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1
The
Hong Kong
Girl Guides
Association
Qualification Kit
Updated in Oct 2016
2
Content 1. Leader Training Scheme ............................................................................................................... 4
1.1 Leader Training Scheme - Overview ................................................................................... 4 1.2 Leader Training Scheme - Holiday / Camp Training Courses ............................................ 5 1.3 Progressive Holidays / Camps / Activities for Appointed Guiders ..................................... 6
2. Guider's Appointment ................................................................................................................... 6
3. Holidays and Camps .................................................................................................................... 10 3.1 General Requirements ....................................................................................................... 10 3.2 Overnight Holidays/Camps for a Commissioner or Appointed Guider (with Yellow
Appointment Badge) ......................................................................................................... 13 3.3 Holidays/Camps under Special Conditions ....................................................................... 14
3.3.1 Pack Holidays for more than 36 Brownies (excluding Camp Staff)......................... 14
3.3.2 Holidays/Camps for more than 48 Guides/Rangers (excluding Camp Staff) ........... 14
3.3.3 Holidays/Camps for Special Units ............................................................................ 15
3.3.4 Mixed Holidays/Camps with Uniform Groups ......................................................... 15
3.3.5 Activities Abroad ...................................................................................................... 16 3.4 Quartermaster Certificate .................................................................................................. 18
3.4.1 Applying for the Test ................................................................................................ 18
3.4.2 The Test .................................................................................................................... 18
3.4.3 Award/Certificate ..................................................................................................... 19 3.5 Campfire Leader Certificate .............................................................................................. 20
3.5.1 Applying for the Test ................................................................................................ 20
3.5.2 The Test .................................................................................................................... 20
3.5.3 Award/Certificate ..................................................................................................... 21 3.6 The Pack Holiday Licence................................................................................................. 22
3.6.1 Guideline for Applying for the Test .......................................................................... 22
3.6.2 The Test .................................................................................................................... 22
3.6.3 Award/Certificate ..................................................................................................... 25 3.7 The Hong Kong Holiday Permit ........................................................................................ 26
3.7.1 Applying for the Test ................................................................................................ 26
3.7.2 The Test .................................................................................................................... 26
3.7.3 Award/Certificate ..................................................................................................... 29 3.8 The Camper's Licence ....................................................................................................... 30
3.8.1 Applying for the Test ................................................................................................ 30
3.8.2 The Test .................................................................................................................... 30
3.8.3 Award/Certificate ..................................................................................................... 33
4. Sea Activities ................................................................................................................................ 34 4.1 Water Test Certificate ........................................................................................................ 34
4.1.1 Applying for the Test ................................................................................................ 34
4.1.2 The Test .................................................................................................................... 34
4.1.3 Award/Certificate ...................................................................................................... 34 4.2 Adult Canoeist Permit ....................................................................................................... 35
4.2.1 Applying for the Test ................................................................................................ 35
4.2.2 The Test ................................................................................................................... 35
4.2.3 Award/Certificate ...................................................................................................... 36 4.3 Adult Canoeing Charge Permit ......................................................................................... 37
4.3.1 Applying for the Test ................................................................................................ 37
4.3.2 The Test ................................................................................................................... 37
4.3.3 Award/Certificate ...................................................................................................... 38 4.4 Elementary Dragon Boating Permit .................................................................................. 39
4.4.1 Applying for the Test ............................................................................................... 39
4.4.2 The Test ................................................................................................................... 39
4.4.3 Award / Certficiate .................................................................................................... 40 4.5 Adult Intermediate Dragon Boating Permit ...................................................................... 41
3
4.5.1 Applying for the Test ................................................................................................ 41
4.5.2 The Test ................................................................................................................... 41
4.5.3 Award / Certificate .................................................................................................... 42 4.6 Adult Dragon Boat Helm Permit ....................................................................................... 43
4.6.1 Applying for the Test ................................................................................................ 43
4.6.2 The Test .................................................................................................................... 43
4.6.3 Award / Certificate .................................................................................................... 44
5. Trainer Progress System / Scheme ............................................................................................ 45 5.1 Trainee Trainer Progress .................................................................................................... 45 5.2 Assistant Trainer Progress ................................................................................................. 46 5.3 Certified Trainer Progress ................................................................................................. 48 5.4 Lead Trainer Progress ........................................................................................................ 50 5.5 Principal Trainer Progress ................................................................................................. 52
6. Commissioner Progress System and Commissioner Training Scheme ................................. 55 6.1 District Assistant ................................................................................................................ 57 6.2 District Commissioner ....................................................................................................... 58 6.3 Assistant Division Commissioner ..................................................................................... 59 6.4 Division Commissioner ..................................................................................................... 60 6.5 Assistant Chief Commissioner (Region Development) ................................................... 61 6.6 Assistant Chief Commissioner (Activity) ......................................................................... 63 6.7 Assistant Chief Commissioner (Educational Programme) ................................................ 65 6.8 Assistant Chief Commissioner (Training) ......................................................................... 66 6.9 Assistant Chief Commissioner (Service Project – Happy Bee) ........................................ 67 6.10 Assistant Chief Commissioner (Service Project – Golden Guides) .................................. 68 6.11 Assistant Chief Commissioner (International) .................................................................. 69 6.12 Deputy Chief Commissioner (Educational Programme) ................................................... 71 6.13 Deputy Chief Commissioner (Membership Development) ............................................... 73 6.14 Deputy Chief Commissioner (Region Development) ....................................................... 75 6.15 Deputy Chief Commissioner (Training) ............................................................................ 77 6.16 International Commissioner .............................................................................................. 79 6.17 Deputy Chief Commissioner (Public Relations) ............................................................... 81 6.18 Deputy Chief Commissioner (Finance & New HQs Development) ................................. 83 6.19 Chief Commissioner .......................................................................................................... 84
7. Division Team .............................................................................................................................. 85 7.1 Division Commissioner ..................................................................................................... 85 7.2 Assistant Division Commissioner ..................................................................................... 85 7.3 District Commissioner ....................................................................................................... 85 7.4 District Assistant ................................................................................................................ 85 7.5 Honorary Secretary ............................................................................................................ 85 7.6 Honorary Treasurer ............................................................................................................ 86 7.7 Interest Badges Secretary .................................................................................................. 87 7.8 Service Coordinator ........................................................................................................... 88 7.9 IT Coordinator ................................................................................................................... 89 7.10 Camp Consultant ............................................................................................................... 90 7.11 Pack Holiday Camp Consultant ......................................................................................... 91
8. Appendices .................................................................................................................................... 92 Appendix 1: Notice to Parents and Parent’s Consent Form (Appendix 1) ................................. 93 Appendix 2: Authorisation Form on Medicine Usage ................................................................ 94 Appendix 3: Treatment Record ................................................................................................... 96 Appendix 4: Guidelines on Outdoor Cook ................................................................................. 97 Appendix 5: Procedure on Test Camp Application ..................................................................... 98 Appendix 6: Holiday / Camp Registration Form ........................................................................ 99 Appendix 7: List of Registered Local Residential Campsites with First Aider ........................ 101 Appendix 8: Notification Form for Outing in Rural Area ........................................................ 103 Appendix 9: Activity Accident Report ...................................................................................... 104 Appendix 10: Holiday/Camp Registration Form under Special Conditions ............................ 105
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1. Leader Training Scheme
1.1 Leader Training Scheme - Overview
New Member
Leader Orientation
Level 1
Leader Training Course
Level 2
Part I: Leadership / Guiding skills (Elementary level)
Training workshops (Completed 5 courses)
Part II: Overnight Residential Camp Training Course
or Overnight Outdoor Camp Training Course
Recognition
Badge (Red)
Recognition
Badge
(Yellow)
Recognition
Badge (Blue)
Recognition
Badge (Purple)
Recognition
Badge (Lime)
Level 3
Part I: Leadership / Guiding skills (Advanced level)
Training workshops (Completed 4 courses)
Part II: Outdoor Skills Training Courses
(Completed 5 courses)
Level 4
Part I: Leadership / Guiding skills
(Advanced level) Training workshops
(Completed 4 courses)
Part II: Further Self-Development (First level)
Training Courses (Completed 1 course)
Part III: Going-on-Holiday or Going-on-Camp
Training Courses
Level 5
Part I: Expert Leader Training Course
Part II: Further Self-Development (Second level)
Training Courses (Completed 1 course)
Part III: Oversea and Mainland China Exchange
Activities / Programme
Quartermaster
Certificate
Pack Holiday Licence
HK Holiday Permit
Camper’s Licence
Campfire Leader
Boating Qualifications
Certificate Instructors
Certificate Trainers
Recognition
Badge
(Orange)
Recognition
Badge (Green)
Recognition
Qualification
5
1.2 Leader Training Scheme - Holiday / Camp Training Courses
Introduction
The “Leader Training Scheme” equips Guiders in terms of self, leadership in Guiding as well as
skills.
Holiday / Camp activities play a very important role in the Guiding Life. Every Girl Guide could
demonstrate leadership and independence through successful activities which allow them to build friendship,
and establish good relationships and teamwork.
Under the “Leader Training Scheme”, Guiders can follow the Holiday / Camp training curriculum as
stated below, in order to gain knowledge on how to plan Holiday / Camp activities and basic Guiding and
life skills through progressive training courses. The aim is to give Guiders the confidence to take the assessments for Holiday / Camp Qualifications.
Brownie Section Guide & Ranger Section
Remarks: For more details of the Holiday / Camp Qualifications’ test, please refer to p.14-28.
Training Courses for
「Camper’s Licence」
修讀課程
Apply for Qualification
test
「Camper’s Licence」
Going-on-Camp Training Course
Course completion: Level 4【Part
III】
Overnight Residential Camp
Training Course
Course completion –
Yellow Recognition Badge
Overnight Outdoor Camp
Training Course
Course completion –
Yellow Recognition Badge
Training Courses for
Camper’s Licence
Training Course for
HK Holiday Permit
Training Courses for
Pack Holiday Licence
Outdoor Skills Training Course Module 1: Knots & Gadget Training Course
Module 2: Sing Song Training Course
Module 3: Activities Safety Training Course
Course completion –
Lime Recognition Badge
Outdoor Skills Training Course Module 1: Knots & Gadget Training Course
Module 2: Sing Song Training Course
Module 3: Activities Safety Training Course
Module 4: Tent Pitching Training Course
Module 5: Outdoor Cook Training Course
Course completion –
Lime Recognition Badge
Going-on-Holiday Training Course
Course completion –
Blue Recognition Badge
Apply for Qualification Test
Camper’s Licence
Going-on-Camp Training Course
Course completion –
Blue Recognition Badge
Apply for Qualification Test
HK Holiday Permit
Pack Holiday Licence
Overnight Residential Camp
Training Course
Course completion –
Yellow Recognition Badge
Outdoor Skills Training Course Module 1: Knots & Gadget Training Course
Module 2: Sing Song Training Course
Module 3: Activities Safety Training Course
Course completion –
Lime Recognition Badge
Going-on-Holiday Training Course
Course completion –
Blue Recognition Badge
Apply for Qualification Test
6
1.3 Progressive Holidays / Camps / Activities for Appointed Guiders
Completed Leader’s Training Course (Holder of Yellow Appointment Badge)
1. Brownie / Girl Guide / Ranger Guiders:
Holder of “Overnight Residential Camp Training Course” Certificate, and had twice taken her own Unit for
Overnight Holiday at HKGGA Campsites as Guider-in-charge, with the recommendation from the Pack Holiday /
Camp Consultant to the Division Commissioner of her own division:
May take her own Unit and another Unit of the same section for Overnight Holiday at HKGGA Campsites.
May take her own Unit for a maximum of 3-night-2-day Holiday at HKGGA Campsites.
2. Girl Guide / Ranger Guiders:
Holder of “Overnight Outdoor Camp Training Course” Certficate, and had twice taken her own Unit for Overnight
Camp at HKGGA Campsites as Guider-in-charge, with the recommendation from the Camp Consultant to the
Division Commissioner of her own Division, may take her own Unit and another Unit of Girl Guide / Ranger for
Overnight Camp at HKGGA Campsites
1. Brownie Guider:
Holder of “Going-on-Holiday Training Course” Certificate, with the recommendation from the Pack Holiday
Consultant to the Division Commissioner of her own Division, may take her own Pack for a maximum of 3-
day-2-night Brownie Pack Holiday at HKGGA Campsites.
Holder of “Going-on-Camp Training Course” Certificate, may take her own Pack for an Overnight Camp at
HKGGA Campsites. (Applicable from 1st September 2010)
2. Girl Guide / Ranger Guider:
Holder of “Going-on-Holiday Training Course” Certificate, with the recommendation from the Camp
Consultant to the Division Commissioner of her own Division, may take her own Unit for a maximum of 3-
day-2-night Holiday at HKGGA Campsites.
Holder of “Going-on-Camp Training Course” Certificate, with the recommendation from the Camp
Consultant to the Division Commissioner of her own Division, may take her own Unit for a maximum of 3-
day-2-night Camp at HKGGA Campsites.
- may take her own Unit to designated campsites as approved by HKGGA (Appendix 7) for Holiday / Camp.
1. Holder of Camper’s Licence can take Girl Guide/Ranger Units for Holiday or Camp of 2 or more nights.
Holder of Hong Kong Holiday Permit can take Girl Guide/Ranger Units for Holiday of 2 or more nights.
Holder of Pack Holiday Licence can take Brownie Pack for Holiday of 2 or more nights.
2. Holder of either of the above Camp Qualfications can act as the Guider-in-charge for Holiday/Camp under Special
Conditions. (Refer to Section 3.3 of this document)
3. Holder of either of the above Camp Qualfications can act as the Guider-in-charge for Overseas Holiday/Camp.
(Refer to Section 3.3.5 of this document)
Holder of “Overnight Residential Camp Training Course” Certificate
or “Overnight Outdoor Camp Training Course” Certificate (Exemption for Guiders with Yellow Appointment Badge awarded on or before 31st August 2009)
Holder of “Going-on-Holiday Training Course ” Certificate or
“Going-on-Camp” Training Course Certificate
Holder of Camper’s Licence, Hong Kong Holiday Permit or Pack Holiday Licence
1. Brownie / Girl Guide / Ranger Guiders:
Holder of “Overnight Residential Camp Training Course” Certificate may take her own Unit for Overnight
Holiday at HKGGA Campsites.
2. Girl Guide / Ranger Guiders:
Holder of “Overnight Outdoor Camp Training Course” Certficate, and had twice taken a Patrol of Girl
Guides / Rangers to join a Camp which was organised by valid Camper’s Licence Holders, and was also a
Camp Staff of it, may take her own Unit for Overnight Camp at HKGGA Campsites.
Holder of Silver Appointment Badge
7
2. Guider's Appointment The Guider's Appointment will be issued to a Brownie/Guide/Ranger Guider upon completion of
the Leader Training Course (LTC). If the Guider changes to lead another Section, she should
complete the appropiate LTC relevant to that Section and should be re-appointed by the Chief
Commissioner.
Regulations
The Guider must have:
Made the Guide Promise.
Attained the age of 21 when she becomes the Unit Guider or Assistant Guider of Brownie or
Guide Sections. However, under certain circumstances, the District Commissioner may
recommend a Guide member between the age 18 and 20, who has completed Leaders Training
Course which is organized and recognized by the Association, to the appointment of Assistant
Guider.
Attained the age of 23 when she becomes the Unit Guider or Assistant Guider of Ranger
Section, without exception.
Completed “Guider’s Orientation” and "Leader Training Course", and is willing to attend
further training.
Requirements
An Appointed Guider should demonstrate that she:
Is interested in her work and the girls in her Unit, and has participated in the activities
enthusiastically.
Understands the Organisation, Principles and Methods of Guiding Movement.
Knows the Policy, Organisation and Rules of the Hong Kong Girl Guides Association.
Has participated in the activities of the District, Division and the Association.
There are 3 stages of Guider’s Appointment:
Appointment Badge Training Activities
Yellow New Guiders upon completion of Level 1 of the Leader Training Scheme
(LTS), i.e. the Leader Training Course, will be awarded with the Yellow
Appointment Badge, Appointment Card and LTS Red Recognition Badge
Silver Brownie / Girl Guide / Ranger Section
Has held the Yellow Appointment Badge for more than a year
Has completed Training Courses under LTS Level 2, i.e. awarded
with the Orange and Yellow Recognition Badges
Has been given recommendation from the District Commissioner in
terms of Unit administration, Unit progress and Guider progress
Gold Has held the Silver Appointment Badge for more than 3 years
Has completed Training Courses under LTS Level 4, i.e. awarded
with the Blue Recognition Badge
Has been given recommendation from the District Commissioner in
terms of Unit administration, Unit progress and Guider progress
8
Award/Certification
An Appointed Guider may:
Wear the Appointment Badge (If more than one Appointment Badge has been awarded, the
highest level can be worn on the left chest.)
Receive the Long Service Award (counted from the Appointment Date)
Yellow
Authorised to manage and train girls of her own Unit based on
the Mission and Learning Methods of Girl Guiding.
Be responsible to the Commissioner and the Sponsoring
Authority for the Unit’s matters, standards and progress.
Conduct Badge Assessments (Approved list) for the girls of her
Unit.
Take her Unit to Overnight Holiday/Camp under the progressive
Camp Training Scheme. (Refer to Section 1.1 of this document)
Terminate membership of a member through the decision of
Patrol Leaders' Council or Ranger Executive Committee
(Brownie Guider can make her decision after consideration), after
consulting the District Commissioner in advance.
Silver
Gold
Authorised to manage and train girls of her own Unit based on
Signposts and Learning Methods of Girl Guiding.
Be responsible to the Commissioner and the Sponsoring
Authority for the Unit’s matters, standards and progress.
Conduct Badge Assessments (Approved list) for the girls of her
Unit.
Take her Unit to Overnight Holiday/Camp under the progressive
Camp Training Scheme. (Refer to Section 1.1 of this document)
Terminate membership of a member through the decision of
Patrol Leaders' Council or Ranger Executive Committee
(Brownie Guider can make her decision after consideration), after
consulting the District Commissioner in advance.
Acquire other Guider's Qualifications.
Requirements for Recommendation:
1. Guider’s Roles and Responsibilities
Unit Meeting - Fun
- Arrange activities to fulfil the HKGGA Mission
- Execution of the Patrol System
- Planning on Patrol Activities
Usage - Ceremonies related to the Section
- Balanced programme with songs and games
- Application of the Guider’s and Girl’s Handbooks
- Encourage girls to participate actively
- Work division and participation of Guiders
Responsilbilities - Attend Guiders’ Meetings
- Arrange various indoor and outdoor activities for girls
- Participation in District / Division / Region / Association
Activities
- Attend further trainings for updated information
9
2. Unit Record and Materials
Unit Record - Unit Meeting Record
- Unit Account Record with receipts
- Girls' Personal Record
- Roll Call Book
- Certificate of Unit Registration
- Executive Committee Records (Ranger Section) / Patrol Leaders'
Council Records (Guide Section)
- Others, e.g. Unit Log, photo albums
Unit Materials - Unit Locker/Cupboard
- Patrol Boxes
- Toadstool, Owl, Pool (Brownie Section)
- Unit Flag, (including the Flag, Flagpole, Flag Holder)
- Others, eg. first aid box, bamboos, ropes, mini bank, maps,
compasses etc.
Reference Books - Policy, Organisation and Rules (P.O.R.)
- Safety Rules and Guidelines for Activities
- Qualification Kit
- HKGGA Annual Report
- Headquarters’ Publications
- Girl’s Handbook
- Guider’s Handbook
- Badge Syllabus
- Others, e.g. Hong Kong Guiding, Sing Along with the Guides,
Game Books, Knotting Books, Prayers, etc.
Remarks
Guiders should keep the Appointment Card in a safe place.
The Commissioner can request the Guider to return her Appointment Card if she breaks the
policy of the Association.
