qualification kit - hkgga.org.hk · 4.6.1 applying for the test ... holder of hong kong holiday...

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The

Hong Kong

Girl Guides

Association

Qualification Kit

Updated in Oct 2016

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Content 1. Leader Training Scheme ............................................................................................................... 4

1.1 Leader Training Scheme - Overview ................................................................................... 4 1.2 Leader Training Scheme - Holiday / Camp Training Courses ............................................ 5 1.3 Progressive Holidays / Camps / Activities for Appointed Guiders ..................................... 6

2. Guider's Appointment ................................................................................................................... 6

3. Holidays and Camps .................................................................................................................... 10 3.1 General Requirements ....................................................................................................... 10 3.2 Overnight Holidays/Camps for a Commissioner or Appointed Guider (with Yellow

Appointment Badge) ......................................................................................................... 13 3.3 Holidays/Camps under Special Conditions ....................................................................... 14

3.3.1 Pack Holidays for more than 36 Brownies (excluding Camp Staff)......................... 14

3.3.2 Holidays/Camps for more than 48 Guides/Rangers (excluding Camp Staff) ........... 14

3.3.3 Holidays/Camps for Special Units ............................................................................ 15

3.3.4 Mixed Holidays/Camps with Uniform Groups ......................................................... 15

3.3.5 Activities Abroad ...................................................................................................... 16 3.4 Quartermaster Certificate .................................................................................................. 18

3.4.1 Applying for the Test ................................................................................................ 18

3.4.2 The Test .................................................................................................................... 18

3.4.3 Award/Certificate ..................................................................................................... 19 3.5 Campfire Leader Certificate .............................................................................................. 20


3.5.2 The Test .................................................................................................................... 20

3.5.3 Award/Certificate ..................................................................................................... 21 3.6 The Pack Holiday Licence................................................................................................. 22

3.6.1 Guideline for Applying for the Test .......................................................................... 22

3.6.2 The Test .................................................................................................................... 22

3.6.3 Award/Certificate ..................................................................................................... 25 3.7 The Hong Kong Holiday Permit ........................................................................................ 26


3.7.2 The Test .................................................................................................................... 26

3.7.3 Award/Certificate ..................................................................................................... 29 3.8 The Camper's Licence ....................................................................................................... 30


3.8.2 The Test .................................................................................................................... 30

3.8.3 Award/Certificate ..................................................................................................... 33

4. Sea Activities ................................................................................................................................ 34 4.1 Water Test Certificate ........................................................................................................ 34


4.1.2 The Test .................................................................................................................... 34

4.1.3 Award/Certificate ...................................................................................................... 34 4.2 Adult Canoeist Permit ....................................................................................................... 35


4.2.2 The Test ................................................................................................................... 35

4.2.3 Award/Certificate ...................................................................................................... 36 4.3 Adult Canoeing Charge Permit ......................................................................................... 37


4.3.2 The Test ................................................................................................................... 37

4.3.3 Award/Certificate ...................................................................................................... 38 4.4 Elementary Dragon Boating Permit .................................................................................. 39

4.4.1 Applying for the Test ............................................................................................... 39

4.4.2 The Test ................................................................................................................... 39

4.4.3 Award / Certficiate .................................................................................................... 40 4.5 Adult Intermediate Dragon Boating Permit ...................................................................... 41

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4.5.2 The Test ................................................................................................................... 41

4.5.3 Award / Certificate .................................................................................................... 42 4.6 Adult Dragon Boat Helm Permit ....................................................................................... 43


4.6.2 The Test .................................................................................................................... 43

4.6.3 Award / Certificate .................................................................................................... 44

5. Trainer Progress System / Scheme ............................................................................................ 45 5.1 Trainee Trainer Progress .................................................................................................... 45 5.2 Assistant Trainer Progress ................................................................................................. 46 5.3 Certified Trainer Progress ................................................................................................. 48 5.4 Lead Trainer Progress ........................................................................................................ 50 5.5 Principal Trainer Progress ................................................................................................. 52

6. Commissioner Progress System and Commissioner Training Scheme ................................. 55 6.1 District Assistant ................................................................................................................ 57 6.2 District Commissioner ....................................................................................................... 58 6.3 Assistant Division Commissioner ..................................................................................... 59 6.4 Division Commissioner ..................................................................................................... 60 6.5 Assistant Chief Commissioner (Region Development) ................................................... 61 6.6 Assistant Chief Commissioner (Activity) ......................................................................... 63 6.7 Assistant Chief Commissioner (Educational Programme) ................................................ 65 6.8 Assistant Chief Commissioner (Training) ......................................................................... 66 6.9 Assistant Chief Commissioner (Service Project – Happy Bee) ........................................ 67 6.10 Assistant Chief Commissioner (Service Project – Golden Guides) .................................. 68 6.11 Assistant Chief Commissioner (International) .................................................................. 69 6.12 Deputy Chief Commissioner (Educational Programme) ................................................... 71 6.13 Deputy Chief Commissioner (Membership Development) ............................................... 73 6.14 Deputy Chief Commissioner (Region Development) ....................................................... 75 6.15 Deputy Chief Commissioner (Training) ............................................................................ 77 6.16 International Commissioner .............................................................................................. 79 6.17 Deputy Chief Commissioner (Public Relations) ............................................................... 81 6.18 Deputy Chief Commissioner (Finance & New HQs Development) ................................. 83 6.19 Chief Commissioner .......................................................................................................... 84

7. Division Team .............................................................................................................................. 85 7.1 Division Commissioner ..................................................................................................... 85 7.2 Assistant Division Commissioner ..................................................................................... 85 7.3 District Commissioner ....................................................................................................... 85 7.4 District Assistant ................................................................................................................ 85 7.5 Honorary Secretary ............................................................................................................ 85 7.6 Honorary Treasurer ............................................................................................................ 86 7.7 Interest Badges Secretary .................................................................................................. 87 7.8 Service Coordinator ........................................................................................................... 88 7.9 IT Coordinator ................................................................................................................... 89 7.10 Camp Consultant ............................................................................................................... 90 7.11 Pack Holiday Camp Consultant ......................................................................................... 91

8. Appendices .................................................................................................................................... 92 Appendix 1: Notice to Parents and Parent’s Consent Form (Appendix 1) ................................. 93 Appendix 2: Authorisation Form on Medicine Usage ................................................................ 94 Appendix 3: Treatment Record ................................................................................................... 96 Appendix 4: Guidelines on Outdoor Cook ................................................................................. 97 Appendix 5: Procedure on Test Camp Application ..................................................................... 98 Appendix 6: Holiday / Camp Registration Form ........................................................................ 99 Appendix 7: List of Registered Local Residential Campsites with First Aider ........................ 101 Appendix 8: Notification Form for Outing in Rural Area ........................................................ 103 Appendix 9: Activity Accident Report ...................................................................................... 104 Appendix 10: Holiday/Camp Registration Form under Special Conditions ............................ 105

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1. Leader Training Scheme

1.1 Leader Training Scheme - Overview

New Member

Leader Orientation

Level 1

Leader Training Course

Level 2

Part I: Leadership / Guiding skills (Elementary level)

Training workshops (Completed 5 courses)

Part II: Overnight Residential Camp Training Course

or Overnight Outdoor Camp Training Course

Recognition

Badge (Red)

Recognition

Badge

(Yellow)

Recognition

Badge (Blue)

Recognition

Badge (Purple)

Recognition

Badge (Lime)

Level 3

Part I: Leadership / Guiding skills (Advanced level)

Training workshops (Completed 4 courses)

Part II: Outdoor Skills Training Courses

(Completed 5 courses)

Level 4

Part I: Leadership / Guiding skills

(Advanced level) Training workshops

(Completed 4 courses)

Part II: Further Self-Development (First level)

Training Courses (Completed 1 course)

Part III: Going-on-Holiday or Going-on-Camp

Training Courses

Level 5

Part I: Expert Leader Training Course

Part II: Further Self-Development (Second level)

Training Courses (Completed 1 course)

Part III: Oversea and Mainland China Exchange

Activities / Programme

Quartermaster

Certificate

Pack Holiday Licence

HK Holiday Permit

Camper’s Licence

Campfire Leader

Boating Qualifications

Certificate Instructors

Certificate Trainers

Recognition

Badge

(Orange)

Recognition

Badge (Green)

Recognition

Qualification

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1.2 Leader Training Scheme - Holiday / Camp Training Courses

Introduction

The “Leader Training Scheme” equips Guiders in terms of self, leadership in Guiding as well as

skills.

Holiday / Camp activities play a very important role in the Guiding Life. Every Girl Guide could

demonstrate leadership and independence through successful activities which allow them to build friendship,

and establish good relationships and teamwork.

Under the “Leader Training Scheme”, Guiders can follow the Holiday / Camp training curriculum as

stated below, in order to gain knowledge on how to plan Holiday / Camp activities and basic Guiding and

life skills through progressive training courses. The aim is to give Guiders the confidence to take the assessments for Holiday / Camp Qualifications.

Brownie Section Guide & Ranger Section

Remarks: For more details of the Holiday / Camp Qualifications’ test, please refer to p.14-28.

Training Courses for

「Camper’s Licence」

修讀課程

Apply for Qualification

test

「Camper’s Licence」

Going-on-Camp Training Course

Course completion: Level 4【Part

III】

Overnight Residential Camp

Training Course

Course completion –

Yellow Recognition Badge

Overnight Outdoor Camp

Training Course




Camper’s Licence

Training Course for

HK Holiday Permit



Outdoor Skills Training Course Module 1: Knots & Gadget Training Course

Module 2: Sing Song Training Course

Module 3: Activities Safety Training Course


Lime Recognition Badge




Module 4: Tent Pitching Training Course

Module 5: Outdoor Cook Training Course



Going-on-Holiday Training Course


Blue Recognition Badge

Apply for Qualification Test

Camper’s Licence

Going-on-Camp Training Course




HK Holiday Permit


Overnight Residential Camp

Training Course








Going-on-Holiday Training Course




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1.3 Progressive Holidays / Camps / Activities for Appointed Guiders

Completed Leader’s Training Course (Holder of Yellow Appointment Badge)

1. Brownie / Girl Guide / Ranger Guiders:

Holder of “Overnight Residential Camp Training Course” Certificate, and had twice taken her own Unit for

Overnight Holiday at HKGGA Campsites as Guider-in-charge, with the recommendation from the Pack Holiday /

Camp Consultant to the Division Commissioner of her own division:

May take her own Unit and another Unit of the same section for Overnight Holiday at HKGGA Campsites.

May take her own Unit for a maximum of 3-night-2-day Holiday at HKGGA Campsites.

2. Girl Guide / Ranger Guiders:

Holder of “Overnight Outdoor Camp Training Course” Certficate, and had twice taken her own Unit for Overnight

Camp at HKGGA Campsites as Guider-in-charge, with the recommendation from the Camp Consultant to the

Division Commissioner of her own Division, may take her own Unit and another Unit of Girl Guide / Ranger for

Overnight Camp at HKGGA Campsites

1. Brownie Guider:

Holder of “Going-on-Holiday Training Course” Certificate, with the recommendation from the Pack Holiday

Consultant to the Division Commissioner of her own Division, may take her own Pack for a maximum of 3-

day-2-night Brownie Pack Holiday at HKGGA Campsites.

Holder of “Going-on-Camp Training Course” Certificate, may take her own Pack for an Overnight Camp at

HKGGA Campsites. (Applicable from 1st September 2010)

2. Girl Guide / Ranger Guider:

Holder of “Going-on-Holiday Training Course” Certificate, with the recommendation from the Camp

Consultant to the Division Commissioner of her own Division, may take her own Unit for a maximum of 3-

day-2-night Holiday at HKGGA Campsites.

Holder of “Going-on-Camp Training Course” Certificate, with the recommendation from the Camp

Consultant to the Division Commissioner of her own Division, may take her own Unit for a maximum of 3-

day-2-night Camp at HKGGA Campsites.

- may take her own Unit to designated campsites as approved by HKGGA (Appendix 7) for Holiday / Camp.

1. Holder of Camper’s Licence can take Girl Guide/Ranger Units for Holiday or Camp of 2 or more nights.

Holder of Hong Kong Holiday Permit can take Girl Guide/Ranger Units for Holiday of 2 or more nights.

Holder of Pack Holiday Licence can take Brownie Pack for Holiday of 2 or more nights.

2. Holder of either of the above Camp Qualfications can act as the Guider-in-charge for Holiday/Camp under Special

Conditions. (Refer to Section 3.3 of this document)

3. Holder of either of the above Camp Qualfications can act as the Guider-in-charge for Overseas Holiday/Camp.

(Refer to Section 3.3.5 of this document)

Holder of “Overnight Residential Camp Training Course” Certificate

or “Overnight Outdoor Camp Training Course” Certificate (Exemption for Guiders with Yellow Appointment Badge awarded on or before 31st August 2009)

Holder of “Going-on-Holiday Training Course ” Certificate or

“Going-on-Camp” Training Course Certificate

Holder of Camper’s Licence, Hong Kong Holiday Permit or Pack Holiday Licence

1. Brownie / Girl Guide / Ranger Guiders:

Holder of “Overnight Residential Camp Training Course” Certificate may take her own Unit for Overnight

Holiday at HKGGA Campsites.

2. Girl Guide / Ranger Guiders:

Holder of “Overnight Outdoor Camp Training Course” Certficate, and had twice taken a Patrol of Girl

Guides / Rangers to join a Camp which was organised by valid Camper’s Licence Holders, and was also a

Camp Staff of it, may take her own Unit for Overnight Camp at HKGGA Campsites.

Holder of Silver Appointment Badge

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2. Guider's Appointment The Guider's Appointment will be issued to a Brownie/Guide/Ranger Guider upon completion of

the Leader Training Course (LTC). If the Guider changes to lead another Section, she should

complete the appropiate LTC relevant to that Section and should be re-appointed by the Chief

Commissioner.

Regulations

The Guider must have:

Made the Guide Promise.

Attained the age of 21 when she becomes the Unit Guider or Assistant Guider of Brownie or

Guide Sections. However, under certain circumstances, the District Commissioner may

recommend a Guide member between the age 18 and 20, who has completed Leaders Training

Course which is organized and recognized by the Association, to the appointment of Assistant

Guider.

Attained the age of 23 when she becomes the Unit Guider or Assistant Guider of Ranger

Section, without exception.

Completed “Guider’s Orientation” and "Leader Training Course", and is willing to attend

further training.

Requirements

An Appointed Guider should demonstrate that she:

Is interested in her work and the girls in her Unit, and has participated in the activities

enthusiastically.

Understands the Organisation, Principles and Methods of Guiding Movement.

Knows the Policy, Organisation and Rules of the Hong Kong Girl Guides Association.

Has participated in the activities of the District, Division and the Association.

There are 3 stages of Guider’s Appointment:

Appointment Badge Training Activities

Yellow New Guiders upon completion of Level 1 of the Leader Training Scheme

(LTS), i.e. the Leader Training Course, will be awarded with the Yellow

Appointment Badge, Appointment Card and LTS Red Recognition Badge

Silver Brownie / Girl Guide / Ranger Section

Has held the Yellow Appointment Badge for more than a year

Has completed Training Courses under LTS Level 2, i.e. awarded

with the Orange and Yellow Recognition Badges

Has been given recommendation from the District Commissioner in

terms of Unit administration, Unit progress and Guider progress

Gold Has held the Silver Appointment Badge for more than 3 years

Has completed Training Courses under LTS Level 4, i.e. awarded

with the Blue Recognition Badge

Has been given recommendation from the District Commissioner in

terms of Unit administration, Unit progress and Guider progress

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Award/Certification

An Appointed Guider may:

Wear the Appointment Badge (If more than one Appointment Badge has been awarded, the

highest level can be worn on the left chest.)

