reporting and analyzing merchandising activities

Reporting and Analyzing Merchandising Activities

UAA – ACCT 201 Principles of Financial

Accounting Dr. Fred Barbee

Service Organizations

Service organizations sell time to earn revenue.

Examples: accounting firms, law firms, and plumbing services.

Income Statement Service Firm

Fees Earned$50,00

0Operating Expenses

36,000

Net Income$14,00

Service Organizations

Merchandising Companies

Merchandising companies sell productsproducts to earn revenue.

Examples: sporting goods, clothing, and auto parts stores

Income Statement Merchandising Firm

Sales$150,00

0Cost of Goods Sold 90,000Gross Profit (Margin)

$60,000

Operating Expenses

35,000

Net Income $25,000

Manufacturer Wholesaler Retailer Customer

Merchandising Activities

Cash 10,200$ Accounts payable 1,200$ Merchandise Inventory 1,200 Notes payable 4,000 Equipment 16,000 Total liabilities 5,200$

Equity 22,200

Total assets 27,400$ Total liabilities and equity 27,400$

Assets Liabilities

Merchandising CompanyBalance Sheet

December 31, 2002

Cash 10,200$ Accounts payable 1,200$ Merchandise Inventory 1,200 Notes payable 4,000 Equipment 16,000 Total liabilities 5,200$

Equity 22,200

Total assets 27,400$ Total liabilities and equity 27,400$

Assets Liabilities

Merchandising CompanyBalance Sheet

December 31, 2002

Classified Balance SheetAssetsCurrent assets

Cash 24,580$ Accounts receivable 98,400 Merchandise inventory 125,090 Supplies 4,700 Prepaid insurance 6,800 Total current assets 259,570$

Plant assetsLand 75,000 Building 421,500$ Less: accumulated depreciation 117,200 304,300 Equipment 114,720 Less: accumulated depreciation 41,900 72,820 Furniture and fixtures 62,800 Less: accumulated depreciation 21,000 41,800 Total plant assets 493,920

Total assets 753,490$

LiabilitiesCurrent liabilities

Accounts payable 187,600$ Wages payable 15,875 Short-term bank note 25,000 Total current liabilities 228,475$

Long-term notes payable 275,000 EquityCommon stock 200,000 Retained earnings 50,015 Total liabilities and equity 753,490$

Toys-For-Kids, Inc.Balance Sheet

December 31, 2002

Operating Cycle

Begins with the purchase of merchandise and ends with the collection of cash from the sale of merchandise.

Operating Cycle – Cash Sale

Inventory

Purchases

Operating Cycle – Credit Sale

Inventory

Purchases

Collection

Accounts Receivable

Inventory Systems

Beginninginventory

Net cost ofpurchases

Merchandiseavailable for sale

Ending Inventory

Cost of GoodsSold

Periodic Invento

ry System

Periodic Inventory System

Physically count inventory, usually at end of accounting period.

No detailed records of the actual inventory are maintained during the accounting period.

Less costly than perpetual inventory method, but provides less information.

Periodic Inventory Method

Purchases

Accts. Payable

Inventory

BI xxx

Pur. R&A

Pur. Disc.

When Inventory is Purchased

The Inventory Account is not updated when inventory is

purchased.

Cost of Goods Sold $131,660

Cost of Goods Sold

Less: Ending Inventory 48,300

Goods Available for Sale 179,660

Net Purchases 126,860

Beginning Inventory $52,800

Component Amount

Perpetual

Inventory

Systems

Perpetual Inventory System

Continuous records are kept of the quantity and, usually, the cost of individual items as they are bought and sold.

More effective for providing information about quantities and ensuring optimal customer service.

Perpetual Inventory Method

Purchases

Accts. Pay

Pur. R&A

Pur. Disc.

Inventory

When Purchased

When Sold

Perpetual Inventory System

In a perpetual inventory system, each purchase and sale of merchandise is recorded in an inventory account.

In this way, the inventory records always (perpetually) disclose the amount of inventory on hand the the amount sold.

Merchandise Purchases

On June, 20, Melton Company purchased $14,000 of merchandise inventory paying cash.

GENERAL JOURNAL Page 55Date Description PR Debit Credit

Jun 20 Merchandise Inventory 14,000

Cash 14,000

Main Source, Inc. Invoice614 Tech Avenue Date NumberNashville, TN 37651 5/4/02 358-BI

Sold To

Name: Barbee, Inc. Attn: Tom Bell Address: One Willow Plaza Cookeville, Tennessee 38501

P.O. 167 Sales: 25 Terms 2/10,n/30 Ship: FedEx PrepaidItem Description Quanity Price AmountAC417 250 Backup System 500 54.00$ 27,000$

Sub Total 27,000 We appreciate your business! Ship Chg. -

Tax - Total 27,000$

Seller Seller Invoice date Invoice date PurchaserPurchaser

Order number Order number Credit termsCredit terms

Freight terms Freight terms Goods Goods Invoice amountInvoice amount

Seller Seller Invoice date Invoice date PurchaserPurchaser

Order number Order number Credit termsCredit terms

Freight terms Freight terms Goods Goods Invoice amountInvoice amount

Trade Discounts

Used by manufacturers and Used by manufacturers and wholesalers to change selling wholesalers to change selling prices without republishing their prices without republishing their catalogs.catalogs.