Each Unit may have one Adult Leader over the age of 21 registered with the Association as the
Guider-in-charge. Additional Assistant Guiders and Unit Assistants should be recruited as
required.
If the Guider resigns, the Appointment Card should be returned to the District Commissioner or
HKGGA Region Development Office for cancellation.
10
3. Holidays and Camps 3.1 General Requirements
1. A Registered Member of the Association who takes charge of any type of Camp or Holiday
must hold the appropriate qualification.
2. The General Safety Rules from the “Policy, Organisation and Rules” of the Association (Clause
39) must be strictly observed.
3. For permission to run any Holiday or Camp, the “Holiday/Camp Registration Form” must be
submitted at least 1 month before date of camp.
4. The maximum quota for Brownie Pack Holiday or Camp is 36, while for Guide and Ranger
Holiday or Camp is 48. Please refer to Item 3.3.1 and 3.3.2 of this document for the number of
participants larger than as previous mentioned.
5. The permission of the District Commissioner and the Division Camp/Pack Holiday Consultant
must be obtained if a non-member of the Movement is one of the required numbers of adult
staff.
6. If a Holiday/Camp involves more than one Unit, a Guider from each Unit concerned must be
present throughout the Camp, and serve as Camp Staff.
7. “Parent’s Consent Form” and “Health Form” must be obtained from all campers under 18 and
kept by the Guider-in-charge or Activity Safety Officer throughout the camp.
8. If the activities are run offsite during the Holiday/Camp, the Guider-in-charge must submit her
plan and obtain the approval from the Sponsoring Authority. Related departments such as the
Police Station must be informed if the programme involves items such as hiking and a detailed
programme and route plan must be left with the campsite staff before leaving the campsite.
9. 【ACTIVITY SAFETY OFFICER】is an experienced adult who cannot act at the same time
as the Guider-in-charge. She must be responsible for Health and First Aid issues in camp and
she must hold qualifications issued by organisations recognised by HKGGA, including 3-hour
Training on Introduction of First Aid, Certificate in First Aid or holds professional
qualifications such as registered doctor or nurse. She must have knowledge on safety measures,
including “Safety Rules and Guidelines for Activities” and Guidelines from this document, and
refer to the “Guidelines on Outdoor Activities” from the Education Bureau.
10. 【QUARTERMASTER】 must have knowledge of cooking, storage of food, menu planning
and Patrol work in Holiday/Camp.
11. At a Holiday/Camps organised by a Licence/Permit Holder, other Guiders in the Holiday/Camp
could take a maximum of 2 of the below assessments during the date of camp:
11.1 Quartermaster Certificate
11.2 Campfire Leader Certificate
11
12. No Holiday/Camp Licence qualification holder may stay or assist at a Test Camp for the same
qualification.
13. Requirements with effect from 1st September 2009:
Qualification /
Certificate held
(Remark 1)
Campsite Basic Number of
Guider1 and Posts
Date of
Holiday/Camp
Ratio of Adult
to
Guide/Ranger
Ratio of
Adult to
Brownie
1. Yellow Appointment
Badge
Registered Local
Residential
Campsites (Remark
2)
2 Appointed Guiders 2-day-1-night
Holiday
1:12 1:8
2. Certificate on
“Overnight Residential
Camp Training
Course”/”Overnight
Outdoor Camp
Training Course
*(For details please
refer to Section 1.2
of this document)
1. Registered Local
Residential
Campsites
(Remark 2)
2. HKGGA
Campsites
2 Appointed Guiders
1. Camp Guider-in-
charge
2. Activity Safety
Officer
2-day-1-night
Holiday /
Camp
(Remark 4)
1:12 1:8
3. Holiday / Camp
(Test Camp)
HKGGA Campsites 3 Appointed Guiders
1. Camp Guider-in-
charge
2. Activity Safety
Officer
3. Quartermaster
3-day-2-night
Holiday /
Camp
(Not more
than 3 nights)
1:12
1:8
4. 1. Pack Holiday
Licence
2. Hong Kong
Holiday Permit
3. Camper’s Licence
1. Registered Local
Residential
Campsites
(Remark 2)
2. HKGGA
Campsites
3. Lead members to
join overseas
Holidays or
Camps (Remark
3)
2 Appointed Guiders
1. Camp Guider-in-
charge
2. Activity Safety
Officer
3-day-2-night
Holiday /
Camp or more
1:12 1:8
Remarks:
1. Guiders with a Yellow Appointment Badge awarded on or before 31st August 2009 are
exempt from the “Overnight Residential Camp Training Course”/“Overnight Outdoor Camp
Training Course.
2. For the list of Registered Local Residential Campsites, please refer to Appendix 7.
3. Overseas Camp activities must be led by a Holder of Camper’s Licence.
4. Starting from 1st September 2010, Brownie Guiders must complete “Going-on-camp
Training Course” in order to take her own Brownie Pack for Overnight Camp at HKGGA
Campsites.
“Guider” here applies for Appointed Guider
12
14. Test Camp:
- Must be held at HKGGA Campsites
- Must last for at least 50 hours
- The “Holiday/Camp Registration Form” must be submitted before the Test Holiday/Camp by
the date of the deadline stated on the Registration Form. A Plan Book including the
programme, budget, menu and other relevant details must be submitted via the HKGGA
Programme Department to the Tester(s) 6 weeks prior to the event to HKGGA Programme
Department and forward to the Tester and Co-tester (Division Camp/Pack Holiday Consultant).
- A detailed Statement of Accounts with original receipts should be submitted within 10
working days after the Holiday/Camp.
15. Bad Weather Arrangements
Please refer to the related parts from “Safety Rules and Guidelines for Activities”.
16. All the Camp Qualification holders giving up her Guider’s Appointment may retain her
qualification(s). When she has been not involved in active Guiding for 2 years or more after
cessation of appointment, she must update her knowledge about the organisation and the safety
rules by the Division Camp/Pack Holiday Consultant OR Division Commissioner.
17. Starting from 1st September 2009, all Guiders holding Pack Holiday Licence, Hong Kong
Holiday Permit and Camper’s Licence must renew the qualification every three years by joining
a Holiday or Camp as a Camp Staff.
If a Camp Qualification Holder did not manage to take any role of Camp Staff within three
years, she cannot be the Camp Guider-in-charge of any 3-day-2-night Holiday or Camp. If she
wishes to renew the qualficiation, she is required to organise a Holiday or Camp as a Camp
Guider-in-charge, and to be visited by the Division Camp Consultant/Pack Holiday Consultant,
to ensure she meets the updated standard of Holiday/Camp, and understands the Safety Rules
and Guidelines for Holiday/Camp of HKGGA.
If the Guider does not meet the standard and does not fully understand the Safety Rules and
Guidelines, she has to attend the Holiday/Camp Training Course in order to update her
knowledge and skills.
13
3.2 Overnight Holidays/Camps for a Commissioner or Appointed Guider (with Yellow
Appointment Badge)
A Commissioner or a Brownie/Guide/Ranger Guider (holding a valid Yellow Appointment
Badge and having completed the “Overnight Residential Camp Training” or “Overnight
Outdoor Camp Training”) may take her own Division/District or Unit for an Overnight
Holiday or Overnight Camp at one of the HKGGA Campsites.
Requirements
The Commissioner/Guider-in-charge must:
Have reached the age of 21.
Hold a valid Appointment Card.
Submit the “Holiday/Camp Registration Form” and “Campsite Booking Form” one month
before the Date of Holiday/Camp.
Conditions
The Overnight Holiday/Camp should be held at HKGGA Campsites.
Other conditions please refer to Sections 1.1 (Leader Training Scheme - Holiday/Camp
Training Courses) and 3.1 (General Requirements).
Preparations (Refer to Handouts of “Overnight Residential Camp Training” or “Overnight
Outdoor Camp Training” and “Safety Rules and Guidelines for Activities”.
【Before the Holiday/Camp】
The Guider-in-charge must be able to involve the Organising Committee
(District/Division level)/participating Brownies/Guides/Rangers through Pow-Wow (for
Brownies)/Patrol Leaders' Council (for Guides)/Executive Committee (for Rangers) in the
planning of the Overnight Holiday/Camp.
Before the date of the Holiday/Camp, the girls must gain basic knowledge of camp safety,
cooking, duties, rules etc.
If the Overnight Holiday/Camp organised by District or Division requires DA or Region
subsidy, related application should be submitted within the previous Guiding Year.
The Division Camp/Pack Holiday Consultant shall provide advice and assistance relating
to the Holiday/Camp to the Commissioner/Guider-in-charge.
Produce a letter/notice to the parents giving details of the Holiday/Camp, including costs
and a suitable personal kit list.
【During the Holiday/Camp】
Important notices and information should be posted up during the Overnight
Holiday/Camp, including:
- Programme schedule (including the theme)
- Patrol/Six duties list and roster
- Camp rules and regulations
- Campers and camp staff list
- Emergency telephone numbers
- A sketch map of the site showing detailed layout of the accommodation/activity areas etc.
- Menu
Guiding traditions must be included in the programme, e.g. Colours Ceremony, Graces,
Guides' Own, etc.
A brief evaluation with campers before the end of the Holiday/Camp.
First aid facilities should be set up indoors, if possible, and include an adequate first aid
box, soft ground sheet/bed, blanket, hot kettle, etc.
14
【After the Holiday/Camp】
If the Holiday/Camp was subsidised by the District Association or Division, the Guider-
in-charge should submit a Statement of Account and Evaluation Report within 1 month,
and report back to the District Association Meeting/Division Team Meeting.
Continue to join the Holiday/Camp Training Courses under the Leader Training Scheme.
3.3 Holidays/Camps under Special Conditions
3.3.1 Pack Holidays for more than 36 Brownies (excluding Camp Staff)
To organise a Pack Holiday for more than 36 Brownies (not including Camp Staff), the Camp
Guider-in-charge must complete the “Holiday/Camp Registration Form under Special
Conditions” (Appendix 10) and submit through the Division Pack Holiday Consultant to the
Deputy Chief Commissioner (Educational Programme) 3 months before the date of the
Holiday. The Deputy Chief Commissioner (Educational Programme) will reply to the
applicant within a week and inform the concerned Division Commissioner and Pack Holiday
Consultant about the result. The Camp Guider-in-charge can then start the preparation work.
Conditions
The Camp Guider-in-charge must hold a valid Pack Holiday Licence and take the overall
in-charge.
Ratio of Pack Holiday Licence Holder to Brownie must be 1:36, at the same time Ratio
of Camp Staff (excluding Camp Guider-in-charge) to Brownie must be 1:8.
A detailed plan must be submitted to the Division Pack Holiday Consultant and Deputy
Chief Commissioner (Educational Programme) for record.
Division Pack Holiday Consultant must visit the Holiday.
For other conditions please refer to Section 3.1 (General Requirements).
3.3.2 Holidays/Camps for more than 48 Guides/Rangers (excluding Camp Staff)
To organise a Camp/Holiday for more than 48 Guides/Rangers (not including Camp Staff),
the Camp Guider-in-charge must complete the “Holiday/Camp Registration Form under
Special Conditions” (Appendix 10) and submit through the Division Camp Consultant to the
Deputy Chief Commissioner (Educational Programme) 3 months before the date of the
Holiday/Camp. Deputy Chief Commissioner (Educational Programme) will reply to the
applicant within a week and inform the concerned Division Commissioner and Camp
Consultant about the result. The Camp Guider-in-charge can then start the preparation work.
Conditions
The Camp Guider-in-charge must hold a valid Hong Kong Holiday Permit/Camper’s
Licence and take the overall in-charge.
Ratio of Hong Kong Holiday Permit/Camper’s Licence Holder to Guide/Ranger must be
1:48, at the same time Ratio of Camp Staff (excluding Camp Guider-in-charge) to
Guide/Ranger must be 1:12.
A detailed plan must be submitted to the Division Camp Consultant and Deputy Chief
Commissioner (Educational Programme) for record.
Division Camp Consultant must visit the Camp/Holiday.
For other conditions please refer to Section 3.1 (General Requirements).
15
3.3.3 Holidays/Camps for Special Units
To organise a Camp/Holiday for a Special Unit, a plan on Holiday/Camp must be submitted
together with the “Holiday/Camp Registration Form under Special Conditions” (Appendix 10)
3 months before the date of the Holiday/Camp via the responsible Commissioner of Special
Unit Committee to the Deputy Chief Commissioner (Educational Programme). The Deputy
Chief Commissioner (Educational Programme) and Deputy Chief Commissioner (Region
Development) will reply to the applicant within a week and inform the responsible
Commissioner of Special Unit Committee about the result. The Camp Guider-in-charge can
then start the preparation work.
3.3.4 Mixed Holidays/Camps with Uniform Groups
Brownies, Guides and Rangers may participate in mixed Holidays and Camps organised by
the other Uniform Groups. All mixed Holidays and Camps must comply with the Rules and
Regulations of the Girl Guides Association and the Association concerned. The Guider-in-
charge should submit the “Holiday/Camp Registration Form under Special Conditions”
(Appendix 10) via her Division Camp/Pack Holiday Consultant to the the Deputy Chief
Commissioner (Educational Programme) 3 months before the date of Holiday/Camp. The
Deputy Chief Commissioner (Educational Programme) will reply to the applicant within a
week and inform the concerned Division Commissioner and Camp/Pack Holiday Consultant
about the result. The Camp Guider-in-charge can then start the preparation work with the
organiser from the Uniform Group.
Conditions
The Guider-in-charge must be able to:
Take care of the participants and be with them all the way leaving and getting back
to the gathering point.
Handle any potential problems during the Holiday/Camp.
Arrange pre-camp trainings to build the girls’ confidence and discipline.
There is to be a definite programme of mixed activities.
If the boys are members of a Youth Organisation, the Guider-in-charge must ascertain
that the Holiday/Camp is approved by the officials of the Organisation concerned and
that the boys are in the charge of a responsible and qualified ADULT Leader of that
Organisation.
Separate facilities must be available for sleeping, washing and sanitation.
Programme and accommodation arrangements must be submitted and kept by the
Division Camp/Pack Holiday Consultant and Deputy Chief Commissioner (Educational
Programme) at least 1 month before the Holiday/Camp.
Division Camp/Pack Holiday Consultant must visit the Camp/Holiday.
For other conditions please refer to Section 3.1 (General Requirements).
16
3.3.5 Activities Abroad
Overseas activities are activities that going to be held outside Hong Kong. For example, overseas
trainings, international camps, World Centre activities, conferences and mainland exchange
programmes, etc.
Requirements
The Guider-in-charge must:
Be over age of 21 and under 65
Hold a valid appointment
Requirements for specific overseas activity:
Activities that not stay
overnight
Activities that stay at
Residential Campsite, Youth
Hostel or Hotel
Camping Activities
- Holder of Gold Appointment
Badge: could bring her own
Unit for activity
- Holder of Camper’s Licence,
Hong Kong Holiday Permit
or Pack Holiday Licence:
could bring her own Unit or
other Units for activity
- Holder of Gold Appointment
Badge, and has been to any
overseas guiding activity
within the previous 3 years
as a Guider (e.g. overseas
trainings, international
camps, World Centre
activities, conferences and
mainland exchange
programmes, etc.) or
attended oversea tour-related
guider’s training course:
could bring her own Unit for
activity
- Holder of Camper’s
Licence, Hong Kong
Holiday Permit or Pack
Holiday Licence, and has
been to any overseas guiding
activity within the previous
3 years as a Guider (e.g.
overseas trainings,
international camps, World
Centre activities,
conferences and mainland
exchange programmes, etc.)
or attended oversea tour-
related guider’s training
course:
could bring her own Unit or
other Units for activity
- Holder of Camper’s
Licence, Hong Kong
Holiday Permit or Pack
Holiday Licence, and has
been to any overseas
guiding activity within the
previous 3 years as a Guider
(e.g. overseas trainings,
international camps, World
Centre activities,
conferences and mainland
exchange programmes, etc.)
or attended oversea tour-
related guider’s training:
could bring her own Unit or
other Units for activity
Girl Guide participants must:
Be aged 14 or above for camping activities; Be aged 11 or above for residential holidays or
other activities (as at the date of departure).
Other requirements as specified for individual activities, for example, camp experience.
17
Basic guidelines for overseas activities is similar to those activities that held locally, which include
at least two leaders with valid appointments (Approval must be granted by the International
Commissioner upon the request by the organizing body). One of them is the Guider-in-charge,
while another is the Activity Safety Officer. The ratio of Guider to Girl Guide member must be at
least 1:8. For other guidelines please refer to the related sections in the Safety Rules and
Guidelines for Activities. For overseas residential camps and wild camps, they also have to meet
the general requirement as listed in Section 3.1 of the Qualification Kit.
Procedures
The Guider-in-charge who is going to bring the Girl Guides members for overseas activities must
apply in written form to the International Commissioner four months before the activity. When the
written preliminary approval has been granted, the Guider could then organise and discuss with the
related participants on the detailed plan. The approval must be notified by the Deputy Chief
Commissioner (Educational Programme) and Deputy Chief Commissioner (Region Development)
as well.
A detailed plan regarding the participants’ list with the emergency contact persons, programme,
accommodation arrangements, training and budget must be submitted three months before the
activity to the International Commissioner for the official approval. The approval must be notified
by the Deputy Chief Commissioner (Educational Programme) and Deputy Chief Commissioner
(Region Development) as well.
For Guider-in-charge who does not hold Camper’s Licence, Hong Kong Holiday Permit or Pack
Holiday Licence, and to organize overseas activity in Unit, District or Division level, she should
seek for the recommendation from Division Camp / Pack Holiday Consultant, and Division
Commissioner to the respective Regional ACC. Then the application should be forwarded to the
International Commissioner and proceed with the above procedures as mentioned in the last
paragraphs.
Responsibilities
Accept full responsibility with other Guider for the well-being of the participants throughout
the entire activity, from leaving and getting back to the gathering point in Hong Kong together.
Know how to deal with Immigration, Customs and any other Authorities she is likely to meet,
and also be able to cope with emergencies.
Arrange pre-camp training to build the girls’ confidence and discipline, and to be their friend.
Know about WAGGGS, other Member Organisations and their relations with HKGGA.
Upon the return, submit a report within two months to the International Commissioner. For
overseas activity which held in Unit, District or Divisional Level, the report should also be
submitted to Deputy Chief Commissioner (Region Development) and be prepared to share their
activity, experiences or skills learnt.
For Guider-in-charge should also refer to the related guidelines issued by the International and
China Liaison Office.
18
3.4 Quartermaster Certificate
3.4.1 Applying for the Test
Requirements
The applicant must:
Be a Guider who has attained the age of 18 with a valid Appointment Card, or a Ranger.
Hold the Certificate of “Overnight Residential Camp Training Course” or “Overnight
Outdoor Camp Training Course”.
Be recommended by her Division Commissioner or Division Camp/Pack Holiday
Consultant.
Have acted as Assistant Quartermaster at a Holiday/Camp. Conditions
The candidate must:
Strictly observe the Safety Rules of Holidays and Camps of the Association.
Demonstrate her ability to organise and carry out the Quartermaster's job successfully at a
Holiday/Camp lasting not less than 2 nights, and the number of Campers must not be less
than 20 (excluding Camp Staff).
Show a practical knowledge of the general organisation of the Quartermaster's
Department under Holiday/Camp conditions
For other conditions please refer to Section 3.1 (General Requirements).
Test Arrangement
A Tester will be appointed by the Deputy Chief Commissioner (Educational Programme).
The Tester should be a holder of the Quartermaster Certificate.
Guidelines for Application Test - Appendix 5
3.4.2 The Test
Content
1. Menu – Simple to prepare
– Various cooking methods employed
– Adequate quantity of food
– Balanced diet
– In season
– Be economic
– Suitable for girls to cook (not applicable to Brownie Holidays)
– Extra food available to be prepared if needed
2. Finance – Budget: 1) Menu, including: breakfast, lunch, dinner, tea, etc.
2) Sundries, including: condiment, cleaning materials, extra food, etc.
