able to sign Tripartite Agreement with Procurer(s) within 10 days of issue of LoA
by Authorised Representative, then the Authorised Representative shall have the
right to forfeit the EMD submitted by me/us.
3. I/We have submitted our response to RFP strictly as per provisions under Clause 6
(Formats) of this RFP, without any deviations, conditions and without mentioning
any assumptions or notes in the said Formats.
4. I/We hereby declare that I/We are participating in this Bid process under the
…………… (Local/Open Category).
5. I/We hereby declared that we have read and understood the RFP and the hard copy
of the initialled RFP shall be submitted upon finalization as Successful Bidder.
6. I/We hereby unconditionally and irrevocably agree and accept that the decision
made by Authorised Representative in respect of any matter regarding or arising out
of the RFP shall be binding on me/us. I/We hereby expressly waive and withdraw
any deviations and all claims in respect of this process.
7. I/We hereby undertake that we will comply to the technical specifications of the
Solar Pumpset System(s) as detailed in Annexure-A of this RFP
8. I/we hereby declare that we are not in Conflict of Interest with any other Bidder in
this Bid process and we have submitted only one Bid in response to this RFP and
are not participating under any other Bid in this RFP. I/we hereby declare that we
are in compliance with provisions of Clause 3.4.1.1 of the RFP
9. I/We hereby undertake that the components/items to be supplied for installation of
the system shall be as per the component/items indicated in the Test Certificate of
the authorized test centres of MNRE including the brand, capacity etc. submitted
towards eligibility criteria specified un Clause 3.5.1.2 point (3) of the RFP. Upon
our declaration as Successful Bidder/subsequently the Supplier, in case the I/we
intend to change any component/items, we shall obtain the appropriate Test
Certificate for the new components/items.
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SOLAR RFP DOCUMENT
10. Familiarity with Relevant Indian Laws & Regulations:
I/We confirm that I/we have studied the provisions of the relevant Indian laws and
regulations as required to enable us to submit this response to RFP, and execute the
Tripartite Agreement, in the event of my/our selection as Successful Bidder.
11. I/We are enclosing herewith my/our response to the RFP with formats duly signed
as desired by you in the RFP for your consideration.
12. It is confirmed that my/our response to the RFP is consistent with all the
requirements of submission as stated in the RFP and subsequent communications
from Authorised Representative.
13. The information submitted in our response to the RFP is correct to the best of
my/our knowledge and understanding. I/We would be solely responsible for any
errors or omissions in my/our response to the RFP.
14. I/We confirm that all the terms and conditions of our Bid are valid upto (Insert
date as per Clause 3.10 of the RFP). The validity of my/our Bid will be as per
Clause 3.10 of this RFP
15. I/We (in case of a Company) confirm that the Power of Attorney has been issued to
the Authorised Signatory of this Bid pursuant to the Board Resolution
……………….. [Insert date in dd/mm/yyyy]
16. I/We confirm that I/We have the necessary execution capacity to implement and
execute the Solar Pumpset System(s) allocated to us pursuant to our finalization as
Successful Bidder after implementation of the allocation process
17. Contact Person:
Details of the representative to be contacted by Authorised Representative are furnished
as under:
Name :
Designation :
Company <if applicable>:
Address :
Phone No. :
Mobile No. :
Fax No. :
E-mail address :
Alternate Email address:
18. I/We have neither made any statement nor provided any information in this Bid,
which to the best of my/our knowledge is materially inaccurate or misleading.
66
SOLAR RFP DOCUMENT
Further, all the confirmations, declarations and representations made in my/our Bid
are true and accurate. In case this is found to be incorrect after my/our selection as
Successful Bidder, I/we agree that the same would be treated as the Bidder‟s event
of default under Tripartite Agreement and consequent provisions of Tripartite
Agreement shall apply.
Dated the__________day of____________20…
Thanking you,
Yours faithfully,
(Name, Designation and Signature of Authorised Signatory as per Clauses of 3.7)
67
SOLAR RFP DOCUMENT
FORMAT-6.2 A
FORMAT FOR POWER OF ATTORNEY
(To be provided by the Bidding Company in favour of the Authorised Signatory of
the Bidding Company)
POWER OF ATTORNEY
(To be executed on non-judicial stamp paper of appropriate value as per Stamp
Act relevant to place of execution.)
KNOW ALL MEN BY THESE PRESENTS THAT
M/s…………….…………….having its registered office at
…………………………..…….., …..,..… having agreed to appoint
Mr/Ms……………………………..…, having his/her address
at………………………..and appointed as …………………at the Bidding Company,
as the Authorised Signatory, do hereby constitute, nominate and appoint
Mr/Ms…………….…………..
as our duly constituted lawful Attorney (hereinafter called as Authorised Signatory) to
exercise all or any of the powers for and on behalf of the Bidding Company in regard to
submission of the response to RFP No ………………….. We also authorize the said
Authorised Signatory to undertake the following acts:
i) To submit on Bidding Company, the response to RFP.
ii) To do any other act or submit any information and documents related to the
above response to RFP Bid.
It is expressly understood that in the event of the Bidding Company being selected as
Successful Bidder, this Power of Attorney shall remain valid, binding and irrevocable
until the Bidding Company achieves execution of Tripartite Agreement.
We as the Directors of the Bidding Company agree and undertake to ratify and confirm
all whatsoever the said Attorney/Authorised Signatory has done on behalf of the
Bidding Company pursuant to this Power of Attorney and the same shall bind us and
deemed to have been done by us.
IN WITNESS WHEREOF M/s …………………………………………..……., as the
Director of the Bidding Company have executed these presents on this……….. Day of
........under the Common Seal of our Company.
For and on behalf of Bidding Company M/s………………………….
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SOLAR RFP DOCUMENT
--------------------------------
(Signature of person authorised by the board)
(Name
Designation
Place:
Date:
)
Accepted
---------------------------------
(Signature, Name, Designation and Address of the Authorised Signatory)
Attested
---------------------
(Signature of the executant)
------------------------------
(Signature & stamp of Notary of the place of execution)
Place:----------------
Date:------------------
Notes:
(1) The mode of execution of the power of attorney should be in accordance
with the procedure, if any, laid down by the applicable law and the charter
documents of the executant(s) and the same should be under common seal of the
executant affixed in accordance with the applicable procedure. Further, the person
69
SOLAR RFP DOCUMENT
whose signatures are to be provided on the power of attorney shall be duly authorized
by the executant(s) in this regard.
70
SOLAR RFP DOCUMENT
FORMAT-6.2 B
FORMAT FOR POWER OF ATTORNEY
(To be provided by the partners of the Bidding Firm in favour of the Authorised
Signatory of the Bidding Firm)
POWER OF ATTORNEY
(To be executed on non-judicial stamp paper of appropriate value as per Stamp
Act relevant to place of execution.)
KNOW ALL MEN BY THESE PRESENTS THAT
M/s…………….…………….having its registered office at
…………………………..…….., …..,..… having agreed to appoint
Mr/Ms……………………………..…, having his/her address
at………………………..and a partner in our Bidding Firm as per the partnership deed
No….executed on………….., as the Authorised Signatory, do hereby constitute,
nominate and appoint Mr/Ms…………….………….. as our duly constituted lawful
Attorney (hereinafter called as Authorised Signatory) to exercise all or any of the
powers for and on behalf of the Bidding Firm in regard to submission of the response to
RFP No ………………….. We also authorize the said Authorised Signatory to
undertake the following acts:
i) To submit on behalf of Bidding Firm, the response to RFP.
ii) To do any other act or submit any information and documents related to the
above response to RFP Bid.
