project management: managing people and time cs documents/fa… · cs ® project management:...

EPICS®

Project Management:

Managing People and Time

Prof. James Huff

EPICS®

Learning Objectives

• At the end of this session, you will be able to:

– Describe the role of the project manager

– List at least two tools to use to manage project tasks

– Describe ways to identify risks to a project plan

EPICS®

Why Project Management

Seen at the Dawson House of Chili:

4 workers can make 400 chili bowls in 1 hour. How long will it take for 8 workers to make 800 chili bowls?

EPICS Design/Development Process

Project vs. Product Management

EPICS®

Mechanisms in Place to Aid your

Project Management

Semester Plans

Project Charter Weekly Updates

Project Management

Design Review

EPICS®

Mechanisms in Place to Aid your

Project Management

Semester Plans

Project Charter Weekly Updates

Project Management

Design Review

EPICS®

Scope creep

Incremental expansion of the project scope

Introducing features not originally planned

Delay project and add cost and/or time

Danger is nothing gets delivered

Is it in our “scope”? if no, we won’t do it

Project leader responsible for scope management

Companies may have a scope manager for large projects

Project Charter - Defining Project Scope

EPICS®

Get into groups of 4-5 people. Develop a project charter for designing a wallet for user. Select one person to be the “user.” What is within the scope of this semester?

The Wallet Activity - Revisited

EPICS®

Mechanisms in Place to Aid your

Project Management

Semester Plans

Project Charter Weekly Updates

Project Management

Design Review

Gantt Chart

Project Tasks 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Bring new team members up to speed on MagRacer (all)

Solve FET prolem in demo track (Brad/Julie)

Concept of MagRacer2 cabinet (Syed/Erin)

Meet with IS people/ visit IS (all)

Finalize track/coil assembly (Syed/Julie)

AutoCAD drawings of MagRacer2 cabinet (Erin/Brad)

Finalize display concept (Julie)

Deliver working test track (Syed/Julie)

Week 4 Demo (all)

Milestone: Submit MR2 drawings to WP (Erin/Brad)

Complete PCB layout (Syed/Julie)

Milestone: Submit PCB layout for fabrication (Syed/Julie)

Final order of all circuit material (Syed/Julie)

Construct coils (Julie/Syed)

Construct track mounting hardware (Erin/Brad)

Construction of visual display (Julie)

Week 8 Progress Report (Brad)

Exected delivery of MG2 cabinet from WP (4wk) (WP - Erin)

Expected delivery of PCBs (3wk) (Syed)

Spring Break (all)

Final assembly of MagRacer2 (all)

Week 11 Design Review (all)

Milestone: Delivery of completed MagRacer2 (all)

Troubleshoot MagRacer2 (Syed/Julie)

Prep documentation for MagRacer2 (Brad/Erin)

Week 16 End of Semester reports due (Brad)

MagRacer 2.0 Timeline (weeks)

Calendars

Chronogram

Program Evaluation and Review Technique (PERT)

Attend lecture on project schedules - 1 day

Review web pages on project schedule, 1 day

Look at examples in MS Project, 2 days

Estimate time for each task, 1 day

Identify major component of project, 3 days

Identify Milestones, 1 day

Create PERT and Gantt charts, 1 day

Read about project schedules, 1 day

Start, receive assignment PERT chart

and timeline submitted

EPICS®

Project Management Software

• Microsoft Project

• Open source such as http://sourceforge.net/projects/openproj/

EPICS®

Mechanisms in Place to Aid your

Project Management

Semester Plans

Project Charter Weekly Updates

Project Management

Design Review

EPICS®

Weekly Updates

Goals for this Week

Progress Issues

Goals for Next Week

Goals for this Week

Progress Issues

Goals for Next Week

EPICS®

Project Management

Failure to plan is planning to fail

A good plan is one of the most important attributes of successful EPICS projects.

Going Slow

To Go Fast

What

could

STOP you?

Identify, reduce and eliminate risks of failure

EPICS®

On the paper provided, create a PERT chart using the provided post-it notes to design your wallet this semester. Is everyone’s contribution represented? Including the user’s?

The Wallet Activity - Revisited

EPICS®

Now create a Gantt chart using the paper provided. Can everyone see their role in the Gantt chart?

The Wallet Activity - Revisited

EPICS®

Design Review

Mechanisms in Place to Aid your Project Management

Semester Plans

Project Charter Weekly Updates

Project Management

Advisor

Project Partner Project Team

EPICS®

Mechanisms in Place to Aid your

Project Management

Semester Plans

Project Charter Weekly Updates

Project Management

Design Review

EPICS®

Final Thoughts ….

• Project management is a skill for all disciplines

• Successful projects result from good plans

• Managing the project can make the semester go much smoother

• Leadership is for all EPICS students….not just those who hold formal leadership roles.

EPICS®

HAVE A GREAT WEEK

PUT YOUR NAME, PUID AND TRUE FOR #1 ON THE ATTENDANCE SHEET AND HAND IT TO A TA ON THE WAY OUT