3) Fuel, including: firewood, charcoal, gas, etc.
4) Budget and actual expenses should be within the reasonable range.
– Expense: Statement of account with receipts to be submitted on time.
19
3. Storage of Food – Holiday: Proper food storage in the kitchen and refrigerator.
– Camp: Proper food storage in cooking area, store tent and/or
refrigerator.
4. Usage, storage and safety of fuels.
5. Use and storage of utensils – Checklist of equipment with quantities
– Camping stove, 'Gas' lamp
6. Kitchen/cooking area sanitation – Disposal of refuse
– Dlean and tidy stove and eating utensils
– Dry and clean kitchen/cooking area
– Dry and clean cooking bench
7. Kitchen/cooking area arrangement – Food, stoves, utensils
– Fire prevention, including fire blankets, fire
extinguisher/sandbucket
– Shelter and gadgets in the cooking area, (for
outdoor camps), including table, tripod, kitchen
shelf
8. Supervising the Cooking Patrol
9. Instructing Patrol cooking (for outdoor camp)
10. Meals on time
Preparations
Content of the plan book - Cover
- Index
- Camp staff list with duties
- Candidate's personal data (experience of Quartermaster in a
Holiday/Camp not less than 2 nights)
- Copy of "Holiday/Camp Registration Form" (Appendix 6)
- List of campers and grouping
- Patrol duties list and roster
- Programme schedule
- Sketch map of the site (kitchen/cooking area/fire corridor
route arrangement)
- Menu
- Budget (quantity of food, including spare food)
- Sundries, including condiments and cleaning material
- Quantity of fuel (for outdoor camp), including camping gas
and firewood
- Storage of food
- Storage of fuel
- Safe use of stoves
- Checklist and quantity of equipment (stove, eating utensils,
camp equipment, etc.)
3.4.3 Award/Certificate
If the candidate passes the test:
A Quartermaster Certificate will be issued
A green bar with "Quartermaster" in gold may be worn on the uniform
She may serve as a Quartermaster in any Holiday/Camp (including Pack Holiday).
She may be invited to join the Tester Team.
20
3.5 Campfire Leader Certificate
3.5.1 Applying for the Test
Requirements
The applicant must:
Be a Guider who has attained the age of 18 with valid Appointment Card, or a Ranger.
Have completed the “Campfire Leader” course organised by the Association.
Be recommended by her Division Commissioner and the Division Camp Consultant.
Have planned and led a campfire (out-of-doors with wood fire) for at least once.
Conditions
The candidate must:
Strictly observe the Rules of Holidays and Camps of the Association.
Act as a Campfire Leader in a Holiday/Camp or Campfire. Participants of the campfire
must come from more than 1 Girl Guide/Ranger Unit, with not more than 5 adult helpers.
Demonstrate her ability to build a fire and her knowledge of leading songs.
Lead a campfire (out-of-doors with wood fire) for not less than 1 hour but not more than
1.5 hour, with participants not less than 20 but not more than 40 (excluding Camp Staff).
For other conditions please refer to Section 3.1 (General Requirements).
Test Arrangement
A Tester will be appointed by the Deputy Chief Commissioner (Educational Programme).
The Tester should be a holder of the Campfire Leader Certificate or an appropriate
person appointed by the Deputy Chief Commissioner (Educational Programme).
Guidelines for Application Test - Appendix 5
3.5.2 The Test
Content
1. Performance - Leadership skill
- Song leading skill
- Atmosphere and time control
2. Balanced work division e.g. Fire Controller, Song Leader, Cheer Leader, Patrol duties
(including preparation and clearing up the site)
3. Programme - Theme
- Opening & closing ceremony
- Variety of songs
- Cheers
- Campfire yarn (to match with the theme)
- Balanced campfire programme (including extra programme/songs)
4. Involvement of the participants
5. Design of the campfire
21
6. Flame control
7. Quantity of equipment/fuel
8. Fire precaution and safety rules
9. Statement of Account with receipts to be submitted on time
Preparations
Content of plan book - Cover
- Index
- Staff list with duties
- Candidate's personal data (with a copy of the “Campfire
Leader Training Course” certificate)
- Copy of the "Holiday/Camp Registration Form" (Appendix 6)
- Programme schedule
- Programme content in detail (including lyrics, campfire yarn
and vesper matching the theme, extra programme and
contingency plan)
- Building of the woodpile and design of the campfire circle
- Checklist of equipment, including.firewood, kerosene, fire
lighter, campfire blanket (Camp Staff), ground sheet/sit-upon
- Fire prevention and first aid arrangement, e.g. sand bucket,
first aid equipment, emergency telephone numbers
- Budget
- Samples of notices, including i) Notice to Parents
ii) Parents Consent Form
(Appendix 1) (No extra
notice is needed for
campfires held at a
Holiday/Camp)
3.5.3 Award/Certificate
If the candidate passes the test:
A Campfire Leader Certificate will be issued.
A red bar with “Campfire Leader” in gold may be worn on the uniform.
She may conduct campfires for any Unit.
She may be invited to join the Tester Team.
22
3.6 The Pack Holiday Licence
3.6.1 Guideline for Applying for the Test
Requirements
The applicant must:
Be a Brownie Guider who has attained the age of 21 with a valid Appointment Card.
Have the certificate of “Going-on-Holiday Training Course”.
Be recommended for a Test Holiday by the Division Commissioner and the Division Pack
Holiday Consultant.
Have run an Overnight Holiday within the last 12 months.
Conditions
The candidate must:
Strictly observe the Guideline of Holidays and Camps and Safety Rules of HKGGA.
Run a Pack Holiday for the test, with the number of participant not less than 12 but not
more than 24 (excluding Camp Staff). Number of Camp Staff must not exceed 4.
For other conditions please refer to Section 3.1 (General Requirements).
Test Arrangement
The Deputy Chief Commissioner (Educational Programme) should ensure that the Test
Holiday is assessed by 2 Testers - a valid Pack Holiday Licence Holder and the Division Pack
Holiday Consultant.
Application for Test Guidelines - Appendix 5
3.6.2 The Test
Content
1. Site layout and arrangement 1. Dining room, kitchen, dormitory, First Aid
room/post, activity area, washroom, toilet
2. Post up:
- The theme
- Daily programme
- Camp staff list with duties
- List of campers with grouping
- Six duties list and roster
- Camp rules and notices
- Menu
- Emergency telephone numbers
- Sketch map of the site
- Fire drill route
23
2. Programme 1) Appropriate for the theme
2) Balanced programme
3) Opportunity to make friends
4) Safety Precautions
5) Promotes Guiding goals and values
6) Extra/bad weather programme
7) Fire precaution and fire drill
8) Ceremonies included - Guides' Own / Prayers
- Graces
- Brownie Bells
9) Conduct a sitting-room campfire
3. Camp Staff - Sense of responsibility
- Cooperation
- Camp Staff Meeting
4. Guider-in-charge - Leadership
- Delegation of work
5. Camp health Requirement of Activity Safety Officer
1) Must have sufficient knowledge on activity safety, including Safety
Guidelines from “Policy, Organisation and Rules” of HKGGA, and
Guidelines on Outdoor Activities of the Education Bureau.
2) Prepare an adequate first aid box, and know how to use the items
3) Arrange a First Aid Corner/Post:
- Hot and cold drinking water
- First aid box
- Bed/soft ground sheet
- Blanket
- Adequate lighting in the First Aid Corner/Post
4) Records - Health forms of campers and treatment records
5) Emergency telephone numbers of the nearest hospital, clinic, etc.
6) Handling of homesick girls
7) Attend to health and hygiene of the campsite
8) Keep and distribute medicine for campers
9) Knowledge of First Aid:
- Principles of First Aid and Action in an Emergency
- Bleeding and control of bleeding
- Recognition and management of shock and fainting
- Recognition and management of heart attacks
- Recognition and management of fractures
- Management of burns and scalds
- Management of airway obstruction
- Management of asthma
- Heat exhaustion and heat stroke
- Epilepsy
- Recovery position
- A standard first aid kit
24
6. Quartermaster - Please refer to Section 3.4 for the criteria of taking a test for the
Quartermaster Certificate
7. Atmosphere - Campers' involvement and participation
8. Use of Patrol system :- Six duties
- Pow-wow
- Team spirit (Cooperation, involvement, helping each other and
inclusion)
Preparations
Plan book:
1. Administration - Cover
- Index
- Theme
- Camp staff list with duties
- Camp staff personal data (with a copy of relevant certificates),
including:
1) Applicant – Appointment Card
2) Activity Safety Officer – Certificate in First Aid/3-hour
Training on Introduction of
First Aid, or professional
qualifications
3) Quartermaster
- Copy of the "Holiday/Camp Registration Form" (Appendix 6)
- Campers' list with grouping
- Emergency telephone numbers
- Six duties list and roster
- Sketch map of the site
- Fire drill route
- Camp budget (activity, catering, transportation, equipment,
sundry, etc)
- Budget and actual expenses should be within the reasonable
range
- Personal kit list
- Samples of notices, including i) Parent’s Notice with Consent
Form and Health Form
(Appendix 1). If there is an
outing activity, it must be
specified on the notice
ii) Authorisation Form on
Medicine Usage (Appendix 6)
2. Activities - Programme schedule
- Detailed content and budget of each activity (with extra/bad
weather programme)
- Variety of activities
- Arrange of Six competition to add excitement
3. Activity Safety - First aid equipment list and quantity
4. Catering - Menu
- Quantity of food for each meal and budget (including extra food)
- Budget and list of miscellaneous items
5. Equipment - List of the equipment, including - Kitchen equipment
25
- Recreation equipment
- Activities equipment
- Stationery
6. Print a camp booklet
3.6.3 Award/Certificate
If the candidate passes the test:
A Pack Holiday Licence will be issued.
A yellow bar with “Pack Holiday Licence” in gold may be worn on the uniform.
She may run a Pack Holiday of more than 2 nights for Brownies, with the number of
Brownies not exceeding 36 (excluding Camp Staff).
If she runs a Pack Holiday for more than 36 participants, she must follow the
requirements as listed in Section 3.3.1 of this document.
A Pack Holiday Licence Holder may keep her Licence after returning her Guiders'
Appointment Card
She has to be a Camp Staff once every 3 years to filful the requirement for renewal of
qualification.
She may be invited to join the Tester Team.
She may take Girl Guide Members for overseas Holidays.
26
3.7 The Hong Kong Holiday Permit
3.7.1 Applying for the Test
Requirements
The applicant must:
Be a Guide/Ranger Guider who has attained the age of 21 with valid Appointment Card.
Have the certificate of “Going-on-Holiday Training Course”.
Be recommended for a Test Holiday by the Division Commissioner and the Division
Camp Consultant.
Have run an Overnight Holiday within the last 12 months.
Conditions
The candidate must:
Strictly observe the Guideline of Holidays and Camps and Safety Rules of HKGGA.
Run a Holiday for the test, with the number of participant not less than 12 but not more
than 24 (excluding Camp Staff). Number of Camp Staff must not exceed 4.
For other conditions please refer to Section 3.1 (General Requirements).
Test Arrangement
The Deputy Chief Commissioner (Educational Programme) should ensure that the Test
Holiday is assessed by 2 Testers - a valid Hong Kong Holiday Permit Holder and the Division
Camp Consultant.
Application for Test Guidelines - Appendix 5
3.7.2 The Test
Content
1. Site layout and arrangement 1) Dining room, kitchen, dormitory, First Aid
Room/Post, activity area, washroom, toilet etc.
2) Flagpole
3) Display:
- The theme
- Daily programme
- Camp staff list with duties
- Campers' list and grouping
- Patrol duties list and roster
- Camp rules and notices
- Menu
- Emergency telephone numbers
- Sketch map of the site
- Fire drill route
27
2. Programme 1) Appropriate for the theme
2) Balanced programme
3) Opportunity to make friends
4) Safety measures and procedures
5) Promotes Guiding values
6) Extra/bad weather programme
7) Fire precaution/fire drill
8) Ceremonies, including:
- Colours Ceremony
- Guides Own’ / Prayers
- Graces
- Taps
9) Conduct a Campfire
3. Camp Staff - Sense of responsibility
- Cooperation
- Camp Staff Meeting
4. Guider-in-charge - Leadership
- Delegation of work
5. Camp health Requirement of Activity Safety Officer
1) Must have sufficient knowledge on activity safety, including Safety
Guidelines from “Policy, Organisation and Rules” of HKGGA, and
Guidelines on Outdoor Activities of the Education Bureau. 2) Prepare an adequate first aid box, and know how to use the items
3) Arrange a First Aid Corner/Post:
- Hot and cold drinking water
- First aid box
- Bed/soft ground sheet/blanket
- Adequate lighting in the First Aid Corner/Post
4) Records - Health forms of campers and treatment records
5) Emergency telephone numbers of the nearest hospital, clinic, etc
6) Handling of homesick girls
7) Attend to health and hygiene of the campsite
8) Keep and distribute medicine for campers
9) Knowledge of first aid:
- Principles of First Aid and Action in an Emergency
- Bleeding and control of bleeding
- Recognition and management of shock and fainting
- Recognition and management of heart attacks
- Recognition and management of fractures
- Management of burns and scalds
- Management of airway obstruction
- Management of asthma
- Heat exhaustion and heat stroke
- Epilepsy
- Recovery Position
- A standard first aid kit
28
6. Quartermaster - Please refer to Section 3.4 for criteria of taking a test for the
Quartermaster Certificate
7. Atmosphere - Campers’ involvement and participation
8. Use of Patrol system - Patrol duties
- Patrol meeting
- Patrol Leaders Council
- Patrol spirit (Cooperation, involvement, helping each other and
inclusion)
Preparations
Plan book:
1. Administration : - Cover
- Index
- Camp theme
- Camp staff list with duties
- Camp staff personal data (with a copy of relevant certificates),
including:
1) Applicant – Appointment Card
2) Activities Safety Officer – Certificate in First Aid/3-hour
Training on Introduction of First
Aid or professional qualifications
3) Quartermaster
- Copy of the "Holiday/Camp Registration Form" (Appendix 6)
- Camp rules
- Campers' list and grouping
- Emergency telephone numbers
- Patrol duties list and roster
- Sketch map of the site
- Fire drill route
- Camp budget (activities, catering, transportation, equipment,
miscellaneous)
- Personal kit list
- Samples of notices, including i) Parent’s Notice with Consent
Form and Health Form
(Appendix 1). If there is an
outing activity, it must be
specified on the notice
ii) Authorisation Form on Medicine
Usage (Appendix 2)
2. Activities - Programme schedule
- Detailed content and budget of each activity (with extra/bad
weather programme)
- Variety of activities
- Arrange of Patrol competition to add excitement
29
3. First aid equipment list and quantity
4. Catering : - Menu
- Quantity of food for each meal and budget (including extra food)
- Budget and list of miscellaneous items
5. Equipment : - List of the equipment, including: - Kitchen equipment
- Recreation equipment
- Activities equipment
- Stationery
6. Print a camp booklet
3.7.3 Award/Certificate
If the candidate passes the test:
A Hong Kong Holiday Permit will be issued.
A light blue bar with “HK Holiday Permit” in gold may be worn on the uniform.
She may run a Holiday of more than 2 nights for Guides/Rangers, with the number of
Guide/Ranger not exceeding 48 (excluding Camp Staff).
If she runs a Holiday for more than 48 participants, she must follow the requirements as
listed in Section 3.3.2 of this document.
A Hong Kong Holiday Permit Holder may keep her Permit after returning her Guider’s
Appointment Card.
She has to be a Camp Staff once every 3 years to filful the requirement for renewal of
qualification.
She may be invited to join the Tester Team.
She may take Girl Guide Members for overseas Holidays.
30
3.8 The Camper's Licence
3.8.1 Applying for the Test
Requirements
The applicant must:
Be a Guide/Ranger Guider who has attained the age of 21 with a valid Appointment Card.
Have the certificate of “Going-on-Camp Training Course” organised by the Association.
Be recommended for her Test Camp by the Division Commissioner and the Division
Camp Consultant.
Have run an Overnight Camp within the last 12 months.
Conditions
The candidate must:
Strictly observe the Guidelines of Holidays and Camps and Safety Rules of HKGGA.
Run a Camp for the test, with the number of participant not less than 12 but not more than
24 (excluding Camp Staff). Number of Camp Staff must not exceed 4.
For other conditions please refer to Section 3.1 (General Requirements).
Test arrangement
The Deputy Chief Commissioner (Educational Programme) should ensure that the Test Camp
is assessed by 2 Testers - a valid Camper's Licence Holder and the Division Camp Consultant.
Application for Test Guidelines - Appendix 5
3.8.2 The Test
Content
(Note: Indoor areas are not allowed to be used except in bad weather conditions, e.g. typhoon
or site flooding)
1. Site layout and arrangement, including: 1) Dining area, cooking area, sleeping area,
activity area, first aid tent, washing area
2) Flagpole: location, height, secureness,
accuracy of knots
3) Display - The theme
- Daily programme
- Camp staff list with duties
- Campers' list with grouping
- Patrol duties and roster
- Camp rules and notices
- Menu
- Emergency telephone numbers
- Site sketch map
- Fire drill routes
31
2. Demonstrate how to pitch and strike various tents, including: marquee, Icelandic, A-tent,
wash/toilet tent, store tent, shelter.
3. Camp gadgets including: towel rack, shoe rack, flagpole, dining table, notice board,
kitchen storage
4. Programme (1) Appropriate for the theme
(2) Balanced programme
(3) Opportunity to make friends
(4) Safety measures and rules
(5) Promotes Guiding values
(6) Extra/bad weather programme
(7) Fire precaution/fire drill
(8) Ceremonies including:
- Colours Ceremony
- Guides' Own / Prayers
- Graces
- Taps
(9) Conduct a Campfire
5. Camp Staff - Sense of responsibility
- Cooperation
- Camp Staff Meeting
6. Guider-in-charge - Leadership
- Delegation of work
7. Camp health Requirement of Activity Safety Officer
1) Must have sufficient knowledge on activity safety, including Safety
Guidelines from “Policy, Organisation and Rules” of HKGGA, and
Guidelines on Outdoor Activities of the Education Bureau. 2) Prepare an adequate first aid box, and know how to use the items
3) Arrange a First Aid Tent/Room:
- Hot and cold drinking water
- First aid box
- Bed/soft ground sheet
- Blanket
- Adequate lighting in First Aid Tent
4) Records - Health forms of campers and treatment records
5) Emergency telephone numbers of the nearest hospital, clinic, etc
6) Handling of homesick girls
7) Attend to health and hygiene of the campsite
8) Keep and distribute medicine for campers
9) Knowledge of First Aid :
- Principles of First Aid and Action in an Emergency
- Bleeding and control of bleeding
- Recognition and management of shock and fainting
- Recognition and management of heart attacks
- Recognition and management of fractures
- Management of burns and scalds
- Management of airway obstruction
- Management of asthma
- Heat exhaustion and heat stroke
- Epilepsy
- Recovery Position
32
- A standard first aid kit
8. Quartermaster - Please refer to Section 3.4 for criteria of taking a test for
Quartermaster Certificate
9. Atmosphere - Camper’s involvement and participation
10. Use of Patrol system: - Patrol duties
- Patrol meeting
- Patrol Leaders Council
- Patrol spirit (Cooperation, involvement, helping each other and
inclusion)
Preparations
Plan book
1. Administration - Cover
- Index
- Camp theme
- Camp staff list with duties
- Camp staff personal data (with a copy of relevant certificates),
including:
1) Applicant – Appointment Card
2) ActivitySafety Officer – Certificate in First Aid/3-hour
Training on Introduction of
First Aid or professional
qualifications
3) Quartermaster
- Copy of the "Holiday/Camp Registration Form" (Appendix 6)
- Camp rules
- Campers' list with grouping
- Emergency telephone numbers
- Patrol duties list and roster
- Sketch map of the site
- Fire drill route
- Budget (activities, catering, transportation, equipment,
miscellaneous)
- Personal kit list
- Samples of notices, including i) Parent’s Notice with Consent
Form and Health Form
(Appendix 1). If there is an
outing activity, it must be
specified on the notice
ii) Authorisation Form on
Medicine Usage (Appendix 2)
2. Activities - Programme schedule
- Detailed content and budget of each activity with extra/bad
weather programme
- Variety of activities
- Arrange of Patrol competition to add excitement
3. Activity Safety - First aid equipment list and quantity
33
4. Catering - Menu
- Quantity of food for each meal and budget of food (including
extra food)
- Budget and list of miscellaneous items including condiments
and cleaning materials
5. Equipment List of the equipment, including:
- Camp gear
- Recreation equipment
- Activities equipment
- Stationery
6. Print a camp booklet
3.8.3 Award/Certificate
If the candidate passes the test:
A Camper's Licence will be issued.