It is expressly understood that in the event of the Bidding Firm being selected as
Successful Bidder, this Power of Attorney shall remain valid, binding and irrevocable
until the Bidding Firm achieves execution of Tripartite Agreement.
We as the partners of the Bidding Firm agree and undertake to ratify and confirm all
whatsoever the said Attorney/Authorised Signatory has done on behalf of the Bidding
Firm pursuant to this Power of Attorney and the same shall bind us and deemed to have
been done by us.
IN WITNESS WHEREOF M/s …………………………………………..……., as the
partners of the Bidding Firm have executed these presents on this……….. Day of
........under the partnership deed
For and on behalf of Bidding Firm M/s………………………….
--------------------------------
(Signature of all the partners under the partnership deed)
(Name
71
SOLAR RFP DOCUMENT
Designation
Place:
Date:
)
Accepted
---------------------------------
(Signature, Name, Designation and Address
of the Authorised Signatory)
Attested
---------------------
(Signature of the executant)
------------------------------
(Signature & stamp of Notary of the place of execution)
Place:----------------
Date:------------------
Notes:
(1) The mode of execution of the power of attorney should be in accordance
with the procedure, if any, laid down by the applicable law and the charter
documents of the executant(s) and the same should be under common seal of the
executant affixed in accordance with the applicable procedure. Further, the person
whose signatures are to be provided on the power of attorney shall be duly authorized
by the executant(s) in this regard.
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SOLAR RFP DOCUMENT
FORMAT-6.2 C
FORMAT FOR POWER OF ATTORNEY
(To be provided by each of the other Members of the Bidding Consortium in
favour of the Lead Member)
POWER OF ATTORNEY
(To be executed on non-judicial stamp paper of appropriate value as per Stamp
Act relevant to place of execution.)
KNOW ALL MEN BY THESE PRESENTS THAT
M/s…………….…………….having its registered office at
…………………………..…….., ………..….., ..…………… and M/s
…………………….…. having its registered office at …………………………………..
, (Insert names and registered offices of all Members of the Consortium) the Members
of Consortium have formed a Bidding Consortium named ……………………. (Insert
name of the Consortium if finalized) (hereinafter called the „Consortium‟) vide
Consortium Agreement dated………..……………… and having agreed to appoint
M/s……………………………..…as the Lead Member of the said Consortium do
hereby constitute, nominate and appoint M/s…………….…………..as Lead Member
of the Bidding Consortium ……….………(hereinafter called the “Lead Member”)
and having its Registered /Head Office at
……………………..……….and Mr/Ms …………, a …………..< appropriate
designation as Lead Member is a Company) in the Lead Member of the Consortium as
our duly constituted lawful Attorney to exercise all or any of the powers for and on
behalf of the Consortium in regard to submission of the response to RFP No
………………….. We also authorize the said Authorised Signatory to undertake the
following acts:
i) To submit on behalf of Consortium Members response to RFP.
ii) To do any other act or submit any information and documents related to the
above response to RFP Bid.
It is expressly understood that in the event of the Consortium being selected as
Successful Bidder, this Power of Attorney shall remain valid, binding and irrevocable
until the Bidding Consortium achieves execution of Tripartite Agreement.
We as the Member of the Consortium agree and undertake to ratify and confirm all
whatsoever the said Attorney/Lead Member has done on behalf of the Consortium
Members pursuant to this Power of Attorney and the same shall bind us and deemed to
have been done by us.
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SOLAR RFP DOCUMENT
IN WITNESS WHEREOF M/s …………………………………………..……., as the
Member of the Consortium have executed these presents on this……….. Day of
........under the Common Seal of our Company.
For and on behalf of Consortium Member M/s………………………….
--------------------------------
(Signature of authorized signatory of the Company)
Name:
Designation:
Place:
Date:
Accepted
---------------------------------
(Signature, Name, Designation and Address of the signatory authorised by the Lead
Member)
Attested
---------------------
(Signature of the executant)
------------------------------
(Signature & stamp of Notary of the place of execution)
Place:
Date:
74
SOLAR RFP DOCUMENT
FORMAT-6.2 D
FORMAT FOR CONSORTIUM AGREEMENT
(Applicable for Bidding Consortium)
(To be on non-judicial stamp paper of appropriate value as per Stamp Act
relevant to place of execution and to be registered under the relevant Laws and
Regulations)
THIS Consortium Agreement (“Agreement”) executed on this _____________ day of
_________ Two thousand _____________ between M/s ………… [insert
name of Lead Member] ____________ a Company incorporated under the
laws of ______________ and having its Registered Office at ______________
(hereinafter called the “Member-1”, which expression shall include its successors,
executors and permitted assigns) and M/s _________ a Company incorporated
under the laws of ____________ and having its Registered Office at _________
(hereinafter called the “Member-2”, which expression shall include its successors,
executors and permitted assigns), M/s ____________ a Company incorporated under
the laws of ___________ and having its Registered Office at ___________
(hereinafter called the “Member-n”, which expression shall include its successors,
executors and permitted assigns), [The Bidding Consortium should list the details of all
the Consortium Members] for the purpose of submitting response to RFP and
execution of Tripartite Agreement (in case of award), against RFP No.______ dated
_______ issued by NREDCAP (Authorized Representative) a Company incorporated
under the Company‟s Act, 1956, and having its Registered Office at ________ or
_________ constituted under
WHEREAS, each Member individually shall be referred to as the “Member” and all of
the Members shall be collectively referred to as the “Members” in this Agreement.
WHEREAS Procurer desire to implement the Solar Pumpset System(s) in accordance
with the Scope of Work specified in the RFP;
WHEREAS, Authorized Representative had invited response to RFP vide its Request
for Proposal (RFP) dated …………….
WHEREAS the RFP stipulates that in case response to RFP is being submitted by a
Bidding Consortium, the Members of the Consortium will have to submit a legally
enforceable and registered Consortium Agreement in a format specified by Authorized
Representative wherein the Consortium Members have to clearly specify the roles and
obligations of each of the Members of the Consortium.
NOW THEREFORE, THIS CONSORTIUM AGREEMENT WITNESSTH AS
UNDER:
75
SOLAR RFP DOCUMENT
In consideration of the above premises and agreements all the Members in this Bidding
Consortium do hereby mutually agree as follows:
1. We, the Members of the Consortium and Members to the Agreement do hereby
unequivocally agree that Member-1 (M/s _), shall act as the Lead Member
as defined in the RFP for self and agent for and on behalf of Member-2, -----,
Member-3.
2. The Lead Member is hereby Authorized by the Members of the Consortium and
Members to the Agreement to bind the Consortium and receive instructions for
and on their behalf.
3. Notwithstanding anything contrary contained in this Consortium Agreement,
the Lead Member shall always be liable for the obligations of all the
Consortium Members i.e. for both its own liability and obligations as well as the
liability and obligations of other Members.
4. Notwithstanding anything to the contrary contained in this Consortium
Agreement, the Lead Member shall be liable and responsible for ensuring the
individual and collective commitment of each of the Members of the
Consortium in discharging all of their respective obligations. Each Member
further undertakes to be individually liable for the performance of its part of the
obligations without in any way limiting the scope of collective liability
envisaged in this Consortium Agreement.
