project vital signs

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ITMPI005

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Webinar: Is it Alive? Read the Project Vital Signs

June 12, 201211:00 AM – 12:30 PM

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Gopal KapurFounder

Center for Project Managementgkapur@center4pm.com

Michael MilutisDirector of Marketing

Computer Aid, Inc. (CAI)Michael_milutis@compaid.com

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Center for Project ManagementThe Center for Project Management, is a professional services and training organization:

Business process optimization

Strategy execution

Change management

Portfolio management

Project management

We offer an extensive catalog of management workshops, executive coaching, productivity tools, trend research, and published works.

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CAI Achieves IT Operational Excellence

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The Project Management Institute has accredited this webinar with PDUs

PDU CREDITS FOR THIS WEBINAR

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NOW AVAILABLE!

ONLINE WEBINAR RECORDINGS

ANYTIME ACCESS!

WWW. ITMPI.ORG / LIBRARY

www.twitter.com/ ITMPI

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Project Vital Signs

Copyright 2012, Center for Project Management®

Progress Reviews Principles

Percent Complete is Insidious

In a marathon, the midpoint is not halfway to the finish.

Copyright 2012, Center for Project Management®

George GlaserGeorge Glaser

% Complete = Fantasy

Fantasy

Gopal KapurGopal Kapur

% Complete = Fantasy

Lie

Percent Complete is Insidious

Copyright 2012, Center for Project Management®

Mostly LinearMostly Linear

TimeTime

Pro

gre

ssP

rog

ress

WorkWork

Work Progress - Construction

Copyright 2012, Center for Project Management®

Mostly Non-LinearMostly Non-Linear

TimeTime

Pro

gre

ssP

rog

ress

WW

TTWW

TimeTime

Pro

gre

ssP

rog

ress

WWWW TT

W: Work T: ThinkW: Work T: Think

Work Progress - IT

Copyright 2012, Center for Project Management®

Project “Health” PictureProject “Health” Picture– StrategyStrategy

Why this project?Why this project?

– TeamTeam DispositionDisposition

– TacticsTactics How is the project doing?How is the project doing?

– PerformancePerformance How well did we do?How well did we do?

Project Vital Signs

Copyright 2012, Center for Project Management®

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Project Vital Signs

1.1. Strategy AlignmentStrategy Alignment

2.2. Customer Buy-InCustomer Buy-In

3.3. Technology ViabilityTechnology Viability

4.4. Sponsor Commitment Sponsor Commitment

5.5. Value-To-BusinessValue-To-Business

6.6. Vendor ViabilityVendor Viability

7.7. Critical Path StatusCritical Path Status

8.8. Milestone Hit RateMilestone Hit Rate

9.9. Deliverables Hit RateDeliverables Hit Rate

10.10. Issue ResolutionIssue Resolution

11.11. Cost-To-Date BreachCost-To-Date Breach

12.12. Actual vs. Planned ResourcesActual vs. Planned Resources

13.13. Project Risks Project Risks

14.14. Team DispositionTeam Disposition

Most project managers focus on schedule and Most project managers focus on schedule and cost. cost.