A dark blue bar with “Camper’s Licence” in gold may be worn on the uniform.
She may run a Camp/Holiday of more than 2 nights for Guides/Rangers, with the number
of Guide/Ranger not exceeding 48 (excluding Camp Staff).
If she runs a Camp for more than 48 participants, she must follow the requirements as
listed in Section 3.3.2 of this document.
A Camper’s Licence Holder may keep her Licence after returning her Guider’s
Appointment Card.
She has to be a Camp Staff once every 3 years to filful the requirement for renewal of
qualification.
She may be invited to join the Tester Team.
She may take Girl Guide Members for overseas Holidays/Camps.
34
4. Sea Activities
4.1 Water Test Certificate
Registered Members, Girl Guides, Rangers and Guiders can apply for the Water Test.
4.1.1 Applying for the Test
Requirements
Conditions
The candidate must:
Strictly observe the Safety Guidelines from “Policy, Organisation and Rules” (Clause 39)
the general requirements.
Test arrangement
The Deputy Chief Commissioner (Educational Programme) should ensure the Test is
assessed by a qualified instructor.
The Tester must hold a valid Bronze Medallion Badge of Life-saving or Swimming
Teacher Qualification.
4.1.2 The Test
The applicant must be physically healthy and be able to:
- Swim 50 metres.
- Swim under water for 3 metres (no any part of the body should be above the water).
- Tread water for 1 minute.
The Programme Department can issue the Water Test Certificate if the candidate holds
any of the below qualifications:-
- Brownie’s Swimmer Badge (Stage II)
- Girl Guide’s Swimmer Badge (Stage I/II)
- Letter issued by the Swimming Society/Club
- Bronze Medallion Badge or above
- Swimming or Life-saving teacher
4.1.3 Award/Certificate
If the candidate passes the test:
- The HKGGA Water Test Certificate will be issued
- She may attend the sea courses/activities organised by the Association.
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4.2 Adult Canoeist Permit
If an Adult holds a Canoe Three-star Award Certificate issued by the Hong Kong Canoe Union, she
may apply for the Adult Canoeist Permit from the Programme Department.
4.2.1 Applying for the Test
Requirements
The applicant must:
Be a registered Member, Girl Guide, Ranger or Guider who has attained the age of 18
Hold the Water Test Certificate.
Have attended the “Adult Canoeist Permit Training Course” organised by the Association.
Conditions
The candidate must:
Strictly observe the Safety Guidelines from “Policy, Organisation and Rules” and the
general requirements of sea activities from the “Activity Safety Rules and Guidelines for
Activities” of HKGGA.
Have completed the “Adult Canoeist Permit Training Course” and be able to show her
ability of the basic standard and requirements.
Test Arrangement
The Deputy Chief Commissioner (Educational Programme) should ensure the Test is assessed
by a qualified instructor.
Procedure of applying for Adult Canoeist Permit Test
The Training Office organises the “Adult Canoeist Permit Training Course”, and the Test will
be held at the end of the course.
4.2.2 The Test
Part 1: Written Test
- HKGGA’s Safety Guidelines from “Policy, Organisation and Rules”, the general
requirements of sea activities from the “Activity Safety Rules and Guidelines for
Activities” and sea activity centre’s activity regulations
- Knowledge on personal equipment and life jacket
- Knowledge on and maintenance of canoe and paddle
- Familiarity with the centre’s flag signals
- Knowledge on whistle signals
- Knowledge on canoe activity safety
- Impact of weather
- Knowledge on rope maintenance and storing
36
Part 2: Skills Test
- Put on a life jacket
- Launch
- Embark and disembark
- Paddle forward and emergency stop
- Paddle backward and emergency stop
- Sweep stroke
- Raft up
- Handle properly after capsizing
- Empty the canoe by two persons on shore
- Empty the canoe by one person on shore
- Stern rudder
- Effective use of the canoe raft
- HI-rescue
- Draw stroke
- Slap for support
- X-rescue
4.2.3 Award/Certificate
If the candidate passes the test:
The Adult Canoeist Permit will be issued.
A yellow bar with 'ACP' in green may be worn on the uniform.
She may use the canoe facilities at the sea activities training centre of the Association.
She may attend the “Adult Canoeing Charge Permit Training Course”.
A C P
37
4.3 Adult Canoeing Charge Permit
If an Adult holds a Proficiency Certificate issued by the Hong Kong Canoe Union, she may
apply for the Adult Canoeist Charge Permit from the Programme Department.
4.3.1 Applying for the Test
Requirements
The applicant must:
Be a registered Member, Girl Guide, Ranger or Guider who has attained the age of 18
Have completed 12 hours of certified canoeing practice within the past 12 months.
Have attended the “Adult Canoeist Charge Permit Training Course” organised by the
Association.
Conditions
The candidate must:
Strictly observe the Safety Guidelines from “Policy, Organisation and Rules” and the
general requirements of sea activities from the “Activity Safety Rules and Guidelines for
Activities” of HKGGA.
Have completed the “Adult Canoeist Permit Training Course” and be able to show her
ability of the basic standard and requirements.
Test Arrangement
The Deputy Chief Commissioner (Educational Programme) should ensure the Test is assessed
by a qualified instructor.
4.3.2 The Test
Part 1: Written Test
- Knowledge on land map, sea map and compass
- Equipment for sea trip of individual and group
- Knowledge on wind, tide and current
- Emergency repair at sea
Part 2
Display a properly packed set of workable equipment for a one-day sea trip, including
personal clothing, rubber shoes and the following:
- Canoe, paddle, spray cover and life jacket
- Repair tools
- First aid equipment
- Emergency bag
38
- Spare clothing
- Lunch and drink
- Towline (not shorter than 5 metres)
- Emergency food and drink
- Whistle
- Torch
- Map
- Compass
- Radio receiver
Part 3: Skill Test
- Solo launching
- Embark and disembark (pier/beach/slipway)
- Solo emptying the canoe on shore
- Slap for support (stationary and moving)
- Sculling draw
- Sculling for support
- Low brace turn
- X-rescue
- Swimmer to canoe rescue
- Eskimo rescue
4.3.3 Award/Certificate
If the candidate passes the test:
The Adult Canoeing Charge Permit will be issued.
A golden bar with 'ACCP' in green may be worn on the uniform.
She may use the canoe facilities at the sea activities training centre of the Association.
ACCP
39
4.4 Elementary Dragon Boating Permit
If an Adult holds the Elementary Dragon Boat Training Certificate issued by the Hong Kong China
Dragon Boat Association, she may apply for the Elementary Dragon Boating Permit from the
Programme Department.
4.4.1 Applying for the Test
Requirements
The applicant must:
Be a registered Member, Girl Guide, Ranger or Guider who has attained the age of 12.
Hold the Swimmer Badge (Stage I), Water Test Certificate or Bronze Medallion issued by
the Hong Kong Life Saving Society.
Have attended the “Elementary Dragon Boating Permit Training Course” organied by the
Association.
Conditions
The candidate must:
Strictly observe the Safety Guidelines from “Policy, Organisation and Rules” and the
general requirements of sea activities from the “Activity Safety Rules and Guidelines for
Activities” of HKGGA.
Have completed the “Elementary Dragon Boating Permit Training Course” and be able to
show her ability of the basic standard and requirements.
Test Arrangement
The Deputy Chief Commissioner (Educational Programme) should ensure the Test is assessed
by a qualified instructor.
Procedure of applying for Elementary Dragon Boating Permit Test
The Association organises the Elementary Dragon Boating Permit Training Course and the
Test will be held at the end of the course.
4.4.2 The Test
Part 1: Theories:
- The history and development of Dragon boating in Hong Kong
- A brief introduction to Hong Kong China Dragon Boat Association
- Types, structure and necessary gears of Dragon boats
- Water safety guidelines
- Lifejackets vs buoyancy aids
Part 2: Techniques
- Warm-up exercises
- Proper procedures to put on buoyancy aids and/or lifejackets
- Safety rules when embarking and disembarking the boat
- Sitting posture and paddle gripping
- Embarking in deep water
- Basic strokes
i) Forward stroke
40
ii) Backward stroke
iii) Emergency stop
iv) Brace to balance
4.4.3 Award / Certficiate
If the candidate passes the test:
The Elementary Dragon Boating Permit will be issued.
A metal pin of “Elementary Dragon Boating Permit” may be worn in uniform.
Elementary Dragon Boating Permit
41
4.5 Adult Intermediate Dragon Boating Permit
If an Adult holds the Intermediate Dragon Boat Training Certificate issued by the Hong Kong China
Dragon Boat Association, she may apply for the Adult Intermediate Dragon Boating Permit from
the Programme Department.
4.5.1 Applying for the Test
Requirements
The applicant must:
Be a holder of Elementary Dragon Boating Badge or Elementary Dragon Boat Training
Certificate issued by the Hong Kong China Dragon Boat Association.
Hold the Swimmer Badge (Stage I), Water Test Certificate or Bronze Medallion issued by
the Hong Kong Life Saving Society.
Have attended the “Dragon Boating Permit Training Course” organized by the Association.
Conditions
The candidate must:
Strictly observe the Safety Guidelines from “Policy, Organisation and Rules” and the
general requirements of sea activities from the “Activity Safety Rules and Guidelines for
Activities” of HKGGA.
Have completed the “Dragon Boating Permit Training Course” and be able to show her
ability of the basic standard and requirements.
Test Arrangement
The Deputy Chief Commissioner (Educational Programme) should ensure the Test is assessed
by a qualified instructor.
Procedure of applying for Dragon Boating Permit Test
The Association organises the Dragon Boating Permit Training Course and the Test will be
held at the end of the course.
4.5.2 The Test
Part 1: Theories
- Updates on HKCDBA
- First Aid
- Navigation rules
- Introduction to competition regulations and racing rules
Part 2: Techniques
- Warm-up and cool-down exercises
- Physical training
- Strengthen sitting posture and paddling techniques
- Position adjustment and movement in the boat
- Draw and pry stoke
- Race techniques
i) Start
ii) Endurance
iii) Finish
- Swamped boat recovery
- Understand racing rules and complete a minimum of 500m race
42
4.5.3 Award / Certificate
If the candidate passes the test:
The Adult Intermediate Dragon Boating Permit is issued.
A metal pin of “ Adult Intermediate Dragon Boating Permit” may be worn in uniform.
Adult Intermediate Dragon Boating Permit
43
4.6 Adult Dragon Boat Helm Permit
If an Adult holds the Level 1 Dragon Boat Helm Certificate issued by the Hong Kong China
Dragon Boat Association (HKCDBA), she may apply for the Adult Dragon Boat Helm Permit from
the Programme Department.
4.6.1 Applying for the Test
Requirements
The applicant must:
Be a registered Member, Girl Guide, Ranger or Guider who has attained the age of 15.
Hold the Swimmer Badge (Stage I), Water Test Certificate or Bronze Medallion issued by
the Hong Kong Life Saving Society.
Hold the Intermediate Dragon Boating Permit or Intermediate Dragon Boat Training
Certificate issued by the Hong Kong China Dragon Boat Association.
Have completed 12 hours of Dragon Boat practice within past 12 months.
Have attended the “Dragon Boat Helm Permit Training Course” organized by the
Association.
Conditions
The candidate must:
Strictly observe the Safety Guidelines from “Policy, Organisation and Rules” and the
general requirements of sea activities from the “Activity Safety Rules and Guidelines for
Activities” of HKGGA.
Have completed the “Dragon Boat Helm Permit Training Course” and be able to show her
ability of the basic standard and requirements.
Test Arrangement
The Deputy Chief Commissioner (Educational Programme) should ensure the Test is assessed
by a qualified instructor.
Procedure of applying for Dragon Boat Helm Permit Test
The Association organises the Dragon Boat Helm Permit Training Course and the Test will be
held at the end of the course.
4.6.2 The Test
Part 1: Theories
- Basic steering skills
- Basic navigation
- Knowledge on Dragon boat races
- Types, structure and necessary gears of Dragon boats
- Responsibilities and key issues to note for helms
- Weather conditions
- The impact of wind, tide, current and wave
- Water safety guidelines
Part 2: Techniques
- General techniques
44
i) Individual paddling and control in launching a boat; preparation of boats at the beach,
pier or pontoon and after use arrangements
ii) Basic controls:
Static turing
Keeping the course (forward and backward)
Turning when moving (forward and backward)
Leaving and returning to the beach, pier or pontoon etc.
- Racing techniques
i) Paddle backwards to the starting point
ii) Complete a simulated race of at least 200 meters
- Basic knotting
- Capsize recovery
- Overboard rescue
The assessment will include a written test and practical steering test. Participants are required to
arrange own paddlers for the assessment with boar speed of no less than 12 km per hour.
4.6.3 Award / Certificate
If the candidate passes the test:
The Adult Dragon Boat Helm Permit is issued
A metal pin of “Adult Dragon Boat Helm Permit” may be worn in uniform
Adult Dragon Boat Helm Permit
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5. Trainer Progress System / Scheme
5.1 Trainee Trainer Progress
Requirements as Trainee Trainer
1. Have reached the age of at least 23
2. Hold a valid Unit Leader Appointment
3. Have over 5 years of Guiding Experience as a Unit Leader providing an active
progressive programme for the girls.
4. Leader Training Scheme - Expert Leader Training Certification –
5. Hold a Camp Licenses or Pack Holiday License or Hong Kong Holiday Permit.
6. Experience as District Commissioner or District or Division Team Member
Training Scheme
A. Attend Train-the-Trainer Training Course
Course Content
1. Introduction to training
2. Understanding the psychology of adult learning
3. Be able to identify training needs
4. Course design - writing learning objectives & lesson plans
5. Presentation skills
6. Methods and techniques of training
7. Visual aids & impact of it in training
8. Evaluation of training effectiveness
9. WAGGGS Policy and Guidelines on Adult training, Learning and Development
10. Promise & Law, Programme & Progress, and patrol system refreshment session
11. Programme wrap up
12. Complete course assignment
B. Join the Training Team
Successfully completes The Train-the-Trainer course, Trainee Trainer joins the Training
Team.
C. Observe a full Leaders Training Course (LTC)
The Trainee Trainer is required to observe a full Leaders Training Course (LTC) of the
appropriate Section and complete an observation form for each session under the mentorship
of a Mentor assigned by the Training Committee.
D. Other requirements;
1. Attend Training Team Annual Workshop
2. Trainers’ Development Training Workshop
3. Attend Training Team Meetings / events
Award / Certificate
1. The Trainee Trainer after completed the required training will be awarded a Certificate
named “Train-the-Trainer Training Course”.
2. A green bar with "Training Team" in gold can be worn in uniform.
46
5.2 Assistant Trainer Progress
Criteria to attain Certified Trainer recognition.
Requirements
During a period of approximately three years , not more than five years and under the
mentorship of a mentor assigned by the Training Committee. The Assistant Trainer must
complete the following tasks;
1. Be an active Assistant Trainer
2. Hold a valid Unit Appointment and provide evidence of ability to enable girls to make
progress (evaluated by unit visit and unit records)
3. Work as part of a Course Delivery team preparing lesson plans and materials to deliver
sessions of Leader Training Course (LTC) using experiential activities and appropriate
facilitation methods, under the guidance of Certified Trainer or Trainer appointed by the
Training Committee
4. Deliver all session of LTS Level 1 under the guidance of a Mentor who provides feedback
and evaluation after each session and recommends further reading or writing assignments
as required.
5. Attend group mentor sessions
6. Complete self-evaluation form after attending mentoring group session.
7. On the recommendation of her Mentor The Training Committee will arrange
I. A Unit visit by Trainer assigned by Training Committee and a Commissioner
II. A Three hours assessment
Brownie Section
Plan A 180” Brownie Programme, Programme Planning (180”)
Plan B 180” What is Guiding (60”)
Promise & Law (60”)
Activities Safety & Risk Management (60”)
Plan C 180” Br. Unit Meeting ( Br. Song Br. Ring & Pow Wow) (120”)
Br. Interest Badge Scheme (60”)
Guide Section
Plan A 180” Guide Programme, Programme Planning (180”)
Plan B 180” What is Guiding (60”)
Promise & Law (60”)
Activities Safety & Risk Management (60”)
Plan C 190” Guide Unit Meeting (60”)
Guide Interest Badge Scheme (80”) Patrol System (50’)
Ranger Section 180” Ranger Prog, Prog Planning, Progress & Patrol System (EC)
Happy Bee 180” Happy Bee Programme, Programme Planning & Progress
English Speaking 180” Section Programme, Programme Planning & Progress
47
Other requirements;
1. Attend Training Team Annual Workshop
2. Trainers’ Development Training Workshop
3. Attend Training Team Meetings / events
Award/Certificate
If the candidate fulfills all the criteria and has been monitored and evaluated by the Training
Committee, and had her unit visited to assess progress of her girls
She will receive:
- a Trainer Certificate
- a silver badge with “T” to be worn on the uniform
- a “Trainer” badge tab
- a gold flash to be worn on the hat
- a WAGGGS training certificate signed by the President of HKGGA
- a WAGGGS training insignia to be worn on the uniform
48
5.3 Certified Trainer Progress
Criteria to attain Lead Trainer recognition
During a period of approximately three years, not more than five years under the mentorship
of a Mentor (Principal or Master Trainer) assigned by the Training Committee.
Requirements
1. Be an active Certified Trainer with valid Trainer appointment
2. Hold a valid Unit appointment and provide evidence of ability to enable girls in her
Unit to make progress (evaluated by unit visit and unit records)
The Certified Trainer must complete the following tasks
1. Demonstrate up-to-date knowledge of WAGGGS Policy and Guidelines on Adult
Training , Learning and Development and the Educational Programme Framework
Prepare to Learn, Prepare to Lead for girls directives from WAGGGS.
2. As a Course Leader demonstrate the ability to lead a Course Delivery team and to be
evaluated by Mentor and Training Committee.
Lead a Course Delivery team to deliver :
i. all modules of LTS Level 1
ii. Leadership Guiding Skills Workshops LTS Level 2
iii. Overnight Residential Camp/Outdoor Camp Training Course LTS Level 2
3. Evaluate and recommend ways of improving content or effectiveness of delivery of a
Leadership Course. (Course to be confirmed by Training Committee)
4. Observe and deliver sessions of the following course under the guidance of a Mentor
who provides feedback and evaluation.
i. Leadership Guiding Skills Workshop (Advanced Level) – LTS Level 3
5. Assist Trainee Trainers to develop their skills as Trainers.
6. Receive feedback from Training Committee on performance.
7. Mentor an Assistant Trainer to complete the Assistant Trainer requirements.
8. Complete Self-Evaluation form and discuss with Mentor.
9. Attend an external training event to improve skills as a Trainer at
i. International Guiding Training Event
ii. Recognized Training Course (Course to be confirmed by Training Committee)
10. Attend an overseas International Guiding Event in another country.
Other requirements;
1. Attend Training Team Annual Workshop
2. Trainer’s Development Training Workshop
3. Attend Training Team Meetings / events
49
Award/Certificate
After successful competition of these tasks under the supervision of a Principal or Master
Trainer and after discussion, evaluation and feedback from the Training Committee, the
Certified Trainer will be promoted to Lead Trainer she will receive:-
1. a Lead Trainer Certificate
2. a silver background with golden colour "T " badge to be worn on uniform
3. continue to wear the gold hat flash and WAGGGS training insignia.