5. The Tripartite Agreement shall be executed among the Procurer, the NREDCAP
and the Lead Member and upon default of any of the obligations under the
Tripartite Agreement by the Lead Member, one of the other Members shall
mandatorily substitute and assume the entire responsibilities and obligations of
the Lead Member and will henceforth become the Lead Member for the purpose
of this Consortium Agreement as well as the Tripartite Agreement.
6. The individual obligations of each of the Members of the Consortium are as
specified hereunder:
Lead Member < Description of obligations in relation
to the Scope of Work specified in
RFP>
Member 1 < Description of obligations in relation
to the Scope of Work specified in the
RFP>
Member 2 < Description of obligations in relation
to the Scope of Work specified in the
RFP>
7. This Consortium Agreement shall be construed and interpreted in accordance
with the Laws of India and jurisdiction of High Court Judicature for the state of
Andhra Pradesh and the decision of the High Court, alone shall have the
exclusive jurisdiction in all matters relating thereto and arising there under.
8. It is hereby further agreed that in case of being selected as the Successful
Bidder, the Members do hereby agree that they shall furnish the Performance
Guarantee in favour of NREDCAP (with which the Tripartite Agreement will
be signed) in terms of the RFP.
9. It is further expressly agreed that the Consortium Agreement shall be
irrevocable and shall form an integral part of the Tripartite Agreement and shall
76
SOLAR RFP DOCUMENT
remain valid until the expiration or early termination of the Tripartite
Agreement in terms thereof, unless expressly agreed to the contrary by
Authorized Representative / Procurer.
10. The Lead Member is Authorized and shall be fully responsible for the accuracy
and veracity of the representations and information submitted by the Members
respectively from time to time in the response to RFP.
11. It is hereby expressly understood between the Members that no Member at any
given point of time, may assign or delegate its rights, duties or obligations under
the Tripartite Agreement except with prior written consent of Authorized
Representative.
12. This Consortium Agreement
a) has been duly executed and delivered on behalf of each Member hereto
and constitutes the legal, valid, binding and enforceable obligation of
each such Member;
b) sets forth the entire understanding of the Members hereto with respect to
the subject matter hereof; and
c) may not be amended or modified except in writing signed by each of the
Members and with prior written consent of Authorized Representative.
13. All the terms used in capitals in this Consortium Agreement but not defined
herein shall have the meaning as per the RFP and the Tripartite Agreement.
IN WITNESS WHEREOF, the Members have, through their Authorized
representatives, executed these present on the Day, Month and Year first mentioned
above.
For M/s _____________________ [Member 1]
-----------------------------------------
(Signature, Name & Designation of the person Authorized vide Board Resolution
Dated [●])
Witnesses:
1) Signature----------------------- 2)
Signature ---------------------
Name:
Name:
Address:
Address:
For M/s _____________________ [Member 2]
-----------------------------------------
(Signature, Name & Designation of the person Authorized vide Board Resolution
Dated [●])
Witnesses:
77
SOLAR RFP DOCUMENT
1) Signature----------------------- 2)
Signature ---------------------
Name:
Name:
Address:
Address:
For M/s _____________________ [Member n]
-----------------------------------------
(Signature, Name & Designation of the person Authorized vide Board Resolution
Dated [●])
Witnesses:
1) Signature----------------------- 2)
Signature ---------------------
Name:
Name:
Address:
Address:
_____________________________________________
Signature and stamp of Notary of the place of execution
78
SOLAR RFP DOCUMENT
FORMAT- 6.3
FORMAT FOR EARNEST MONEY DEPOSIT
(To be on non-judicial stamp paper of appropriate value as per Stamp Act relevant to
place of execution.)
Ref._______________________
Bank Guarantee No.________________
Date: _____________________
In consideration of the ___________________[Insert name of the Bidder] (hereinafter
referred to as 'Bidder') submitting the response to RFP inter alia for selection of the
supplier for installation and commissioning of Solar Pumpset Systems, in response to
the RFP No.________ dated _____ issued by the NREDCAP (hereinafter referred to as
Authorised Representative) and Authorised Representative considering such response
to the RFP of __________ [insert the name of the Bidder] as per the terms of the RFP,
the_____________[insert name & address of bank] hereby agrees unequivocally,
irrevocably and unconditionally to pay to Authorised Representative at [Insert Name of
the Place from the address of Authorised Representative] forthwith on demand in
writing from Authorised Representative or any Officer authorised by it in this behalf,
any amount upto and not exceeding Rupees __________________ [Insert amount]
only, on behalf of .______________ [Insert name of the Bidder] .
This guarantee shall be valid and binding on this Bank upto and
including__________[insert date of validity in accordance with Clause 3.6 of this
RFP] and shall not be terminable by notice or any change in the constitution of the
Bank or the term of contract or by any other reasons whatsoever and our liability
hereunder shall not be impaired or discharged by any extension of time or variations or
alternations made, given, or agreed with or without our knowledge or consent, by or
between parties to the respective Tripartite Agreement.
79
SOLAR RFP DOCUMENT
Our liability under this Guarantee is restricted to INR. _______________
(INR._________ only). Our Guarantee shall remain in force until _________ [insert
date of validity in accordance with Clause 3.6 of this RFP]. Authorised Representative
shall be entitled to invoke this Guarantee till ________ [insert date corresponding to
thirty (30) days beyond the validity of the EMD].
The Guarantor Bank hereby agrees and acknowledges that the Authorised
Representative shall have a right to invoke this BANK GUARANTEE in part or in full,
as it may deem fit.
The Guarantor Bank hereby expressly agrees that it shall not require any proof in
addition to the written demand by Authorised Representative, made in any format,
raised at the above mentioned address of the Guarantor Bank, in order to make the said
payment to Authorised Representative.
The Guarantor Bank shall make payment hereunder on first demand without restriction
or conditions and notwithstanding any objection by _______________[Insert name of
the Bidder] and/or any other person. The Guarantor Bank shall not require Authorised
Representative to justify the invocation of this BANK GUARANTEE, nor shall the
Guarantor Bank have any recourse against Authorised Representative in respect of any
payment made hereunder.
This BANK GUARANTEE shall be interpreted in accordance with the laws of India
and the courts at Andhra Pradesh shall have exclusive jurisdiction.
The Guarantor Bank represents that this BANK GUARANTEE has been established in
such form and with such content that it is fully enforceable in accordance with its terms
as against the Guarantor Bank in the manner provided herein.
This BANK GUARANTEE shall not be affected in any manner by reason of merger,
amalgamation, restructuring or any other change in the constitution of the Guarantor
Bank.
This BANK GUARANTEE shall be a primary obligation of the Guarantor Bank and
accordingly Authorised Representative shall not be obliged before enforcing this
BANK GUARANTEE to take any action in any court or arbitral proceedings against
the Bidder, to make any claim against or any demand on the Bidder or to give any
notice to the Bidder or to enforce any security held by Authorised Representative or to
exercise, levy or enforce any distress, diligence or other process against the Bidder.
The Guarantor Bank acknowledges that this BANK GUARANTEE is not personal to
Authorised Representative and may be assigned, in whole or in part, (whether
absolutely or by way of security) by Authorised Representative to any entity to whom
Authorised Representative is entitled to assign its rights and ligations under the
Tripartite Agreement.