ExampleJenCo, Inc. offers a 30% trade

discount on orders of 1,000units or more of their popular

product Racer. Each Racer has a list price of $5.25.

Purchase Discounts

A deduction from the invoice price granted to induce early payment of the amount due.

Discount Period

Full amountless discount

Credit Period

Full amount due

Purchase or SalePurchase or Sale Exhibit 4-7

2/10,n/30Discount Percent

Discount Percent

Number of Days

Discount Is Available

Number of Days

Discount Is Available

Otherwise, Net (or All)

Is Due

Otherwise, Net (or All)

Is Due CreditPeriod

CreditPeriod

Purchase Discounts

On May 7, Martin, Inc. purchased $27,000 of Merchandise Inventory on account, credit terms are 2/10, n/30.

May 7 Merchandise Inventory 27,000

Accounts Payable 27,000

Purchase Discounts

On May 15, Martin, Inc. paid the amount due on the purchase of May 7.

$27,000 × 2% = $540 discount

May 15 Accounts payable 27,000

Cash 26,460

Merchandise inventory 540

Purchase Discounts

After we post these entries, the accounts involved look like this:

Merchandise Inventory

5/7 27,000 5/15 540

Bal. 26,460

Accounts Payable 5/7 27,0005/15 27,000

Bal. 0

Managing Discounts

If we fail to take a 2/10, n/30 discount, is it really expensive?

365 / 20 X 2% =36.5%

Days in Year

Number of additional days before payment

Percent paid to keep money

Annual Rate

Purchase Returns and Allowances

Purchase Return . . .

Merchandise returned by the purchaser to the supplier.

Purchase Allowance . . .

A reduction in the cost of defective merchandise received by a purchaser from a supplier.

On May 9, Barbee, Inc. purchased $20,000 of Merchandise Inventory on account, credit terms are 2/10, n/30.

Accounts Payable 20,000

On May 10, Barbee, Inc. returned $500 of defective merchandise to the supplier.

May 10

May 10 Accounts payable 500

Merchandise Inventory 500

On May 18, Barbee, Inc. paid the amount owed for the May 9 purchase.

May 18

May 18 Accounts payable 19,500

Merchandise inventory 390

Cash 19,110

Transportation Costs

FOB shipping pointFOB shipping point(buyer pays)(buyer pays)

FOB destinationFOB destination(seller pays)(seller pays)Merchandise

Seller BuyerBuyer

Transportation Costs

On May 12, Barbee, Inc. purchased $8,000 of Merchandise for cash and also paid $100 transportation costs.

Cash 8,100

Recording Purchases Information

Invoice cost of merchandise purchases 692,500$ Less: Purchase discounts received (10,388) Purchase returns and allowances (4,275) Add: Cost of transportation-in 4,895 Total cost of merchandise purchases 682,732$

Matrix, Inc.Total Cost of Merchandise Purchases

For Year Ended December 31, 2002

Sales TransactionsOn March 18, TwoCom sold $25,000 of merchandise on account. The merchandise was carried in inventory at a cost of $18,000.

Mar. 18 Accounts Receivable 25,000

Sales 25,000

Cost of Goods Sold 18,000

Merchandise Inventory 18,000

On June 8, Borey Co. sold merchandise costing $3,500 for $6,000 on account. Credit terms were 2/10, n/30.

Jun 8 Accounts Receivable 6,000

Sales 6,000

Sales Discounts

On June 17, Borey Co. received a check for $5,880 in full payment of the June 8 sale.

Sales Discounts

Sales Returns and Allowances

On June 12, Borey Co. sold merchandise costing $4,000 for $7,500 on account The credit terms were 2/10, n/30.

Jun 12 Accounts Receivable 7,500

Sales 7,500

On June 14, merchandise with a sales price of $800 and a cost of $470 was returned to Borey. The return is related to the June 12 sale.

Jun 14 Sales Returns and Allowances 800

Accounts Receivable 800

Merchandise Inventory 470

Cost of Goods Sold 470

On June 20, Borey received the amount owed to it from the sale of June 12.

Jun 20 Cash 6,566

Sales Discounts 134

Account Receivable 6,700

Recording Sales Information

Exh. 6-11

Sales discounts and returnsand allowances are

Contra Revenue accounts.

Sales discounts and returnsand allowances are

Contra Revenue accounts.

reporting and analyzing merchandising activities

merchandise inventory

inventory account

inventory records

purchase of merchandise

actual inventory

inventory cost of goods

merchandise purchases

perpetual inventory

Business

reporting and analyzing

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