For Further Development Trainer should take other action to perfect knowledge and skills by;
1. Gain a external training certification e.g. CVQO
2. Attend a WAGGGS LDP Workshop/Seminar/Event
50
5.4 Lead Trainer Progress
Criteria to attain Principal Trainer recognition
During a period of approximately three years, not more than five years under the mentorship of
a Mentor assigned by the Training Committee
Requirements
1. Be an active Lead Trainer with valid Trainer appointment.
2. Hold a valid Unit appointment and provide evidence of ability to enable girl in her Unit
to make progress (evaluated by a unit visit and examination of unit records)
3. Develop new skills and demonstrate up to date knowledge of the latest WAGGGS Adult
Training and Methods to be able to deliver training in the six core areas
The Lead Trainer must complete the following tasks;
1. Deliver the course below to show competence at this level (evaluated by Mentor and
Training Committee.
i. Leadership Guiding Skills (Advanced level) Training workshop LTS Level 3 & 4.
ii. Outdoor Skills Training Course LTS Level 3
iii. Further Self-Development (First level) Training Courses LTS Level 4
iv. Going-on Holiday / Camp Training course LTS Level 4
2. Observe and deliver sessions of the following courses under the guidance of mentor who
provides feedback and evaluation
i. Further Self-Development (Second Level) Training Course LTS Level 5
ii. Expert Leader Training Course LTS Level 5
3. Complete Self-Evaluation form and discuss with Mentor
4. Participate in AP/International event to enhance understanding and knowledge of Guiding
in other countries
5. Successfully Develop a Resources Kit, Programme Hints/Training Tools for one of the
WAGGGS Triennial themes
6. Be visited by Principal Trainer at a 3-hour specific training according to the WAGGGS
Policy and Guidelines on Adult training, Learning and Development and the Educational
Programme Framework Prepare to Learn, Prepare to Lead for girls directives, the
course/session to be confirmed by the Training Committee.
7. Mentor a Certified Trainer on application of the WAGGGS Policy and Guidelines on
Adult training, Learning and Development
8. Visit Certified Trainers to ensure ability to demonstrate progress in trainings and at unit
meetings.
9. Undertake a professional course to develop skills as a Trainer; i.e. Neuro Linguistic
Programming; Training Needs Analysis; Identifying Needs and Evaluation; Monitoring
and Evaluation.
10. Attend Annual Trainers’ Development Training Workshop and or Take a role in
preparation of the Trainers’ Annual Trainers’ Development Training Workshop /
Commissioners Training
Other requirements;
51
1. Attend Training Team Annual Workshop
2. Attend Annual Trainer’s Development Training Workshop
3. Attend Training Team Meetings / events
Award / Certificate
After successful competition of these tasks under the guidance of her mentor and after
discussion, evaluation and feedback from the Training Committee, the Lead Trainer will be
promoted to Principal Trainer, she will receive:-
1. a Principal Trainer Certificate
2. a gold badge with "T " to be worn on uniform
3. continue to wear the gold hat flash and WAGGGS training insignia.
52
5.5 Principal Trainer Progress
Criteria to attain Master Trainer recognition
During a period of approximately three years, not more than five years under the mentorship of a
suitable Trainer assigned by the Training Committee.
Requirements
1. Be an active Principal Trainer with valid Trainer appointment.
2. Gain a professional Training or Training related qualification (from an outside body i.e.
University or recognized professional )
3. Demonstrate update her knowledge and skills on the Latest WAGGGGS Training Methods and
Policy, Educational Programmes and Triennial Themes, Six Core areas.
The Principal Trainer must complete the following tasks;
1. Design and Deliver Trainings for Trainers on the content of the WAGGGS accredited training
scheme
2. Design, Conduct and Evaluate training courses (HK & WAGGGS)for ACC/DCCs /board
members/HKGGA staff and lay members
3. Monitor and Evaluate the HKGGA WAGGGS accredited training scheme to ensure that the
content is up to date, valid and delivered according to Guiding Principles of Experiential
Activities.
4. Monitor and evaluate the training guidelines to ensure that they are incorporated into all
Training Courses.
5. Monitor, evaluate and feedback to other Trainers on performance and delivery of training
sessions.
6. Visit Lead Trainers to ensure ability to demonstrate progress in trainings and at unit meetings
7. Design and deliver Annual Trainers’ Development Training Workshop and or Commissioners
Training
8. Take an active role in preparation of the Annual Trainers’ Development Training Workshop
9. Complete Self-Assessment form and discuss with a Mentor or Training Committee
10. Mentor a Lead / Principal Trainer to undertake a professional course to develop skills as a
Trainer;
i.e. Neuro Linguistic Programming; Training Needs Analysis; Identifying Needs and
Evaluation; Monitoring and Evaluation
11. Participate in WAGGGS / Asia Pacific event(s)
Other requirements;
53
1. Attend Training Team Annual Workshop
2. Trainer’s Development Training Workshop
3. Attend Training Team Meetings / events
Award / Certificate
After successful competition of these tasks under the guidance of a Master Trainer and after
discussion, evaluation and feedback from the Training Committee, the Principal Trainer will be
promoted to Master Trainer and she will receive:-
1. a Master Trainer Certificate
2. continue to wear a gold badge with "T " on uniform
3. continue to wear the gold hat flash and WAGGGS training insignia.
54
Training Rank Definition The Area Training work as a HKGGA Trainer
Trainee Trainer
An experienced Guider who is
undertaking the Train the
Trainer Scheme
Observe and evaluate (against list of criteria) LTC
Sessions
Attend Annual Workshop
Assistant
Trainer
An experienced Guider who is
undertaking the Train the
Trainer Scheme Assessment
After a suitable time of observation assist Certified
Trainers to deliver sessions of LTS Level 1
Certified
Trainer
An Assistant Trainer who has
completed all the requirements
of the Train the Trainers
scheme and has successfully
completed the Trainer’s
Qualification assessment
Deliver sessions for LTS - Level 1 & 2
i. all modules of Leader Training Course
ii. Leadership / Guiding Skills (Elementary level)
iii. Training Workshops
iv. Overnight Residential Camp / Outdoor Camp
v. Training Course
Lead Trainer
A Certified Trainer who has
completed the requirements to
be promoted to Lead Trainer
Deliver sessions for LTS - Level 3 & 4
i. Leadership / Guiding Skills (Advanced level)
Training workshops
ii. Outdoor Skills Training Courses
iii. Further Self-Development (First level)
Training Courses
iv. Going-on Holiday / Camp Training Course
Principal
Trainer
A Lead Trainer who has
completed the requirements to
be promoted to Principal
Trainer
Deliver sessions for LTS - Level 4 & 5
i. Leadership / Guiding Skills (Advanced level)
Training workshops
ii. Further Self-Development (First & Second
level) Training Courses
iii. Going-on Holiday / Camp Training Course
iv. Expert Leader Training Course
v. Deliver training for Trainers, Commissioners,
Instructors and members of the HKGGA staff
and / or EXCO board as needed
Master Trainer
A Trainer who has substantial
Guiding experience and who
has outside professional
Qualifications
Deliver sessions for LTS - Level 5
i. Expert Leader Training Course
ii. Deliver training for Trainers, Commissioners,
Instructors and members of the HKGGA staff
and / or EXCO board as needed
WLDP/ NLDP
Facilitator
A Trainer who has substantial
Guiding experience and who
has outside professional
Qualifications and Worked as
WDLP facilitator
Deliver sessions for LTS - Level 5
i. Deliver training for Trainers, Commissioners,
Instructors and members of the HKGGA staff
and / or EXCO board as needed
ii. Recommended by HKGGA to WAGGGS to
conductexternal trainings for WAGGGS or AP
Resource
Trainer
A Trainer who has reached the
age of 65 and no longer to
hold a valid Appointment / or
an ex-qualified Trainer but can
provide evidence of being up
to date knowledge & skills in
training.
Support the Training team, mentor Trainers to make
progress.
55
6. Commissioner Progress System and Commissioner Training Scheme
Introduction
The HKGGA Training Scheme for Commissioners aims to develop outstanding managers who
enable leaders to assist girls in their units to become community leaders and global citizens.
Guiding is a means of developing caring leaders and responsible citizens. It is delivered as ‘girls
earning by doing’ in an enjoyable fun filled way.
Commissioner Progress System
The purpose of this system is more transparent culture by young management talent, and by the
Commissioner of all levels to further optimize the functions and provide relevant management skills
training, to enhance the management capacity to practice the World Association of Girl Guides and
Girl Scouts and the Hong Kong Girl Guides Association's mission and vision.
Commissioner Training Scheme
It has 4 levels of progress so that Commissioners can lead adults to the WAGGGS and HKGGA
Missions and Visions.
Level 1 gives management skills, to be able to monitor and evaluate, work with a team of adults to
deliver the mission and vision. When a Commissioner progress through the next 3 stages, she will
develop more complex skills to assist the HKGGA to achieve it mission of being the leading
provider of non-formal educational progrmmes for girls and young women.
Commissioner Progress Recognition Badge
Badges are in four colors, each color bar is awarded when appropriate level and stage of
Commissioner Progress Scheme is completed. The badge should be worn on the Badge tab which is
put on the left of the uniform.
Commissioner Progress Record Book.
Commissioner’s progress is documented in the Commissioner Progress Record Book. This will
assist Commissioner to record the progressive stages in training and the new challenges she need to
give the maximum opportunity for her to develop the management skills needed in Guiding.
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The Commissioner Training Scheme
Recognition
Badge
Skills Workshop
Commissioner Progress
System
Level 1
Skilled Management
District Assistant
District Commissioner
Level 2
Practiced Management
Assistant Div. Commissioner
Division Commissioner
Level 3 Specialist Management
Assistant Chief
Commissioner
Level 4 Expert Management
Deputy Chief Commissioner
Chief Commissioner
57
Commissioner Progress System
6.1 District Assistant
Requirements
1. Hold a valid Unit Guider appointment
2. Have over 3 years of Guiding experience as a Unit Guider, providing an active progressive
programme for the girls
3. Leader Training Scheme - Certification Level 3
Role and Responsibilities <To assist the District Commissioner to carry out her job as
follows>
1. Support the Vision and Mission of Guiding and follow the recommended objectives to achieve a
quality programme.
2. Abide by the Policy, Organization and Rules of HKGGA.
3. Promote unity and Guiding spirit and Guiding development in the District.
4. Lead a Team of Guiders.
5. Encourage Guiders to make progress on Leader Training Scheme.
6. Monitor the Guiders provide a quality Guiding Educational Programme for girls .
7. Arrange meetings to discuss and encourage progress and advise of training opportunities for
Guiders and Girls development.
8. Unit activity visits according the unit yearly programme plan to assess unit progress and
evaluate programme in action.
9. Advice / support Guiders in problem solving in their units to appropriate persons / consultants
for advise.
10. Monitor and evaluate finance in the units and District.
11. Develop a relationship with DA and other Commissioners.
12. Develop good relationship with Sponsoring Authorities in the District.
13. Gather information on Girl and Guider needs to promote quality Guiding in the District.
14. Submit reports to District Commissioner on District progress, consolidate & summarize report
for improvement.
Training
Must be completed “Level 1 _ Skilled Management Training Workshop” within 3 years after the
confirmation of the District Assistant Appointment.
Remark :
An Orientation session for new District Assistant would be conducted by her senior Commissioner
after the Appointment is confirmed.
Other requirements / duties
1. Attend regular District Meetings
2. Continue to make progress on Leader Training Scheme /Commissioner Training Scheme
3. Attend Commissioner Workshop to continue to update skills
4. Summit work report annually to District Commissioner
Certificate / Recognition
The District Assistant after completed the required training will be awarded a certificate named
“Commissioner Training Scheme – Level 1 _ Skilled Management Training Workshop”
She is entitled to wear
1. a “Division Team” badge on the badge tab
2. a “Silver” recognition badge on the badge tab
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6.2 District Commissioner
Requirements
1. Hold a valid Unit Guider appointment
2. Have over 5 years of Guiding experience as a Unit Guider, providing an active progressive programme
for the girls.
3. Leader Training Scheme - Certification Level 4
Role and Responsibilities < To assist the Division Commissioner to carry out her job as follows >
1. Support the Vision and Mission of Guiding and follow the recommended objectives to achieve a
quality programme
2. Abide by the Policy, Organization and Rules of HKGGA
3. Promote unity and Guiding spirit and Guiding development in the District
4. Lead a Team of Guiders
5. Monitor the Guiders provide a quality Guiding Educational Programme for Girls
6. Arrange meetings to discuss and encourage progress and advise of training opportunities for Guiders and
Girls development.
7. Unit activity visits according the unit yearly programme plan to assess unit progress and evaluate
programme in action
8. Advice / support Guiders in problem solving in their units to appropriate persons / consultants for advise.
9. Monitor and evaluate finance in the units and District .
10. Develop a relationship with DA and other Commissioners.
11. Develop good relationship with Sponsoring Authorities in the District.
12. Gather information on Girl and Guider needs to promote quality Guiding in the District.
13. Encourage Guiders & District Assistant to make progress on Leader Training Scheme / Commissioner
Training Scheme
14. Lead & monitor District Assistant in her role.
15. Submit reports to Division Commissioner on Unit progress.
16. Submit reports to Division Commissioner on District progress, consolidate & summarize report for
improvement
Training
Must be completed “Level 1 _ Skilled Management Training Workshop” within 3 years after the
confirmation of the District Commissioner Warrant.
Remark :
An Orientation session for new District Commissioner would be conducted by her senior Commissioner
after the Warrant is confirmed
Other requirements / duties
1. Organize regular District Meetings
2. Attend regular Division Meetings
3. Continue to make progress on Leader Training Scheme /Commissioner Training Scheme
4. Attend Commissioner Workshop to continue to update skills
5. Summit work report annually to Division Commissioner
Certificate / Recognition
The District Commissioner after completed the required training will be awarded a certificate named
“Commissioner Training Scheme – Level 1 _ Skilled Management Training Workshop”
She is entitled to wear
1. a “Commissioner” badge tab on the uniform
2. a “District Commissioner” badge on the badge tab
3. a “Silver” recognition badge on the badge tab
4. a “District Commissioner” flash to be worn on the hat
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6.3 Assistant Division Commissioner
Requirements
1. Have over 8 years of Guiding experience as a Unit Guider providing an active progressive
programme for the girls
2. Have experience as District Commissioner
3. Leader Training Scheme - Certification Level 5 part 1
4. Commissioner Training Scheme - Certification Level 1
Role and Responsibilities <to assist the Division Commissioner to carry out her job as follows>
1. Support the Vision and Mission of Guiding and follow the recommended objectives to
achieve a quality programme.
2. Abide by the Policy, Organization and Rules of HKGGA.
3. Promote unity and Guiding spirit and Guiding development in the Division.
4. Lead a Division team.
5. Encourage District Commissioners to make progress on Leader Training Scheme /
Commissioner Training Scheme.
6. Lead & monitor District Commissioners in their role.
7. Arrange meetings to discuss and encourage progress and advise of training opportunities for
Guiders and Division Team members development.
8. Relay information from Division
9. Assist District Commissioners in problem solving in their Districts.
10. Lead and monitor the Division events.
11. Monitor and evaluate finance in the Division.
12. Develop a relationship with other Commissioners
13. Develop good relationship with local community & NGOs in the Division.
14. Gather information on Guider and District Commissioner needs to promote quality Guiding in
the Division.
15. Closely work with DAs in Division.
16. Submit reports to Division Commissioner on Division progress, consolidate & summarize
report for improvement.
Training
Must be completed “Level 2 _ Practiced Management Training Workshop” within 3 years after the
confirmation of the Assistant Division Commissioner Warrant.
Remarks :
An Orientation session for new Assistant Division Commissioner would be conducted by her
senior Commissioner after the Warrant is confirmed
Other requirements / duties
1. Attend regular Division Meetings. 2. Continue to make progress on Leader Training Scheme /Commissioner Training Scheme. 3. Attend Commissioner Workshop to continue to update skills. 4. Summit work report annually to Division Commissioner.
Certificate / Recognition
The Assistant Division Commissioner after completed the required training will be awarded a certificate named “Commissioner Training Scheme – Level 2 _ Practiced Management Training Workshop”
She is entitled to wear 1. a “Commissioner” badge tab on the uniform 2. a “Assistant Division Commissioner” badge on the badge tab 3. a “Gold” recognition badge on the badge tab 4. a “Assistant Division Commissioner” flash to be worn on the hat
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6.4 Division Commissioner
Requirements
1. Have over 10 years of Guiding experience as a Unit Guider providing an active progressive Programme
for the girls
2. Have experience as District Commissioner/ Assistant Division Commissioner
3. Leader Training Scheme - Certification Level 5 part 2
4. Commissioner Training Scheme - Certification Level 1
Role and Responsibilities
<to assist the Assistant Chief Commissioner (Region Development) to carry out her job as follows>
1. Support the Vision and Mission of Guiding and follow the recommended objectives to achieve a
quality programme.
2. Abide by the Policy, Organization and Rules of HKGGA.
3. Promote unity and Guiding spirit and Guiding development in the Division.
4. Lead a Division team.
5. Encourage District Commissioners to make progress on Leader Training Scheme / Commissioner
Training Scheme.
6. Arrange meetings to discuss and encourage progress and advise of training opportunities for Guiders
7. and Division Team members development.
8. Relay information from Division.
9. Assist District Commissioners in problem solving in their Districts.
10. Lead and monitor the Division events.
11. Monitor and evaluate finance in the Division.
12. Develop a relationship with other Commissioners.
13. Develop good relationship with local community & NGOs in the Division
14. Gather information on Guider and District Commissioner needs to promote quality Guiding in the
Division.
15. Closely work with DAs in Division.
16. Lead & monitor an Assistant Division Commissioner(s) & District Commissioners in their role.
17. Submit reports to Assistant Chief Commissioner (Region Development) on Division progress,
consolidate & summarize report for improvement.
Training
Must be completed “Level 2 _ Practiced Management Training Workshop” within 3 years after the
confirmation of the Division Commissioner Warrant.
Remark :
An Orientation session for new Division Commissioner would be conducted by her senior Commissioner
after the Warrant is confirmed.
Other requirements / duties
1. Organize regular Division Meetings.
2. Continue to make progress on Leader Training Scheme /Commissioner Training Scheme.
3. Attend Commissioner Workshop to continue to update skills.
4. Summit work report annually to Assistant Chief Commissioner (Region Development).
Certificate / Recognition
The Division Commissioner after completed the required training will be awarded a certificate named
“Commissioner Training Scheme – Level 2 _ Practiced Management Training Workshop”
She is entitled to wear
1. a “Commissioner” badge tab on the uniform 2. a “Division Commissioner” badge on the badge tab 3. a “Gold” recognition badge on the badge tab 4. a “Division Commissioner” flash to be worn on the hat
61
6.5 Assistant Chief Commissioner (Region Development)
Requirements
1. Have over 12 years of Guiding experience as a Unit Guider providing an active progressive
programme for the girls
2. Have 3 years experience as Commissioner and at planning event
3. Leader Training Scheme - Certification Level 5
4. Commissioner Training Scheme - Certification Level 2
Role and Responsibilities <to assist the Deputy Chief Commissioner (Region Development) to carry out her job as follows>
1. Implement the direction set by the council to Support the Vision and Mission of Guiding and
follow the recommended objectives to achieve a quality programme.