Notwithstanding anything contained hereinabove, our liability under this Guarantee is
restricted to INR _________(INR ________ only) and it shall remain in force until
_________ [Date to be inserted on the basis of Clause 3.6 of this RFP]. We are liable
80
SOLAR RFP DOCUMENT
to pay the guaranteed amount or any part thereof under this Bank Guarantee only if
Authorised Representative serves upon us a written claim or demand.
Signature ____________
Name ______________
Power of Attorney No. _____________
For
______[Insert Name of the Bank]______
Banker's Stamp and Full Address.
Dated this ____day of___, 20__
81
SOLAR RFP DOCUMENT
FORMAT- 6.4 A
FORMAT FOR TECHNICAL ELIGIBILITY CRITERIA
To,
The VC & Managing Director, NREDCAP
12-464/5/1, River Oaks Apartments,
CSR Kalyana Mandapam Road,
Tadepalli, Guntur District -522 501
Dear Sir,
Sub: Response to RFP No. __________________ for selection of supplier for
installation and commissioning of Solar Pumpset System(s) in the state of Andhra
Pradesh.
I/We hereby submit the following documents to meet the Technical Eligibility Criteria
as per the provisions of the RFP.
Technical Eligibility Criteria
Sl.
No.
Parameter FY
2013-14
FY
2014-15
FY
2015-16
FY 2016-
17
FY2017-
18
Total
1 Number of AC
Pumpsets installed in
accordance with
Clause 3.4.1.2
2 Number of BLDC
Pumpsets installed in
accordance with
Clause 3.4.1.2
Total
Or
82
SOLAR RFP DOCUMENT
Sl.
No.
Parameter FY
2013-14
FY 2014-
15
FY
2015-16
FY 2016-
17
FY2017-
18
Total
1 MW capacity of
ground mounted
Solar Power Project
installed in
accordance with
Clause 3.4.1.2
Total
I/We undertake that we are not be blacklisted by any Govt. Agency in the past or at
present. I/We undertake that were not blacklisted ever by any Govt. Agency.
I/We undertake that valid Test Certificate(s) for each proposed Solar Pumpset
System(s) Model (Solar Pumpset System(s) Model 1/2/3/4/5/6/7) of Solar Water
Pumpset System from a MNRE authorized testing center prior to the Bid Deadline
(mandatorily by Lead Member in case of Bidding Consortium).Any improvement in
technology shall be implemented only on submitting relevant test certificate for the
same from a MNRE authorized testing center only.
I/We hereby undertake to certify that we would establish Authorized Service Centers of
operation before supply as per the provisions of the Tripartite Agreement District wise
in the State.
Signature of Authorised Signatory of the Bidder
Place:
Date:
83
SOLAR RFP DOCUMENT
Note:
1. Format 6.4 A shall be certified by Chartered Accountant or Statutory
Auditor of the Bidder.
2. Certificate of Incorporation and GST certificate
3. Test Certificate for the proposed model shall be submitted.
FORMAT- 6.4 B
FORMAT FOR FINANCIAL ELIGIBILITY CRITERIA
To,
The VC & Managing Director, NREDCAP,
12-464/5/1, River Oaks Apartments,
CSR Kalyana Mandapam Road,
Tadepalli-522 501, Guntur District
Dear Sir,
Sub: Response to RFP No. __________________ for selection of supplier for
installation and commissioning of Solar Pumpset System(s) in the state of Andhra
Pradesh.
I/We hereby submit the following documents to meet the Technical Eligibility Criteria
as per the provisions of the RFP.
I/We hereby undertake to certify that we have an average annual turnover of Rs.
________________ Crs as per Clause 3.4.1.4 of RFP;
Sl.
No.
Financial year Value in Crores (Rs)
1 FY 2015-16
2 FY 2016-17
3 FY 2017-18
4 Average Annual Turnover
NOTE:
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SOLAR RFP DOCUMENT
i. Attach certificate from the Chartered Accountant/Statutory Auditor along
with audited financial statements (Balance Sheet, Profit & Loss Account,
Schedules and cash flow statement). Provisional financial statements
certified by chartered accountant shall be furnished in case final financial
statements are not ready for FY 2017-18.
ii. The documents submitted without certification by the Chartered Accountant
shall not be considered.
Signature of Authorised Signatory of the Bidder
Place:
Date:
FORMAT- 6.5 A
FORMAT FOR FINANCIAL BID
Name of the Bidder: __________________________________________
S.
No. Model
Type of Solar
Pumpset
System(s)
Quoted
number
of solar
pumpset
system(s)
Quoted Price per Solar
Pumpset System(s)
(INR)
(Exclusive of all
applicable taxes, duties
etc. and CMC Charges,
to be quoted only by
Open Category bidder)
(A)
Applicable
taxes,
duties etc.
(INR)
(B)
Total
Cost per
Solar
Pumpset
(INR)
(C=A+B)
1
Solar Pumpset System(s) Model 1
Surface mounted Solar PV Pumpset System(s) with minimum PV Array of 2700 wp – 3 HP A/C
2
Solar
Pumpset
System(s)
Model 2
Submersible Solar PV
Pumpset
System(s) with
minimum PV
85
SOLAR RFP DOCUMENT
S.
No. Model
Type of Solar
Pumpset
System(s)
Quoted
number
of solar
pumpset
system(s)
Quoted Price per Solar
Pumpset System(s)
(INR)
(Exclusive of all
applicable taxes, duties
etc. and CMC Charges,
to be quoted only by
Open Category bidder)
(A)
Applicable
taxes,
duties etc.
(INR)
(B)
Total
Cost per
Solar
Pumpset
(INR)
(C=A+B)
Array of 3000
wp – 3 HP
A/C
3
Solar
Pumpset
System(s)
Model 3
Surface
mounted Solar PV
Pumpset
System(s) with
minimum PV
Array of 4800
wp – 5 HP
A/C
4
Solar
Pumpset
System(s)
Model 4
Submersible Solar PV
Pumpset
System(s) with
minimum PV
Array of 4800
wp – 5 HP
A/C
5
Solar
Pumpset
System(s)
Model 5
Surface
mounted Solar PV Solar
Pumpset
System(s) with
minimum PV
Array of 2700
wp – 3 HP
BLDC based
solar pumpset
6
Solar
Pumpset
System(s)
Model 6
Submersible Solar PV Solar
Pumpset
System(s) with
minimum PV
Array of 3000
wp – 3 HP
86
SOLAR RFP DOCUMENT
S.
No. Model
Type of Solar
Pumpset
System(s)
Quoted
number
of solar
pumpset
system(s)
Quoted Price per Solar
Pumpset System(s)
(INR)
(Exclusive of all
applicable taxes, duties
etc. and CMC Charges,
to be quoted only by
Open Category bidder)
(A)
Applicable
taxes,
duties etc.
(INR)
(B)
Total
Cost per
Solar
Pumpset
(INR)
(C=A+B)
BLDC based
solar pumpset
7
Solar
Pumpset
System(s)
Model 7
Submersible Solar PV Solar
Pumpset
System(s) with
minimum PV
Array of 4800
wp – 5 HP
BLDC based
solar pumpset
8
Certified that:
Above rates are in accordance with the specifications & various terms &
conditions mentioned in the RFP and are applicable for installation anywhere in
Andhra Pradesh State.
The number of pumpsets quoted in Format 6.0 should match with Format 6.5 A.
Any mismatch will lead to disqualification.
