project vital signs
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ITMPI005
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Webinar: Is it Alive? Read the Project Vital Signs
June 12, 201211:00 AM – 12:30 PM
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Gopal KapurFounder
Center for Project [email protected]
Michael MilutisDirector of Marketing
Computer Aid, Inc. (CAI)[email protected]
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Center for Project ManagementThe Center for Project Management, is a professional services and training organization:
Business process optimization
Strategy execution
Change management
Portfolio management
Project management
We offer an extensive catalog of management workshops, executive coaching, productivity tools, trend research, and published works.
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CAI Achieves IT Operational Excellence
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The Project Management Institute has accredited this webinar with PDUs
PDU CREDITS FOR THIS WEBINAR
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NOW AVAILABLE!
ONLINE WEBINAR RECORDINGS
ANYTIME ACCESS!
WWW. ITMPI.ORG / LIBRARY
www.twitter.com/ ITMPI
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Project Vital Signs
Copyright 2012, Center for Project Management®
Progress Reviews Principles
Percent Complete is Insidious
In a marathon, the midpoint is not halfway to the finish.
Copyright 2012, Center for Project Management®
George GlaserGeorge Glaser
% Complete = Fantasy
Fantasy
Gopal KapurGopal Kapur
% Complete = Fantasy
Lie
Percent Complete is Insidious
Copyright 2012, Center for Project Management®
Mostly LinearMostly Linear
TimeTime
Pro
gre
ssP
rog
ress
WorkWork
Work Progress - Construction
Copyright 2012, Center for Project Management®
Mostly Non-LinearMostly Non-Linear
TimeTime
Pro
gre
ssP
rog
ress
WW
TTWW
TimeTime
Pro
gre
ssP
rog
ress
WWWW TT
W: Work T: ThinkW: Work T: Think
Work Progress - IT
Copyright 2012, Center for Project Management®
Project “Health” PictureProject “Health” Picture– StrategyStrategy
Why this project?Why this project?
– TeamTeam DispositionDisposition
– TacticsTactics How is the project doing?How is the project doing?
– PerformancePerformance How well did we do?How well did we do?
Project Vital Signs
Copyright 2012, Center for Project Management®
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Project Vital Signs
1.1. Strategy AlignmentStrategy Alignment
2.2. Customer Buy-InCustomer Buy-In
3.3. Technology ViabilityTechnology Viability
4.4. Sponsor Commitment Sponsor Commitment
5.5. Value-To-BusinessValue-To-Business
6.6. Vendor ViabilityVendor Viability
7.7. Critical Path StatusCritical Path Status
8.8. Milestone Hit RateMilestone Hit Rate
9.9. Deliverables Hit RateDeliverables Hit Rate
10.10. Issue ResolutionIssue Resolution
11.11. Cost-To-Date BreachCost-To-Date Breach
12.12. Actual vs. Planned ResourcesActual vs. Planned Resources
13.13. Project Risks Project Risks
14.14. Team DispositionTeam Disposition
Most project managers focus on schedule and Most project managers focus on schedule and cost. cost.