2. Provide information and input for strategic planning of programme updates and events.
3. Abide by the Policy, Organization and Rules of HKGGA.
4. Lead a Region team.
5. Promote unity and Guiding spirit and Guiding development in the Region.
6. Encourage Commissioners in the Region to make progress on Leader Training Scheme /
Commissioner
7. Training Scheme.
8. Monitor and evaluate finance in the Region.
9. Develop a relationship with other Commissioners and RAs.
10. Develop good relationship with local community & NGOs in the Region.
11. Gather current information on Girls and Guider needs to promote quality Guiding in the
HKGGA.
12. Submit reports to Deputy Chief Commissioner (Region Development) on Region progress,
consolidate & summarize report for improvement.
13. Organize activities and events as required by DCC Team, CC & EXCO
Training
Must be completed” Level 3 _ Specialist Management Training Workshop” within the 1st term of
the Assistant Chief Commissioner Warrant
Remark :
An Orientation session for new Assistant Chief Commissioner would be conducted by her senior
Commissioner after the Warrant is confirmed.
Other requirements / duties
1. Organize regular Regional Team meetings
2. Organize Regional events and activities
3. Attend regular Region Development Team meetings
4. Attend regular Region Development Commissioners meetings
5. Attend regular Regional Associations meetings
6. Attend RAs/DAs gathering and events
7. Attend other NGOs Committee meetings and events
8. Support and Attend regular Sub-Committee meetings (Outstanding Girl Guides, Outstanding
Girl Guides units, Annual Parade)
9. Attend regular Management Committee meetings
10. Attend Commissioner Workshop to continue to update skills
11. Continue to make progress on Commissioner Training Scheme
12. Support Association activities
Certificate / Recognition
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The Assistant Chief Commissioner after completed the required training will be awarded a
certificate named “Commissioner Training Scheme – Level 3 _ Specialist Management Training
Workshop”
She is entitled to wear
1. a “Commissioner” badge tab on the uniform
2. a “Assistant Chief Commissioner” badge on the badge tab ”
3. a “Amethyst” recognition badge on the badge tab
4. a “Assistant Chief Commissioner” flash to be worn on the hat
63
6.6 Assistant Chief Commissioner (Activity)
Requirements
1. Have over 12 years of Guiding experience as a Unit Guider providing an active progressive
programme for the girls
2. Have 3 years experience as Commissioner and at planning event
3. Leader Training Scheme - Certification Level 5
4. Commissioner Training Scheme - Certification Level 2
Role and Responsibilities <to assist the Deputy Chief Commissioner (Region Development) to carry out her job as follows>
1. Implement the direction set by the council to Support the Vision and Mission of Guiding and
follow the recommended objectives to achieve a quality programme.
2. Provide information and input for strategic planning of programme updates and events.
3. Abide by the Policy, Organization and Rules of HKGGA.
4. Lead a team in the assigned area.
5. Promote unity and Guiding spirit and Guiding development in the Region.
6. Encourage team members in the Region to make progress on Leader Training Scheme.
7. Monitor and evaluate finance in the assigned area.
8. Develop a relationship with other Commissioners.
9. Develop good relationship with local community & NGOs in the Region.
10. Gather current information on Girls and Guider needs to promote quality Guiding in the
HKGGA.
11. Submit reports to Deputy Chief Commissioner (Region Development) on assigned areas
progress, consolidate & summarize report for improvement.
12. Organize activities and events as required by DCC Team, CC & EXCO
Training
Must be completed “Level 3 _ Specialist Management Training Workshop” within the 1st term of
the Assistant Chief Commissioner Warrant
Remark :
An Orientation session for new Assistant Chief Commissioner need to be conducted by her senior
Commissioner after the Warrant is confirmed.
Other requirements / duties
1. Organize Regional Camp-skill training
2. Develop and organize camp-sites activities
3. Attend regular Region Development Team meetings
4. Attend regular Region Development Commissioners meetings
5. Organize Guide Shield Competition and Brownie Competition
6. Support Ranger Council
7. Support and Attend regular Sub-Committee meetings
(Badge-Secretary team, MC team, Dragon Boat team, IT Coordinator team, Service
Coordinator team, Special Units Committee, Camp Consultant and Pack Holiday
Consultant team)
8. Attend regular Management Committee meetings.
9. Attend Commissioner Workshop to continue to update skills
10. Continue to make own personal development progress
11. Support Association activities
Certificate / Recognition
64
The Assistant Chief Commissioner after completed the required training will be awarded a
certificate named “Commissioner Training Scheme – Level 3 _ Specialist Management
Training Workshop”
She is entitled to wear
1. a “Commissioner” badge tab on the uniform
2. a “Assistant Chief Commissioner” badge on the badge tab ”
3. a “Amethyst” recognition badge on the badge tab
4. a “Assistant Chief Commissioner” flash to be worn on the hat
65
6.7 Assistant Chief Commissioner (Educational Programme)
Requirements
1. Have over 12 years of Guiding experience as a Unit Guider providing an active progressive
programme for the girls
2. Have 3 years experience as Commissioner and at planning event
3. Leader Training Scheme - Certification Level 5
4. Commissioner Training Scheme - Certification Level 2
Role and Responsibilities <to assist the Deputy Chief Commissioner (Educational Programme) to carry out her job as follows>
1. Implement the direction set by the council to Support the Vision and Mission of Guiding and
follow the recommended objectives to achieve a quality programme.
2. Abide by the Policy, Organization and Rules of HKGGA.
3. Promote unity and Guiding spirit and Guiding development.
4. Monitor and evaluate finance in the assigned area.
5. Develop a relationship with other Commissioners.
6. Gather current information on Girls and Guider needs to promote quality Guiding in the
HKGGA.
7. Lead work stream to enhance youth learning experience of Girl Guide members, including
developing up-to-date and relevant educational programme by regular programme review and
continuous development on life-skill learning.
8. Lead and develop a team of section consultants and instructor team convenors, encourage the
team to make progress on their personal development.
9. Keep abreast of latest development of youth learning needs and approach.
10. Develop partnership with other organisation to enhance youth learning offering.
11. Review guiding programme guidelines and policy regularly .
12. Organize activities and events as required by DCC Team, CC & EXCO
Training
Must be completed “Level 3 _ Specialist Management Training Workshop” within the 1st term of
the Assistant Chief Commissioner Warrant
Remark :
An Orientation session for new Assistant Chief Commissioner would be conducted by her senior
Commissioner after the Warrant is confirmed.
Other requirements / duties
1. Organize /Attend Meetings
2. Attend regular Management Meetings
3. Continue to make own personal development progress
4. Attend Commissioner Workshop to continue to update skills
5. Support Association activities
Certificate / Recognition
The Assistant Chief Commissioner after completed the required training will be awarded a
certificate named “Commissioner Training Scheme – Level 3 _ Specialist Management Training
Workshop”
She is entitled to wear
1. a “Commissioner” badge tab on the uniform
2. a “Assistant Chief Commissioner” badge on the badge tab ”
3. a “Amethyst” recognition badge on the badge tab
4. a “Assistant Chief Commissioner” flash to be worn on the hat
66
6.8 Assistant Chief Commissioner (Training)
Requirements
1. Have over 12 years of Guiding experience as a Unit Guider providing an active progressive
programme for the girls
2. Have 3 years experience as Commissioner and at planning event
3. Hold a valid HKGGA Trainer’s Qualification at least 5 years.
4. Leader Training Scheme - Certification Level 5
5. Commissioner Training Scheme - Certification Level 2
Role and Responsibilities
<to assist the Deputy Chief Commissioner (Training) to carry out her job as follows>
1. Implement the direction set by the council to Support the Vision and Mission of Guiding and
follow the recommended objectives to achieve a quality programme.
2. Abide by the Policy, Organization and Rules of HKGGA.
3. Promote unity and Guiding spirit and Guiding development.
4. Monitor and evaluate finance in the assigned area.
5. Develop a relationship with other Commissioners.
6. Gather current information on Girls and Guider needs to promote quality Guiding in the
HKGGA.
7. Lead and develop Training Team, encourage the team members to make progress on their
personal development.
8. Gather Adult Members’ Training needs to promote quality Guiding in the HKGGA.
9. Maintain the Adult Training quality and standard as recommended by WAGGGS Policy and
Guidelines.
10. Organize activities and events as required by DCC Team, CC & EXCO
Training
Must be completed “Level 3 _ Specialist Management Training Workshop” within the 1st term of
the Assistant Chief Commissioner Warrant
Remark :
An Orientation session for new Assistant Chief Commissioner would be conducted by her senior
Commissioner after the Warrant is confirmed.
Other requirements / duties
1. Organize regular Training Team Meetings
2. Organize Annual Training Team Workshop
3. Organize /attend Trainers Development Workshops/events
4. Attend regular Management Committee Meetings
5. Continue to make own personal development progress
6. Attend Commissioner Workshop to continue to update skills
7. Support Association activities
Certificate / Recognition
The Assistant Chief Commissioner after completed the required training will be awarded a
certificate named “Commissioner Training Scheme – Level 3 _ Specialist Management Training
Workshop”
She is entitled to wear
1. a “Commissioner” badge tab on the uniform
2. a “Assistant Chief Commissioner” badge on the badge tab ”
3. a “Amethyst” recognition badge on the badge tab
4. a “Assistant Chief Commissioner” flash to be worn on the hat
67
6.9 Assistant Chief Commissioner (Service Project – Happy Bee)
Requirements
1. Have over 12 years of Guiding experience as a Unit Guider providing an active progressive
programme for the girls
2. Have 3 years experience as Commissioner and at planning event
3. Leader Training Scheme - Certification Level 5
4. Commissioner Training Scheme - Certification Level 2
Role and Responsibilities
<to assist the Deputy Chief Commissioner (Membership Development) to carry out her job as
follows>
1. Implement the direction set by the council to Support the Vision and Mission of Guiding and
follow the recommended objectives to achieve a quality programme.
2. Abide by the Policy, Organization and Rules of HKGGA.
3. Promote unity and Guiding spirit and Guiding development.
4. Monitor and evaluate finance in the assigned area.
5. Develop a relationship with other Commissioners .
6. Gather current information on Girls and Guider needs to promote quality Guiding in the
HKGGA.
7. Administer and build the Happy Bee Committee with the assistant from the Happy Bee
Consultant to ensure quality Happy Bee programme is being delivered.
8. Plan, devise, implement and evaluate the effective of the Happy Bee Programme.
9. Work with DCC to establish the link between Happy Bee and Brownies.
10. Devise a strategy to encourage Happy Bees fly up to Brownies.
11. Organize activities and events as required by DCC Team, CC & EXCO
Training
Must be completed “Level 3 _ Specialist Management Training Workshop” within the 1st term of
the Assistant Chief Commissioner Warrant
Remark :
An Orientation session for new Assistant Chief Commissioner would be conducted by her senior
Commissioner after the Warrant is confirmed.
Other requirements / duties
1. Organize /Attend Meetings
2. Attend regular Management Committee Meetings
3. Continue to make own personal development progress
4. Attend Commissioner Workshop to continue to update skills
5. Support Association activities
Certificate / Recognition
The Assistant Chief Commissioner after completed the required training will be awarded a
certificate named “Commissioner Training Scheme – Level 3 _ Specialist Management Training
Workshop”
She is entitled to wear
1. a “Commissioner” badge tab on the uniform
2. a “Assistant Chief Commissioner” badge on the badge tab ”
3. a “Amethyst” recognition badge on the badge tab
4. a “Assistant Chief Commissioner” flash to be worn on the hat
68
6.10 Assistant Chief Commissioner (Service Project – Golden Guides)
Requirements
1. Have over 12 years of Guiding experience as a Unit Guider providing an active progressive
programme for the girls
2. Have 3 years experience as Commissioner and at planning event
3. Leader Training Scheme - Certification Level 5
4. Commissioner Training Scheme - Certification Level 2
Role and Responsibilities
<to assist the Deputy Chief Commissioner (Membership Development) to carry out her job as
follows>
1. Implement the direction set by the council to Support the Vision and Mission of Guiding and
follow the recommended objectives to achieve a quality programme.
2. Abide by the Policy, Organization and Rules of HKGGA.
3. Promote unity and Guiding spirit and Guiding development.
4. Monitor and evaluate finance in the assigned area.
5. Develop a relationship with other Commissioners.
6. Gather current information on Girls and Guider needs to promote quality Guiding in the
HKGGA
7. Administer and build the Golden Guides Committee to ensure quality programme is being
delivered
8. Plan, devise, implement and evaluate the effective of the Golden Guides Programme/ Projects
9. Organize activities and events as required by DCC Team, CC & EXCO
Training
Must be completed “Level 3 _ Specialist Management Training Workshop” within the 1st term of
the Assistant Chief Commissioner Warrant
Remark :
An Orientation session for new Assistant Chief Commissioner would be conducted by her senior
Commissioner after the Warrant is confirmed.
Other requirements / duties
1. Organize /Attend Meetings
2. Attend regular Management Committee Meetings
3. Continue to make own personal development progress
4. Attend Commissioner Workshop to continue to update skills
5. Support Association activities
Certificate / Recognition
The Assistant Chief Commissioner after completed the required training will be awarded a
certificate named “Commissioner Training Scheme – Level 3 _ Specialist Management Training
Workshop”
She is entitled to wear
1. a “Commissioner” badge tab on the uniform
2. a “Assistant Chief Commissioner” badge on the badge tab ”
3. a “Amethyst” recognition badge on the badge tab
4. a “Assistant Chief Commissioner” flash to be worn on the hat
69
6.11 Assistant Chief Commissioner (International)
Requirements
1. Have over 12 years of Guiding experience as a Unit Guider providing an active progressive
programme for the girls
2. Have 3 years experience as Commissioner and at planning event
3. Leader Training Scheme - Certification Level 5
4. Commissioner Training Scheme - Certification Level 2
The Assistant Chief Commissioner (International) is a person who is at national level to maintain,
develop and strengthen links between the Association, the Region, the World Bureau and other
Associations through the joint effort with International Commissioner. Her main role is to promote
the international aspect of Girl Guiding/ Girl Scouting within the Association following the
directions set by the International Commissioner in consultation with the Council of HKGGA and
the International Team
Role and Responsibilities
<to assist the Deputy Chief Commissioner (International) to carry out her job as follows>
1. Implement the direction set by the council to Support the Vision and Mission of Guiding and
follow the recommended objectives to achieve a quality programme.
2. Abide by the Policy, Organization and Rules of HKGGA.
3. Promote unity and Guiding spirit and Guiding development.
4. Monitor and evaluate finance in the assigned area.
5. Develop a relationship with other Commissioners.
6. Gather current information on Girls and Guider needs to promote quality Guiding in the
HKGGA.
7. Assist the International Commissioner to keep the members including the team of management
up to date with strategies, policies, guidelines and other international or regional matters in
WAGGGS, as well as the developments of other WAGGGS Member Organizations.
8. Establish and maintain good relationship with the World Bureau, Asia Pacific Regional Office
and Committee, the other WAGGGS Member Organizations as well as the relevant
organizations in China through contacts with leaders of entities and effective flow of
communication between International, National and Regional levels.
9. Identify suitable international and China events organized by WAGGGS, Asia Pacific regional
office the other WAGGGS Member Organizations as well as the relevant organizations in
China. Also, encourage the members to join the events for widening their horizons.
10. Facilitate the International Team to promote international concept of Girl Guiding/Girl
Scouting, through but not limited to the organization of Let Us Share and World Thinking Day
ceremony.
11. Assist the relevant teams/committees to promote international educational programmes/issues
advocated by WAGGGS.
12. Take part in discussions on all agenda/policy matters to be raised at the World Conference and
Asia Pacific Regional Conference.
13. Organize activities and events as required by DCC Team, CC & EXCO
Training
Must be completed “Level 3 _ Specialist Management Training Workshop” within the 1st term of
the Assistant Chief Commissioner Warrant
Remark :
An Orientation for new Assistant Chief Commissioner need to be conducted by her senior
Commissioner after the Warrant is confirmed.
70
Other requirements / duties
1. Organize / Attend Meetings
2. Attend regular Management Committee Meetings
3. Continue to make own personal development progress
4. Attend Commissioner Workshop to continue to update skills
5. Support Association activities
Certificate / Recognition
The Assistant Chief Commissioner after completed the required training will be awarded a
certificate named “Commissioner Training Scheme – Level 3 _ Specialist Management Training
Workshop”
She is entitled to wear
1. a “Commissioner” badge tab on the uniform
2. a “Assistant Chief Commissioner” badge on the badge tab ”
3. a “Amethyst” recognition badge on the badge tab
4. a “Assistant Chief Commissioner” flash to be worn on the hat
71
6.12 Deputy Chief Commissioner (Educational Programme)
Requirements
1. Have over 15 years of Guiding experience as a Unit Guider providing an active progressive
programme for the girls
2. Have 3 years of experience as Commissioner and at planning events and strategic planning
3. Leader Training Scheme - Certification Level 5
4. Commissioner Training Scheme - Certification Level 3
Role and Responsibilities <to assist the Chief Commissioner to carry out her job as follows>
1. Implement the direction set by the council to Support the Vision and Mission of Guiding and
follow the recommended objectives to achieve a quality programme.
2. Abide by the Policy, Organization and Rules of HKGGA.
3. Promote unity and Guiding spirit and Guiding development.
4. Monitor and evaluate finance in the assigned area.
5. Develop a relationship with other Commissioners.
6. Gather current information on Girls and Guider needs to promote quality Guiding in the
HKGGA.
7. Develop attractive and up to date educational programme for each section and offer challenges
and opportunities for girls and young women shown by stable or increased membership.
8. Conduct programme review at least every 5 years ensuring that programme is in accordance
with WAGGGS Policy and Guidelines and necessary changes are made in the programme.
9. Develop partnership with other organisations to enhance youth learning offering.
10. Empower girls and young women to involve in the development and review of the programme.
11. Identify needs of different age sections through regular research and the findings incorporated
into the programme.
12. Encourage WAGGGS’ methods are extensively used in the programme by Units.
13. Collect variety of up to date resources materials for leader/girls available to all.
14. Work with International Team to ensure at least one of WAGGGS’ initiatives are included in
the progrramme.
15. Devise and execute succession plan through offering training and opportunities to others for
preparing her to take on the position.
16. Carry out the other duties assigned by Chief Commissioner.
Training
Must be completed “Level 4 _ Expert Management Training Workshop” within the 1st term of the
Deputy Chief Commissioner Warrant
Remark :
An Orientation session for new Deputy Chief Commissioner would be conducted by her senior
Commissioner after the Warrant is confirmed.
Other requirements / duties
1. Organize / Attend Meetings
2. Attend regular Management & Executive Committee Meetings
3. Continue to make own personal development progress
4. Attend Commissioner Workshop to continue to update skills
5. Support Association activities
Certificate / Recognition
The Deputy Chief Commissioner after completed the required training will be awarded a certificate
named “Commissioner Training Scheme – Level 4 _ Expert Management Training Workshop”
She is entitled to wear
72
1. a “Commissioner” badge tab on the uniform
2. a “Deputy Chief Commissioner” badge on the badge tab
3. a “Diamond” recognition badge on the badge tab
4. a “Deputy Chief Commissioner” flash to be worn on the hat
73
6.13 Deputy Chief Commissioner (Membership Development)
Requirements
1. Have over 15 years of Guiding experience as a Unit Guider providing an active progressive
programme for the girls
2. Have 3 years of experience as Commissioner and at planning events and strategic planning
3. Leader Training Scheme - Certification Level 5
4. Commissioner Training Scheme - Certification Level 3
Role and Responsibilities <to assist the Chief Commissioner to carry out her job as follows>
1. Implement the direction set by the council to Support the Vision and Mission of Guiding and
follow the recommended objectives to achieve a quality programme.
2. Abide by the Policy, Organization and Rules of HKGGA.
3. Promote unity and Guiding spirit and Guiding development.
4. Monitor and evaluate finance in the assigned area.
5. Develop a relationship with other Commissioners.
6. Gather current information on Girls and Guider needs to promote quality Guiding in the
HKGGA.