Receive the Long Service Award (counted from the Appointment Date)

Yellow

Authorised to manage and train girls of her own Unit based on

the Mission and Learning Methods of Girl Guiding.

Be responsible to the Commissioner and the Sponsoring

Authority for the Unit’s matters, standards and progress.

Conduct Badge Assessments (Approved list) for the girls of her

Unit.

Take her Unit to Overnight Holiday/Camp under the progressive

Camp Training Scheme. (Refer to Section 1.1 of this document)

Terminate membership of a member through the decision of

Patrol Leaders' Council or Ranger Executive Committee

(Brownie Guider can make her decision after consideration), after

consulting the District Commissioner in advance.

Silver

Gold

Authorised to manage and train girls of her own Unit based on

Signposts and Learning Methods of Girl Guiding.

Be responsible to the Commissioner and the Sponsoring

Authority for the Unit’s matters, standards and progress.

Conduct Badge Assessments (Approved list) for the girls of her

Unit.

Take her Unit to Overnight Holiday/Camp under the progressive

Camp Training Scheme. (Refer to Section 1.1 of this document)

Terminate membership of a member through the decision of

Patrol Leaders' Council or Ranger Executive Committee

(Brownie Guider can make her decision after consideration), after

consulting the District Commissioner in advance.

Acquire other Guider's Qualifications.

Requirements for Recommendation:

1. Guider’s Roles and Responsibilities

Unit Meeting - Fun

- Arrange activities to fulfil the HKGGA Mission

- Execution of the Patrol System

- Planning on Patrol Activities

Usage - Ceremonies related to the Section

- Balanced programme with songs and games

- Application of the Guider’s and Girl’s Handbooks

- Encourage girls to participate actively

- Work division and participation of Guiders

Responsilbilities - Attend Guiders’ Meetings

- Arrange various indoor and outdoor activities for girls

- Participation in District / Division / Region / Association

Activities

- Attend further trainings for updated information

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2. Unit Record and Materials

Unit Record - Unit Meeting Record

- Unit Account Record with receipts

- Girls' Personal Record

- Roll Call Book

- Certificate of Unit Registration

- Executive Committee Records (Ranger Section) / Patrol Leaders'

Council Records (Guide Section)

- Others, e.g. Unit Log, photo albums

Unit Materials - Unit Locker/Cupboard

- Patrol Boxes

- Toadstool, Owl, Pool (Brownie Section)

- Unit Flag, (including the Flag, Flagpole, Flag Holder)

- Others, eg. first aid box, bamboos, ropes, mini bank, maps,

compasses etc.

Reference Books - Policy, Organisation and Rules (P.O.R.)

- Safety Rules and Guidelines for Activities

- Qualification Kit

- HKGGA Annual Report

- Headquarters’ Publications

- Girl’s Handbook

- Guider’s Handbook

- Badge Syllabus

- Others, e.g. Hong Kong Guiding, Sing Along with the Guides,

Game Books, Knotting Books, Prayers, etc.

Remarks

Guiders should keep the Appointment Card in a safe place.

The Commissioner can request the Guider to return her Appointment Card if she breaks the

policy of the Association.

Each Unit may have one Adult Leader over the age of 21 registered with the Association as the

Guider-in-charge. Additional Assistant Guiders and Unit Assistants should be recruited as

required.

If the Guider resigns, the Appointment Card should be returned to the District Commissioner or

HKGGA Region Development Office for cancellation.

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3. Holidays and Camps 3.1 General Requirements

1. A Registered Member of the Association who takes charge of any type of Camp or Holiday

must hold the appropriate qualification.

2. The General Safety Rules from the “Policy, Organisation and Rules” of the Association (Clause

39) must be strictly observed.

3. For permission to run any Holiday or Camp, the “Holiday/Camp Registration Form” must be

submitted at least 1 month before date of camp.

4. The maximum quota for Brownie Pack Holiday or Camp is 36, while for Guide and Ranger

Holiday or Camp is 48. Please refer to Item 3.3.1 and 3.3.2 of this document for the number of

participants larger than as previous mentioned.

5. The permission of the District Commissioner and the Division Camp/Pack Holiday Consultant

must be obtained if a non-member of the Movement is one of the required numbers of adult

staff.

6. If a Holiday/Camp involves more than one Unit, a Guider from each Unit concerned must be

present throughout the Camp, and serve as Camp Staff.

7. “Parent’s Consent Form” and “Health Form” must be obtained from all campers under 18 and

kept by the Guider-in-charge or Activity Safety Officer throughout the camp.

8. If the activities are run offsite during the Holiday/Camp, the Guider-in-charge must submit her

plan and obtain the approval from the Sponsoring Authority. Related departments such as the

Police Station must be informed if the programme involves items such as hiking and a detailed

programme and route plan must be left with the campsite staff before leaving the campsite.

9. 【ACTIVITY SAFETY OFFICER】is an experienced adult who cannot act at the same time

as the Guider-in-charge. She must be responsible for Health and First Aid issues in camp and

she must hold qualifications issued by organisations recognised by HKGGA, including 3-hour

Training on Introduction of First Aid, Certificate in First Aid or holds professional

qualifications such as registered doctor or nurse. She must have knowledge on safety measures,

including “Safety Rules and Guidelines for Activities” and Guidelines from this document, and

refer to the “Guidelines on Outdoor Activities” from the Education Bureau.

10. 【QUARTERMASTER】 must have knowledge of cooking, storage of food, menu planning

and Patrol work in Holiday/Camp.

11. At a Holiday/Camps organised by a Licence/Permit Holder, other Guiders in the Holiday/Camp

could take a maximum of 2 of the below assessments during the date of camp:

11.1 Quartermaster Certificate

11.2 Campfire Leader Certificate

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12. No Holiday/Camp Licence qualification holder may stay or assist at a Test Camp for the same

qualification.

13. Requirements with effect from 1st September 2009:

Qualification /

Certificate held

(Remark 1)

Campsite Basic Number of

Guider1 and Posts

Date of

Holiday/Camp

Ratio of Adult

to

Guide/Ranger

Ratio of

Adult to

Brownie

1. Yellow Appointment

Badge

Registered Local

Residential

Campsites (Remark

2)

2 Appointed Guiders 2-day-1-night

Holiday

1:12 1:8

2. Certificate on

“Overnight Residential

Camp Training

Course”/”Overnight

Outdoor Camp

Training Course

*(For details please

refer to Section 1.2

of this document)

1. Registered Local

Residential

Campsites

(Remark 2)

2. HKGGA

Campsites

2 Appointed Guiders

1. Camp Guider-in-

charge

2. Activity Safety

Officer

2-day-1-night

Holiday /

Camp

(Remark 4)

1:12 1:8

3. Holiday / Camp

(Test Camp)

HKGGA Campsites 3 Appointed Guiders

1. Camp Guider-in-

charge

2. Activity Safety

Officer

3. Quartermaster

3-day-2-night

Holiday /

Camp

(Not more

than 3 nights)

1:12

1:8

4. 1. Pack Holiday

Licence

2. Hong Kong

Holiday Permit

3. Camper’s Licence

1. Registered Local

Residential

Campsites

(Remark 2)

2. HKGGA

Campsites

3. Lead members to

join overseas

Holidays or

Camps (Remark

3)

2 Appointed Guiders

1. Camp Guider-in-

charge

2. Activity Safety

Officer

3-day-2-night

Holiday /

Camp or more

1:12 1:8

Remarks:

1. Guiders with a Yellow Appointment Badge awarded on or before 31st August 2009 are

exempt from the “Overnight Residential Camp Training Course”/“Overnight Outdoor Camp

Training Course.

2. For the list of Registered Local Residential Campsites, please refer to Appendix 7.

3. Overseas Camp activities must be led by a Holder of Camper’s Licence.

4. Starting from 1st September 2010, Brownie Guiders must complete “Going-on-camp

Training Course” in order to take her own Brownie Pack for Overnight Camp at HKGGA

Campsites.

“Guider” here applies for Appointed Guider

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14. Test Camp:

- Must be held at HKGGA Campsites

- Must last for at least 50 hours

- The “Holiday/Camp Registration Form” must be submitted before the Test Holiday/Camp by

the date of the deadline stated on the Registration Form. A Plan Book including the

programme, budget, menu and other relevant details must be submitted via the HKGGA

Programme Department to the Tester(s) 6 weeks prior to the event to HKGGA Programme

Department and forward to the Tester and Co-tester (Division Camp/Pack Holiday Consultant).

- A detailed Statement of Accounts with original receipts should be submitted within 10

working days after the Holiday/Camp.

15. Bad Weather Arrangements

Please refer to the related parts from “Safety Rules and Guidelines for Activities”.

16. All the Camp Qualification holders giving up her Guider’s Appointment may retain her

qualification(s). When she has been not involved in active Guiding for 2 years or more after

cessation of appointment, she must update her knowledge about the organisation and the safety

rules by the Division Camp/Pack Holiday Consultant OR Division Commissioner.

17. Starting from 1st September 2009, all Guiders holding Pack Holiday Licence, Hong Kong

Holiday Permit and Camper’s Licence must renew the qualification every three years by joining

a Holiday or Camp as a Camp Staff.

If a Camp Qualification Holder did not manage to take any role of Camp Staff within three

years, she cannot be the Camp Guider-in-charge of any 3-day-2-night Holiday or Camp. If she

wishes to renew the qualficiation, she is required to organise a Holiday or Camp as a Camp

Guider-in-charge, and to be visited by the Division Camp Consultant/Pack Holiday Consultant,

to ensure she meets the updated standard of Holiday/Camp, and understands the Safety Rules

and Guidelines for Holiday/Camp of HKGGA.

If the Guider does not meet the standard and does not fully understand the Safety Rules and

Guidelines, she has to attend the Holiday/Camp Training Course in order to update her

knowledge and skills.

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3.2 Overnight Holidays/Camps for a Commissioner or Appointed Guider (with Yellow

Appointment Badge)

A Commissioner or a Brownie/Guide/Ranger Guider (holding a valid Yellow Appointment

Badge and having completed the “Overnight Residential Camp Training” or “Overnight

Outdoor Camp Training”) may take her own Division/District or Unit for an Overnight

Holiday or Overnight Camp at one of the HKGGA Campsites.

Requirements

The Commissioner/Guider-in-charge must:

Have reached the age of 21.

Hold a valid Appointment Card.

Submit the “Holiday/Camp Registration Form” and “Campsite Booking Form” one month

before the Date of Holiday/Camp.

Conditions

The Overnight Holiday/Camp should be held at HKGGA Campsites.

Other conditions please refer to Sections 1.1 (Leader Training Scheme - Holiday/Camp

Training Courses) and 3.1 (General Requirements).

Preparations (Refer to Handouts of “Overnight Residential Camp Training” or “Overnight

Outdoor Camp Training” and “Safety Rules and Guidelines for Activities”.

【Before the Holiday/Camp】

The Guider-in-charge must be able to involve the Organising Committee

(District/Division level)/participating Brownies/Guides/Rangers through Pow-Wow (for

Brownies)/Patrol Leaders' Council (for Guides)/Executive Committee (for Rangers) in the

planning of the Overnight Holiday/Camp.

Before the date of the Holiday/Camp, the girls must gain basic knowledge of camp safety,

cooking, duties, rules etc.

If the Overnight Holiday/Camp organised by District or Division requires DA or Region

subsidy, related application should be submitted within the previous Guiding Year.

The Division Camp/Pack Holiday Consultant shall provide advice and assistance relating

to the Holiday/Camp to the Commissioner/Guider-in-charge.

Produce a letter/notice to the parents giving details of the Holiday/Camp, including costs

and a suitable personal kit list.

【During the Holiday/Camp】

Important notices and information should be posted up during the Overnight

Holiday/Camp, including:

- Programme schedule (including the theme)

- Patrol/Six duties list and roster

- Camp rules and regulations

- Campers and camp staff list

- Emergency telephone numbers

- A sketch map of the site showing detailed layout of the accommodation/activity areas etc.

- Menu

Guiding traditions must be included in the programme, e.g. Colours Ceremony, Graces,

Guides' Own, etc.

A brief evaluation with campers before the end of the Holiday/Camp.

First aid facilities should be set up indoors, if possible, and include an adequate first aid

box, soft ground sheet/bed, blanket, hot kettle, etc.

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【After the Holiday/Camp】

If the Holiday/Camp was subsidised by the District Association or Division, the Guider-

in-charge should submit a Statement of Account and Evaluation Report within 1 month,

and report back to the District Association Meeting/Division Team Meeting.

Continue to join the Holiday/Camp Training Courses under the Leader Training Scheme.

3.3 Holidays/Camps under Special Conditions

3.3.1 Pack Holidays for more than 36 Brownies (excluding Camp Staff)

To organise a Pack Holiday for more than 36 Brownies (not including Camp Staff), the Camp

Guider-in-charge must complete the “Holiday/Camp Registration Form under Special

Conditions” (Appendix 10) and submit through the Division Pack Holiday Consultant to the

Deputy Chief Commissioner (Educational Programme) 3 months before the date of the

Holiday. The Deputy Chief Commissioner (Educational Programme) will reply to the

applicant within a week and inform the concerned Division Commissioner and Pack Holiday

Consultant about the result. The Camp Guider-in-charge can then start the preparation work.

Conditions

The Camp Guider-in-charge must hold a valid Pack Holiday Licence and take the overall

in-charge.

Ratio of Pack Holiday Licence Holder to Brownie must be 1:36, at the same time Ratio

of Camp Staff (excluding Camp Guider-in-charge) to Brownie must be 1:8.

A detailed plan must be submitted to the Division Pack Holiday Consultant and Deputy

Chief Commissioner (Educational Programme) for record.

Division Pack Holiday Consultant must visit the Holiday.

For other conditions please refer to Section 3.1 (General Requirements).

3.3.2 Holidays/Camps for more than 48 Guides/Rangers (excluding Camp Staff)

To organise a Camp/Holiday for more than 48 Guides/Rangers (not including Camp Staff),

the Camp Guider-in-charge must complete the “Holiday/Camp Registration Form under

Special Conditions” (Appendix 10) and submit through the Division Camp Consultant to the

Deputy Chief Commissioner (Educational Programme) 3 months before the date of the

Holiday/Camp. Deputy Chief Commissioner (Educational Programme) will reply to the

applicant within a week and inform the concerned Division Commissioner and Camp

Consultant about the result. The Camp Guider-in-charge can then start the preparation work.

Conditions

The Camp Guider-in-charge must hold a valid Hong Kong Holiday Permit/Camper’s

Licence and take the overall in-charge.

Ratio of Hong Kong Holiday Permit/Camper’s Licence Holder to Guide/Ranger must be

1:48, at the same time Ratio of Camp Staff (excluding Camp Guider-in-charge) to

Guide/Ranger must be 1:12.

A detailed plan must be submitted to the Division Camp Consultant and Deputy Chief

Commissioner (Educational Programme) for record.

Division Camp Consultant must visit the Camp/Holiday.


15

3.3.3 Holidays/Camps for Special Units

To organise a Camp/Holiday for a Special Unit, a plan on Holiday/Camp must be submitted

together with the “Holiday/Camp Registration Form under Special Conditions” (Appendix 10)

3 months before the date of the Holiday/Camp via the responsible Commissioner of Special

Unit Committee to the Deputy Chief Commissioner (Educational Programme). The Deputy

Chief Commissioner (Educational Programme) and Deputy Chief Commissioner (Region

Development) will reply to the applicant within a week and inform the responsible

Commissioner of Special Unit Committee about the result. The Camp Guider-in-charge can

then start the preparation work.