The rates are inclusive of all latest prevailing taxes and duties etc., of Govt. of
Andhra Pradesh as well as Govt. of India. Moreover, NREDCAP will not be
responsible for providing Road permits.
The rates are inclusive of all the charges regarding Design, Supply, Installation,
Commissioning including Transportation, tracking facility, Remote Monitoring
Unit and the additional BOS like Suction Pipe, Delivery Pipe, Cable etc., with
proper foundation and any other charges mentioned in the RFP and also any
risks that are foreseen by the Tenderer. The rates are also inclusive of 5 years of
Remote Monitoring Unit charges and Insurance charges.
All the components including PV system, software‟s and other components
mentioned above should be quoted as a single item. No partial quotes are
87
SOLAR RFP DOCUMENT
accepted.
Site conditions shall be taken care of while laying the foundation for installation
of the system.
The components/items to be supplied for installation of the system are as per the
component/items indicated in the Test Certificate submitted towards
Qualification Requirements specified under Clause 3.4.1.2 (d), 3.4.1.3 (b) of the
RFP of the authorized test centres of MNRE including the brand, capacity etc.
The component wise cost details with brand name are enclosed
Signature of Authorised Signatory of the Bidder with seal
Place:
Date:
FORMAT- 6.5 B
Statement showing the component wise cost details with brand name, for the
Quoted Price, for supply of 3HP/5HP A/C/BLDC Solar PV Solar Pumpset
System(s)
S
l
N
o
Item
Brand
Component wise cost (INR)
Solar
Pumpset
System(s
) Model
1
Solar
Pumpset
System(s
) Model
2
Solar
Pumpset
System(s
) Model
3
Solar
Pumpset
System(s
) Model
4
Solar
Pumpse
t
System(
s)
Model 5
Solar
Pumpse
t
System(
s)
Model 6
Solar
Pumpset
System(s)
Model 7
1 Solar P V
Modules as per
MNRE/IEC
specifications
88
SOLAR RFP DOCUMENT
S
l
N
o
Item
Brand
Component wise cost (INR)
Solar
Pumpset
System(s
) Model
1
Solar
Pumpset
System(s
) Model
2
Solar
Pumpset
System(s
) Model
3
Solar
Pumpset
System(s
) Model
4
Solar
Pumpse
t
System(
s)
Model 5
Solar
Pumpse
t
System(
s)
Model 6
Solar
Pumpset
System(s)
Model 7
2 Solar Inverter / VFD with remote monitoring Unit
3 Pump
4 GI Mounting structure with manual tracking as per MNRE norms
5 A.SUBMERSIBLE PUMP HDPE pipe of 10kg/sqcm-minimum 63mmOD-PE 100 grade of 150 ft length with 3 core 2.5 sqmm flat cable as per ISI standards of 170 ft length
B. SURFACE MOUNTED PUMP HDPE pipe of 6 kg/ Sqcm- 90/110 mm OD(Delivery/Suction)-PE 100 grade of 50ft length with required Cable as per ISI standards
6 Civil works and all other necessary materials
89
SOLAR RFP DOCUMENT
S
l
N
o
Item
Brand
Component wise cost (INR)
Solar
Pumpset
System(s
) Model
1
Solar
Pumpset
System(s
) Model
2
Solar
Pumpset
System(s
) Model
3
Solar
Pumpset
System(s
) Model
4
Solar
Pumpse
t
System(
s)
Model 5
Solar
Pumpse
t
System(
s)
Model 6
Solar
Pumpset
System(s)
Model 7
required for installation including transport charges etc at any location in AP
7 Installation, Commissioning & Insurance charge for a period of 5 years
8 Any other item, if any
Quoted Price (A=Sum of amount of items 1 to 8)
9 Applicable taxes, duties etc. (B)
Total Cost per Pumpset (C=A+B)
All the above items are as per MNRE specifications of 2015-16 and also as per the Test
Certificate issued by the authorized test centres of MNRE. These rates are applicable
for supply & installation of solar Solar Pumpset System(s) anywhere in AP state with
Insurance for 5 years on Turnkey basis.
Note: The component wise cost details without quoting of Financial Bid is not
valid.
Signature of Authorised Signatory of the Bidder
with seal
91
SOLAR RFP DOCUMENT
7 Annexures
Annexure – A: Technical Specifications as per MNRE guidelines
Annexure – B: Format for Experience of Bidders for allocation of Local Category
pumps
Annexure – C: Performance Guarantee Format
92
SOLAR RFP DOCUMENT
ANNEXURE – A
Technical Specifications as per MNRE, JNNSM
(2015-16)
1. INTRODUCTION
A Solar Photovoltaic (SPV) Water Pumping System consists of:
PV Array:
Capacity in the range of 200 Wp to 10 KWp. These ranges of Solar
Photovoltaic (SPV) Water Pumping Systems are basically for “Irrigation”
applications. However, these may also be used for “Drinking Water
Applications wherever such capacities are required”.
PV Array should be mounted on a suitable structure with a provision of
tracking the sun.
Motor Solar Pumpset System(s) (Surface or submersible):
- D.C. Motor Solar Pumpset System(s) (with Brushes or Brush less D.C.)
Or
- A.C. Induction Motor Solar Pumpset System(s) with a suitable Inverter
Electronics:
- Maximum Power Point Tracker
- Inverter for A.C. Motors (Appropriate Electronic Controller in case of
B.L.D.C.)
- Electronic Protections
Interconnect Cables and
“On – Off” Switch.
2. PERFORMANCE SPECIFICATIONS AND REQUIREMENTS
Solar PV Water Pumps with PV module capacity in the range of 900 Watt to 5 KWp
may be installed on a suitable bore-well / open well / Water Reservoir / Water stream
etc.
Under the “Average Daily Solar Radiation” condition of 7.15 KWh / sq.m. on the
surface of PV array (i.e. coplanar with the PV Modules), the minimum water output
from a Solar PV Water Pumping System at different “Total Dynamic Heads” should be
as specified below :
For D.C. Motor Solar Pumpset System(s) with Brushes or Brush Less D.C.(B.L.D.C. ) :
(i) 100 liters of water per watt peak of PV array, from a Total Dynamic Head of 10
metres (Suction head, if applicable, minimum of 7 metres) and with the shut off
head being at least 12 metres.
(ii) 50 liters of water per watt peak of PV array, from a Total Dynamic Head of 20
metres (Suction head, if applicable, up to a maximum of 7 metres) and with the shut
off head being at least 25 metres.
(iii) 35 liters of water per watt peak of PV array, from a Total Dynamic Head of 30
metres and the shut off head being at least 45 metres.
(iv) 21 liters of water per watt peak of PV array, from a Total Dynamic Head of 50
metres and the shut off head being at least 70 metres.
93
SOLAR RFP DOCUMENT
(v) 14 liters of water per watt peak of PV array, from a Total Dynamic Head of 70
metres and the shut off head being at least 100 metres.
vi) 9.5 liters of water per watt peak of PV array, from a Total Dynamic Head of 100
metres and the shut off head being at least 150 metres.
The actual duration of pumping of water on a particular day and the quantity of water
pumped could vary depending on the solar intensity, location, season, etc.
Indicative performance specifications for the Shallow and Deep well SPV Water
Pumping Systems are given in the Annexure I.