Copyright 2012, Center for Project Management®
Vital Signs -- Strategy
1. Strategy Alignment– High Green
– Medium YellowYellow
– Low Red
Monthly Review
Copyright 2012, Center for Project Management®
2. Customer Buy-In– High Green
– Medium YellowYellow
– Low Red
Vital Signs -- Strategy
Monthly Review
Copyright 2012, Center for Project Management®
3. 3. Technology Viability– High Green
– Medium YellowYellow
– Low Red
Vital Signs -- Strategy
Monthly Review
Copyright 2012, Center for Project Management®
4. Sponsor Commitment and Time– High Green
– Medium YellowYellow
– Low Red
Monthly Review
Vital Signs -- Strategy
Copyright 2012, Center for Project Management®
5. Value-To-Business (Expected)– High Green
– Medium YellowYellow
– Low Red
Vital Signs -- Strategy
Monthly Review
Copyright 2012, Center for Project Management®
6. Vendor Viability6. Vendor Viability– High Green
– Medium YellowYellow
– Low Red
Monthly Review
Vital Signs -- Strategy
Copyright 2012, Center for Project Management®
Slide 20
Vital Signs ReportVital Signs Report
Vital Sign Deviation Value
7. Critical Path Status (On-time Performance)
<10%
10% - 20%
>20%
0
1
2
8. Milestone Hit Rate (Speed of Travel)
<10%
10% - 20%
>20%
0
1
2
9. Deliverable Hit Rate (Completions and Accomplishments)
<10%
10% - 20%
>20%
0
1
2
Copyright 2012, Center for Project Management®
Slide 21
Vital Signs ReportVital Signs Report
Vital Sign Deviation Value
10. Issue Resolution
Within 3 days
Within 7 Days
Unresolved
0
1
2
11. Cost-to-Date Breach
<10%
10% - 20%
>20%
0
1
2
12. Actual vs. Planned Resources
<10%
10% - 15%
>15%
0
1
2
Copyright 2012, Center for Project Management®
Slide 22
Vital Signs Report
Vital Sign Deviation Value
13. Project Risks
1 – 3 Risks
4 – 5 Risks
6 – 7 Risks
0
1
2
14. Overtime Usage
<15%
15% - 25%
>25%
0
1
2
©2011 Center for Project Management, All Rights Reserved, FPM v5
Run away triggers–Greater than 30% variance
Shut down conditions–Greater than 50% variance
Project sponsors need to define the project Project sponsors need to define the project run away triggers and the shut down run away triggers and the shut down
conditions. conditions.
Vital Sign Thresholds
Copyright 2012, Center for Project Management®
Project Vital Signs – Alerts
Unaligned ProjectUnaligned Project Schedule BreachSchedule Breach Budget BreachBudget Breach Breach of Key Vital Sign(s)Breach of Key Vital Sign(s) Troubled ProjectTroubled Project
Copyright 2012, Center for Project Management®
I’m OK, The Bull Is DeadI’m OK, The Bull Is Dead
Reporting Project Vital Signs
Copyright 2012, Center for Project Management®
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Typical Status Reporting– It was a dark and stormy night
– Create distractions
– Build empathy
– Quick exit
Project Vital Signs
How often does this happen during project status reporting meetings?
Copyright 2012, Center for Project Management®
Maximum Signal, Minimum NoiseMaximum Signal, Minimum Noise
– The Punch Line The Punch Line
– Current Status Current Status
– Next Step Next Step
– Explanation Explanation
Houston, we have a problem.
Reporting Project Vital Signs
Copyright 2012, Center for Project Management®
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The Bull is Dead
Punch line– I’m okay the bull is dead
Current status– The car is ‘damaged’
Next step– Please pick me up
Explanation– I will explain when I see you
Bull Sheet
Copyright 2012, Center for Project Management®
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Project Vital Signs ReviewProject Vital Signs Review1.1. Strategy AlignmentStrategy Alignment
2.2. Customer Buy-InCustomer Buy-In
3.3. Technology ViabilityTechnology Viability
4.4. Sponsor Commitment Sponsor Commitment
5.5. Value-To-BusinessValue-To-Business
6.6. Vendor ViabilityVendor Viability
7.7. Critical Path StatusCritical Path Status
8.8. Milestone Hit RateMilestone Hit Rate
9.9. Deliverables Hit RateDeliverables Hit Rate
10.10. Issue ResolutionIssue Resolution
11.11. Cost-To-Date BreachCost-To-Date Breach
12.12. Actual vs. Planned ResourcesActual vs. Planned Resources
13.13. Project Risks Project Risks
14.14. Team DispositionTeam Disposition
Copyright 2012, Center for Project Management®
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Questions?
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Michael MilutisDirector of Marketing
Computer Aid, Inc. (CAI)[email protected]
Gopal KapurFounder
Center for Project [email protected]