3.3.4 Mixed Holidays/Camps with Uniform Groups

Brownies, Guides and Rangers may participate in mixed Holidays and Camps organised by

the other Uniform Groups. All mixed Holidays and Camps must comply with the Rules and

Regulations of the Girl Guides Association and the Association concerned. The Guider-in-

charge should submit the “Holiday/Camp Registration Form under Special Conditions”

(Appendix 10) via her Division Camp/Pack Holiday Consultant to the the Deputy Chief

Commissioner (Educational Programme) 3 months before the date of Holiday/Camp. The

Deputy Chief Commissioner (Educational Programme) will reply to the applicant within a

week and inform the concerned Division Commissioner and Camp/Pack Holiday Consultant

about the result. The Camp Guider-in-charge can then start the preparation work with the

organiser from the Uniform Group.

Conditions

The Guider-in-charge must be able to:

Take care of the participants and be with them all the way leaving and getting back

to the gathering point.

Handle any potential problems during the Holiday/Camp.

Arrange pre-camp trainings to build the girls’ confidence and discipline.

There is to be a definite programme of mixed activities.

If the boys are members of a Youth Organisation, the Guider-in-charge must ascertain

that the Holiday/Camp is approved by the officials of the Organisation concerned and

that the boys are in the charge of a responsible and qualified ADULT Leader of that

Organisation.

Separate facilities must be available for sleeping, washing and sanitation.

Programme and accommodation arrangements must be submitted and kept by the

Division Camp/Pack Holiday Consultant and Deputy Chief Commissioner (Educational

Programme) at least 1 month before the Holiday/Camp.

Division Camp/Pack Holiday Consultant must visit the Camp/Holiday.


16

3.3.5 Activities Abroad

Overseas activities are activities that going to be held outside Hong Kong. For example, overseas

trainings, international camps, World Centre activities, conferences and mainland exchange

programmes, etc.

Requirements

The Guider-in-charge must:

Be over age of 21 and under 65

Hold a valid appointment

Requirements for specific overseas activity:

Activities that not stay

overnight

Activities that stay at

Residential Campsite, Youth

Hostel or Hotel

Camping Activities

- Holder of Gold Appointment

Badge: could bring her own

Unit for activity

- Holder of Camper’s Licence,

Hong Kong Holiday Permit

or Pack Holiday Licence:

could bring her own Unit or

other Units for activity

- Holder of Gold Appointment

Badge, and has been to any

overseas guiding activity

within the previous 3 years

as a Guider (e.g. overseas

trainings, international

camps, World Centre

activities, conferences and

mainland exchange

programmes, etc.) or

attended oversea tour-related

guider’s training course:

could bring her own Unit for

activity

- Holder of Camper’s

Licence, Hong Kong

Holiday Permit or Pack

Holiday Licence, and has

been to any overseas guiding

activity within the previous

3 years as a Guider (e.g.

overseas trainings,

international camps, World

Centre activities,

conferences and mainland

exchange programmes, etc.)

or attended oversea tour-

related guider’s training

course:



- Holder of Camper’s

Licence, Hong Kong

Holiday Permit or Pack

Holiday Licence, and has

been to any overseas

guiding activity within the

previous 3 years as a Guider

(e.g. overseas trainings,

international camps, World

Centre activities,

conferences and mainland

exchange programmes, etc.)

or attended oversea tour-

related guider’s training:



Girl Guide participants must:

Be aged 14 or above for camping activities; Be aged 11 or above for residential holidays or

other activities (as at the date of departure).

Other requirements as specified for individual activities, for example, camp experience.

17

Basic guidelines for overseas activities is similar to those activities that held locally, which include

at least two leaders with valid appointments (Approval must be granted by the International

Commissioner upon the request by the organizing body). One of them is the Guider-in-charge,

while another is the Activity Safety Officer. The ratio of Guider to Girl Guide member must be at

least 1:8. For other guidelines please refer to the related sections in the Safety Rules and

Guidelines for Activities. For overseas residential camps and wild camps, they also have to meet

the general requirement as listed in Section 3.1 of the Qualification Kit.

Procedures

The Guider-in-charge who is going to bring the Girl Guides members for overseas activities must

apply in written form to the International Commissioner four months before the activity. When the

written preliminary approval has been granted, the Guider could then organise and discuss with the

related participants on the detailed plan. The approval must be notified by the Deputy Chief

Commissioner (Educational Programme) and Deputy Chief Commissioner (Region Development)

as well.

A detailed plan regarding the participants’ list with the emergency contact persons, programme,

accommodation arrangements, training and budget must be submitted three months before the

activity to the International Commissioner for the official approval. The approval must be notified

by the Deputy Chief Commissioner (Educational Programme) and Deputy Chief Commissioner

(Region Development) as well.

For Guider-in-charge who does not hold Camper’s Licence, Hong Kong Holiday Permit or Pack

Holiday Licence, and to organize overseas activity in Unit, District or Division level, she should

seek for the recommendation from Division Camp / Pack Holiday Consultant, and Division

Commissioner to the respective Regional ACC. Then the application should be forwarded to the

International Commissioner and proceed with the above procedures as mentioned in the last

paragraphs.

Responsibilities

Accept full responsibility with other Guider for the well-being of the participants throughout

the entire activity, from leaving and getting back to the gathering point in Hong Kong together.

Know how to deal with Immigration, Customs and any other Authorities she is likely to meet,

and also be able to cope with emergencies.

Arrange pre-camp training to build the girls’ confidence and discipline, and to be their friend.

Know about WAGGGS, other Member Organisations and their relations with HKGGA.

Upon the return, submit a report within two months to the International Commissioner. For

overseas activity which held in Unit, District or Divisional Level, the report should also be

submitted to Deputy Chief Commissioner (Region Development) and be prepared to share their

activity, experiences or skills learnt.

For Guider-in-charge should also refer to the related guidelines issued by the International and

China Liaison Office.

18

3.4 Quartermaster Certificate

3.4.1 Applying for the Test

Requirements

The applicant must:

Be a Guider who has attained the age of 18 with a valid Appointment Card, or a Ranger.

Hold the Certificate of “Overnight Residential Camp Training Course” or “Overnight

Outdoor Camp Training Course”.

Be recommended by her Division Commissioner or Division Camp/Pack Holiday

Consultant.

Have acted as Assistant Quartermaster at a Holiday/Camp. Conditions

The candidate must:

Strictly observe the Safety Rules of Holidays and Camps of the Association.

Demonstrate her ability to organise and carry out the Quartermaster's job successfully at a

Holiday/Camp lasting not less than 2 nights, and the number of Campers must not be less

than 20 (excluding Camp Staff).

Show a practical knowledge of the general organisation of the Quartermaster's

Department under Holiday/Camp conditions


Test Arrangement

A Tester will be appointed by the Deputy Chief Commissioner (Educational Programme).

The Tester should be a holder of the Quartermaster Certificate.

Guidelines for Application Test - Appendix 5

3.4.2 The Test

Content

1. Menu – Simple to prepare

– Various cooking methods employed

– Adequate quantity of food

– Balanced diet

– In season

– Be economic

– Suitable for girls to cook (not applicable to Brownie Holidays)

– Extra food available to be prepared if needed

2. Finance – Budget: 1) Menu, including: breakfast, lunch, dinner, tea, etc.

2) Sundries, including: condiment, cleaning materials, extra food, etc.

3) Fuel, including: firewood, charcoal, gas, etc.

4) Budget and actual expenses should be within the reasonable range.

– Expense: Statement of account with receipts to be submitted on time.

19

3. Storage of Food – Holiday: Proper food storage in the kitchen and refrigerator.

– Camp: Proper food storage in cooking area, store tent and/or

refrigerator.

4. Usage, storage and safety of fuels.

5. Use and storage of utensils – Checklist of equipment with quantities

– Camping stove, 'Gas' lamp

6. Kitchen/cooking area sanitation – Disposal of refuse

– Dlean and tidy stove and eating utensils

– Dry and clean kitchen/cooking area

– Dry and clean cooking bench

7. Kitchen/cooking area arrangement – Food, stoves, utensils

– Fire prevention, including fire blankets, fire

extinguisher/sandbucket

– Shelter and gadgets in the cooking area, (for

outdoor camps), including table, tripod, kitchen

shelf

8. Supervising the Cooking Patrol

9. Instructing Patrol cooking (for outdoor camp)

10. Meals on time

Preparations

Content of the plan book - Cover

- Index

- Camp staff list with duties

- Candidate's personal data (experience of Quartermaster in a

Holiday/Camp not less than 2 nights)

- Copy of "Holiday/Camp Registration Form" (Appendix 6)

- List of campers and grouping

- Patrol duties list and roster

- Programme schedule

- Sketch map of the site (kitchen/cooking area/fire corridor

route arrangement)

- Menu

- Budget (quantity of food, including spare food)

- Sundries, including condiments and cleaning material

- Quantity of fuel (for outdoor camp), including camping gas

and firewood

- Storage of food

- Storage of fuel

- Safe use of stoves

- Checklist and quantity of equipment (stove, eating utensils,

camp equipment, etc.)

3.4.3 Award/Certificate

If the candidate passes the test:

A Quartermaster Certificate will be issued

A green bar with "Quartermaster" in gold may be worn on the uniform

She may serve as a Quartermaster in any Holiday/Camp (including Pack Holiday).

She may be invited to join the Tester Team.

20

3.5 Campfire Leader Certificate


Requirements

The applicant must:

Be a Guider who has attained the age of 18 with valid Appointment Card, or a Ranger.

Have completed the “Campfire Leader” course organised by the Association.

Be recommended by her Division Commissioner and the Division Camp Consultant.

Have planned and led a campfire (out-of-doors with wood fire) for at least once.

Conditions

The candidate must:

Strictly observe the Rules of Holidays and Camps of the Association.

Act as a Campfire Leader in a Holiday/Camp or Campfire. Participants of the campfire

must come from more than 1 Girl Guide/Ranger Unit, with not more than 5 adult helpers.

Demonstrate her ability to build a fire and her knowledge of leading songs.

Lead a campfire (out-of-doors with wood fire) for not less than 1 hour but not more than

1.5 hour, with participants not less than 20 but not more than 40 (excluding Camp Staff).


Test Arrangement

A Tester will be appointed by the Deputy Chief Commissioner (Educational Programme).

The Tester should be a holder of the Campfire Leader Certificate or an appropriate

person appointed by the Deputy Chief Commissioner (Educational Programme).

Guidelines for Application Test - Appendix 5

3.5.2 The Test

Content

1. Performance - Leadership skill

- Song leading skill

- Atmosphere and time control

2. Balanced work division e.g. Fire Controller, Song Leader, Cheer Leader, Patrol duties

(including preparation and clearing up the site)

3. Programme - Theme

- Opening & closing ceremony

- Variety of songs

- Cheers

- Campfire yarn (to match with the theme)

- Balanced campfire programme (including extra programme/songs)

4. Involvement of the participants

5. Design of the campfire

21

6. Flame control

7. Quantity of equipment/fuel

8. Fire precaution and safety rules

9. Statement of Account with receipts to be submitted on time

Preparations

Content of plan book - Cover

- Index

- Staff list with duties

- Candidate's personal data (with a copy of the “Campfire

Leader Training Course” certificate)

- Copy of the "Holiday/Camp Registration Form" (Appendix 6)

- Programme schedule

- Programme content in detail (including lyrics, campfire yarn

and vesper matching the theme, extra programme and

contingency plan)

- Building of the woodpile and design of the campfire circle

- Checklist of equipment, including.firewood, kerosene, fire

lighter, campfire blanket (Camp Staff), ground sheet/sit-upon

- Fire prevention and first aid arrangement, e.g. sand bucket,

first aid equipment, emergency telephone numbers

- Budget

- Samples of notices, including i) Notice to Parents

ii) Parents Consent Form

(Appendix 1) (No extra

notice is needed for

campfires held at a

Holiday/Camp)



A Campfire Leader Certificate will be issued.

A red bar with “Campfire Leader” in gold may be worn on the uniform.

She may conduct campfires for any Unit.


22

3.6 The Pack Holiday Licence

3.6.1 Guideline for Applying for the Test

Requirements

The applicant must:

Be a Brownie Guider who has attained the age of 21 with a valid Appointment Card.

Have the certificate of “Going-on-Holiday Training Course”.

Be recommended for a Test Holiday by the Division Commissioner and the Division Pack

Holiday Consultant.

Have run an Overnight Holiday within the last 12 months.

Conditions

The candidate must:

Strictly observe the Guideline of Holidays and Camps and Safety Rules of HKGGA.

Run a Pack Holiday for the test, with the number of participant not less than 12 but not

more than 24 (excluding Camp Staff). Number of Camp Staff must not exceed 4.


Test Arrangement

The Deputy Chief Commissioner (Educational Programme) should ensure that the Test

Holiday is assessed by 2 Testers - a valid Pack Holiday Licence Holder and the Division Pack

Holiday Consultant.

Application for Test Guidelines - Appendix 5

3.6.2 The Test

Content

1. Site layout and arrangement 1. Dining room, kitchen, dormitory, First Aid

room/post, activity area, washroom, toilet

2. Post up:

- The theme

- Daily programme


- List of campers with grouping

- Six duties list and roster

- Camp rules and notices

- Menu


- Sketch map of the site

- Fire drill route

23

2. Programme 1) Appropriate for the theme

2) Balanced programme

3) Opportunity to make friends

4) Safety Precautions

5) Promotes Guiding goals and values

6) Extra/bad weather programme

7) Fire precaution and fire drill

8) Ceremonies included - Guides' Own / Prayers

- Graces

- Brownie Bells

9) Conduct a sitting-room campfire

3. Camp Staff - Sense of responsibility

- Cooperation

- Camp Staff Meeting

4. Guider-in-charge - Leadership

- Delegation of work

5. Camp health Requirement of Activity Safety Officer

1) Must have sufficient knowledge on activity safety, including Safety

Guidelines from “Policy, Organisation and Rules” of HKGGA, and

Guidelines on Outdoor Activities of the Education Bureau.

2) Prepare an adequate first aid box, and know how to use the items

3) Arrange a First Aid Corner/Post:

- Hot and cold drinking water

- First aid box

- Bed/soft ground sheet

- Blanket

- Adequate lighting in the First Aid Corner/Post

4) Records - Health forms of campers and treatment records

5) Emergency telephone numbers of the nearest hospital, clinic, etc.

6) Handling of homesick girls

7) Attend to health and hygiene of the campsite

8) Keep and distribute medicine for campers

9) Knowledge of First Aid:

- Principles of First Aid and Action in an Emergency

- Bleeding and control of bleeding

- Recognition and management of shock and fainting

- Recognition and management of heart attacks

- Recognition and management of fractures

- Management of burns and scalds

- Management of airway obstruction

- Management of asthma

- Heat exhaustion and heat stroke

- Epilepsy

- Recovery position

- A standard first aid kit

24

6. Quartermaster - Please refer to Section 3.4 for the criteria of taking a test for the

Quartermaster Certificate

7. Atmosphere - Campers' involvement and participation

8. Use of Patrol system :- Six duties

- Pow-wow

- Team spirit (Cooperation, involvement, helping each other and

inclusion)

Preparations

Plan book:

1. Administration - Cover

- Index

- Theme


- Camp staff personal data (with a copy of relevant certificates),

including:

1) Applicant – Appointment Card

2) Activity Safety Officer – Certificate in First Aid/3-hour

Training on Introduction of

First Aid, or professional

qualifications

3) Quartermaster


- Campers' list with grouping


- Six duties list and roster


- Fire drill route

- Camp budget (activity, catering, transportation, equipment,

sundry, etc)

- Budget and actual expenses should be within the reasonable

range

- Personal kit list

- Samples of notices, including i) Parent’s Notice with Consent

Form and Health Form

(Appendix 1). If there is an

outing activity, it must be

specified on the notice

ii) Authorisation Form on

Medicine Usage (Appendix 6)

2. Activities - Programme schedule

- Detailed content and budget of each activity (with extra/bad

weather programme)

- Variety of activities

- Arrange of Six competition to add excitement

3. Activity Safety - First aid equipment list and quantity

4. Catering - Menu

- Quantity of food for each meal and budget (including extra food)

- Budget and list of miscellaneous items

5. Equipment - List of the equipment, including - Kitchen equipment

25

- Recreation equipment

- Activities equipment

- Stationery

6. Print a camp booklet



A Pack Holiday Licence will be issued.

