rfp no. 23900-rfp-as006
DESCRIPTION
TRANSCRIPT
RFP No. 23900-RFP-AS006
OFFICE AND ADMINISTRATIVE SERVICES
January 14, 2009
Pre-Bid Meeting
Request for Proposal 23900-RFP-AS006
Request for Proposal 23900-RFP-AS006
Questions and Answers Cindy Hart is single point of contact 3 x 5 Card – Written , submit at end of meeting Following the pre-proposal conference, only written
questions submitted electronically will be responded to by BJC (Submit to Cindy Hart)
RFP can only be changed by Amendment. Final Questions due on or before January 23, 2009 Questions and answers will be posted on the web at
www.bechteljacobs.com
Request for Proposal 23900-RFP-AS006
Request for Proposal 23900-RFP-AS006
Preparation Proposal Submission Format Exceptions must be clearly stated Use only forms provided in Exhibit C. Read RFP, Information, and Instructions Examine All Documents Completely Penalty for False Statements Award to the most responsible proposal
through a best value evaluation Conditional Award - Submittals
Request for Proposal 23900-RFP-AS006
Proposal Evaluation Criteria
Technical ProposalKey PersonnelBusiness Mgmt. Proposal
Target Award Date June 1, 2009
Request for Proposal 23900-RFP-AS006
Amendment Process
Terms and Conditions
Definition
Offerors must acknowledge
Submission of a signed copy w/proposal.
Acknowledgement Form.
Acknowledgement received with proposal.
Can be cause for proposal rejection.
Request for Proposal 23900-RFP-AS006
Exhibit C Forms
Volume 1 - Technical Proposal
Form C - Subcontractor/Vendor List
Form C-1 - Lower-Tier Experience Statement
Form H - Résumés of Key Personnel
Form J - Technical Data
Form I – Project Organization Descriptions
Form K – Commercial Data
Form Q- Experience Statement
Request for Proposal 23900-RFP-AS006
Exhibit C Forms
Volume 2 - Business Management Proposal
Form A-1 - Schedule of Lump Sum and/or Unit Prices
Form P - Representations & Certifications (with Attachments)
Records Management Legacy Records Active records Inactive and Legacy Records Document Control & Distribution Controlled Copy Distribution Correspondence Action Tracking Records Retrieval Accountable Classified Removable Electronic Media
Project Scope of Work
Records Management @ Satellite Locations (Project) Courier Service Removal of Records Offsite Purging of Documents from Buildings Identification of long Term Stewardship Records Support of FOIA/PA Requests
Project Scope of Work
Supplemental Administrative Support
Staff Augmentation Support
Technical Editing and Graphic Arts Support
Project Scope of Work
Quality AssuranceQuality Assurance
Exhibit K of the Subcontract outlines the requirements for the Project Quality Assurance Program and addresses the implementation of the ten quality assurance criteria included in 10 CFR 830.122.
Addresses three primary areas:
Management
Performance
Assessment
Subcontractor may either develop procedures to implement the requirements of Exhibit K or develop their own project specific Quality Assurance Plan (QAP) that
meets the requirements described therein.
Quality AssuranceQuality Assurance
Management AssessmentsManagement Assessments
Subcontractor shall conduct Management Assessments to evaluate the adequacy and effectiveness of implementation of procedures and the requirements of this Subcontract.
The minimum frequency of such ongoing assessments is one per month.
Performed to verify conformance to applicable requirements and identify opportunities to improve performance and cost-effectiveness.
Eric Benedict
(Safety Representative)
Environmental Safety & Health
Zero Accident PerformanceZero Accident Performance
Bechtel Jacobs is dedicated to the concept that all accidents are preventable.
Accordingly, the company is committed to achieving and sustaining “Zero Accident Performance” through continuous improvement practices.
Strive to eliminate all injuries and illnesses Spread ownership for ES&H to all employeesEducate all employees on our ES&H
principles that help Zero Accidents become a reality
Encourage all employees to become active participants in ES&H performance
Continuously improve processes, procedures, and techniques
Zero Accident Objectives
The Integrated Safety Management System (ISMS) Description reflects the approach from Bechtel Jacobs Company LLC (BJC) for integrating safety into all aspects of work planning and execution for the ETTP Accelerated Closure Project. The ISMS description serves as a road map to the ISMS implementing mechanisms.
ISMS Description BJC-GM-1400
ISMS-What it Means to YouISMS-What it Means to You
Your involvement in: Planning the work or defining the scope
Identifying and analyzing the hazards
Implementing hazard controls
Performing the work to your plan and controls
Providing feedback, concerns, and lessons learned
The authority, without fear of reprisals, to stop the work when you believe to be unsafe, or you do not fully understand the task you are about to perform
Feedback/Improvement
Collect feedback information Identify improvement
opportunitiesMake changes to improveOversight and enforcement
Define Scope of Work
Translate mission into workSet expectationsPrioritize tasks and allocate resources
Analyze Hazards
Identify and analyze hazards
Categorize hazards
Perform Work
Confirm readinessPerform work safely
Develop/Implement Controls
Identify standards and requirementsIdentify controls to prevent/mitigate
hazardsEstablish safety controlsImplement controls
PerformWorkSafely
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5
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Integrated Safety Management SystemIntegrated Safety Management System
Integrated Safety Management PrinciplesIntegrated Safety Management Principles
Line management responsibility for safety
Clear roles and responsibilities
Competence commensurate with responsibility
Balanced priorities
Identification of safety standards and requirements
Hazard control tailored to work being performed.
Operations authorization
Worker Involvement
Exhibit G
Flows down Environmental, Safety, and Health requirements
Worker Safety and Health Program DescriptionBJC/OR-1745
Standard for all new subcontracts Subcontract flow downApplicability matrix delineates what
sections apply to this RFP Specific requirements may require
subcontractor to develop other plans
Pre-Employment Background CheckBadges (Issuance and Termination) Clearances (Requesting and
Termination)
Site Considerations & Access
Access and Work Areas
Site access requires a photo badge, temporary badge, or visitor badge
Routine access inside the Classified Area fence requires L-clearance
Request for Proposal 23900-RFP-AS006
PROPOSAL DUE DATE
February 9, 2009
3:00 p.m.
Local Prevailing Time