qcl 14-v3 introduction to flow charting-banasthali vidyapith_geetika gautam(1)

Topic: College admission process

A flowchart is a type of diagram that represents an algorithm, workflow or process, showing the steps as boxes of various kinds, and their order by connecting them with arrows.

This diagrammatic representation illustrates a solution model to a given problem.

Used in analyzing, designing, documenting or managing a process or program in various fields.

Introduction to flowcharts

The two most common types of boxes in flowchart are:

a processing step, usually called activity, and denoted as a rectangular box

a decision, usually denoted as a diamond.

There are generally four types of flowcharts: Document flowcharts, showing controls over

a document-flow through a system

Data flowcharts, showing controls over a data-flow in a system

System flowcharts showing controls at a physical or resource level

Program flowchart, showing the controls in a program within a system

1. Macro flowchart shows only main

topics whereas micro flowchart gives

detailed information about these

topics.

2. Macro flowchart is easy to design as

comparative to micro flowchart.

3. Macro flowchart is difficult to study and

understand as comparative to micro

flowchart.

Difference between macro and micro

flow chart :

START

Fill

application

form

Entrance

test

result

If selected

If Not

Selected

No

call

letter

Call

letter

Admission

Form and

Document

checking

interview

If Not

Selected

No

admission

Health check

up and

counselling

Agreement

form and fee

deposit

Hostel and id

allotment

End

Macro Flow Chart

If selected

Trouble spots

Problem 1

•Unavailability of transportation facilities.

Problem 2

•Unfavorable weather conditions.

•Scorching heat of June and July

Problem 3

•Lack of accommodation facilities

Problem 1The first problem that arises is the

lack of transportation. The campus

being expanded over a larger area

requires the applicants to proceed

to different departments for the

admission process. Thus , this makes

the process a tedious and tiring

task.

Problem 2

The next problem that

applicants face is the

unfavorable weather

condition. The scorching sun

of June makes us feel

uncomfortable to stroll.

The process requires a lot of

work and hence

concentration but this

blistering summer season

makes the task difficult to

carry on .

Problem 3

Another issue worth discussing is

that of improper and lack of

accommodation facilities.

People travelling from far places for

the admission process are not able

to find an accommodation . This

makes them feel dejected.

SOLUTIONS

Solution 1

•Availability of Matadors for moving from department to department.

Solution 2

• The process of admission should take place in months that are comparatively less blistering.

Solution 3

•Construction of more guest houses.

•Proper accommodation for guardians.

MICRO FLOW CHART

Start

Entrance test

(online or

pen paper)

Selects the

eligible

students(result)

Call letter/call for

an interview

Admission

committee

Selects

eligible

applicants

Medical

exam like

height,

weight , eye

test

Fill admission

form and other

details(only for

eligible

students)

Document

verification by

admission

department

Counseling for

different

courses and

subjects

Agreement

(terms and

conditions)

Agreement

filling by

guardians

Signature of

admission

officer

Fee bill

Fee deposit

Fee receipt

Hostel allotment

and smart card

id

End

Login,

Fill application

form

•A flowchart helps to clarify how things are

currently working and how they could be

improved.

•flowcharts can be used as problem solving

tools.

• They make logic clear and easier to follow.

•Flowcharts are a better way of communicating.

•They help in analyzing the problems effectively.

•They serve as good documentation tool.

Lessons learned