A yellow bar with “Pack Holiday Licence” in gold may be worn on the uniform.

She may run a Pack Holiday of more than 2 nights for Brownies, with the number of

Brownies not exceeding 36 (excluding Camp Staff).

If she runs a Pack Holiday for more than 36 participants, she must follow the

requirements as listed in Section 3.3.1 of this document.

A Pack Holiday Licence Holder may keep her Licence after returning her Guiders'

Appointment Card

She has to be a Camp Staff once every 3 years to filful the requirement for renewal of

qualification.


She may take Girl Guide Members for overseas Holidays.

26

3.7 The Hong Kong Holiday Permit


Requirements

The applicant must:

Be a Guide/Ranger Guider who has attained the age of 21 with valid Appointment Card.

Have the certificate of “Going-on-Holiday Training Course”.

Be recommended for a Test Holiday by the Division Commissioner and the Division

Camp Consultant.

Have run an Overnight Holiday within the last 12 months.

Conditions

The candidate must:

Strictly observe the Guideline of Holidays and Camps and Safety Rules of HKGGA.

Run a Holiday for the test, with the number of participant not less than 12 but not more

than 24 (excluding Camp Staff). Number of Camp Staff must not exceed 4.


Test Arrangement

The Deputy Chief Commissioner (Educational Programme) should ensure that the Test

Holiday is assessed by 2 Testers - a valid Hong Kong Holiday Permit Holder and the Division

Camp Consultant.


3.7.2 The Test

Content

1. Site layout and arrangement 1) Dining room, kitchen, dormitory, First Aid

Room/Post, activity area, washroom, toilet etc.

2) Flagpole

3) Display:

- The theme

- Daily programme


- Campers' list and grouping



- Menu



- Fire drill route

27

2. Programme 1) Appropriate for the theme

2) Balanced programme

3) Opportunity to make friends

4) Safety measures and procedures

5) Promotes Guiding values

6) Extra/bad weather programme

7) Fire precaution/fire drill

8) Ceremonies, including:

- Colours Ceremony

- Guides Own’ / Prayers

- Graces

- Taps

9) Conduct a Campfire


- Cooperation







Guidelines on Outdoor Activities of the Education Bureau. 2) Prepare an adequate first aid box, and know how to use the items

3) Arrange a First Aid Corner/Post:


- First aid box

- Bed/soft ground sheet/blanket

- Adequate lighting in the First Aid Corner/Post


5) Emergency telephone numbers of the nearest hospital, clinic, etc




9) Knowledge of first aid:










- Epilepsy

- Recovery Position


28

6. Quartermaster - Please refer to Section 3.4 for criteria of taking a test for the


7. Atmosphere - Campers’ involvement and participation

8. Use of Patrol system - Patrol duties

- Patrol meeting

- Patrol Leaders Council

- Patrol spirit (Cooperation, involvement, helping each other and

inclusion)

Preparations

Plan book:

1. Administration : - Cover

- Index

- Camp theme



including:


2) Activities Safety Officer – Certificate in First Aid/3-hour

Training on Introduction of First

Aid or professional qualifications

3) Quartermaster


- Camp rules

- Campers' list and grouping




- Fire drill route

- Camp budget (activities, catering, transportation, equipment,

miscellaneous)

- Personal kit list






ii) Authorisation Form on Medicine

Usage (Appendix 2)


- Detailed content and budget of each activity (with extra/bad

weather programme)


- Arrange of Patrol competition to add excitement

29

3. First aid equipment list and quantity

4. Catering : - Menu

- Quantity of food for each meal and budget (including extra food)

- Budget and list of miscellaneous items

5. Equipment : - List of the equipment, including: - Kitchen equipment



- Stationery




A Hong Kong Holiday Permit will be issued.

A light blue bar with “HK Holiday Permit” in gold may be worn on the uniform.

She may run a Holiday of more than 2 nights for Guides/Rangers, with the number of

Guide/Ranger not exceeding 48 (excluding Camp Staff).

If she runs a Holiday for more than 48 participants, she must follow the requirements as

listed in Section 3.3.2 of this document.

A Hong Kong Holiday Permit Holder may keep her Permit after returning her Guider’s

Appointment Card.


qualification.


She may take Girl Guide Members for overseas Holidays.

30

3.8 The Camper's Licence


Requirements

The applicant must:

Be a Guide/Ranger Guider who has attained the age of 21 with a valid Appointment Card.

Have the certificate of “Going-on-Camp Training Course” organised by the Association.

Be recommended for her Test Camp by the Division Commissioner and the Division

Camp Consultant.

Have run an Overnight Camp within the last 12 months.

Conditions

The candidate must:

Strictly observe the Guidelines of Holidays and Camps and Safety Rules of HKGGA.

Run a Camp for the test, with the number of participant not less than 12 but not more than

24 (excluding Camp Staff). Number of Camp Staff must not exceed 4.


Test arrangement

The Deputy Chief Commissioner (Educational Programme) should ensure that the Test Camp

is assessed by 2 Testers - a valid Camper's Licence Holder and the Division Camp Consultant.


3.8.2 The Test

Content

(Note: Indoor areas are not allowed to be used except in bad weather conditions, e.g. typhoon

or site flooding)

1. Site layout and arrangement, including: 1) Dining area, cooking area, sleeping area,

activity area, first aid tent, washing area

2) Flagpole: location, height, secureness,

accuracy of knots

3) Display - The theme

- Daily programme



- Patrol duties and roster


- Menu


- Site sketch map

- Fire drill routes

31

2. Demonstrate how to pitch and strike various tents, including: marquee, Icelandic, A-tent,

wash/toilet tent, store tent, shelter.

3. Camp gadgets including: towel rack, shoe rack, flagpole, dining table, notice board,

kitchen storage

4. Programme (1) Appropriate for the theme

(2) Balanced programme

(3) Opportunity to make friends

(4) Safety measures and rules

(5) Promotes Guiding values

(6) Extra/bad weather programme

(7) Fire precaution/fire drill

(8) Ceremonies including:

- Colours Ceremony

- Guides' Own / Prayers

- Graces

- Taps

(9) Conduct a Campfire


- Cooperation







Guidelines on Outdoor Activities of the Education Bureau. 2) Prepare an adequate first aid box, and know how to use the items

3) Arrange a First Aid Tent/Room:


- First aid box

- Bed/soft ground sheet

- Blanket

- Adequate lighting in First Aid Tent


5) Emergency telephone numbers of the nearest hospital, clinic, etc




9) Knowledge of First Aid :










- Epilepsy

- Recovery Position

32


8. Quartermaster - Please refer to Section 3.4 for criteria of taking a test for


9. Atmosphere - Camper’s involvement and participation

10. Use of Patrol system: - Patrol duties

- Patrol meeting

- Patrol Leaders Council

- Patrol spirit (Cooperation, involvement, helping each other and

inclusion)

Preparations

Plan book

1. Administration - Cover

- Index

- Camp theme



including:


2) ActivitySafety Officer – Certificate in First Aid/3-hour

Training on Introduction of

First Aid or professional

qualifications

3) Quartermaster


- Camp rules





- Fire drill route

- Budget (activities, catering, transportation, equipment,

miscellaneous)

- Personal kit list






ii) Authorisation Form on

Medicine Usage (Appendix 2)


- Detailed content and budget of each activity with extra/bad

weather programme


- Arrange of Patrol competition to add excitement

3. Activity Safety - First aid equipment list and quantity

33

4. Catering - Menu

- Quantity of food for each meal and budget of food (including

extra food)

- Budget and list of miscellaneous items including condiments

and cleaning materials

5. Equipment List of the equipment, including:

- Camp gear



- Stationery




A Camper's Licence will be issued.

A dark blue bar with “Camper’s Licence” in gold may be worn on the uniform.

She may run a Camp/Holiday of more than 2 nights for Guides/Rangers, with the number

of Guide/Ranger not exceeding 48 (excluding Camp Staff).

If she runs a Camp for more than 48 participants, she must follow the requirements as

listed in Section 3.3.2 of this document.

A Camper’s Licence Holder may keep her Licence after returning her Guider’s

Appointment Card.


qualification.


She may take Girl Guide Members for overseas Holidays/Camps.

34

4. Sea Activities

4.1 Water Test Certificate

Registered Members, Girl Guides, Rangers and Guiders can apply for the Water Test.


Requirements

Conditions

The candidate must:

Strictly observe the Safety Guidelines from “Policy, Organisation and Rules” (Clause 39)

the general requirements.

Test arrangement

The Deputy Chief Commissioner (Educational Programme) should ensure the Test is

assessed by a qualified instructor.

The Tester must hold a valid Bronze Medallion Badge of Life-saving or Swimming

Teacher Qualification.

4.1.2 The Test

The applicant must be physically healthy and be able to:

- Swim 50 metres.

- Swim under water for 3 metres (no any part of the body should be above the water).

- Tread water for 1 minute.

The Programme Department can issue the Water Test Certificate if the candidate holds

any of the below qualifications:-

- Brownie’s Swimmer Badge (Stage II)

- Girl Guide’s Swimmer Badge (Stage I/II)

- Letter issued by the Swimming Society/Club

- Bronze Medallion Badge or above

- Swimming or Life-saving teacher



- The HKGGA Water Test Certificate will be issued

- She may attend the sea courses/activities organised by the Association.

35

4.2 Adult Canoeist Permit

If an Adult holds a Canoe Three-star Award Certificate issued by the Hong Kong Canoe Union, she

may apply for the Adult Canoeist Permit from the Programme Department.


Requirements

The applicant must:

Be a registered Member, Girl Guide, Ranger or Guider who has attained the age of 18

Hold the Water Test Certificate.

Have attended the “Adult Canoeist Permit Training Course” organised by the Association.

Conditions

The candidate must:

Strictly observe the Safety Guidelines from “Policy, Organisation and Rules” and the

general requirements of sea activities from the “Activity Safety Rules and Guidelines for

Activities” of HKGGA.

Have completed the “Adult Canoeist Permit Training Course” and be able to show her

ability of the basic standard and requirements.

Test Arrangement

The Deputy Chief Commissioner (Educational Programme) should ensure the Test is assessed

by a qualified instructor.

Procedure of applying for Adult Canoeist Permit Test

The Training Office organises the “Adult Canoeist Permit Training Course”, and the Test will

be held at the end of the course.

4.2.2 The Test

Part 1: Written Test

- HKGGA’s Safety Guidelines from “Policy, Organisation and Rules”, the general

requirements of sea activities from the “Activity Safety Rules and Guidelines for

Activities” and sea activity centre’s activity regulations

- Knowledge on personal equipment and life jacket

- Knowledge on and maintenance of canoe and paddle

- Familiarity with the centre’s flag signals

- Knowledge on whistle signals

- Knowledge on canoe activity safety

- Impact of weather

- Knowledge on rope maintenance and storing

36

Part 2: Skills Test

- Put on a life jacket

- Launch

- Embark and disembark

- Paddle forward and emergency stop

- Paddle backward and emergency stop

- Sweep stroke

- Raft up

- Handle properly after capsizing

- Empty the canoe by two persons on shore

- Empty the canoe by one person on shore

- Stern rudder

- Effective use of the canoe raft

- HI-rescue

- Draw stroke

- Slap for support

- X-rescue



The Adult Canoeist Permit will be issued.

A yellow bar with 'ACP' in green may be worn on the uniform.

She may use the canoe facilities at the sea activities training centre of the Association.

She may attend the “Adult Canoeing Charge Permit Training Course”.

A C P

37

4.3 Adult Canoeing Charge Permit

If an Adult holds a Proficiency Certificate issued by the Hong Kong Canoe Union, she may

apply for the Adult Canoeist Charge Permit from the Programme Department.


Requirements

The applicant must:

Be a registered Member, Girl Guide, Ranger or Guider who has attained the age of 18

Have completed 12 hours of certified canoeing practice within the past 12 months.

Have attended the “Adult Canoeist Charge Permit Training Course” organised by the

Association.

Conditions

The candidate must:




Have completed the “Adult Canoeist Permit Training Course” and be able to show her


Test Arrangement



4.3.2 The Test

Part 1: Written Test

- Knowledge on land map, sea map and compass

- Equipment for sea trip of individual and group

- Knowledge on wind, tide and current

- Emergency repair at sea

Part 2

Display a properly packed set of workable equipment for a one-day sea trip, including

personal clothing, rubber shoes and the following:

- Canoe, paddle, spray cover and life jacket

- Repair tools

- First aid equipment

- Emergency bag

38

- Spare clothing

- Lunch and drink

- Towline (not shorter than 5 metres)

- Emergency food and drink

- Whistle

- Torch

- Map

- Compass

- Radio receiver

Part 3: Skill Test

- Solo launching

- Embark and disembark (pier/beach/slipway)

- Solo emptying the canoe on shore

- Slap for support (stationary and moving)

- Sculling draw

- Sculling for support

- Low brace turn

- X-rescue

- Swimmer to canoe rescue

- Eskimo rescue



The Adult Canoeing Charge Permit will be issued.

A golden bar with 'ACCP' in green may be worn on the uniform.

She may use the canoe facilities at the sea activities training centre of the Association.

ACCP

39

4.4 Elementary Dragon Boating Permit

If an Adult holds the Elementary Dragon Boat Training Certificate issued by the Hong Kong China

Dragon Boat Association, she may apply for the Elementary Dragon Boating Permit from the

Programme Department.


Requirements

The applicant must:

Be a registered Member, Girl Guide, Ranger or Guider who has attained the age of 12.

Hold the Swimmer Badge (Stage I), Water Test Certificate or Bronze Medallion issued by

the Hong Kong Life Saving Society.

Have attended the “Elementary Dragon Boating Permit Training Course” organied by the

Association.

Conditions

The candidate must:




Have completed the “Elementary Dragon Boating Permit Training Course” and be able to

show her ability of the basic standard and requirements.

Test Arrangement



Procedure of applying for Elementary Dragon Boating Permit Test

The Association organises the Elementary Dragon Boating Permit Training Course and the

Test will be held at the end of the course.

4.4.2 The Test

Part 1: Theories:

- The history and development of Dragon boating in Hong Kong

- A brief introduction to Hong Kong China Dragon Boat Association

- Types, structure and necessary gears of Dragon boats

- Water safety guidelines

- Lifejackets vs buoyancy aids

Part 2: Techniques

- Warm-up exercises

- Proper procedures to put on buoyancy aids and/or lifejackets

- Safety rules when embarking and disembarking the boat

- Sitting posture and paddle gripping

- Embarking in deep water

- Basic strokes

i) Forward stroke

40

ii) Backward stroke

iii) Emergency stop

iv) Brace to balance

4.4.3 Award / Certficiate


The Elementary Dragon Boating Permit will be issued.

A metal pin of “Elementary Dragon Boating Permit” may be worn in uniform.

Elementary Dragon Boating Permit

41

4.5 Adult Intermediate Dragon Boating Permit

If an Adult holds the Intermediate Dragon Boat Training Certificate issued by the Hong Kong China

Dragon Boat Association, she may apply for the Adult Intermediate Dragon Boating Permit from

the Programme Department.


Requirements

The applicant must:

Be a holder of Elementary Dragon Boating Badge or Elementary Dragon Boat Training

Certificate issued by the Hong Kong China Dragon Boat Association.



Have attended the “Dragon Boating Permit Training Course” organized by the Association.