For A.C. Induction Motor Solar Pumpset System(s) with a suitable Inverter :
(i) 90 liters of water per watt peak of PV array, from a Total Dynamic Head of 10
metres (Suction head, if applicable, minimum of 7 metres) and with the shut off
head being at least 12 metres.
(ii) 45 liters of water per watt peak of PV array, from a Total Dynamic Head of 20
metres (Suction head, if applicable, up to a maximum of 7 metres) and with the shut
off head being at least 25 metres.
(iii) 32 liters of water per watt peak of PV array, from a Total Dynamic Head of 30
metres and the shut off head being at least 45 metres.
(iv) 19 liters of water per watt peak of PV array, from a Total Dynamic Head of 50
metres and the shut off head being at least 70 metres.
(v) 13 liters of water per watt peak of PV array, from a Total Dynamic Head of 70
metres and the shut off head being at least 100 metres.
(vi) 8.5 liters of water per watt peak of PV array, from a Total Dynamic Head of
100 metres and the shut off head being at least 150 metres.
The actual duration of pumping of water on a particular day and the quantity of water
pumped could vary depending on the solar intensity, location, season, etc.
Indicative performance specifications for the Shallow and Deep well SPV Water
Pumping Systems are given in the Annexure II.
3. PV ARRAY
The SPV water pumping system should be operated with a PV array capacity in the
range of 200 Watts peak to 10000 Watts peak, measured under Standard Test
Conditions (STC). Sufficient number of modules in series and parallel could be used to
obtain the required PV array power output. The power output of individual PV modules
used in the PV array, under STC, should be a minimum of 125 Watts peak, with
adequate provision for measurement tolerances. Use of PV modules with higher power
output is preferred.
Indigenously produced PV module (s) containing mono/ multi crystalline silicon solar
cells should be used in the PV array for the SPV Water Pumping systems.
Modules supplied with the SPV water pumping systems should have certificate
as per IEC 61215 specifications or equivalent National or International/
Standards.
Modules must qualify to IEC 61730 Part I and II for safety qualification testing.
The efficiency of the PV modules should be minimum 14% and fill factor
should be more than 70%.
The terminal box on the module should have a provision for “Opening” for
replacing the cable, if required.
94
SOLAR RFP DOCUMENT
There should be a Name Plate fixed inside the module which will give:
a. Name of the Manufacturer or Distinctive Logo
b. Model Number
c. Serial Number
d. Year of Manufacture
4. MOTOR PUMP-SET
The SPV Water pumping systems may use any of the following types of motor
Solar Pumpset System(s):
a. Surface mounted motor Solar Pumpset System(s)
b. Submersible motor Solar Pumpset System(s)
c. Floating motor Solar Pumpset System(s)
d. Any other type of motor Solar Pumpset System(s) after approval from
Test Centers of the Ministry
The “Motor Solar Pumpset System(s)” should have a capacity in the range of
0.2 HP to 10 HP and should have the following features:
The mono block DC/ AC centrifugal motor Solar Pumpset System(s)
with the impeller mounted directly on the motor shaft and with
appropriate mechanical seals which ensures zero leakage.
The motor of the capacity ranging from 0.2 HP to 10 HP should be AC,
PMDC or BLDC type. The suction and delivery head will depend on the
site specific condition of the field.
Submersible pumps could also be used according to the dynamic head of
the site at which the pump is to be used.
It is recommended that all parts of the pump and the motor of the submersible
pumps should be made of stainless steel.
- The manufacturers of pumps should self-certify that, the pump and all
external parts of motor used in submersible pump which are in contact
with water, are of stainless steel. The pumps used for solar application
should have a 5 years warranty so it is essential that the construction of
the pump be made using parts which have a much higher durability and
do not need replacement or corrode for at least 5 years.
Provision for remote monitoring of the installed pumps must be made in the
controllers or the inverters either through an integral arrangement or through an
externally fitted arrangement. It should be possible to ascertain the daily water
output, the power generated by the PV array, the UP TIME of the pump during
the year, Number of days the pump was unused or under breakdown/repairs.
The following details should be marked indelibly on the motor Solar Pumpset
System(s):
a. Name of the Manufacturer or Distinctive Logo
b. Model Number
c. Serial Number
The suction/ delivery pipe (GI/HDPE), electric cables, floating assembly, civil
work and other fittings required to install the Motor Solar Pumpset System(s).
95
SOLAR RFP DOCUMENT
5. MOUNTING STRUCTURES and TRACKING SYSTEM
The PV modules should be mounted on metallic structures of adequate strength and
appropriate design, which can withstand load of modules and high wind velocities up to
150 km per hour. The support structure used in the pumping system should be hot dip
galvanized iron with minimum 80 micron thickness.
To enhance the performance of SPV water pumping systems, manual or passive or auto
tracking system must be used. For manual tracking, arrangement for seasonal tilt angle
adjustment and three times manual tracking in a day should be provided.
6. ELECTRONICS AND PROTECTIONS
Maximum Power Point Tracker (MPPT) should be included to optimally use the
Solar panel and maximize the water discharge.
Inverter could be used, if required, to operate an A.C. Pump. The inverter must
have IP 54 protection or must be housed in a cabinet having at least IP54
protection.
Controller for BLDC motor driven pumps, if required be used. The controller
must have IP 54 protection or must be housed in a cabinet having at least IP 54
protection.
Adequate protections should be incorporated against dry operation of motor
Solar Pumpset System(s), lightning, hails and storms.
Full protection against open circuit, accidental short circuit and reverse polarity
should be provided.
7. ON/OFF SWITCH
A good reliable switch suitable for DC use is to be provided. Sufficient length of cable
should be provided for inter-connection of the PV array, Controller / Inverter and the
motor Solar Pumpset System(s).
8. WARRANTY
The PV Modules must be warranted for output wattage, which should not be less than
90% at the end of 10 years and 80% at the end of 25 years. The whole system including
submersible/ surface pumps shall be warranted for 5 years. Required Spares for trouble
free operation during the Warrantee period should be provided along with the system.
9. OPERATION AND MAINTENANCE MANUAL
An Operation and Maintenance Manual, in English and the local language, should be
provided with the solar PV pumping system. The Manual should have information
about solar energy, photovoltaic, modules, DC/AC motor Solar Pumpset System(s),
tracking system, mounting structures, electronics and switches. It should also have clear
instructions about mounting of PV module, DO's and DONT's and on regular
maintenance and Trouble Shooting of the pumping system. Name and address of the
person or Centre to be contacted in case of failure or complaint should also be
provided. A warranty card for the modules and the motor Solar Pumpset System(s)
should also be provided to the beneficiary.
96
SOLAR RFP DOCUMENT
10. NOTES
Wherever the “Water table” or the level of water in the reservoir or the water
source (e.g. Diggie) from which the water is to be pumped, is within 10 metres
depth, „Surface Motor Solar Pumpset System(s)” should be preferred.
The type of Solar Pumpset System(s) used must match the total dynamic head
requirement of the site (i.e. the location at which it is installed). Moreover, it
should be appropriately tested and certified by the authorized test centres of the
Ministry to meet the performance and water discharge norms specified in
section II above.
There should not be any compulsion to use only one or the other type of Motor-
Solar Pumpset System(s). The beneficiary may select an appropriate Model (i.
e. Capacity of PV Array and Type of Motor Solar Pumpset System(s)) as per
site requirement.
