project planning detailed project report

PROJECT

PLANNING

&

DETAILED

PROJECT REPORT

HELP DECIDE

POSTMAN POLICEMAN NOSTRADAMUS DOCTOR

ICU-SURGERY

PM allows you to

decide, post, police,

doctor, predict &

correct a project

• Process of defining the necessary tasks

to reach the objectives, making cost

estimates, preparing schedules &

budgets.

• Also involves assigning overall

segments of the plan to individuals, with

a minimum of overlap problems.

• PMP is the key document of the project -

used to control the project - Forms baseline

of Project

• Owned by Project Manager - Developed by

PM with project team

• Approved by Sponsor/Client - Should be

accepted by Sponsor & Project Team

• Guide the project’s execution

• Document assumptions made in planning

the project

• Doc planning decisions & alternatives

selected

• Facilitate comn amongst different

stakeholders

• Define key mgmt. reviews content, extent &

timing

• Provide baseline for progress measurement

& control

• Provides guidelines to team /mgmt. on

development phases & estimates related to

cost, schedule, resources etc.

• Provides reference regarding quality

expectations of projects output i.e. the

product of the project

Key contents:-

• Executive Summary

• Highlighting key aspects of project

• Benefits expected from project

• Project’s Success Criteria

• A full list of all deliverables ordered by time

with their responsible owners

• A Scope of project of Statement of Work

• Work Breakdown Structure & Product

Breakdown Structure

• The Time schedule of work with key

milestones

• Health & Safety & Environment plans

• Organisation Structure

• Responsibility Assignment Matrix

• Subsidiary Management plans eg: Scope,

Schedule, Cost, Quality, Risk, Procurement,

Communication, Staffing, Process

improvement etc.

Baselines:

• Scope Baseline

• Resource Calendar

• Schedule baseline

• Cost baseline

• Quality baseline

Other imp Documents:

• Risk Register

• Milestone lists

• Change Mgmt Plan

• Configuration Mgmt Plan

WORK BREAKDOWN

STRUCTURE

Systematic & logical breakdown.

Neither too many or too few levels.

Breakdown to manageable unit of work called Work Control Package(WCP).

For WCP responsibility can be assigned.

WCP can be costed and time assigned.

Unique number for identification.

Sum total of cost of all WCPs is cost of project.

WORK

CONTROL

PACKAGE

Scope Responsibility

Time Cost

1.0 Light Combat Aircraft

1.1.1 FUSELAGE 1.1.2 WINGS 1.1.3 TAIL 1.1.4 LANDING GEAR

1.1 STRUCTURE 1.2 PROPULSION

1.1.1.2 COCKPIT 1.1.1.1 COWLING 1.1.1.3 BODY

1.1.3.2 TRIM 1.1.3.1 FIXED

1.1.4.2 NOSE 1.1.4.1 MAIN 1.1.2.2 TRIM 1.1.2.1 FIXED

R Responsibility I Inform

C Consult A Approve

CE CWE GE AGE PMG

Site Layout - C A R I

Service Layout - C A R I

Approval of Material - - A R I

Quality Control - - A R -

Progress of Work I I A R I

Change of Specs A C R - I

Budget Allocation R C I I -

Measurement of Work - - A R -

Payment to Contractors - - A R -

Prep of Final Bills I I A R -

Checking of Final Bills A I R - -

Each row of TRM shows persons involved in one

Work Package and their responsibilities

Each column shows the Work Packages for which

a single individual is responsible and the

responsibility

Project personnel can easily identify their

responsibility

Enables monitoring of how effectively

responsibility is being executed

Item/Activity Units/Hrs

Rate

(thousands of

Rupees)

Sub Total

(Thousand

Rupees)

WBS Level 1

Total

(thousand

Rupees)

% of total project

WBS items

1. Project Management 700 42.84%

Project Manager 60 3 180

Project team members 240 2 480

Contractors(10% of Software development and

testing) 40

2. Hardware 600 37%

2.1 - Handheld Devices 8 40 320

2.2 - Servers 2 100 200

2.3- Network devices 80 80

3. Software 150 9%

3.1 Licenced Software 100

3.2 Modification and Development 50

4. Testing (10% of total Hardware& software Cost) 150 9%

5. Training and Support 34 2%

Trainer Cost 3 6 18

Travel Cost 6 2 12

Project Team Member 2 2 4

6. Reserves (15 % of Total estimate) 245.1 15%

Total Project Cost Estimate 1634

Project Plan in Executable Format

• Project Plan in Executable Format

Elaborate and Systemic adoption of Feasibility

report

• Elaborate and Systemic adoption of Feasibility report

A tool for implementation

• A tool for implementation

Involves in-depth planning and detailed examination

of all aspects

• Involves in-depth planning and detailed examination of all aspects

Preparation invariably the task of competent and

professional consultants

• Preparation invariably the task of competent and professional consultants

Project Summary

Justification, History & Related Works

Technical Plan - Nature of Project, Design Parameters, Production Plan

Reliability and Quality Assurance Provisions

Risk Analysis & Contingency Plans

Management Plan - Org, Responsibilities, Project Project Body, Relationship with external Orgns

Procurement and Logistics Plan

Schedules

Resources Requirements – Manpower, Facilities, Financial

Financial Plan

Systems Plan – Info Systems, Review & Checks, Control & Corrective Action

Environment, Safety & Health Protection Plan