Conditions

The candidate must:




Have completed the “Dragon Boating Permit Training Course” and be able to show her


Test Arrangement



Procedure of applying for Dragon Boating Permit Test

The Association organises the Dragon Boating Permit Training Course and the Test will be

held at the end of the course.

4.5.2 The Test

Part 1: Theories

- Updates on HKCDBA

- First Aid

- Navigation rules

- Introduction to competition regulations and racing rules

Part 2: Techniques

- Warm-up and cool-down exercises

- Physical training

- Strengthen sitting posture and paddling techniques

- Position adjustment and movement in the boat

- Draw and pry stoke

- Race techniques

i) Start

ii) Endurance

iii) Finish

- Swamped boat recovery

- Understand racing rules and complete a minimum of 500m race

42

4.5.3 Award / Certificate


The Adult Intermediate Dragon Boating Permit is issued.

A metal pin of “ Adult Intermediate Dragon Boating Permit” may be worn in uniform.

Adult Intermediate Dragon Boating Permit

43

4.6 Adult Dragon Boat Helm Permit

If an Adult holds the Level 1 Dragon Boat Helm Certificate issued by the Hong Kong China

Dragon Boat Association (HKCDBA), she may apply for the Adult Dragon Boat Helm Permit from

the Programme Department.


Requirements

The applicant must:

Be a registered Member, Girl Guide, Ranger or Guider who has attained the age of 15.



Hold the Intermediate Dragon Boating Permit or Intermediate Dragon Boat Training

Certificate issued by the Hong Kong China Dragon Boat Association.

Have completed 12 hours of Dragon Boat practice within past 12 months.

Have attended the “Dragon Boat Helm Permit Training Course” organized by the

Association.

Conditions

The candidate must:




Have completed the “Dragon Boat Helm Permit Training Course” and be able to show her


Test Arrangement



Procedure of applying for Dragon Boat Helm Permit Test

The Association organises the Dragon Boat Helm Permit Training Course and the Test will be

held at the end of the course.

4.6.2 The Test

Part 1: Theories

- Basic steering skills

- Basic navigation

- Knowledge on Dragon boat races

- Types, structure and necessary gears of Dragon boats

- Responsibilities and key issues to note for helms

- Weather conditions

- The impact of wind, tide, current and wave

- Water safety guidelines

Part 2: Techniques

- General techniques

44

i) Individual paddling and control in launching a boat; preparation of boats at the beach,

pier or pontoon and after use arrangements

ii) Basic controls:

Static turing

Keeping the course (forward and backward)

Turning when moving (forward and backward)

Leaving and returning to the beach, pier or pontoon etc.

- Racing techniques

i) Paddle backwards to the starting point

ii) Complete a simulated race of at least 200 meters

- Basic knotting

- Capsize recovery

- Overboard rescue

The assessment will include a written test and practical steering test. Participants are required to

arrange own paddlers for the assessment with boar speed of no less than 12 km per hour.

4.6.3 Award / Certificate


The Adult Dragon Boat Helm Permit is issued

A metal pin of “Adult Dragon Boat Helm Permit” may be worn in uniform

Adult Dragon Boat Helm Permit

45

5. Trainer Progress System / Scheme

5.1 Trainee Trainer Progress

Requirements as Trainee Trainer

1. Have reached the age of at least 23

2. Hold a valid Unit Leader Appointment

3. Have over 5 years of Guiding Experience as a Unit Leader providing an active

progressive programme for the girls.

4. Leader Training Scheme - Expert Leader Training Certification –

5. Hold a Camp Licenses or Pack Holiday License or Hong Kong Holiday Permit.

6. Experience as District Commissioner or District or Division Team Member

Training Scheme

A. Attend Train-the-Trainer Training Course

Course Content

1. Introduction to training

2. Understanding the psychology of adult learning

3. Be able to identify training needs

4. Course design - writing learning objectives & lesson plans

5. Presentation skills

6. Methods and techniques of training

7. Visual aids & impact of it in training

8. Evaluation of training effectiveness

9. WAGGGS Policy and Guidelines on Adult training, Learning and Development

10. Promise & Law, Programme & Progress, and patrol system refreshment session

11. Programme wrap up

12. Complete course assignment

B. Join the Training Team

Successfully completes The Train-the-Trainer course, Trainee Trainer joins the Training

Team.

C. Observe a full Leaders Training Course (LTC)

The Trainee Trainer is required to observe a full Leaders Training Course (LTC) of the

appropriate Section and complete an observation form for each session under the mentorship

of a Mentor assigned by the Training Committee.

D. Other requirements;

1. Attend Training Team Annual Workshop

2. Trainers’ Development Training Workshop

3. Attend Training Team Meetings / events

Award / Certificate

1. The Trainee Trainer after completed the required training will be awarded a Certificate

named “Train-the-Trainer Training Course”.

2. A green bar with "Training Team" in gold can be worn in uniform.

46

5.2 Assistant Trainer Progress

Criteria to attain Certified Trainer recognition.

Requirements

During a period of approximately three years , not more than five years and under the

mentorship of a mentor assigned by the Training Committee. The Assistant Trainer must

complete the following tasks;

1. Be an active Assistant Trainer

2. Hold a valid Unit Appointment and provide evidence of ability to enable girls to make

progress (evaluated by unit visit and unit records)

3. Work as part of a Course Delivery team preparing lesson plans and materials to deliver

sessions of Leader Training Course (LTC) using experiential activities and appropriate

facilitation methods, under the guidance of Certified Trainer or Trainer appointed by the

Training Committee

4. Deliver all session of LTS Level 1 under the guidance of a Mentor who provides feedback

and evaluation after each session and recommends further reading or writing assignments

as required.

5. Attend group mentor sessions

6. Complete self-evaluation form after attending mentoring group session.

7. On the recommendation of her Mentor The Training Committee will arrange

I. A Unit visit by Trainer assigned by Training Committee and a Commissioner

II. A Three hours assessment

Brownie Section

Plan A 180” Brownie Programme, Programme Planning (180”)

Plan B 180” What is Guiding (60”)

Promise & Law (60”)

Activities Safety & Risk Management (60”)

Plan C 180” Br. Unit Meeting ( Br. Song Br. Ring & Pow Wow) (120”)

Br. Interest Badge Scheme (60”)

Guide Section

Plan A 180” Guide Programme, Programme Planning (180”)

Plan B 180” What is Guiding (60”)

Promise & Law (60”)

Activities Safety & Risk Management (60”)

Plan C 190” Guide Unit Meeting (60”)

Guide Interest Badge Scheme (80”) Patrol System (50’)

Ranger Section 180” Ranger Prog, Prog Planning, Progress & Patrol System (EC)

Happy Bee 180” Happy Bee Programme, Programme Planning & Progress

English Speaking 180” Section Programme, Programme Planning & Progress

47

Other requirements;


2. Trainers’ Development Training Workshop


Award/Certificate

If the candidate fulfills all the criteria and has been monitored and evaluated by the Training

Committee, and had her unit visited to assess progress of her girls

She will receive:

- a Trainer Certificate

- a silver badge with “T” to be worn on the uniform

- a “Trainer” badge tab

- a gold flash to be worn on the hat

- a WAGGGS training certificate signed by the President of HKGGA

- a WAGGGS training insignia to be worn on the uniform

48

5.3 Certified Trainer Progress

Criteria to attain Lead Trainer recognition

During a period of approximately three years, not more than five years under the mentorship

of a Mentor (Principal or Master Trainer) assigned by the Training Committee.

Requirements

1. Be an active Certified Trainer with valid Trainer appointment

2. Hold a valid Unit appointment and provide evidence of ability to enable girls in her

Unit to make progress (evaluated by unit visit and unit records)

The Certified Trainer must complete the following tasks

1. Demonstrate up-to-date knowledge of WAGGGS Policy and Guidelines on Adult

Training , Learning and Development and the Educational Programme Framework

Prepare to Learn, Prepare to Lead for girls directives from WAGGGS.

2. As a Course Leader demonstrate the ability to lead a Course Delivery team and to be

evaluated by Mentor and Training Committee.

Lead a Course Delivery team to deliver :

i. all modules of LTS Level 1

ii. Leadership Guiding Skills Workshops LTS Level 2

iii. Overnight Residential Camp/Outdoor Camp Training Course LTS Level 2

3. Evaluate and recommend ways of improving content or effectiveness of delivery of a

Leadership Course. (Course to be confirmed by Training Committee)

4. Observe and deliver sessions of the following course under the guidance of a Mentor

who provides feedback and evaluation.

i. Leadership Guiding Skills Workshop (Advanced Level) – LTS Level 3

5. Assist Trainee Trainers to develop their skills as Trainers.

6. Receive feedback from Training Committee on performance.

7. Mentor an Assistant Trainer to complete the Assistant Trainer requirements.

8. Complete Self-Evaluation form and discuss with Mentor.

9. Attend an external training event to improve skills as a Trainer at

i. International Guiding Training Event

ii. Recognized Training Course (Course to be confirmed by Training Committee)

10. Attend an overseas International Guiding Event in another country.

Other requirements;


2. Trainer’s Development Training Workshop


49

Award/Certificate

After successful competition of these tasks under the supervision of a Principal or Master

Trainer and after discussion, evaluation and feedback from the Training Committee, the

Certified Trainer will be promoted to Lead Trainer she will receive:-

1. a Lead Trainer Certificate

2. a silver background with golden colour "T " badge to be worn on uniform

3. continue to wear the gold hat flash and WAGGGS training insignia.

For Further Development Trainer should take other action to perfect knowledge and skills by;

1. Gain a external training certification e.g. CVQO

2. Attend a WAGGGS LDP Workshop/Seminar/Event

50

5.4 Lead Trainer Progress

Criteria to attain Principal Trainer recognition

During a period of approximately three years, not more than five years under the mentorship of

a Mentor assigned by the Training Committee

Requirements

1. Be an active Lead Trainer with valid Trainer appointment.

2. Hold a valid Unit appointment and provide evidence of ability to enable girl in her Unit

to make progress (evaluated by a unit visit and examination of unit records)

3. Develop new skills and demonstrate up to date knowledge of the latest WAGGGS Adult

Training and Methods to be able to deliver training in the six core areas

The Lead Trainer must complete the following tasks;

1. Deliver the course below to show competence at this level (evaluated by Mentor and

Training Committee.

i. Leadership Guiding Skills (Advanced level) Training workshop LTS Level 3 & 4.

ii. Outdoor Skills Training Course LTS Level 3

iii. Further Self-Development (First level) Training Courses LTS Level 4

iv. Going-on Holiday / Camp Training course LTS Level 4

2. Observe and deliver sessions of the following courses under the guidance of mentor who

provides feedback and evaluation

i. Further Self-Development (Second Level) Training Course LTS Level 5

ii. Expert Leader Training Course LTS Level 5

3. Complete Self-Evaluation form and discuss with Mentor

4. Participate in AP/International event to enhance understanding and knowledge of Guiding

in other countries

5. Successfully Develop a Resources Kit, Programme Hints/Training Tools for one of the

WAGGGS Triennial themes

6. Be visited by Principal Trainer at a 3-hour specific training according to the WAGGGS

Policy and Guidelines on Adult training, Learning and Development and the Educational

Programme Framework Prepare to Learn, Prepare to Lead for girls directives, the

course/session to be confirmed by the Training Committee.

7. Mentor a Certified Trainer on application of the WAGGGS Policy and Guidelines on

Adult training, Learning and Development

8. Visit Certified Trainers to ensure ability to demonstrate progress in trainings and at unit

meetings.

9. Undertake a professional course to develop skills as a Trainer; i.e. Neuro Linguistic

Programming; Training Needs Analysis; Identifying Needs and Evaluation; Monitoring

and Evaluation.

10. Attend Annual Trainers’ Development Training Workshop and or Take a role in

preparation of the Trainers’ Annual Trainers’ Development Training Workshop /

Commissioners Training

Other requirements;

51


2. Attend Annual Trainer’s Development Training Workshop


Award / Certificate

After successful competition of these tasks under the guidance of her mentor and after

discussion, evaluation and feedback from the Training Committee, the Lead Trainer will be

promoted to Principal Trainer, she will receive:-

1. a Principal Trainer Certificate

2. a gold badge with "T " to be worn on uniform


52

5.5 Principal Trainer Progress

Criteria to attain Master Trainer recognition

During a period of approximately three years, not more than five years under the mentorship of a

suitable Trainer assigned by the Training Committee.

Requirements

1. Be an active Principal Trainer with valid Trainer appointment.

2. Gain a professional Training or Training related qualification (from an outside body i.e.

University or recognized professional )

3. Demonstrate update her knowledge and skills on the Latest WAGGGGS Training Methods and

Policy, Educational Programmes and Triennial Themes, Six Core areas.

The Principal Trainer must complete the following tasks;

1. Design and Deliver Trainings for Trainers on the content of the WAGGGS accredited training

scheme

2. Design, Conduct and Evaluate training courses (HK & WAGGGS)for ACC/DCCs /board

members/HKGGA staff and lay members

3. Monitor and Evaluate the HKGGA WAGGGS accredited training scheme to ensure that the

content is up to date, valid and delivered according to Guiding Principles of Experiential

Activities.

4. Monitor and evaluate the training guidelines to ensure that they are incorporated into all

Training Courses.

5. Monitor, evaluate and feedback to other Trainers on performance and delivery of training

sessions.

6. Visit Lead Trainers to ensure ability to demonstrate progress in trainings and at unit meetings

7. Design and deliver Annual Trainers’ Development Training Workshop and or Commissioners

Training

8. Take an active role in preparation of the Annual Trainers’ Development Training Workshop

9. Complete Self-Assessment form and discuss with a Mentor or Training Committee

10. Mentor a Lead / Principal Trainer to undertake a professional course to develop skills as a

Trainer;

i.e. Neuro Linguistic Programming; Training Needs Analysis; Identifying Needs and

Evaluation; Monitoring and Evaluation

11. Participate in WAGGGS / Asia Pacific event(s)

Other requirements;

53


2. Trainer’s Development Training Workshop


Award / Certificate

After successful competition of these tasks under the guidance of a Master Trainer and after

discussion, evaluation and feedback from the Training Committee, the Principal Trainer will be

promoted to Master Trainer and she will receive:-

1. a Master Trainer Certificate

2. continue to wear a gold badge with "T " on uniform


54

Training Rank Definition The Area Training work as a HKGGA Trainer

Trainee Trainer

An experienced Guider who is

undertaking the Train the

Trainer Scheme

Observe and evaluate (against list of criteria) LTC

Sessions

Attend Annual Workshop

Assistant

Trainer

An experienced Guider who is

undertaking the Train the

Trainer Scheme Assessment

After a suitable time of observation assist Certified

Trainers to deliver sessions of LTS Level 1

Certified

Trainer

An Assistant Trainer who has

completed all the requirements

of the Train the Trainers

scheme and has successfully

completed the Trainer’s

Qualification assessment

Deliver sessions for LTS - Level 1 & 2

i. all modules of Leader Training Course

ii. Leadership / Guiding Skills (Elementary level)

iii. Training Workshops

iv. Overnight Residential Camp / Outdoor Camp

v. Training Course

Lead Trainer

A Certified Trainer who has

completed the requirements to

be promoted to Lead Trainer


i. Leadership / Guiding Skills (Advanced level)

Training workshops

ii. Outdoor Skills Training Courses

iii. Further Self-Development (First level)

Training Courses

iv. Going-on Holiday / Camp Training Course

Principal

Trainer

A Lead Trainer who has

completed the requirements to

be promoted to Principal

Trainer


i. Leadership / Guiding Skills (Advanced level)

Training workshops

ii. Further Self-Development (First & Second

level) Training Courses

iii. Going-on Holiday / Camp Training Course

iv. Expert Leader Training Course

v. Deliver training for Trainers, Commissioners,

Instructors and members of the HKGGA staff

and / or EXCO board as needed

Master Trainer

A Trainer who has substantial

Guiding experience and who

has outside professional

Qualifications

Deliver sessions for LTS - Level 5

i. Expert Leader Training Course

ii. Deliver training for Trainers, Commissioners,



WLDP/ NLDP

Facilitator

A Trainer who has substantial

Guiding experience and who

has outside professional

Qualifications and Worked as

WDLP facilitator

Deliver sessions for LTS - Level 5

i. Deliver training for Trainers, Commissioners,



ii. Recommended by HKGGA to WAGGGS to

conductexternal trainings for WAGGGS or AP

Resource

Trainer

A Trainer who has reached the

age of 65 and no longer to

hold a valid Appointment / or

an ex-qualified Trainer but can

provide evidence of being up

to date knowledge & skills in

training.