Annexure – I
Indicative Technical Specifications of Shallow Well (Surface) Solar Pumping Systems,
with D.C. Motor Solar Pumpset System(s) with Brushes Less D.C. (B.L.D.C.)
Description Description Description Description
PV Array 900 Wp 1800 Wp 2700 Wp
Motor Capacity 1 HP 2 HP 3 HP
Shut Off Dynamic
Head
12 metres 12 metres 25 metres
Water Output* 90,000 litres per
day from a total
head of 10 metres
180,000 litres per
day from a total
head of 10 metres
135,000 litres per
day from a total
head of 20 metres
* Water output figures are on a clear sunny day with three times tracking of SPV panel,
under the “Average Daily Solar Radiation” condition of 7.15 KWh/ sq.m. on the
surface of PV array (i.e. coplanar with the PV Modules).
Notes:
a. Suction head, if applicable, minimum 7 metres.
b. For higher or lower head / PV capacity, or in between various models; water
output could be decided as per the Clause 2 in this annexure. (i.e. performance
specifications and requirements) specified earlier.
c. If submersible pumps are used in lieu of surface pumps, the water output must
match that of the surface pumps as specified in this table.
d. Module mounting structure shall be MS hot dipped galvanised, with a facility of
manual tracking at least three times a day.
Indicative Technical Specifications of Solar Deep Well (Submersible) Pumping
Systems, with D.C. Motor Solar Pumpset System(s) with Brushes or Brushes Less D.C.
(B.L.D.C.)
Descri
ption
Model-
I
Model-
II
Model-
III
Model-
IV
Model-
V
Model-
VI
Model-
VII
Model-
VIII
PV
array
1200
Wp
1800
Wp
3000
Wp
3000
Wp
3000
Wp
4800
Wp
4800
Wp
4800
Wp
Motor 1 HP 2 HP 3 HP 3 HP 3 HP 5 HP 5 HP 5 HP
97
SOLAR RFP DOCUMENT
capacit
y
submer
sible
with
control
ler
submer
sible
with
control
ler
submer
sible
with
control
ler
submer
sible
with
control
ler
submer
sible
with
control
ler
Submer
sible
with
controll
er
Submer
sible
with
controll
er
Submer
sible
with
controll
er
Shut
Off
Dynam
ic Head
45
metres
45
metres
45
metres
75
metres
100
metres
70
metres
100
metres
150
metres
Water
output*
42,000
litres
per day
from a
total
head of
30
metres
63,000
litres
per day
from a
total
head of
30
metres
105,00
0 litres
per day
from a
total
head of
30
mtres
63,000
litres
per day
from a
total
head of
50
mtres
42,000
litres
per day
from a
total
head of
70
metres
100,80
0 litres
per day
from a
total
head of
50
metres
67,200
litres
per day
from a
total
head of
70
metres
45,600
litres
per day
from a
total
head of
100
metres
* Water output figures are on a clear sunny day with three times tracking of SPV panel,
under the “Average Daily Solar Radiation” condition of 7.15 KWh/ sq.m. on the
surface of PV array (i.e. coplanar with the PV Modules).
Notes:
1. For higher or lower head / PV capacity, or in between various models; water
output could be decided as per the Clause 2 in this annexure. (i.e. performance
specifications and requirements) specified earlier.
2. If surface pumps are used in lieu of submersible pumps, the water output must
match that of the submersible pumps as specified in this table.
3. Module mounting structure shall be MS hot dipped galvanised, with a facility of
manual tracking at least three times a day.
Indicative Technical Specifications of Solar Deep Well (Submersible) Pumping
Systems, with D.C. Motor Solar Pumpset System(s) with Brushes or Brushes Less D.C.
(B.L.D.C.) (Contd.):
Descripti
on
Model-IX Model-X Model-XI Model-
XII
Model-
XIII
Model-
XIV
PV array
(minimu
m)
6750 Wp 6750 Wp 6750 Wp 9,000 Wp 9,000 Wp 9,000 Wp
Motor
capacity
7.5 HP
Submersi
ble with
controller
7.5 HP
Submersi
ble with
controller
7.5 HP
Submersi
ble with
controller
10 HP
Submersib
le with
controller
10 HP
Submersi
ble with
controller
10 HP
Submersi
ble with
controller
Shut Off
Dynamic
Head
70 metres 100
metres
150
metres
70 metres 100
metres
150
metres
Water
output*
141,750
litres per
day from
a total
head of 50
94,500
litres per
day from
a total
head of 70
64,125
litres per
day from
a total
head of
189,000litr
es per day
from a
total head
of 50
126,000
litres per
day from
a total
head of 70
85,500
litres per
day from
a total
head of
98
SOLAR RFP DOCUMENT
metres metres 100
metres
metres metres 100
metres
* Water output figures are on a clear sunny day with three times tracking of SPV panel,
under the “Average Daily Solar Radiation” condition of 7.15 KWh/ sq.m. on the
surface of PV array (i.e. coplanar with the PV Modules).
Notes:
1. For higher or lower head / PV capacity, or in between various models; water
output could be decided as per the Clause 2 in this annexure. (i.e. performance
specifications and requirements) specified earlier.
2. If surface pumps are used in lieu of submersible pumps, the water output must
match that of the submersible pumps as specified in this table.
3. Module mounting structure shall be MS hot dipped galvanised, with a facility
of manual tracking at least three times a day.
Annexure – II
Indicative Technical Specifications of Shallow Well (Surface) Solar Pumping Systems,
with A.C. Induction Motor Solar Pumpset System(s) and a suitable inverter:
Description Model-I Model-II Model-III Model-
IV
Model- V Model-
VI
PV array 900 Wp 1800 Wp 2700 Wp 2700 Wp 4800 Wp 4800 Wp
Motor
capacity
1 HP 2 HP 3 HP 3 HP 5 HP 5 HP
Shut Off
Dynamic
Head
12 metres 15 metres 15metres 25 metres 15metres 30 metres
Water
output *
81,000
litres per
day from
a total
head of
10 metres
162,000
litres per
day from
a total
head of
10 metres
243,000
litres per
day from
a total
head of 10
metres
121,500
litres per
day from
a total
head of
20 metres
432,000
litres per
day from
a total
head of 10
metres
216,000
litres per
day from
a total
head of
20 metres
* Water output figures are on a clear sunny day with three times tracking of SPV panel,
under the “Average Daily Solar Radiation” condition of 7.15 KWh/ sq.m. on the
surface of PV array (i.e. coplanar with the PV Modules).
Notes:
1. Suction head, if applicable, minimum 7 metres.
2. For higher or lower head / PV capacity, or in between various models; water
output could be decided as per the Clause 2 in this annexure. (i.e. performance
specifications and requirements) specified earlier.
3. If submersible pumps are used in lieu of surface pumps, the water output must
match that of the surface pumps as specified in this table.
4. Module mounting structure shall be MS hot dipped galvanised, with a facility
of manual tracking at least three times a day.