7. Identify and approach potential Sponsoring Authorities for setting up new units such as schools,
centres, private clubs, estates etc.
8. Pave the way for existing units to recruit more members:
- Encourage Principals to see the benefits of retaining stable leaders.
- Work with PR Department to encourage Principals and Parents to see the benefits of girl
guiding.
9. Recruit former Guiders/Commissioners to help with the new units or school units.
10. Recruit leaders from local communities where the girls live.
11. Search for venues for open units in community areas.
12. Provide support by getting external recognition for being volunteer leader.
13. Establish a link between Happy Bees and Brownies so that more Happy Bees can be the
Brownies.
14. Encourage members to fly up to retain existing members, e.g., set up the team “FLAME” to
help with promotion the Ranger Programme to Guides.
15. Devise, plan, implement, lead and evaluate the Intergeneration Project by forming a core team
to run all the programmes & projects.
16. Ensure quality Happy Bee Programme and Golden Guides Programme are being delivered.
17. Devise and execute succession plan through offering training and opportunities to others for
preparing her to take on the position.
18. Carry out the other duties assigned by Chief Commissioner
Training
Must be completed “Level 4 _ Expert Management Training Workshop” within the 1st term of the
Deputy Chief Commissioner Warrant
Remark :
An Orientation session for new Deputy Chief Commissioner would be conducted by her senior
Commissioner after the Warrant is confirmed.
Other requirements / duties
1. Organize / Attend Meetings
2. Attend regular Management & Executive Committee Meetings
3. Continue to make own personal development progress
4. Attend Commissioner Workshop to continue to update skills
5. Support Association activities
74
Certificate / Recognition
The Deputy Chief Commissioner after completed the required training will be awarded a certificate
named “Commissioner Training Scheme – Level 4 _ Expert Management Training Workshop”
She is entitled to wear
1. a “Commissioner” badge tab on the uniform
2. a “Deputy Chief Commissioner” badge on the badge tab
3. a “Diamond” recognition badge on the badge tab
4. a “Deputy Chief Commissioner” flash to be worn on the hat
75
6.14 Deputy Chief Commissioner (Region Development)
Requirements
1. Have over 15 years of Guiding experience as a Unit Guider providing an active progressive
programme for the girls
2. Have 3 years of experience as Commissioner and at planning events and strategic planning
3. Leader Training Scheme - Certification Level 5
4. Commissioner Training Scheme - Certification Level 3
Role and Responsibilities <to assist the Chief Commissioner to carry out her job as follows>
1. Implement the direction set by the council to Support the Vision and Mission of Guiding and
follow the recommended objectives to achieve a quality programme.
2. Abide by the Policy, Organization and Rules of HKGGA.
3. Promote unity and Guiding spirit and Guiding development.
4. Monitor and evaluate finance in the assigned area.
5. Develop a relationship with other Commissioners.
6. Gather current information on Girls and Guider needs to promote quality Guiding in the
HKGGA.
7. Recommend objectives to achieve a quality programme.
8. Provide information and input for strategic planning of programme updates and events.
9. Ensure Region, Division & District abided by the Policy, Organization and Rules of HKGGA.
10. Lead the Region Development Team.
11. Encourage the Regional Development Team to make progress on Commissioner Training
Scheme.
12. Ensure all aspects of our Vision and Mission are being met, standards and values maintained.
13. Formulate, monitor and evaluate the HKGGA Strategic Plan.
14. Develop a relationship with other Commissioners and RAs
15. Develop good links with relevant Government bodies and influences policy.
16. Develop good links with other NGOs that have similar aims and objectives.
17. Devise and execute succession plan through offering training and opportunities to others for
preparing her to take on the position.
18. Carry out the other duties assigned by Chief Commissioner
Training
Must be completed “Level 4 _ Expert Management Training Workshop” within the 1st term of the
Deputy Chief Commissioner Warrant
Remark :
An Orientation session for new Deputy Chief Commissioner would be conducted by her senior
Commissioner after the Warrant is confirmed.
Other requirements / duties
1. Organize / Attend Meetings
2. Attend regular Management & Executive Committee Meetings
3. Continue to make own personal development progress
4. Attend Commissioner Workshop to continue to update skills
5. Support Association activities
Certificate / Recognition
The Deputy Chief Commissioner after completed the required training will be awarded a certificate
named “Commissioner Training Scheme – Level 4 _ Expert Management Training Workshop”
76
She is entitled to wear
1. a “Commissioner” badge tab on the uniform
2. a “Deputy Chief Commissioner” badge on the badge tab
3. a “Diamond” recognition badge on the badge tab
4. a “Deputy Chief Commissioner” flash to be worn on the hat
77
6.15 Deputy Chief Commissioner (Training)
Requirements
1. Have over 15 years of Guiding experience as a Unit Guider providing an active progressive
programme for the girls
2. Have 3 years of experience as Commissioner and at planning events and strategic planning
3. Hold a valid HKGGA Trainer’s Qualification at least 10 years.
4. Leader Training Scheme - Certification Level 5
5. Commissioner Training Scheme - Certification Level 3
Role and Responsibilities <to assist the Chief Commissioner to carry out her job as follows>
1. Implement the direction set by the council to Support the Vision and Mission of Guiding and
follow the recommended objectives to achieve a quality programme.
2. Abide by the Policy, Organization and Rules of HKGGA.
3. Promote unity and Guiding spirit and Guiding development.
4. Monitor and evaluate finance in the assigned area.
5. Develop a relationship with other Commissioners.
6. Gather current information on Girls and Guider needs to promote quality Guiding in the
HKGGA.
7. Devise and ensure the implementation of training and development plan, initiatives and
calendar for Guiders, Trainers, Commissioners and other adult members.
8. Acquire Accreditation of ATLD framework.
9. Promote and ensure the implementation of the Leaders Training Scheme and Commissioners
Training Scheme.
10. Helps provide adequate and suitable training resources, Trainers’ materials, training
centers,facilities.
11. Promotes trainings of high quality.
12. Endorse recommendations of the Training Committee.
13. Attends meetings of the Training & Program related Committee and participates in its business.
14. Formulate the policies and in decision-making on matters relative to training.
15. Devise and execute succession plan through offering training and opportunities to others for
preparing her to take on the position.
16. Carry out the other duties assigned by Chief Commissioner.
Training
Must be completed “Level 4 _ Expert Management Training Workshop” within the 1st term of the
Deputy Chief Commissioner Warrant
Remark :
An Orientation session for new Deputy Chief Commissioner would be conducted by her senior
Commissioner after the Warrant is confirmed.
Other requirements / duties
1. Organize / Attend Meetings
2. Attend regular Management & Executive Committee Meetings
3. Continue to make own personal development progress
4. Attend Commissioner Workshop to continue to update skills
5. Support Association activities
Certificate / Recognition
The Deputy Chief Commissioner after completed the required training will be awarded a certificate
named “Commissioner Training Scheme – Level 4 _ Expert Management Training Workshop”
78
She is entitled to wear
1. a “Commissioner” badge tab on the uniform
2. a “Deputy Chief Commissioner” badge on the badge tab
3. a “Diamond” recognition badge on the badge tab
4. a “Deputy Chief Commissioner” flash to be worn on the hat
79
6.16 International Commissioner
Requirements
1. Have over 15 years of Guiding experience as a Unit Guider providing an active progressive
programme for the girls
2. Have 3 years of experience as Commissioner and at planning events and strategic planning
3. Leader Training Scheme - Certification Level 5
4. Commissioner Training Scheme - Certification Level 3
The International Commissioner (IC) is a person who is at national level to maintain, develop and
strengthen links between the Association, the Region, the World Bureau and other Associations. Her
main role is to promote the international aspect of Girl Guiding/ Girl Scouting within her
Association.
Role and Responsibilities <to assist the Chief Commissioner to carry out her job as follows>
1. Implement the direction set by the council to Support the Vision and Mission of Guiding and
follow the recommended objectives to achieve a quality programme.
2. Abide by the Policy, Organization and Rules of HKGGA.
3. Promote unity and Guiding spirit and Guiding development.
4. Monitor and evaluate finance in the assigned area.
5. Develop a relationship with other Commissioners.
6. Gather current information on Girls and Guider needs to promote quality Guiding in the
HKGGA
7. Keep the members including the team of management up to date with strategies, policies,
guidelines and other international or regional matters in WAGGGS, as well as the
developments of other WAGGGS Member Organizations.
8. Establish and maintain good relationships with the World Bureau, Asia Pacific Regional Office
and Committee, the other WAGGGS Member Organizations as well as the relevant
organizations in China through contacts with leaders of entities and effective flow of
communication between International, National and Regional levels.
9. Identify suitable international and China events organized by WAGGGS, Asia Pacific regional
office the other WAGGGS Member Organizations as well as the relevant organizations in
China. Also, encourage the members to join the events for widening their horizons.
10. Formulate and lead the International Team to promote international concept of Girl
Guiding/Girl Scouting, through but not limited to the organization of Let Us Share and World
Thinking Day ceremony.
11. Assist the relevant teams/committees to promote international educational programmes/issues
advocated by WAGGGS.
12. Attend the World Conference and Asia Pacific Regional Conference as the representative of the
Association’s policy on international matters and participate in discussions on all agenda/policy
matters to be raised at the occasions.
13. Devise and execute succession plan through offering training and opportunities to others for
preparing her to take on the position.
14. Carry out the other duties assigned by Chief Commissioner
Training
Must be completed “Level 4 _ Expert Management Training Workshop” within the 1st term of the
International Commissioner Warrant
Remark :
An Orientation session for new International Commissioner would be conducted by her senior
Commissioner after the Warrant is confirmed.
80
Other requirements / duties
1. Organize / Attend Meetings
2. Attend regular Management & Executive Committee Meetings
3. Continue to make own personal development progress
4. Attend Commissioner Workshop to continue to update skills
5. Support Association activities
Certificate / Recognition
The Deputy Chief Commissioner after completed the required training will be awarded a certificate
named “Commissioner Training Scheme – Level 4 _ Expert Management Training Workshop”
She is entitled to wear
1. a “Commissioner” badge tab on the uniform
2. a “Deputy Chief Commissioner” badge on the badge tab
3. a “Diamond” recognition badge on the badge tab
4. a “Deputy Chief Commissioner” flash to be worn on the hat
81
6.17 Deputy Chief Commissioner (Public Relations)
Requirements
1. Have over 15 years of Guiding experience as a Unit Guider providing an active progressive
programme for the girls
2. Have 3 years of experience as Commissioner and at planning events and strategic planning
3. Leader Training Scheme - Certification Level 5
4. Commissioner Training Scheme - Certification Level 3
Role and Responsibilities <to assist the Chief Commissioner to carry out her job as follows>
1. Implement the direction set by the council to Support the Vision and Mission of Guiding and
follow the recommended objectives to achieve a quality programme.
2. Abide by the Policy, Organization and Rules of HKGGA.
3. Promote unity and Guiding spirit and Guiding development.
4. Monitor and evaluate finance in the assigned area.
5. Develop a relationship with other Commissioners.
6. Gather current information on Girls and Guider needs to promote quality Guiding in the
HKGGA.
7. Raise awareness of the HKGGA by using promotion tools.
8. Repackage and promote Girl Guide Programme to allow public to understand the mission of
Girl Guiding and the aims of Girl Guide Training.
9. Remodel/rebrand to enhance Girl Guides image – not only responsible citizenship but also
successful women – influential and significant – changing the society and serving the
community.
10. Establish and maintain a goodwill between different organizations and use the social media to
make publics aware of what Girl Guiding is.
11. Strengthen the connection between Girl Guides and community by cooperating with different
organization and the impacts of social media. Create the caring and serving society
momentum
12. Devise and execute succession plan through offering training and opportunities to others for
preparing her to take on the position.
13. Carry out the other duties assigned by Chief Commissioner.
Training
Must be completed “Level 4 _ Expert Management Training Workshop” within the 1st term of the
Deputy Chief Commissioner Warrant
Remark :
An Orientation session for new Deputy Chief Commissioner would be conducted by her senior
Commissioner after the Warrant is confirmed.
Other requirements / duties
1. Organize / Attend Meetings
2. Attend regular Management & Executive Committee Meetings
3. Continue to make own personal development progress
4. Attend Commissioner Workshop to continue to update skills
5. Support Association activities
Certificate / Recognition
The Deputy Chief Commissioner after completed the required training will be awarded a certificate
named “Commissioner Training Scheme – Level 4 _ Expert Management Training Workshop”
82
She is entitled to wear
1. a “Commissioner” badge tab on the uniform
2. a “Deputy Chief Commissioner” badge on the badge tab
3. a “Diamond” recognition badge on the badge tab
4. a “Deputy Chief Commissioner” flash to be worn on the hat
83
6.18 Deputy Chief Commissioner (Finance & New HQs Development)
Requirements
1. Have over 15 years of Guiding experience as a Unit Guider providing an active progressive
programme for the girls
2. Have 3 years of experience as Commissioner and at planning events and strategic planning
3. Leader Training Scheme - Certification Level 5
4. Commissioner Training Scheme - Certification Level 3
Role and Responsibilities <to assist the Chief Commissioner to carry out her job as follows>
1. Implement the direction set by the council to Support the Vision and Mission of Guiding and
follow the recommended objectives to achieve a quality programme.
2. Abide by the Policy, Organization and Rules of HKGGA.
3. Promote unity and Guiding spirit and Guiding development.
4. Monitor and evaluate finance in the assigned area.
5. Develop a relationship with other Commissioners.
6. Gather current information on Girls and Guider needs to promote quality Guiding in the
HKGGA.
7. Carry out the other duties assigned by Chief Commissioner.
Training
Must be completed “Level 4 _ Expert Management Training Workshop” within the 1st term of the
Deputy Chief Commissioner Warrant
Remark :
An Orientation session for new Deputy Chief Commissioner would be conducted by her senior
Commissioner after the Warrant is confirmed.
Other requirements / duties
1. Organize / Attend Meetings
2. Attend regular Management & Executive Meetings
3. Continue to make own personal development progress
4. Attend Commissioner Workshop to continue to update skills
5. Support Association activities
Certificate / Recognition
The Deputy Chief Commissioner after completed the required training will be awarded a certificate
named “Commissioner Training Scheme – Level 4 _ Expert Management Training Workshop”
She is entitled to wear
1. a “Commissioner” badge tab on the uniform
2. a “Deputy Chief Commissioner” badge on the badge tab
3. a “Diamond” recognition badge on the badge tab
4. a “Deputy Chief Commissioner” flash to be worn on the hat
84
6.19 Chief Commissioner
Requirements
Preferably have experience as a Unit Leader and/or as a Commissioner and have attended the
appropriate training courses.
Role and Responsibilities
1. To promote and encourage the Guide Movement in Hong Kong..
2. To assist the work of the Council & Executive Committee in the performance of its duties as set
in Constitution Clause 10.00 of HKGGA.
Training
Must be completed “Level 4 _ Expert Management Training Workshop” within the 1st term of the
Chief Commissioner Warrant
Remark :
An Orientation session for new Chief Commissioner would be conducted by an appropriate
person/team after the Warrant is confirmed.
Other requirements / duties
1. Organize / Attend Meetings
2. Organize regular Management & Executive Meetings
3. Continue to make own personal development progress
4. Attend Commissioner Workshop to continue to update skills
5. Support Association activities
Certificate / Recognition
The Chief Commissioner after completed the required training will be awarded a certificate named
“Commissioner Training Scheme – Level 4 _ Expert Management Training Workshop”
She is entitled to wear
1. a “Commissioner” badge tab on the uniform
2. a “Chief Commissioner” badge on the badge tab
3. a “Diamond” recognition badge on the badge tab
4. a “Chief Commissioner” flash to be worn on the hat
85
7. Division Team
7.1 Division Commissioner
(Refer to P.60)
7.2 Assistant Division Commissioner
(Refer to P.59)
7.3 District Commissioner
(Refer to P.58)
7.4 District Assistant
(Refer to P.57)
7.5 Honorary Secretary
Appointment
Honorary Secretary is appointed by Chief Commissioner annually and responsible to the
Division Commissioner.
Requirements
Have reached the age of at least 21
Role and Responsibilities
1. Abide by the Policy, Organization and Rules of HKGGA.
2. Maintain a good relationship with Division team members.
3. Attend regular Division meetings.
4. Prepare the agenda and minutes for the Division meeting.
5. Gather information and reports before Division meeting.
6. Build up a filing system to keep all the documents and information related to
Division/Association.
7. Support administration work (notice/application form/invitation/certification) for
Division
8. Support Association/RA/DA/Division activities
9. Submit work report annually to Division Commissioner
86
7.6 Honorary Treasurer
Appointment
Honorary Treasurer is appointed by Chief Commissioner annually and responsible to the
Division Commissioner.
Requirements
Have reached the age of at least 21
Role and Responsibilities
1. Abide by the Policy, Organization and Rules of HKGGA.
2. Maintain a good relationship with Division team members.
3. Attend regular Division meetings.
4. Must have some knowledge of the financial statements.
5. Provide advice / review the budget of division activity reports.
6. Submit monthly and annually Division financial reports on schedule.
7. Monitor and evaluate finance in the Division.
8. Attend training of finance related.
9. Support Association/RA/DA/Division activities.
10. Submit work report annually to Division Commissioner.
87
7.7 Interest Badges Secretary
Appointment
Interest Badges Secretary is appointed by Chief Commissioner annually and responsible
to the Division Commissioner.
Requirements
1. Have reached the age of at least 21
2. Hold a valid Unit Guider appointment
3. Have over 2 years of Guiding experience as a Unit Guider/or Asst. Guider
Role and Responsibilities
1. Abide by the Policy, Organization and Rules of HKGGA.
2. Maintain a good relationship with Division team members.
3. Maintain a good relationship with Assessors and other Interest Badges Secretary.
4. Attend regular Division meetings.
5. Attend regular Interest Badges Secretary team meetings.
6. Understand the criteria and qualification of Interest Badges Assessors of all sections.
7. Support recruitment of assessors.
8. Arrange Badge Assessors re-appointment.
9. Support/organize Badges assessing activity / workshop in the Division.
10. Support/organize Interest Badges Assessors gathering.
11. Gather information for regular Interest Badges syllabus review.
12. Gather information on Girl and Guider needs to promote quality Guiding in the
Division.
13. Support Association/RA/DA/Division activities.
14. Submit reports to Division Commissioner on Division progress, consolidate &
summarize report for improvement.
15. Submit work report annually to Division Commissioner.
88
7.8 Service Coordinator
Appointment
Service Coordinator is appointed by Chief Commissioner annually and responsible to the
Division Commissioner.
Requirements
1. Have reached the age of at least 21
2. Have the experience in handling community service project
Role and Responsibilities
1. Abide by the Policy, Organization and Rules of HKGGA.
2. Maintain a good relationship with Division team members.
3. Maintain a good relationship with other Service Coordinators.
4. Attend regular Division meetings.
5. Attend regular Service Coordinator team meetings and workshop.
6. Support and Encourage Girl Guides units to organize a community services in the
Division.
7. Monitor and evaluate the progress of service badge assessment and service projects
for girls.
8. Provide advice / review the application of Unit involvement Scheme.
9. Organize and collect the service hours from the Commissioners/Division team
members/Guiders, and submit the record form on schedule.
10. Support recruitment of service guides for all activities.
11. Gather information on Girl and Guider needs to promote quality Guiding in the
Division.
12. Support Association/RA/DA/Division activities.
13. Submit reports to Division Commissioner on Division progress, consolidate &
summarize report for improvement.
14. Submit work report annually to Division Commissioner.
89
7.9 IT Coordinator
Appointment
IT Coordinator is appointed by Chief Commissioner annually and responsible to the
Division Commissioner.