Support the Training team, mentor Trainers to make

progress.

55

6. Commissioner Progress System and Commissioner Training Scheme

Introduction

The HKGGA Training Scheme for Commissioners aims to develop outstanding managers who

enable leaders to assist girls in their units to become community leaders and global citizens.

Guiding is a means of developing caring leaders and responsible citizens. It is delivered as ‘girls

earning by doing’ in an enjoyable fun filled way.

Commissioner Progress System

The purpose of this system is more transparent culture by young management talent, and by the

Commissioner of all levels to further optimize the functions and provide relevant management skills

training, to enhance the management capacity to practice the World Association of Girl Guides and

Girl Scouts and the Hong Kong Girl Guides Association's mission and vision.

Commissioner Training Scheme

It has 4 levels of progress so that Commissioners can lead adults to the WAGGGS and HKGGA

Missions and Visions.

Level 1 gives management skills, to be able to monitor and evaluate, work with a team of adults to

deliver the mission and vision. When a Commissioner progress through the next 3 stages, she will

develop more complex skills to assist the HKGGA to achieve it mission of being the leading

provider of non-formal educational progrmmes for girls and young women.

Commissioner Progress Recognition Badge

Badges are in four colors, each color bar is awarded when appropriate level and stage of

Commissioner Progress Scheme is completed. The badge should be worn on the Badge tab which is

put on the left of the uniform.

Commissioner Progress Record Book.

Commissioner’s progress is documented in the Commissioner Progress Record Book. This will

assist Commissioner to record the progressive stages in training and the new challenges she need to

give the maximum opportunity for her to develop the management skills needed in Guiding.

56

The Commissioner Training Scheme

Recognition

Badge

Skills Workshop

Commissioner Progress

System

Level 1

Skilled Management

District Assistant

District Commissioner

Level 2

Practiced Management

Assistant Div. Commissioner

Division Commissioner

Level 3 Specialist Management

Assistant Chief

Commissioner

Level 4 Expert Management

Deputy Chief Commissioner

Chief Commissioner

57

Commissioner Progress System

6.1 District Assistant

Requirements

1. Hold a valid Unit Guider appointment

2. Have over 3 years of Guiding experience as a Unit Guider, providing an active progressive

programme for the girls

3. Leader Training Scheme - Certification Level 3

Role and Responsibilities <To assist the District Commissioner to carry out her job as

follows>

1. Support the Vision and Mission of Guiding and follow the recommended objectives to achieve a

quality programme.

2. Abide by the Policy, Organization and Rules of HKGGA.

3. Promote unity and Guiding spirit and Guiding development in the District.

4. Lead a Team of Guiders.

5. Encourage Guiders to make progress on Leader Training Scheme.

6. Monitor the Guiders provide a quality Guiding Educational Programme for girls .

7. Arrange meetings to discuss and encourage progress and advise of training opportunities for

Guiders and Girls development.

8. Unit activity visits according the unit yearly programme plan to assess unit progress and

evaluate programme in action.

9. Advice / support Guiders in problem solving in their units to appropriate persons / consultants

for advise.

10. Monitor and evaluate finance in the units and District.

11. Develop a relationship with DA and other Commissioners.

12. Develop good relationship with Sponsoring Authorities in the District.

13. Gather information on Girl and Guider needs to promote quality Guiding in the District.

14. Submit reports to District Commissioner on District progress, consolidate & summarize report

for improvement.

Training

Must be completed “Level 1 _ Skilled Management Training Workshop” within 3 years after the

confirmation of the District Assistant Appointment.

Remark :

An Orientation session for new District Assistant would be conducted by her senior Commissioner

after the Appointment is confirmed.

Other requirements / duties

1. Attend regular District Meetings

2. Continue to make progress on Leader Training Scheme /Commissioner Training Scheme

3. Attend Commissioner Workshop to continue to update skills

4. Summit work report annually to District Commissioner

Certificate / Recognition

The District Assistant after completed the required training will be awarded a certificate named

“Commissioner Training Scheme – Level 1 _ Skilled Management Training Workshop”

She is entitled to wear

1. a “Division Team” badge on the badge tab

2. a “Silver” recognition badge on the badge tab

58

6.2 District Commissioner

Requirements


2. Have over 5 years of Guiding experience as a Unit Guider, providing an active progressive programme

for the girls.


Role and Responsibilities ＜ To assist the Division Commissioner to carry out her job as follows ＞


quality programme

2. Abide by the Policy, Organization and Rules of HKGGA

3. Promote unity and Guiding spirit and Guiding development in the District

4. Lead a Team of Guiders

5. Monitor the Guiders provide a quality Guiding Educational Programme for Girls

6. Arrange meetings to discuss and encourage progress and advise of training opportunities for Guiders and

Girls development.

7. Unit activity visits according the unit yearly programme plan to assess unit progress and evaluate

programme in action

8. Advice / support Guiders in problem solving in their units to appropriate persons / consultants for advise.

9. Monitor and evaluate finance in the units and District .

10. Develop a relationship with DA and other Commissioners.

11. Develop good relationship with Sponsoring Authorities in the District.

12. Gather information on Girl and Guider needs to promote quality Guiding in the District.

13. Encourage Guiders & District Assistant to make progress on Leader Training Scheme / Commissioner

Training Scheme

14. Lead & monitor District Assistant in her role.

15. Submit reports to Division Commissioner on Unit progress.

16. Submit reports to Division Commissioner on District progress, consolidate & summarize report for

improvement

Training

Must be completed “Level 1 _ Skilled Management Training Workshop” within 3 years after the

confirmation of the District Commissioner Warrant.

Remark :

An Orientation session for new District Commissioner would be conducted by her senior Commissioner

after the Warrant is confirmed


1. Organize regular District Meetings

2. Attend regular Division Meetings

3. Continue to make progress on Leader Training Scheme /Commissioner Training Scheme


5. Summit work report annually to Division Commissioner


The District Commissioner after completed the required training will be awarded a certificate named

“Commissioner Training Scheme – Level 1 _ Skilled Management Training Workshop”


1. a “Commissioner” badge tab on the uniform

2. a “District Commissioner” badge on the badge tab

3. a “Silver” recognition badge on the badge tab

4. a “District Commissioner” flash to be worn on the hat

59

6.3 Assistant Division Commissioner

Requirements

1. Have over 8 years of Guiding experience as a Unit Guider providing an active progressive


2. Have experience as District Commissioner

3. Leader Training Scheme - Certification Level 5 part 1

4. Commissioner Training Scheme - Certification Level 1

Role and Responsibilities <to assist the Division Commissioner to carry out her job as follows>

1. Support the Vision and Mission of Guiding and follow the recommended objectives to

achieve a quality programme.


3. Promote unity and Guiding spirit and Guiding development in the Division.

4. Lead a Division team.

5. Encourage District Commissioners to make progress on Leader Training Scheme /

Commissioner Training Scheme.

6. Lead & monitor District Commissioners in their role.

7. Arrange meetings to discuss and encourage progress and advise of training opportunities for

Guiders and Division Team members development.

8. Relay information from Division

9. Assist District Commissioners in problem solving in their Districts.

10. Lead and monitor the Division events.

11. Monitor and evaluate finance in the Division.

12. Develop a relationship with other Commissioners

13. Develop good relationship with local community & NGOs in the Division.

14. Gather information on Guider and District Commissioner needs to promote quality Guiding in

the Division.

15. Closely work with DAs in Division.

16. Submit reports to Division Commissioner on Division progress, consolidate & summarize

report for improvement.

Training

Must be completed “Level 2 _ Practiced Management Training Workshop” within 3 years after the

confirmation of the Assistant Division Commissioner Warrant.

Remarks :

An Orientation session for new Assistant Division Commissioner would be conducted by her

senior Commissioner after the Warrant is confirmed


1. Attend regular Division Meetings. 2. Continue to make progress on Leader Training Scheme /Commissioner Training Scheme. 3. Attend Commissioner Workshop to continue to update skills. 4. Summit work report annually to Division Commissioner.


The Assistant Division Commissioner after completed the required training will be awarded a certificate named “Commissioner Training Scheme – Level 2 _ Practiced Management Training Workshop”

She is entitled to wear 1. a “Commissioner” badge tab on the uniform 2. a “Assistant Division Commissioner” badge on the badge tab 3. a “Gold” recognition badge on the badge tab 4. a “Assistant Division Commissioner” flash to be worn on the hat

60

6.4 Division Commissioner

Requirements

1. Have over 10 years of Guiding experience as a Unit Guider providing an active progressive Programme

for the girls

2. Have experience as District Commissioner/ Assistant Division Commissioner

3. Leader Training Scheme - Certification Level 5 part 2


Role and Responsibilities

＜to assist the Assistant Chief Commissioner (Region Development) to carry out her job as follows＞


quality programme.


3. Promote unity and Guiding spirit and Guiding development in the Division.

4. Lead a Division team.

5. Encourage District Commissioners to make progress on Leader Training Scheme / Commissioner

Training Scheme.

6. Arrange meetings to discuss and encourage progress and advise of training opportunities for Guiders

7. and Division Team members development.

8. Relay information from Division.

9. Assist District Commissioners in problem solving in their Districts.

10. Lead and monitor the Division events.


12. Develop a relationship with other Commissioners.

13. Develop good relationship with local community & NGOs in the Division

14. Gather information on Guider and District Commissioner needs to promote quality Guiding in the

Division.

15. Closely work with DAs in Division.

16. Lead & monitor an Assistant Division Commissioner(s) & District Commissioners in their role.

17. Submit reports to Assistant Chief Commissioner (Region Development) on Division progress,

consolidate & summarize report for improvement.

Training

Must be completed “Level 2 _ Practiced Management Training Workshop” within 3 years after the

confirmation of the Division Commissioner Warrant.

Remark :

An Orientation session for new Division Commissioner would be conducted by her senior Commissioner

after the Warrant is confirmed.


1. Organize regular Division Meetings.

2. Continue to make progress on Leader Training Scheme /Commissioner Training Scheme.

3. Attend Commissioner Workshop to continue to update skills.

4. Summit work report annually to Assistant Chief Commissioner (Region Development).


The Division Commissioner after completed the required training will be awarded a certificate named

“Commissioner Training Scheme – Level 2 _ Practiced Management Training Workshop”


1. a “Commissioner” badge tab on the uniform 2. a “Division Commissioner” badge on the badge tab 3. a “Gold” recognition badge on the badge tab 4. a “Division Commissioner” flash to be worn on the hat

61

6.5 Assistant Chief Commissioner (Region Development)

Requirements



2. Have 3 years experience as Commissioner and at planning event



Role and Responsibilities <to assist the Deputy Chief Commissioner (Region Development) to carry out her job as follows>

1. Implement the direction set by the council to Support the Vision and Mission of Guiding and

follow the recommended objectives to achieve a quality programme.

2. Provide information and input for strategic planning of programme updates and events.


4. Lead a Region team.

5. Promote unity and Guiding spirit and Guiding development in the Region.

6. Encourage Commissioners in the Region to make progress on Leader Training Scheme /

Commissioner

7. Training Scheme.

8. Monitor and evaluate finance in the Region.

9. Develop a relationship with other Commissioners and RAs.

10. Develop good relationship with local community & NGOs in the Region.

11. Gather current information on Girls and Guider needs to promote quality Guiding in the

HKGGA.

12. Submit reports to Deputy Chief Commissioner (Region Development) on Region progress,

consolidate & summarize report for improvement.

13. Organize activities and events as required by DCC Team, CC & EXCO

Training

Must be completed” Level 3 _ Specialist Management Training Workshop” within the 1st term of

the Assistant Chief Commissioner Warrant

Remark :

An Orientation session for new Assistant Chief Commissioner would be conducted by her senior

Commissioner after the Warrant is confirmed.


1. Organize regular Regional Team meetings

2. Organize Regional events and activities

3. Attend regular Region Development Team meetings

4. Attend regular Region Development Commissioners meetings

5. Attend regular Regional Associations meetings

6. Attend RAs/DAs gathering and events

7. Attend other NGOs Committee meetings and events

8. Support and Attend regular Sub-Committee meetings (Outstanding Girl Guides, Outstanding

Girl Guides units, Annual Parade)

9. Attend regular Management Committee meetings


11. Continue to make progress on Commissioner Training Scheme

12. Support Association activities


62

The Assistant Chief Commissioner after completed the required training will be awarded a

certificate named “Commissioner Training Scheme – Level 3 _ Specialist Management Training

Workshop”



2. a “Assistant Chief Commissioner” badge on the badge tab ”

3. a “Amethyst” recognition badge on the badge tab

4. a “Assistant Chief Commissioner” flash to be worn on the hat

63

6.6 Assistant Chief Commissioner (Activity)

Requirements






Role and Responsibilities <to assist the Deputy Chief Commissioner (Region Development) to carry out her job as follows>





4. Lead a team in the assigned area.

5. Promote unity and Guiding spirit and Guiding development in the Region.

6. Encourage team members in the Region to make progress on Leader Training Scheme.

7. Monitor and evaluate finance in the assigned area.


9. Develop good relationship with local community & NGOs in the Region.


HKGGA.

11. Submit reports to Deputy Chief Commissioner (Region Development) on assigned areas

progress, consolidate & summarize report for improvement.


Training

Must be completed “Level 3 _ Specialist Management Training Workshop” within the 1st term of


Remark :

An Orientation session for new Assistant Chief Commissioner need to be conducted by her senior



1. Organize Regional Camp-skill training

2. Develop and organize camp-sites activities

3. Attend regular Region Development Team meetings

4. Attend regular Region Development Commissioners meetings

5. Organize Guide Shield Competition and Brownie Competition

6. Support Ranger Council

7. Support and Attend regular Sub-Committee meetings

(Badge-Secretary team, MC team, Dragon Boat team, IT Coordinator team, Service

Coordinator team, Special Units Committee, Camp Consultant and Pack Holiday

Consultant team)

8. Attend regular Management Committee meetings.


10. Continue to make own personal development progress



64


certificate named “Commissioner Training Scheme – Level 3 _ Specialist Management

Training Workshop”






65

6.7 Assistant Chief Commissioner (Educational Programme)

Requirements






Role and Responsibilities <to assist the Deputy Chief Commissioner (Educational Programme) to carry out her job as follows>




3. Promote unity and Guiding spirit and Guiding development.




HKGGA.

7. Lead work stream to enhance youth learning experience of Girl Guide members, including

developing up-to-date and relevant educational programme by regular programme review and

continuous development on life-skill learning.

8. Lead and develop a team of section consultants and instructor team convenors, encourage the

team to make progress on their personal development.

9. Keep abreast of latest development of youth learning needs and approach.

10. Develop partnership with other organisation to enhance youth learning offering.

11. Review guiding programme guidelines and policy regularly .


Training



Remark :




1. Organize /Attend Meetings

2. Attend regular Management Meetings







Workshop”






66

6.8 Assistant Chief Commissioner (Training)

Requirements




3. Hold a valid HKGGA Trainer’s Qualification at least 5 years.




<to assist the Deputy Chief Commissioner (Training) to carry out her job as follows>








HKGGA.