Indicative Technical Specifications of Solar Deep Well (submersible) Pumping
Systems, with A.C. Induction Motor Solar Pumpset System(s) and a suitable inverter:
Descri
ption
Model-
I
Model-
II
Model-
III
Model-
IV
Model-
V
Model-
VI
Model-
VII
Model-
VIII
PV 1200 1800 3000 3000 3000 4800 4800 4800
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SOLAR RFP DOCUMENT
array Wp Wp Wp Wp Wp Wp Wp Wp
Motor
capacit
y
1 HP
submer
sible
with
control
ler
2 HP
submer
sible
with
control
ler
3 HP
submer
sible
with
control
ler
3 HP
submer
sible
with
control
ler
3 HP
submer
sible
with
control
ler
5 HP
Submer
sible
with
controll
er
5 HP
Submer
sible
with
controll
er
5 HP
Submer
sible
with
controll
er
Shut
Off
Dynam
ic Head
45
metres
45
metres
45
metres
75
metres
100
metres
70
metres
100
metres
150
metres
Water
output*
38,400
litres
per day
from a
total
head of
30
metres
57,600
litres
per day
from a
total
head of
30
metres
96,000
litres
per day
from a
total
head of
30
metres
57,000
litres
per day
from a
total
head of
50
metres
39,000
litres
per day
from a
total
head of
70
metres
91,200
litres
per day
from a
total
head of
50
metres
62,400
litres
per day
from a
total
head of
70
metres
40,800
litres
per day
from a
total
head of
100
metres
* Water output figures are on a clear sunny day with three times tracking of SPV panel,
under the “Average Daily Solar Radiation” condition of 7.15 KWh/ sq.m. on the
surface of PV array (i.e. coplanar with the PV Modules).
Notes:
1. For higher or lower head / PV capacity, or in between various models; water
output could be decided as per the Clause 2 in this annexure. (i.e. performance
specifications and requirements) specified earlier.
2. If surface pumps are used in lieu of submersible pumps, the water output must
match that of the submersible pumps as specified in this table.
3. Module mounting structure shall be MS hot dipped galvanised, with a facility
of manual tracking at least three times a day.
Indicative Technical Specifications of Solar Deep Well (submersible) Pumping
Systems, with A.C. Induction Motor Solar Pumpset System(s) and a suitable inverter
(Contd.):
Descripti
on
Model-IX Model-X Model-XI Model-
XII
Model-
XIII
Model-
XIV
PV array
(minimu
m)
6750 Wp 6750 Wp 6750 Wp 9,000 Wp 9,000 Wp 9,000 Wp
Motor
capacity
7.5 HP
Submersi
ble with
controller
7.5 HP
Submersi
ble with
controller
7.5 HP
Submersi
ble with
controller
10 HP
Submersi
ble with
controller
10 HP
Submersi
ble with
controller
10 HP
Submersi
ble with
controller
Shut Off
Dynamic
Head
70 metres 100
metres
150
metres
70 metres 100
metres
150
metres
Water
output*
128,250
litres per
87,750
litres per
57,375
litres per
171,000
litres per
117,000
litres per
76,500
litres per
100
SOLAR RFP DOCUMENT
day from
a total
head of 50
metres
day from
a total
head of 70
metres
day from
a total
head of
100
metres
day from
a total
head of 50
metres
day from
a total
head of 70
metres
day from
a total
head of
100
metres
* Water output figures are on a clear sunny day with three times tracking of SPV panel,
under the “Average Daily Solar Radiation” condition of 7.15 KWh/ sq.m. on the
surface of PV array (i.e. coplanar with the PV Modules).
Notes:
1) For higher or lower head / PV capacity, or in between various models; water
output could be decided as per the Clause 2 in this annexure. (i.e. performance
specifications and requirements) specified earlier.
2) If surface pumps are used in lieu of submersible pumps, the water output must
match that of the submersible pumps as specified in this table.
3) Module mounting structure shall be MS hot dipped galvanised, with a facility
of manual tracking at least three times a day.
Other Specifications:
In case of Submersible Pumpset System(s), the suction pipe should be of 150ft
length and Cable should be of a length of 170ft.
The Supplier shall ensure that the suction pipes are firmly supported by
appropriate structures. There should be minimum of two (2) mounting
structures with anti-theft nuts and bolts used wherever required.
101
SOLAR RFP DOCUMENT
ANNEXURE - B
Certificate for ensuring past experience for allocation of Local Category pumpsets
To,
The VC & Managing Director, NREDCAP
12-464/5/1, River Oaks Apartments,
CSR Kalyana Mandapam Road,
Tadepalli, Guntur District -522 501
Dear Sir,
Sub: Response to RFP No. __________________ for selection of supplier for
installation and commissioning of Solar Pumpset System(s) in the state of Andhra
Pradesh.
I/We hereby submit the following documents to meet the Technical Eligibility Criteria
as per the provisions of the RFP.
Technical Eligibility Criteria
Sl.
No.
Parameter FY
2013-14
FY
2014-15
FY
2015-16
FY 2016-
17
FY2017-
18
Total
1 Number of AC
Pumpsets installed in
the State of Andhra
Pradesh
2 Number of BLDC
Pumpsets installed in
the State of Andhra
Pradesh
Total
I/We undertake that we are not be blacklisted by any Govt. Agency in the past or at
present. I/We undertake that were not blacklisted ever by any Govt. Agency.
I/We undertake that valid Test Certificate(s) for each proposed Solar Pumpset
System(s) Model (Solar Pumpset System(s) Model 1/2/3/4/5/6/7) of Solar Water
Pumpset System from a MNRE authorized testing center prior to the Bid Deadline
(mandatorily by Lead Member in case of Bidding Consortium).Any improvement in
102
SOLAR RFP DOCUMENT
technology shall be implemented only on submitting relevant test certificate for the
same from a MNRE authorized testing center only.
I/We hereby undertake to certify that we would establish Authorized Service Centers of
operation before supply as per the provisions of the Tripartite Agreement District wise
in the State.
Signature of Authorised Signatory of the Bidder
Place:
Date:
Note:
1. Annexure B shall be certified by Chartered Accountant or
Statutory Auditor of the Bidder.
2. Test Certificate for the proposed model shall be submitted.
103
SOLAR RFP DOCUMENT
ANNEXURE – C
Format for Bank Guarantee
To : _________________________________________________ [name of Employer)
_________________________________________________ [address of
Employer)
Whereas __________________________________________ [name and address of
Supplier]
(hereinafter called “the Supplier”) has undertaken, in pursuance of Contract No.
_______________dated ________________ to execute _______________ [name of
Tripartite Agreement and brief description of Works] (hereinafter called “the Tripartite
Agreement”).
AND WHEREAS it has been stipulated by you in the said Tripartite Agreement that the
Supplier shall furnish you with a Bank Guarantee by a recognized bank for the sum
specified therein as security for compliance with his obligations in accordance with the
Tripartite Agreement “
AND WHEREAS we have agreed to give the Supplier such a Bank Guarantee:
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to
you, on behalf of the Supplier, up to a total of ___________________ [amount of
guarantee] 1 ____________________ [in words], such sum being payable in the types
and proportions of currencies payable as per the Tripartite Agreement in which the
Contract Price is payable, and we undertake to pay you, upon your first written demand
and without cavel or argument, any sum or ;sums within the limits of
___________________ [amount of guarantee]1 as aforesaid without your needing to
prove or to show grounds or reasons for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Supplier
before presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the
Tripartite Agreement or of the Works to be performed thereunder or of the Tripartite
Agreement documents which may be made between you and the Contract hall in any
way release us from any liability under this guarantee, and we hereby waive notice of
any such change, addition or modification.
This guarantee shall be valid until _____ days from the Expiry Date (which shall be
180 days from Expiry Date)
Witnesses Signature and seal of the Guarantor
______________
1. Name of Bank
_______________________
2. Address _________________________
Date ____________________________
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