Copyright 2012, Center for Project Management®

Vital Signs -- Strategy

1. Strategy Alignment– High Green

– Medium YellowYellow

– Low Red

Monthly Review

Copyright 2012, Center for Project Management®

2. Customer Buy-In– High Green

– Medium YellowYellow

– Low Red

Vital Signs -- Strategy

Monthly Review

Copyright 2012, Center for Project Management®

3. 3. Technology Viability– High Green

– Medium YellowYellow

– Low Red

Vital Signs -- Strategy

Monthly Review

Copyright 2012, Center for Project Management®

4. Sponsor Commitment and Time– High Green

– Medium YellowYellow

– Low Red

Monthly Review

Vital Signs -- Strategy

Copyright 2012, Center for Project Management®

5. Value-To-Business (Expected)– High Green

– Medium YellowYellow

– Low Red

Vital Signs -- Strategy

Monthly Review

Copyright 2012, Center for Project Management®

6. Vendor Viability6. Vendor Viability– High Green

– Medium YellowYellow

– Low Red

Monthly Review

Vital Signs -- Strategy

Copyright 2012, Center for Project Management®

Slide 20

Vital Signs ReportVital Signs Report

Vital Sign Deviation Value

7. Critical Path Status (On-time Performance)

<10%

10% - 20%

>20%

0

1

2

8. Milestone Hit Rate (Speed of Travel)

<10%

10% - 20%

>20%

0

1

2

9. Deliverable Hit Rate (Completions and Accomplishments)

<10%

10% - 20%

>20%

0

1

2

Copyright 2012, Center for Project Management®

Slide 21

Vital Signs ReportVital Signs Report

Vital Sign Deviation Value

10. Issue Resolution

Within 3 days

Within 7 Days

Unresolved

0

1

2

11. Cost-to-Date Breach

<10%

10% - 20%

>20%

0

1

2

12. Actual vs. Planned Resources

<10%

10% - 15%

>15%

0

1

2

Copyright 2012, Center for Project Management®

Slide 22

Vital Signs Report

Vital Sign Deviation Value

13. Project Risks

1 – 3 Risks

4 – 5 Risks

6 – 7 Risks

0

1

2

14. Overtime Usage

<15%

15% - 25%

>25%

0

1

2

©2011 Center for Project Management, All Rights Reserved, FPM v5

Run away triggers–Greater than 30% variance

Shut down conditions–Greater than 50% variance

Project sponsors need to define the project Project sponsors need to define the project run away triggers and the shut down run away triggers and the shut down

conditions. conditions.

Vital Sign Thresholds

Copyright 2012, Center for Project Management®

Project Vital Signs – Alerts

Unaligned ProjectUnaligned Project Schedule BreachSchedule Breach Budget BreachBudget Breach Breach of Key Vital Sign(s)Breach of Key Vital Sign(s) Troubled ProjectTroubled Project

Copyright 2012, Center for Project Management®

I’m OK, The Bull Is DeadI’m OK, The Bull Is Dead

Reporting Project Vital Signs

Copyright 2012, Center for Project Management®

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Typical Status Reporting– It was a dark and stormy night

– Create distractions

– Build empathy

– Quick exit

Project Vital Signs

How often does this happen during project status reporting meetings?

Copyright 2012, Center for Project Management®

Maximum Signal, Minimum NoiseMaximum Signal, Minimum Noise

– The Punch Line The Punch Line

– Current Status Current Status

– Next Step Next Step

– Explanation Explanation

Houston, we have a problem.

Reporting Project Vital Signs

Copyright 2012, Center for Project Management®

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The Bull is Dead

Punch line– I’m okay the bull is dead

Current status– The car is ‘damaged’

Next step– Please pick me up

Explanation– I will explain when I see you

Bull Sheet

Copyright 2012, Center for Project Management®

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Project Vital Signs ReviewProject Vital Signs Review1.1. Strategy AlignmentStrategy Alignment

2.2. Customer Buy-InCustomer Buy-In

3.3. Technology ViabilityTechnology Viability

4.4. Sponsor Commitment Sponsor Commitment

5.5. Value-To-BusinessValue-To-Business

6.6. Vendor ViabilityVendor Viability

7.7. Critical Path StatusCritical Path Status

8.8. Milestone Hit RateMilestone Hit Rate

9.9. Deliverables Hit RateDeliverables Hit Rate

10.10. Issue ResolutionIssue Resolution

11.11. Cost-To-Date BreachCost-To-Date Breach

12.12. Actual vs. Planned ResourcesActual vs. Planned Resources

13.13. Project Risks Project Risks

14.14. Team DispositionTeam Disposition

Copyright 2012, Center for Project Management®

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Questions?

3131

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Michael MilutisDirector of Marketing

Computer Aid, Inc. (CAI)Michael_milutis@compaid.com

Gopal KapurFounder

Center for Project Managementgkapur@center4pm.com

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