7. Lead and develop Training Team, encourage the team members to make progress on their

personal development.

8. Gather Adult Members’ Training needs to promote quality Guiding in the HKGGA.

9. Maintain the Adult Training quality and standard as recommended by WAGGGS Policy and

Guidelines.


Training



Remark :




1. Organize regular Training Team Meetings

2. Organize Annual Training Team Workshop

3. Organize /attend Trainers Development Workshops/events

4. Attend regular Management Committee Meetings







Workshop”






67

6.9 Assistant Chief Commissioner (Service Project – Happy Bee)

Requirements







<to assist the Deputy Chief Commissioner (Membership Development) to carry out her job as

follows>






5. Develop a relationship with other Commissioners .


HKGGA.

7. Administer and build the Happy Bee Committee with the assistant from the Happy Bee

Consultant to ensure quality Happy Bee programme is being delivered.

8. Plan, devise, implement and evaluate the effective of the Happy Bee Programme.

9. Work with DCC to establish the link between Happy Bee and Brownies.

10. Devise a strategy to encourage Happy Bees fly up to Brownies.


Training



Remark :












Workshop”






68

6.10 Assistant Chief Commissioner (Service Project – Golden Guides)

Requirements







<to assist the Deputy Chief Commissioner (Membership Development) to carry out her job as

follows>








HKGGA

7. Administer and build the Golden Guides Committee to ensure quality programme is being

delivered

8. Plan, devise, implement and evaluate the effective of the Golden Guides Programme/ Projects


Training



Remark :












Workshop”






69

6.11 Assistant Chief Commissioner (International)

Requirements






The Assistant Chief Commissioner (International) is a person who is at national level to maintain,

develop and strengthen links between the Association, the Region, the World Bureau and other

Associations through the joint effort with International Commissioner. Her main role is to promote

the international aspect of Girl Guiding/ Girl Scouting within the Association following the

directions set by the International Commissioner in consultation with the Council of HKGGA and

the International Team


<to assist the Deputy Chief Commissioner (International) to carry out her job as follows>








HKGGA.

7. Assist the International Commissioner to keep the members including the team of management

up to date with strategies, policies, guidelines and other international or regional matters in

WAGGGS, as well as the developments of other WAGGGS Member Organizations.

8. Establish and maintain good relationship with the World Bureau, Asia Pacific Regional Office

and Committee, the other WAGGGS Member Organizations as well as the relevant

organizations in China through contacts with leaders of entities and effective flow of

communication between International, National and Regional levels.

9. Identify suitable international and China events organized by WAGGGS, Asia Pacific regional

office the other WAGGGS Member Organizations as well as the relevant organizations in

China. Also, encourage the members to join the events for widening their horizons.

10. Facilitate the International Team to promote international concept of Girl Guiding/Girl

Scouting, through but not limited to the organization of Let Us Share and World Thinking Day

ceremony.

11. Assist the relevant teams/committees to promote international educational programmes/issues

advocated by WAGGGS.

12. Take part in discussions on all agenda/policy matters to be raised at the World Conference and

Asia Pacific Regional Conference.


Training



Remark :

An Orientation for new Assistant Chief Commissioner need to be conducted by her senior


70


1. Organize / Attend Meetings








Workshop”






71

6.12 Deputy Chief Commissioner (Educational Programme)

Requirements



2. Have 3 years of experience as Commissioner and at planning events and strategic planning



Role and Responsibilities <to assist the Chief Commissioner to carry out her job as follows>








HKGGA.

7. Develop attractive and up to date educational programme for each section and offer challenges

and opportunities for girls and young women shown by stable or increased membership.

8. Conduct programme review at least every 5 years ensuring that programme is in accordance

with WAGGGS Policy and Guidelines and necessary changes are made in the programme.

9. Develop partnership with other organisations to enhance youth learning offering.

10. Empower girls and young women to involve in the development and review of the programme.

11. Identify needs of different age sections through regular research and the findings incorporated

into the programme.

12. Encourage WAGGGS’ methods are extensively used in the programme by Units.

13. Collect variety of up to date resources materials for leader/girls available to all.

14. Work with International Team to ensure at least one of WAGGGS’ initiatives are included in

the progrramme.

15. Devise and execute succession plan through offering training and opportunities to others for

preparing her to take on the position.

16. Carry out the other duties assigned by Chief Commissioner.

Training

Must be completed “Level 4 _ Expert Management Training Workshop” within the 1st term of the

Deputy Chief Commissioner Warrant

Remark :

An Orientation session for new Deputy Chief Commissioner would be conducted by her senior




2. Attend regular Management & Executive Committee Meetings





The Deputy Chief Commissioner after completed the required training will be awarded a certificate

named “Commissioner Training Scheme – Level 4 _ Expert Management Training Workshop”


72


2. a “Deputy Chief Commissioner” badge on the badge tab

3. a “Diamond” recognition badge on the badge tab

4. a “Deputy Chief Commissioner” flash to be worn on the hat

73

6.13 Deputy Chief Commissioner (Membership Development)

Requirements














HKGGA.

7. Identify and approach potential Sponsoring Authorities for setting up new units such as schools,

centres, private clubs, estates etc.

8. Pave the way for existing units to recruit more members:

- Encourage Principals to see the benefits of retaining stable leaders.

- Work with PR Department to encourage Principals and Parents to see the benefits of girl

guiding.

9. Recruit former Guiders/Commissioners to help with the new units or school units.

10. Recruit leaders from local communities where the girls live.

11. Search for venues for open units in community areas.

12. Provide support by getting external recognition for being volunteer leader.

13. Establish a link between Happy Bees and Brownies so that more Happy Bees can be the

Brownies.

14. Encourage members to fly up to retain existing members, e.g., set up the team “FLAME” to

help with promotion the Ranger Programme to Guides.

15. Devise, plan, implement, lead and evaluate the Intergeneration Project by forming a core team

to run all the programmes & projects.

16. Ensure quality Happy Bee Programme and Golden Guides Programme are being delivered.



18. Carry out the other duties assigned by Chief Commissioner

Training



Remark :









74









75

6.14 Deputy Chief Commissioner (Region Development)

Requirements














HKGGA.

7. Recommend objectives to achieve a quality programme.


9. Ensure Region, Division & District abided by the Policy, Organization and Rules of HKGGA.

10. Lead the Region Development Team.

11. Encourage the Regional Development Team to make progress on Commissioner Training

Scheme.

12. Ensure all aspects of our Vision and Mission are being met, standards and values maintained.

13. Formulate, monitor and evaluate the HKGGA Strategic Plan.

14. Develop a relationship with other Commissioners and RAs

15. Develop good links with relevant Government bodies and influences policy.

16. Develop good links with other NGOs that have similar aims and objectives.




Training



Remark :












76






77

6.15 Deputy Chief Commissioner (Training)

Requirements




3. Hold a valid HKGGA Trainer’s Qualification at least 10 years.











HKGGA.

7. Devise and ensure the implementation of training and development plan, initiatives and

calendar for Guiders, Trainers, Commissioners and other adult members.

8. Acquire Accreditation of ATLD framework.

9. Promote and ensure the implementation of the Leaders Training Scheme and Commissioners

Training Scheme.

10. Helps provide adequate and suitable training resources, Trainers’ materials, training

centers,facilities.

11. Promotes trainings of high quality.

12. Endorse recommendations of the Training Committee.

13. Attends meetings of the Training & Program related Committee and participates in its business.

14. Formulate the policies and in decision-making on matters relative to training.




Training



Remark :












78






79

6.16 International Commissioner

Requirements






The International Commissioner (IC) is a person who is at national level to maintain, develop and

strengthen links between the Association, the Region, the World Bureau and other Associations. Her

main role is to promote the international aspect of Girl Guiding/ Girl Scouting within her

Association.









HKGGA

7. Keep the members including the team of management up to date with strategies, policies,

guidelines and other international or regional matters in WAGGGS, as well as the

developments of other WAGGGS Member Organizations.

8. Establish and maintain good relationships with the World Bureau, Asia Pacific Regional Office

and Committee, the other WAGGGS Member Organizations as well as the relevant

organizations in China through contacts with leaders of entities and effective flow of

communication between International, National and Regional levels.

9. Identify suitable international and China events organized by WAGGGS, Asia Pacific regional

office the other WAGGGS Member Organizations as well as the relevant organizations in

China. Also, encourage the members to join the events for widening their horizons.

10. Formulate and lead the International Team to promote international concept of Girl

Guiding/Girl Scouting, through but not limited to the organization of Let Us Share and World

Thinking Day ceremony.

11. Assist the relevant teams/committees to promote international educational programmes/issues

advocated by WAGGGS.

12. Attend the World Conference and Asia Pacific Regional Conference as the representative of the

Association’s policy on international matters and participate in discussions on all agenda/policy

matters to be raised at the occasions.




Training


International Commissioner Warrant

Remark :

An Orientation session for new International Commissioner would be conducted by her senior


80















81

6.17 Deputy Chief Commissioner (Public Relations)

Requirements














HKGGA.

7. Raise awareness of the HKGGA by using promotion tools.

8. Repackage and promote Girl Guide Programme to allow public to understand the mission of

Girl Guiding and the aims of Girl Guide Training.

9. Remodel/rebrand to enhance Girl Guides image – not only responsible citizenship but also

successful women – influential and significant – changing the society and serving the

community.

10. Establish and maintain a goodwill between different organizations and use the social media to

make publics aware of what Girl Guiding is.

11. Strengthen the connection between Girl Guides and community by cooperating with different

organization and the impacts of social media. Create the caring and serving society

momentum




Training



Remark :












82






83

6.18 Deputy Chief Commissioner (Finance & New HQs Development)

Requirements














HKGGA.


Training



Remark :





2. Attend regular Management & Executive Meetings












84

6.19 Chief Commissioner

Requirements

Preferably have experience as a Unit Leader and/or as a Commissioner and have attended the

appropriate training courses.


1. To promote and encourage the Guide Movement in Hong Kong..

2. To assist the work of the Council & Executive Committee in the performance of its duties as set

in Constitution Clause 10.00 of HKGGA.

Training


Chief Commissioner Warrant

Remark :

An Orientation session for new Chief Commissioner would be conducted by an appropriate

person/team after the Warrant is confirmed.



2. Organize regular Management & Executive Meetings





The Chief Commissioner after completed the required training will be awarded a certificate named

“Commissioner Training Scheme – Level 4 _ Expert Management Training Workshop”



2. a “Chief Commissioner” badge on the badge tab


4. a “Chief Commissioner” flash to be worn on the hat

85

7. Division Team

7.1 Division Commissioner

(Refer to P.60)

7.2 Assistant Division Commissioner

(Refer to P.59)

7.3 District Commissioner

(Refer to P.58)

7.4 District Assistant

(Refer to P.57)

7.5 Honorary Secretary

Appointment

Honorary Secretary is appointed by Chief Commissioner annually and responsible to the

Division Commissioner.

Requirements

Have reached the age of at least 21



2. Maintain a good relationship with Division team members.

3. Attend regular Division meetings.

4. Prepare the agenda and minutes for the Division meeting.

5. Gather information and reports before Division meeting.

6. Build up a filing system to keep all the documents and information related to

Division/Association.

7. Support administration work (notice/application form/invitation/certification) for

Division

8. Support Association/RA/DA/Division activities

9. Submit work report annually to Division Commissioner

86

7.6 Honorary Treasurer

Appointment

Honorary Treasurer is appointed by Chief Commissioner annually and responsible to the


Requirements

Have reached the age of at least 21





4. Must have some knowledge of the financial statements.

5. Provide advice / review the budget of division activity reports.

6. Submit monthly and annually Division financial reports on schedule.


8. Attend training of finance related.

9. Support Association/RA/DA/Division activities.

10. Submit work report annually to Division Commissioner.

87

7.7 Interest Badges Secretary

Appointment

Interest Badges Secretary is appointed by Chief Commissioner annually and responsible

to the Division Commissioner.

Requirements



3. Have over 2 years of Guiding experience as a Unit Guider/or Asst. Guider




3. Maintain a good relationship with Assessors and other Interest Badges Secretary.


5. Attend regular Interest Badges Secretary team meetings.

6. Understand the criteria and qualification of Interest Badges Assessors of all sections.

7. Support recruitment of assessors.

8. Arrange Badge Assessors re-appointment.

9. Support/organize Badges assessing activity / workshop in the Division.

10. Support/organize Interest Badges Assessors gathering.

11. Gather information for regular Interest Badges syllabus review.

12. Gather information on Girl and Guider needs to promote quality Guiding in the

Division.


14. Submit reports to Division Commissioner on Division progress, consolidate &

summarize report for improvement.


88

7.8 Service Coordinator

Appointment

Service Coordinator is appointed by Chief Commissioner annually and responsible to the


Requirements


2. Have the experience in handling community service project




3. Maintain a good relationship with other Service Coordinators.


5. Attend regular Service Coordinator team meetings and workshop.

6. Support and Encourage Girl Guides units to organize a community services in the

Division.

7. Monitor and evaluate the progress of service badge assessment and service projects

for girls.

8. Provide advice / review the application of Unit involvement Scheme.

9. Organize and collect the service hours from the Commissioners/Division team

members/Guiders, and submit the record form on schedule.

10. Support recruitment of service guides for all activities.


Division.





89

7.9 IT Coordinator

Appointment

IT Coordinator is appointed by Chief Commissioner annually and responsible to the


Requirements


2. Have a knowledge of Information Technology




3. Maintain a good relationship with other IT Coordinators.


5. Have a knowledge of website development.

6. Maintain and release the latest information on the Division website

7. Support to produce the division activity video for RA/DA AGM.

8. Attend relevant meeting, training and workshop organized by Association.





90

7.10 Camp Consultant

Appointment

Camp Consultant is appointed by Chief Commissioner annually and responsible to the


Requirements



3. Hold a valid The Camper’s License


1. Abide by the Policy, Organization and Rules of HKGGA and Safety Rules and

Guidelines of

the Association.


3. Maintain a good relationship with other Camp Consultants.

4. Develop a relationship with all campers’ license holders in the Division.

5. Organize camp activity and training for girls in the Association/Region/Division.

6. Support and provide advice for camper’s license assessment for Guiders.

7. Monitor and evaluate the progress of camper badge assessment for girls.

8. Organize a visit for Association/Division/Units camp activities.

9. Attend camp skill and camp assessment refreshment workshop

10. Attend/support camper’s license assessment.


Division.





91

7.11 Pack Holiday Camp Consultant

Appointment

Pack Holiday Camp Consultant is appointed by Chief Commissioner annually and

responsible to the Division Commissioner.

Requirements



3. Hold a valid The Pack Holiday License


1. Abide by the Policy, Organization and Rules of HKGGA and Safety Rules and

Guidelines of the Association.


3. Develop a relationship with other Pack Holiday Consultants.

4. Develop a relationship with all the pack holiday camp license holders in the Division.

5. Organize pack holiday camp activity and training for girls in the

Association/Region/Division.

6. Support and provide advice for pack holiday camp license assessment for Guiders.

7. Organize a visit for Association/Division/Units pack holiday camp activities.

8. Attend camp skill and camp assessment refreshment workshop

9. Attend and support pack holiday camp license assessment.


Division.