Requirements
1. Have reached the age of at least 21
2. Have a knowledge of Information Technology
Role and Responsibilities
1. Abide by the Policy, Organization and Rules of HKGGA.
2. Maintain a good relationship with Division team members.
3. Maintain a good relationship with other IT Coordinators.
4. Attend regular Division meetings.
5. Have a knowledge of website development.
6. Maintain and release the latest information on the Division website
7. Support to produce the division activity video for RA/DA AGM.
8. Attend relevant meeting, training and workshop organized by Association.
9. Support Association/RA/DA/Division activities.
10. Submit reports to Division Commissioner on Division progress, consolidate &
summarize report for improvement.
11. Submit work report annually to Division Commissioner.
90
7.10 Camp Consultant
Appointment
Camp Consultant is appointed by Chief Commissioner annually and responsible to the
Division Commissioner.
Requirements
1. Have reached the age of at least 21
2. Hold a valid Unit Guider appointment
3. Hold a valid The Camper’s License
Role and Responsibilities
1. Abide by the Policy, Organization and Rules of HKGGA and Safety Rules and
Guidelines of
the Association.
2. Maintain a good relationship with Division team members.
3. Maintain a good relationship with other Camp Consultants.
4. Develop a relationship with all campers’ license holders in the Division.
5. Organize camp activity and training for girls in the Association/Region/Division.
6. Support and provide advice for camper’s license assessment for Guiders.
7. Monitor and evaluate the progress of camper badge assessment for girls.
8. Organize a visit for Association/Division/Units camp activities.
9. Attend camp skill and camp assessment refreshment workshop
10. Attend/support camper’s license assessment.
11. Gather information on Girl and Guider needs to promote quality Guiding in the
Division.
12. Support Association/RA/DA/Division activities.
13. Submit reports to Division Commissioner on Division progress, consolidate &
summarize report for improvement.
14. Submit work report annually to Division Commissioner.
91
7.11 Pack Holiday Camp Consultant
Appointment
Pack Holiday Camp Consultant is appointed by Chief Commissioner annually and
responsible to the Division Commissioner.
Requirements
1. Have reached the age of at least 21
2. Hold a valid Unit Guider appointment
3. Hold a valid The Pack Holiday License
Role and Responsibilities
1. Abide by the Policy, Organization and Rules of HKGGA and Safety Rules and
Guidelines of the Association.
2. Maintain a good relationship with Division team members.
3. Develop a relationship with other Pack Holiday Consultants.
4. Develop a relationship with all the pack holiday camp license holders in the Division.
5. Organize pack holiday camp activity and training for girls in the
Association/Region/Division.
6. Support and provide advice for pack holiday camp license assessment for Guiders.
7. Organize a visit for Association/Division/Units pack holiday camp activities.
8. Attend camp skill and camp assessment refreshment workshop
9. Attend and support pack holiday camp license assessment.
10. Gather information on Girl and Guider needs to promote quality Guiding in the
Division.
11. Support Association/RA/DA/Division activities.
12. Submit reports to Division Commissioner on Division progress, consolidate &
summarize report for improvement.
13. Submit work report annually to Division Commissioner.
92
8. Appendices
Appendix 1: Notice to Parents and Parent’s Consent Form (Appendix 1)
Appendix 2: Authorisation Form on Medicine Usage
Appendix 3: Treatment Record
Appendix 4: Guidelines on Outdoor Cook
Appendix 5: Procedure on Test Camp Application
Appendix 6: Holiday / Camp Registration Form
Appendix 7: List of Registered Local Residential Campsites with First Aider
Appendix 8: Notification Form for Outing in Rural Area
Appendix 9: Activity Accident Report
Appendix 10: Holiday/Camp Registration Form under Special Conditions
93
Appendix 1: Notice to Parents and Parent’s Consent Form (Appendix 1)
Notice to Parents and Parent’s Consent Form
To : Parents/Guardians
From: The Hong Kong Girl Guides Association (Unit No and Name of Guider-in-charge)
Date: DD/MM/YYYY
Our Unit is going to organise a (Name of the Activity) on (Date and Time). Details are as below:
Venue:
Fee: (Including Camp Fee / Food / Transportation / Activity Costs, etc)
Gathering Point: Gathering Time:
Dismissing Point: Dismissing Time:
Dress Code:
Name of the Guider-in-charge: (1) Contact Number:
(2) Contact Number:
Remarks 1. Please complete the below Parent’s Consent Form and submit to the Guider with the activity fee
on or before (Date).
2. The activity will be cancelled or postponed if No.3 Tropical Cyclone Signal or above, OR Red
Rainstorm Warning Signal or above, is hoisted 2 hours before the activity starts.
***************************************************************************************
The Hong Kong Girl Guides Association
Parent’s Consent Form
To: The Hong Kong Girl Guides Association (Unit No and Name of Guider-in-charge)
I confirm that (Name of the Girl) will / will not* join the (Activity’s Name)
which is to be held on (Date and time) at (Venue).。
I have read and understand the information as listed from the Notice of the above activity, and confirm that
she is physically healthy to join this activity.
Please list here if special care is needed (e.g. Food allergy or taking medicine):
If she does not follow instructions from the Association (Organiser) thus resulting in accidental injury or
death, the Association is indemnified from any claims. Also, I will come and bring her back home if she is
not feeling well.
Name of Parent/Guardian: Relation with the Participant:
Contact Number (Home) (Office)
Signature: Date:
Emergency Contact Number:
Sample
The personal data provided will be used for the relevant activity.
The HKGGA can provide the personal data to anybody for the purpose of the operation of the activity or any other purposes that need the data.
94
Appendix 2: Authorisation Form on Medicine Usage Page 1
Authorization Form on Medicine Usage
Name of the Activity:
Date of the Activity:
Name of the Brownie/Guide/Ranger: Unit Number:
Reason for Medication: Storage of Medicine in Fridge: Yes/No*
Response to medicine and points to note:
Last time having medication:
Yes/No*,(Time) ________ last night/this morning, with the names of the medicines as below:
A.
B.
C.
Remarks: HKGGA only accepts medicines which have been issued within one month from the same
registered doctor/hospital. HKGGA will only follow the instructions listed on the package of
the medicine. For safety concerns, please indicate clearly the name of the patient and the time
that she had last taken the medicine.
Parent/Guardian’s Declaration
I confirm that the above arrangement on the medication is correct, and authorise the
Activity Safety Officer for arrangement of the medication for my daughter. If she does not
follow instructions to take tne medicines thus resulting in accidental injury or death, the
Association is indemnified from any claims. Also, I will come and bring her back home if she is
not feeling well.
Name of the Parent/Guardian: Relation with the Patient:
Emergency Contact Number:
Remarks:
Signature: Date:
Guidelines on Medicine Usage
1. This Form must be collected with the medicine during the gathering time of the holiday/camp. The
Activity Safety Office will store and arrange the schedule of medication during the Holiday/Camp.
2. HKGGA only accepts medicines which have been issued within one month from the same registered
doctor/hospital. HKGGA will only follow the instructions listed on the package of the medicine.
3. Name written on the package of the medicine must be the same as the Brownie/Guide/Ranger
concerned.
4. If the girl has abnormal reactions to the medicine, she will be sent to the hospital for further treatment
and the Parent/Guardian will be informed.
5. This form and the medicine will be returned to the concerned girl after the Holiday/Camp as to inform
the Parent/Guardian about the action taken.
Sample
The personal data provided will be used for the relevant activity.
The HKGGA can provide the personal data to anybody for the purpose of the operation of the activity or any other purposes that need the data.
95
Page 2
Medication Record
Name of the Activity:
Name of the Brownie/Guide/Ranger:
Record of medication during the Holiday/Camp:
Name of the
Medicine
Quantity Date and time
1st 2nd 3rd 4th Patient’s
Signature
Items to report:
Name of the Activity Safety Officer:
Signature: Date:
Sample
96
Appendix 3: Treatment Record
Treatment Record
Case No.
Date
Time
Name of Activity Safety Officer
Details of Casualty
Name ID Card No.
Age Tel. No. Sex
Residential Address
Details of Happenings
Time Temperature
Place Respiration
Diagnosis Pulse
Condition
Details of Management
Action/Treatment Applied
Disposal
Re:Casualty is conveyed home / to a suitable shelter / hospital & their family has been notified.
Details of Further Emergency Needs
Time of Emergency Call & Arrival Time
(AMB)
Ambulance No. & Departure Time
Name of Hospital and Arrival Time at Hospital
Others
Sample
The personal data provided will be used for the relevant activity.
The HKGGA can provide the personal data to anybody for the purpose of the operation of the activity or any other purposes that need the data.
97
Appendix 4: Guidelines on Outdoor Cook
Guidelines on Outdoor Cook
Important General Rules Hair must be tied back appropriately
Do not wear loose clothing and remove all hanging items that could contact the flames
Ensure water and fire blankets/sand buckets are positioned close by
No flammable items in the immediate cooking area
(e.g. overhanging branches, oil, gas, alcohol, plastic, paper, etc)
Cooking surface must be stable
Keep the stoves, pans and food covered in order to avoid contamination by sand or dirt
Wash your hands
Raw and cooked foods should be stored separately to avoid cross-contamination
Have all ingredients ready before starting to cook
No fire must be left unattended
When the stoves are not in use, keep the stove and the fuel covered
Store fuel away from cooking area, in a ventilated place or store tent
Make sure you know how to use the supplied equipment (e.g. stove) before you start
Check for compliance with all safety guidelines
Check that one Guider or responsible adult is available for every two Patrols
Check for sufficient fuel
When possible, set stove in shaded area, avoiding direct sunlight on fuels
Safety Guidelines for Use of Gas Stoves Before use: Check gas canister for rust, damage and expiry date
Only use safe canisters
Check stove for damage
If damaged, do not use it. Report to the Guider immediately
In use: Start lighter before turning on gas to avoid unsafe gas leakage
Adjust knob to give appropriate flame for cooking
Check regularly. If stove is blocked, remove gas canister. Report to the Guider
When changing the gas, remove the stove from cooking areas
After use: Ensure gas knob is in off position as appropriate
Separate stove head and gas canister. Clean as appropriate
Store and carry stove and gas canisters separately from each other
When the stoves are not in use, store them properly and keep the fuelcovered
Safety Guidelines for Use of Alcohol Gas Stoves
Before use: Alcohol should be filled to maximum two-thirds of the container
Make sure the alcohol does not overflow
Any overflowed alcohol must be cleaned up
Stove should be covered with wind-breakers and placed on a stable and appropriate area
Do not use any container that will damage the stove. Report to the Guider immediately
In use: Light up the fire with extra care
If extra alcohol is needed, make sure the alcohol container has been covered until the fire is
fully distinguished. Then refill the alcohol with the procedures stated above
After use: Ensure the alcohol container has been closed. After cooling down, remove the excess
alcohol to a safe container
Clean as appropriate
Pack up the stove with care to prevent damage while travelling
When the stoves are not in use, the alcohol container must be closed and covered
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Appendix 5: Procedure on Test Camp Application
Procedure on Test Camp Application
Remarks: (1) 2 Testers will be arranged for the Test Camp
(For Quartermaster Certificate / Campfire Leader Certificate Qualification Test,
only 1 tester is required)
(2) Guiders could contact the Camp / Pack Holiday Consultant through the District
Commissioner
(3) Tester The tester must hold the appropiate qualification
Co-Tester must be the respective Division Camp / Pack Holiday Consultant
Guiders (Candidate) must contact the Camp / Pack Holiday Consultant in their own Division
for help and advice on the content of Plan Book and programme.
1. Campsite Booking Form
2. Holiday/Camp Registration Form
The above items should be completed and sent to the Campsite and
Properties Department for processing
Testers discuss the content of the Plan Book and Programme,
and contact the Guider for comments and advice.
1. The Guider (Candidate) should consider the advice and
amend the Plan Book as appropiate.
2. The Guider should submit the revised Plan Book to
Tester / Co-Tester directly 2 weeks before the Camp
Deputy Chief Commissioner (Educational Progarmme) to
arrange 1 – 2 Tester(s) for the Test
Tester 1. Discuss with the Co-tester about the date and
time of the visit
2. Inform the Guider (Candidate) of the visiting
date and time
4 Weeks before
1 Week before
Test Camp
6 Months before
3 Months before
Reserve the campsite for the Test Camp at the Campsite and Properties
Department
1. Before the Test
6 Weeks before Prepare 2 copies of the Plan Book for the Tester and Co-
Tester via the Programme Team
99
Guider (Candidate) sends the Statement of Accounts with the
original receipts to the Tester via the Programme Department
Tester discusses result with the Co-Tester and returns the
report with documents that the candidate submitted (Plan
Book and Statement of Accounts) to the Programme
Department for approval by the Deputy Chief Commissioner
(Educational Programme)
Deputy Chief Commissioner (Educational Programme)
endorses the report and submits for approval by the
Management Committee
Within 10
Working days
Within 3 Months
Fail Pass
1. CC the letter to the
respective Division
Commissioner, Division
Camp / Holiday
Consultant and Region
Development Office for
record
2. Return the plan to
Candidate as soon as
possible
District
Commissioner,
Camp/Pack Holiday
Consultant
Programme
Department
1. Prepare certificate for
Commissioner’s and
Testers’ signatures
2. Present the Certificate,
Qualification badge and
Plan Book to the
Candidate
3. Make announcement in
Guider’s Bulletin
4. CC the notification
letter to Division
Commissioner, Division
Camp / Holiday
Consultant and Region
Development Office for
record
Encourage Guider to
take the test again and
discuss ways of
improvement with her
Congratulate and
celebrate with the
Guider at the
Monthly Guiders
Meeting as
recognition of her
achievement
Guider
(Candidate) Guider
(Candidate)
Deputy Chief Commissioner (Educational Programme)
informs Candidate in writing
2. After the Test
Within 1 Month
District
Commissioner Programme
Department
100
Appendix 6: Holiday / Camp Registration Form
101
Appendix 7: List of Registered Local Residential Campsites with First Aider
女童軍總會認可的其他機構營地
List of registered local residential campsites with First Aider 註冊營地名單
Name of Campsite Organization First Aid information 營地名稱 機構名稱 急救服務
1. Lady MacLehose Holiday
Village
Leisure and Cultural Service
Department First aid kit 麥理浩夫人度假村 康樂及文化事務署 設有急救箱
2. Tso Kung Tam Outdoor
Recreation Centre
Leisure and Cultural Service
Department
1. First aid kit
2. Some instructors possess a
First Aid Certificate
曹公潭戶外康樂中心 康樂及文化事務署 1.設有急救箱
2.部分導師擁有急救證書
3. Sai Kung Outdoor Recreation
Centre
Leisure and Cultural Service
Department
1. First aid room
2. Camp staff possess a first
aid certificate
西貢戶外康樂中心 康樂及文化事務署 1.設有急救室
2.營職員擁有急救證書
4. Lei Yue Mun Park and
Holiday Village
Leisure and Cultural Service
Department
1. First aid room
2. Some camp staff possess a
first aid certificate
鯉魚門公園及度假村 康樂及文化事務署 1.設有急救室
2.部分營職員擁有急救證書
5. Bradbury Camp The Boys' and Girls' Clubs
Association of Hong Kong
1. First aid kit
2. Some camp staff possess a
first aid certificate
白普理營 香港小童群益會 1.設有急救箱
2.部分營職員擁有急救證書
6. Y.W.C.A. Sydney Leong
Holiday Lodge
Hong Kong Young Women's
Christian Association
Every camp staff possesses
afirst aid certificate 梁紹榮度假村 香港基督教女青年會 每位營職員擁有急救證書
7. Bradbury Camp The Salvation Army
1. Most of the camp staff
possess a first aid certificate
2. Short distance to clinic
白普理營 救世軍 1.大部分營職員擁有急救證書
2.與鄰近診所距離相近
8. Wu Kwai Sha Youth Village Chinese YMCA of Hong
Kong
Every camp staff possesses a
first aid certificate 烏溪沙青年新村 香港中華基督教青年會 每位營職員擁有急救證書
9. Y's Men's Club - YMCA
Wong Yi Chau Youth Camp
Chinese YMCA of Hong
Kong
Every camp staff possesses a
first aid certificate
聯青社-青年會黃宜
洲青年營 香港中華基督教青年會 每位營職員擁有急救證書
10. Duke of Edinburgh Training
Camp
The Hong Kong Award for
Young People
Most camp staff and
instructors possess a first aid
certificate
愛丁堡公爵訓練營 香港青年獎勵計劃 大部分營職員及
教練擁有急救證書
11. Silvermine Bay Outdoor
Recreation Camp
Hong Kong Playground
Association
1. First aid kit
2. Camp staff possess first aid
certificate
銀礦灣戶外康樂營 香港遊樂場協會 1.設有急救箱
2.營職員擁有急救證書
12. Jockey Club Sai Kung
Outdoor Training Camp
The Hong Kong Federation of
Youth Groups
1. First aid room
2.Every camp staff possesses
a first aid certificate
賽馬會西貢戶外訓練
營 香港青年協會
1.設有急救室
2.每位營職員擁有急救證書
13. Tai Tam Scout Centre
Scout Association of Hong
Kong
1. First aid kit in office
2. Some camp staff possess a
大潭童軍中心
香港童軍總會
1.辦公室設有急救箱
102
Name of Campsite Organization First Aid information 營地名稱 機構名稱 急救服務
first aid certificate
2.部分營職員擁有急救證書
14. Breakthrough Youth Village Breakthrough Limited
1. First aid room
2.Some camp staff possess a
first aid certificate
突破青年村 突破機構 1.設有醫護室
2.部分營職員擁有急救證書
15. Community Sports Community Sports Limited
1. First aid room
2.On Duty staff in office
possesses a first aid certificate
展能運動村 展能運動村有限公司 1.設有急救站
2.辦事處當值同事擁有急救證書
16. Pak Tam Chung Holiday
Camp Po Leung Kuk
1. First aid kit
2.On Duty staff in office
possesses a first aid certificate
北潭涌度假營 保良局 1.設有急救箱
2.辦事處當值同事擁有急救證書
17. Jockey Club Tai Tong
Holiday Camp Po Leung Kuk
1. First aid room
2. Some camp staff possess a
first aid certificate
大棠度假村 保良局 1.設有急救站
2.部分營職員擁有急救證書
Campsites of Leisure and Cultural Services Department, Subvented Non-government Organization Camps/Centres, Other web-sites of Non-Government Organisation providing tent
camping services & Campsites designated by the Agricultural, Fisheries and Conservation Department
<Information extracted from http://www.lcsd.gov.hk & http://www.poleungkuk.org.hk
103
Appendix 8: Notification Form for Outing in Rural Area
Notification Form for Outing in Rural Area
To :
(District)
(Police Station Divisional Commander)
From :
The Hong Kong Girl Guides Association (Unit No.)
Details of Unit outing are as follows :
Nature of outing
Date
Time
From To (Scheduled time of return)
Locality
Route
From To
Total number of participants
Age range of all participants
Name and mobile telephone number (if any) of the Guider(s) of the
outing
Name and telephone number of the responsible person who
is not participating
Guider-in-charge’s Signature District Commissioner’s Signature
Note : A map detailing the route and suitable grid reference is attached.
A responsible person should have ready access to details of next of kin of the participants,
e.g. telephone number/address.
c.c. :Region Development Officer
Sample
104
Appendix 9: Activity Accident Report
The Hong Kong Girl Guides Association
Activity Accident Report
1. Date of Accident Time
Location
2. Activity held when the accident happened
3. Guider’s location and role when the accident happened
4. Description of the accident
5. Any participant was injured Yes (Number: ______) No
Details of the Casualty:
(i) Name Gender Age Unit No.
(ii) Name Gender Age Unit No.
6. Condition of the Casualty
7. Action taken(including First Aid treatment applied)
Activity In-Charge: Date:
Remarks: Please supply with additional papers if needed
105
Appendix 10: Holiday/Camp Registration Form under Special Conditions
98
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