92

8. Appendices

Appendix 1: Notice to Parents and Parent’s Consent Form (Appendix 1)

Appendix 2: Authorisation Form on Medicine Usage

Appendix 3: Treatment Record

Appendix 4: Guidelines on Outdoor Cook

Appendix 5: Procedure on Test Camp Application

Appendix 6: Holiday / Camp Registration Form

Appendix 7: List of Registered Local Residential Campsites with First Aider

Appendix 8: Notification Form for Outing in Rural Area

Appendix 9: Activity Accident Report

Appendix 10: Holiday/Camp Registration Form under Special Conditions

93

Appendix 1: Notice to Parents and Parent’s Consent Form (Appendix 1)

Notice to Parents and Parent’s Consent Form

To ： Parents/Guardians

From： The Hong Kong Girl Guides Association (Unit No and Name of Guider-in-charge)

Date： DD/MM/YYYY

Our Unit is going to organise a (Name of the Activity) on (Date and Time). Details are as below:

Venue:

Fee: (Including Camp Fee / Food / Transportation / Activity Costs, etc)

Gathering Point: Gathering Time:

Dismissing Point: Dismissing Time:

Dress Code:

Name of the Guider-in-charge: (1) Contact Number:

(2) Contact Number:

Remarks 1. Please complete the below Parent’s Consent Form and submit to the Guider with the activity fee

on or before (Date).

2. The activity will be cancelled or postponed if No.3 Tropical Cyclone Signal or above, OR Red

Rainstorm Warning Signal or above, is hoisted 2 hours before the activity starts.

***************************************************************************************

The Hong Kong Girl Guides Association

Parent’s Consent Form

To: The Hong Kong Girl Guides Association (Unit No and Name of Guider-in-charge)

I confirm that (Name of the Girl) will / will not* join the (Activity’s Name)

which is to be held on (Date and time) at (Venue).。

I have read and understand the information as listed from the Notice of the above activity, and confirm that

she is physically healthy to join this activity.

Please list here if special care is needed (e.g. Food allergy or taking medicine):

If she does not follow instructions from the Association (Organiser) thus resulting in accidental injury or

death, the Association is indemnified from any claims. Also, I will come and bring her back home if she is

not feeling well.

Name of Parent/Guardian: Relation with the Participant:

Contact Number (Home) (Office)

Signature: Date:

Emergency Contact Number:

Sample

The personal data provided will be used for the relevant activity.

The HKGGA can provide the personal data to anybody for the purpose of the operation of the activity or any other purposes that need the data.

94

Appendix 2: Authorisation Form on Medicine Usage Page 1

Authorization Form on Medicine Usage

Name of the Activity:

Date of the Activity:

Name of the Brownie/Guide/Ranger: Unit Number:

Reason for Medication: Storage of Medicine in Fridge: Yes/No*

Response to medicine and points to note:

Last time having medication:

Yes/No*，(Time) ________ last night/this morning, with the names of the medicines as below:

A.

B.

C.

Remarks: HKGGA only accepts medicines which have been issued within one month from the same

registered doctor/hospital. HKGGA will only follow the instructions listed on the package of

the medicine. For safety concerns, please indicate clearly the name of the patient and the time

that she had last taken the medicine.

Parent/Guardian’s Declaration

I confirm that the above arrangement on the medication is correct, and authorise the

Activity Safety Officer for arrangement of the medication for my daughter. If she does not

follow instructions to take tne medicines thus resulting in accidental injury or death, the

Association is indemnified from any claims. Also, I will come and bring her back home if she is

not feeling well.

Name of the Parent/Guardian: Relation with the Patient:

Emergency Contact Number:

Remarks:

Signature: Date:

Guidelines on Medicine Usage

1. This Form must be collected with the medicine during the gathering time of the holiday/camp. The

Activity Safety Office will store and arrange the schedule of medication during the Holiday/Camp.

2. HKGGA only accepts medicines which have been issued within one month from the same registered

doctor/hospital. HKGGA will only follow the instructions listed on the package of the medicine.

3. Name written on the package of the medicine must be the same as the Brownie/Guide/Ranger

concerned.

4. If the girl has abnormal reactions to the medicine, she will be sent to the hospital for further treatment

and the Parent/Guardian will be informed.

5. This form and the medicine will be returned to the concerned girl after the Holiday/Camp as to inform

the Parent/Guardian about the action taken.

Sample



95

Page 2

Medication Record

Name of the Activity:

Name of the Brownie/Guide/Ranger:

Record of medication during the Holiday/Camp:

Name of the

Medicine

Quantity Date and time

1st 2nd 3rd 4th Patient’s

Signature

Items to report:

Name of the Activity Safety Officer:

Signature: Date:

Sample

96

Appendix 3: Treatment Record

Treatment Record

Case No.

Date

Time

Name of Activity Safety Officer

Details of Casualty

Name ID Card No.

Age Tel. No. Sex

Residential Address

Details of Happenings

Time Temperature

Place Respiration

Diagnosis Pulse

Condition

Details of Management

Action／Treatment Applied

Disposal

Re：Casualty is conveyed home / to a suitable shelter / hospital & their family has been notified.

Details of Further Emergency Needs

Time of Emergency Call & Arrival Time

(AMB)

Ambulance No. & Departure Time

Name of Hospital and Arrival Time at Hospital

Others

Sample



97

Appendix 4: Guidelines on Outdoor Cook

Guidelines on Outdoor Cook

Important General Rules Hair must be tied back appropriately

Do not wear loose clothing and remove all hanging items that could contact the flames

Ensure water and fire blankets/sand buckets are positioned close by

No flammable items in the immediate cooking area

(e.g. overhanging branches, oil, gas, alcohol, plastic, paper, etc)

Cooking surface must be stable

Keep the stoves, pans and food covered in order to avoid contamination by sand or dirt

Wash your hands

Raw and cooked foods should be stored separately to avoid cross-contamination

Have all ingredients ready before starting to cook

No fire must be left unattended

When the stoves are not in use, keep the stove and the fuel covered

Store fuel away from cooking area, in a ventilated place or store tent

Make sure you know how to use the supplied equipment (e.g. stove) before you start

Check for compliance with all safety guidelines

Check that one Guider or responsible adult is available for every two Patrols

Check for sufficient fuel

When possible, set stove in shaded area, avoiding direct sunlight on fuels

Safety Guidelines for Use of Gas Stoves Before use: Check gas canister for rust, damage and expiry date

Only use safe canisters

Check stove for damage

If damaged, do not use it. Report to the Guider immediately

In use: Start lighter before turning on gas to avoid unsafe gas leakage

Adjust knob to give appropriate flame for cooking

Check regularly. If stove is blocked, remove gas canister. Report to the Guider

When changing the gas, remove the stove from cooking areas

After use: Ensure gas knob is in off position as appropriate

Separate stove head and gas canister. Clean as appropriate

Store and carry stove and gas canisters separately from each other

When the stoves are not in use, store them properly and keep the fuelcovered

Safety Guidelines for Use of Alcohol Gas Stoves

Before use: Alcohol should be filled to maximum two-thirds of the container

Make sure the alcohol does not overflow

Any overflowed alcohol must be cleaned up

Stove should be covered with wind-breakers and placed on a stable and appropriate area

Do not use any container that will damage the stove. Report to the Guider immediately

In use: Light up the fire with extra care

If extra alcohol is needed, make sure the alcohol container has been covered until the fire is

fully distinguished. Then refill the alcohol with the procedures stated above

After use: Ensure the alcohol container has been closed. After cooling down, remove the excess

alcohol to a safe container

Clean as appropriate

Pack up the stove with care to prevent damage while travelling

When the stoves are not in use, the alcohol container must be closed and covered

98

Appendix 5: Procedure on Test Camp Application

Procedure on Test Camp Application

Remarks: (1) 2 Testers will be arranged for the Test Camp

(For Quartermaster Certificate / Campfire Leader Certificate Qualification Test,

only 1 tester is required)

(2) Guiders could contact the Camp / Pack Holiday Consultant through the District

Commissioner

(3) Tester The tester must hold the appropiate qualification

Co-Tester must be the respective Division Camp / Pack Holiday Consultant

Guiders (Candidate) must contact the Camp / Pack Holiday Consultant in their own Division

for help and advice on the content of Plan Book and programme.

1. Campsite Booking Form

2. Holiday/Camp Registration Form

The above items should be completed and sent to the Campsite and

Properties Department for processing

Testers discuss the content of the Plan Book and Programme,

and contact the Guider for comments and advice.

1. The Guider (Candidate) should consider the advice and

amend the Plan Book as appropiate.

2. The Guider should submit the revised Plan Book to

Tester / Co-Tester directly 2 weeks before the Camp

Deputy Chief Commissioner (Educational Progarmme) to

arrange 1 – 2 Tester(s) for the Test

Tester 1. Discuss with the Co-tester about the date and

time of the visit

2. Inform the Guider (Candidate) of the visiting

date and time

4 Weeks before

1 Week before

Test Camp

6 Months before

3 Months before

Reserve the campsite for the Test Camp at the Campsite and Properties

Department

1. Before the Test

6 Weeks before Prepare 2 copies of the Plan Book for the Tester and Co-

Tester via the Programme Team

99

Guider (Candidate) sends the Statement of Accounts with the

original receipts to the Tester via the Programme Department

Tester discusses result with the Co-Tester and returns the

report with documents that the candidate submitted (Plan

Book and Statement of Accounts) to the Programme

Department for approval by the Deputy Chief Commissioner

(Educational Programme)

Deputy Chief Commissioner (Educational Programme)

endorses the report and submits for approval by the

Management Committee

Within 10

Working days

Within 3 Months

Fail Pass

1. CC the letter to the

respective Division

Commissioner, Division

Camp / Holiday

Consultant and Region

Development Office for

record

2. Return the plan to

Candidate as soon as

possible

District

Commissioner,

Camp/Pack Holiday

Consultant

Programme

Department

1. Prepare certificate for

Commissioner’s and

Testers’ signatures

2. Present the Certificate,

Qualification badge and

Plan Book to the

Candidate

3. Make announcement in

Guider’s Bulletin

4. CC the notification

letter to Division

Commissioner, Division

Camp / Holiday

Consultant and Region

Development Office for

record

Encourage Guider to

take the test again and

discuss ways of

improvement with her

Congratulate and

celebrate with the

Guider at the

Monthly Guiders

Meeting as

recognition of her

achievement

Guider

(Candidate) Guider

(Candidate)

Deputy Chief Commissioner (Educational Programme)

informs Candidate in writing

2. After the Test

Within 1 Month

District

Commissioner Programme

Department

100

Appendix 6: Holiday / Camp Registration Form

101

Appendix 7: List of Registered Local Residential Campsites with First Aider

女童軍總會認可的其他機構營地

List of registered local residential campsites with First Aider 註冊營地名單

Name of Campsite Organization First Aid information 營地名稱機構名稱急救服務

1. Lady MacLehose Holiday

Village

Leisure and Cultural Service

Department First aid kit 麥理浩夫人度假村康樂及文化事務署設有急救箱

2. Tso Kung Tam Outdoor

Recreation Centre


Department

1. First aid kit

2. Some instructors possess a

First Aid Certificate

曹公潭戶外康樂中心康樂及文化事務署 1.設有急救箱

2.部分導師擁有急救證書

3. Sai Kung Outdoor Recreation

Centre


Department

1. First aid room

2. Camp staff possess a first

aid certificate

西貢戶外康樂中心康樂及文化事務署 1.設有急救室

2.營職員擁有急救證書

4. Lei Yue Mun Park and

Holiday Village


Department

1. First aid room

2. Some camp staff possess a

first aid certificate

鯉魚門公園及度假村康樂及文化事務署 1.設有急救室

2.部分營職員擁有急救證書

5. Bradbury Camp The Boys' and Girls' Clubs

Association of Hong Kong

1. First aid kit



白普理營香港小童群益會 1.設有急救箱


6. Y.W.C.A. Sydney Leong

Holiday Lodge

Hong Kong Young Women's

Christian Association

Every camp staff possesses

afirst aid certificate 梁紹榮度假村香港基督教女青年會每位營職員擁有急救證書

7. Bradbury Camp The Salvation Army

1. Most of the camp staff

possess a first aid certificate

2. Short distance to clinic

白普理營救世軍 1.大部分營職員擁有急救證書

2.與鄰近診所距離相近

8. Wu Kwai Sha Youth Village Chinese YMCA of Hong

Kong

Every camp staff possesses a

first aid certificate 烏溪沙青年新村香港中華基督教青年會每位營職員擁有急救證書

9. Y's Men's Club - YMCA

Wong Yi Chau Youth Camp

Chinese YMCA of Hong

Kong

Every camp staff possesses a


聯青社-青年會黃宜

洲青年營香港中華基督教青年會每位營職員擁有急救證書

10. Duke of Edinburgh Training

Camp

The Hong Kong Award for

Young People

Most camp staff and

instructors possess a first aid

certificate

愛丁堡公爵訓練營香港青年獎勵計劃大部分營職員及

教練擁有急救證書

11. Silvermine Bay Outdoor

Recreation Camp

Hong Kong Playground

Association

1. First aid kit

2. Camp staff possess first aid

certificate

銀礦灣戶外康樂營香港遊樂場協會 1.設有急救箱

2.營職員擁有急救證書

12. Jockey Club Sai Kung

Outdoor Training Camp

The Hong Kong Federation of

Youth Groups

1. First aid room

2.Every camp staff possesses

a first aid certificate

賽馬會西貢戶外訓練

營香港青年協會

1.設有急救室

2.每位營職員擁有急救證書

13. Tai Tam Scout Centre

Scout Association of Hong

Kong

1. First aid kit in office


大潭童軍中心

香港童軍總會

1.辦公室設有急救箱

102

Name of Campsite Organization First Aid information 營地名稱機構名稱急救服務



14. Breakthrough Youth Village Breakthrough Limited

1. First aid room

2.Some camp staff possess a


突破青年村突破機構 1.設有醫護室


15. Community Sports Community Sports Limited

1. First aid room

2.On Duty staff in office

possesses a first aid certificate

展能運動村展能運動村有限公司 1.設有急救站

2.辦事處當值同事擁有急救證書

16. Pak Tam Chung Holiday

Camp Po Leung Kuk

1. First aid kit

2.On Duty staff in office

possesses a first aid certificate

北潭涌度假營保良局 1.設有急救箱

2.辦事處當值同事擁有急救證書

17. Jockey Club Tai Tong

Holiday Camp Po Leung Kuk

1. First aid room



大棠度假村保良局 1.設有急救站


Campsites of Leisure and Cultural Services Department, Subvented Non-government Organization Camps/Centres, Other web-sites of Non-Government Organisation providing tent

camping services & Campsites designated by the Agricultural, Fisheries and Conservation Department

<Information extracted from http://www.lcsd.gov.hk & http://www.poleungkuk.org.hk

http://www.lcsd.gov.hk/

http://www.poleungkuk.org.hk/

103

Appendix 8: Notification Form for Outing in Rural Area

Notification Form for Outing in Rural Area

To ：

(District)

(Police Station Divisional Commander)

From ：

The Hong Kong Girl Guides Association (Unit No.)

Details of Unit outing are as follows :

Nature of outing

Date

Time

From To (Scheduled time of return)

Locality

Route

From To

Total number of participants

Age range of all participants

Name and mobile telephone number (if any) of the Guider(s) of the

outing

Name and telephone number of the responsible person who

is not participating

Guider-in-charge’s Signature District Commissioner’s Signature

Note ： A map detailing the route and suitable grid reference is attached.

A responsible person should have ready access to details of next of kin of the participants,

e.g. telephone number/address.

c.c. ：Region Development Officer

Sample

104

Appendix 9: Activity Accident Report

The Hong Kong Girl Guides Association

Activity Accident Report

1. Date of Accident Time

Location

2. Activity held when the accident happened

3. Guider’s location and role when the accident happened

4. Description of the accident

5. Any participant was injured Yes (Number: ______) No

Details of the Casualty:

(i) Name Gender Age Unit No.

(ii) Name Gender Age Unit No.

6. Condition of the Casualty

7. Action taken(including First Aid treatment applied)

Activity In-Charge: Date:

Remarks: Please supply with additional papers if needed

105

Appendix 10: Holiday/Camp Registration Form under Special Conditions

qualification kit - hkgga.org.hk · 4.6.1 applying for the test ... holder of hong kong holiday...

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